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EVANSTON CITY COUNCIL Second Regular Meeting April 21, 2015 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of April was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Councilmember Kopp led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor W illiams; Councilmembers Tim Andy Kopp, Evan Perkes, David W elling, Saundra Meyer, and W endy Schuler. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; Police Chief, Jon Kirby; City Treasurer, Kathy Defa; Director of Planning & Development, Paul Knopf; City Engineer, Brian Honey; Public W orks Director, Oop Hansen; Assistant Director of Parks and Recreation, Jay Dee Nielsen; and Deputy City Clerk, Nancy Stevenson. Director of Parks and Recreation, Dennis Poppinga was excused. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held April 7, 2015 and a Work Session held April 14, 2015 was approved as presented. Bills Councilmember moved, Councilmember Schuler seconded, to approve the following bills for payment: April 8, 2015 to April 21, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 2,104.11 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 121,971.48 Delta Dental Payroll 7,515.20 FlexShare Payroll 2,977.00 ING Life Insurance Payroll 29.20 NCPERS Payroll 64.00 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 182.16 The Hartford Payroll 199.80 United W ay Payroll 6.00 Utah Child Support Payroll 296.34 Vantage Point Payroll 826.14 Vision Service Plan Payroll 1,125.76 W EBT Payroll 990.00 W ells Fargo Payroll 216.00 W yoming Dept of Employment Payroll 9,678.65 W yoming Retirement Payroll 45,770.80 Payroll Payroll 108,304.06 EFTPS Payroll 37,674.51 Superior Rental Equipment 16,728.93 Artistic Sign Design Services 108.00 Aaron Bateman Reimbursement 900.00 First Advantage Testing 122.00 Ascent Construction Contract 103,100.82 All W est Internet 913.98 Bridgestone Golf Supplies 276.00 Dennis M. Boal Services 6,494.67 Caselle Support/Maintenance 523.67 Carver Family Health Services 100.00 Cowboy Motor Co Parts 28.08 Cazin’s Supplies 822.24 CD’s Electric Electrical 483.00 Cassidy’s Critter Control Services 245.00 Century Equipment Parts 28.62 ---PAGE BREAK--- Cerilliant Testing 261.00 City of Evanston Utilities 1,799.44 Clicgear Supplies 438.00 Cleveland Golf Supplies 1,803.90 Cajun Computers Supplies 89.50 Boot Barn Safety Boots 135.99 Krupp Elevator Services 1,130.50 Executech Maintenance/Equipment 4,564.69 Empire Inc Supplies 162.75 Energy Laboratories Testing 60.00 Entenmann-Rovin Company Supplies 607.40 Evanston Chamber of Commerce Awards Banquet 1,000.00 Evanston Parks & Recreation City Subsidy/Reimbursement 123,644.13 Foreup Subscription 367.00 First Bank Visa 3,424.46 Fastenal Parts 215.35 Flexshare Benefit Cobra 250.00 Freeway Tire Tires 3,260.88 Golf Scorecards Supplies 889.00 Murdochs Supplies 312.75 Hogan & Associates Contract 63,411.30 Holland Equipment Parts 715.51 Hutchinson Oil Fuel 2,121.65 Intermountain Sweeper Parts 930.02 K&K Construction Services 785.00 Kallas Automotive Parts 690.52 Keith’s Feed Supplies 783.00 Paul Knopf Service Award 100.00 Leupold & Stevens Supplies 956.56 Morcon Industrial Supplies 476.67 Questar Gas Utilities 10,100.59 Mountainland Supply Parts 1,526.10 Nalco Company Supplies 4,532.00 Neves Uniforms Supplies 408.99 Office Products Dealer Supplies 264.46 OT Excavation Services 2,595.00 Office Depot Supplies 341.93 Pace Cleaning Systems Services 395.00 City of Evanston Reimbursement 182.70 Real Kleen Supplies/Services 3,179.15 Rocket Sanitation Services 78.39 Safety Supply & Sign Supplies 899.93 Six States Parts 569.23 Skaggs Uniforms 2,404.04 Paul R. Skog Services 1,520.00 Smith’s Food & Drug Supplies 728.79 Alsco Laundry Service 448.38 Superior Rental Equipment 2,657.71 Titleist Supplies 186.96 TMD Management Ads 130.00 Turf Equipment Parts 1,456.26 Uinta County Jail/Dispatch Fees 61,561.64 Uinta County Human Services Contract 40,750.00 Uinta County Herald Ads 822.68 Uinta Lock & Key Repairs 240.00 Union Pacific Railroad Land Lease 20,220.00 Incontact Utilities 378.98 Century Link Utilities 2,853.80 Rocky Mountain Power Utilities 42,915.70 W yoming W aste Systems Services 164.13 W estar Printing Printing 578.10 One-Call of W yoming Services 73.50 W yoming Dept of Revenue Sales/Use Tax 3,102.80 W ARW S Registration 1,575.00 Heartland Kubota Parts 998.87 Root X Supplies 3,784.51 Saundra Meyer Reimbursement 138.00 Oquirrhberg Kennels Tuition 4,000.00 W yo Dept of Transportation Street Maintenance 419.39 Golden Rule Services 307.00 Evanston Rodeo Series Contract 2,480.00 Gareth Hayes Restitution 650.00 Trevor Valentine Reimbursement 40.00 W illiam Boyle Refund 49.50 Kerry Bennion Reimbursement 900.00 ---PAGE BREAK--- Melvin Harker Refund 100.00 Virginia Robertson Refund 100.00 Jeffrey Norton Refund 300.00 Rhett Groll Reimbursement 64.10 Media Skills Promotional 17,758.00 Shipping Plus Shipping 26.45 W right Express Fuel 14,344.94 Maxine Bye Refund 2,000.00 Bruce Hartzell Reimbursement 20.00 Best W estern Dunmar Room 139.98 The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Revenue & Expenditure Report Councilmember Perkes moved, Councilmember Welling seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Council Comments Councilmember Kopp thanked the SAFV Staff for the appreciation lunch they hosted last week. Councilmember Perkes reminded everyone of the Meet and Greet that will be held tomorrow night at the Recreation Center. Councilmember W elling invited everyone to get their tickets and attend the “Buddy and the Boys” concert that will be held at the Strand Theater Community Cultural Center on April 24 & 25, 2015. Mr. W elling also reminded everyone of the open house at the Strand Theater this evening. Councilmember Meyer mentioned that she would be traveling to New Castle, W yoming to attend W AM Board Meetings. She also thanked the SAFV Staff for the appreciation luncheon. Councilmember Schuler encouraged everyone to get tickets for the Mother’s Day Brunch that the Soroptimist Club will be hosting this year. Mayor W illiams commented on the memorial services the Fire Department held in remembrance of Jacob Cook and Robert Henderson on Saturday. Appointment to Boards Mayor Williams made appointments to the following boards. Councilmember Schuler moved, Councilmember Meyer seconded, to confirm the following appointments: Housing Authority Board Cody Bateman - March 2020 Lodging Tax Board Evan Perkes - January 2016 Irene Hansen - January 2017 The motion passed unanimously with 6 yes votes: Kopp, Perkes, W elling, Meyer, Schuler. Consent Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the following Consent Agenda: A Limited Malt Beverage Permit requested by Young Musicians (Arts, Inc.) for a Fundraiser Event at the Roundhouse on Friday, May 15, 2015 from 5:00 p.m. to 10:00 p.m.; and A Parade Route requested by the Urban Renewal Agency for the Renewal Ball 5K Charity Fun Run/Walk on Saturday, June 6, 2015 beginning at 8:45 a.m. at the Strand Theater. The motion passed unanimously with 6 yes votes: Kopp, Perkes, W elling, Meyer, Schuler. Resolution 15-22 Councilmember Meyer introduced Resolution 15-22. Councilmember Meyer moved, Councilmember seconded, to adopt Resolution 15-22. Resolution 15-22: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH M & K STRIPING TO STRIPE CROSS W ALKS, STOP BARS, PARKING LOTS, DOW NTOW N PARKING AND CURBS IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston and M & K Striping have reached an agreement whereby M & K Striping will provide all materials and labor specified in the agreement to stripe cross walks, stop bars, parking lots, downtown parking and curbs in Evanston, W yoming; and ---PAGE BREAK--- W HEREAS, the City of Evanston and M & K Striping have set their agreement in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and M & K Striping, a copy of which is attached hereto, to stripe cross walks, stop bars, parking lots, downtown parking and curbs within the City of Evanston. PASSED, APPROVED AND ADOPTED the 21 day of April, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 15-23 Councilmember Perkes introduced Resolution 15-23. Councilmember Perkes moved, Councilmember Kopp seconded, to adopt Resolution 15-23. Resolution 15-23: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH INNOVATIVE MARKING SYSTEMS, INC., TO STRIPE LONG LINES IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston and Innovative Marking Systems, Inc., have reached an agreement whereby Innovative Marking Systems, Inc., will provide all materials and labor specified in the agreement to stripe the long lines on selected city streets in Evanston, W yoming; and W HEREAS, the City of Evanston and Innovative Marking Systems, Inc., have set their agreement in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and Innovative Marking Systems, Inc., a copy of which is attached hereto, to stripe long lines on selected city streets within the City of Evanston. PASSED, APPROVED AND ADOPTED the 21 day of April, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 15-24 Councilmember Schuler introduced Resolution 15-24. Councilmember Schuler moved, Councilmember Meyer seconded, to adopt Resolution 15-24. Resolution 15-24: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD ON BEHALF OF THE GOVERNING BODY OF EACH OF THE MUNICIPALITIES W ITHIN UINTA COUNTY AND FOR UINTA COUNTY. W HEREAS, the Governing Body of each of the municipalities within Uinta County have participated in the Consensus List Block Grant Program to assist in financing various projects which are set forth in the attached list; and W HEREAS, the Governing Body of each of the municipalities within Uinta County and for Uinta County recognizes the need for the projects; and W HEREAS, the Consensus List Block Grant Program requires that certain criteria be met, as described in Chapter 24 of the State Loan and Investment Board’s Rules and Regulations governing the Program, and to the best of our knowledge this application meets those criteria; and W HEREAS, the Governing Body of each of the municipalities within Uinta County and for Uinta County jointly requests the State Loan and Investment Board approve a Consensus List Block Grant to fund the submitted consensus list of projects; ---PAGE BREAK--- NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The City of Evanston is authorized to execute a grant application in the amount of $450,000.00 to be submitted to the State Loan and Investment Board for consideration at its next meeting to assist in funding the consensus list of projects, a copy of which is attached hereto. Section 2. The Mayor is hereby designated as the authorized representative of the City of Evanston to act on behalf of the Governing Body on all matters relating to this grant application. Section 3. The City of Evanston will not impede the establishment of W yoLink Communications systems on property it owns. PASSED, APPROVED AND ADOPTED the 21 day of April, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 15-25 Councilmember introduced Resolution 15-25. Councilmember moved, Councilmember Welling seconded, to adopt Resolution 15-25. Resolution 15-25: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A GOVERNMENT PRODUCT LEASE AGREEMENT, METER RENTAL AGREEMENT AND MAINTENANCE AGREEMENT W ITH MAILFINANCE INC., AND NEOPOST USA INC., TO UPGRADE AND MAINTAIN THE EQUIPMENT USED FOR BULK MAILINGS. W HEREAS, the City has a need to upgrade and update the equipment it uses for bulk mailings; and W HEREAS, the City of Evanston and MailFinance Inc., and Neopost USA, Inc., have negotiated an agreement to provide the service and equipment for bulk mailings as set forth in the Government Product Lease Agreement, Meter Rental Agreement and Maintenance Agreement which are attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Government Product Lease Agreement, Meter Rental Agreement and Maintenance Agreement between the City of Evanston and MailFinance Inc., and Neopost USA, Inc., copies of which are attached hereto, to upgrade and maintain the equipment used for bulk mailings. PASSED, APPROVED AND ADOPTED the 21 day of April, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 15-26 Councilmember Welling introduced Resolution 15-26. Councilmember Welling moved, Councilmember Perkes seconded, to adopt Resolution 15-26. Resolution 15-26: RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, INDICATING ITS INTENT TO SPONSOR A OVERNIGHT STOP OF THE 2016 GREAT RACE, A VINTAGE AUTOMOBILE EVENT. W HEREAS, organizers have inquired as to whether the City of Evanston would be willing to be a sponsor of an overnight stop of the 2016 Great Race, a vintage automobile event; W HEREAS, the governing body has determined that the event will promote tourism within the community and provide it’s citizen with an opportunity to view vintage automobiles; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The City of Evanston formally expresses its intent to be a sponsor of an overnight stop of the 2016 Great Race, a vintage automobile event, subject to reaching an acceptable event agreement with the organizers. ---PAGE BREAK--- Section 2. The Mayor is hereby authorized to undertake any actions necessary to indicate the City’s intent to be a sponsor of an overnight stop of the 2016 Great Race, a vintage automobile event. PASSED, APPROVED AND ADOPTED the 21st day of April, 2015. Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Comments/Remarks Amy Grenfell invited everyone to attend the Small Business Expo on W ednesday, April 22 at the Machine nd Shop. Adjournment W ith no further business to be conducted at this time Mayor W illiams adjourned the meeting at 6:00 p.m. Kent H. W illiams, Mayor Amy L. Grenfell, City Clerk