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EVANSTON CITY COUNCIL First Regular Meeting May 6, 2014 The official record of proceedings of the first regular meeting of the Evanston City Council for the month May was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Kathy Defa led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, Saundra Meyers, and W endy Schuler. Councilmember David W elling was excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; Director of Planning & Development, Paul Knopf; City Engineer, Brian Honey; City Treasurer, Kathy Defa; Police Chief, Jon Kirby; Director of Parks and Recreation, Dennis Poppinga; Public W orks Director, Oop Hansen; and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember Meyer seconded, to approve the agenda. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held April 15, 2014, a Work Session Meeting held April 22, 2014, and a Work Session Meeting held April 29, 2014 were approved as presented. Bills Councilmember moved, Councilmember Perkes seconded, to approve the following bills for payment: April 16, 2014 to May 6, 2014 VENDOR FOR AMOUNT AXA Equivest Payroll 3,939.28 Flexshare Payroll 7,557.00 ING Payroll 58.40 Orchard Trust Payroll 1,186.72 Parks & Recreation Payroll 392.29 Uinta County Court Payroll 203.82 Vantagepoint Payroll 2,110.86 W ells Fargo Payroll 400.00 W yoming Child Support Payroll 1,540.10 Payroll Payroll 214,640.66 EFTPS Payroll 75,208.12 W right Express Fuel 16,173.41 Josh Buhmann Reimbursement 90.88 Lloyd Powell Refund 750.00 Allen Fiack Refund 650.00 Ace Equipment Parts 3,038.00 A-Core Inc Services 1,000.00 Biolynceus Supplies 1,401.96 Calibration Tech & Supply Supplies 307.66 Cazin’s Supplies 663.90 CD’s Electric Electrical 563.08 Century Equipment Parts 156.21 Certified Balance Service Services 175.00 Verizon W ireless Cell Phones 817.18 Copy Cats Supplies 125.00 Crum Electric Supplies 6,158.83 Norco Supplies 387.21 Easy Picker Golf Products Supplies 465.88 Ellingford’s Supplies 8.80 Energy Laboratories Testing 98.00 Energy Management Parts 2,442.50 Evanston Chamber of Commerce Contract 9,652.50 Evanston Parks & Recreation Reimbursement/City Subsidy 126,253.40 ---PAGE BREAK--- Flexshare Benefit Fee 125.00 Forsgren Associates Services 11,977.75 Frontier Assoc Evaluations 1,150.00 Murdochs Supplies 498.70 Harris Law Office Contract 4,000.00 Hogan & Associates Contract 91,976.00 Holland Equipment Equipment 9,171.23 Nicholas Earl Horton Contract 80.00 Hutchinson Oil Supplies 2,171.55 Kimball Midwest Parts 22.01 Kallas Automotive Parts 1,113.71 Keith’s Feed Fertilizer 151.35 DD Tractor & Diesel Parts 1,056.55 Market Mailer Ads 250.00 Modern Electric Supplies 397.00 MJB Animal Clinic Services 464.90 Morcon Industrial Supplies 109.76 Mtn W est Business Solutions Contract 643.81 Mountain Regional Services Testing 80.00 Myers Tire Supply Supplies 58.66 Office Products Dealer Supplies 267.28 Pace Carpet Cleaning Carpet Cleaning 395.00 PC Innovation Equipment 2,700.00 Pro Video Productions Services 54.00 Gordon Robinson Reimbursement 1,483.80 Real Kleen Supplies 4,467.84 Interwest Supply Parts 1,853.00 Simplot Partners Fertilizer 3,969.00 Skaggs Companies Supplies 3,337.39 Stateline Metals Repair 96.50 Superior Rental Supplies 124.93 T Bar S Body Shop Repairs 73.60 Tom’s HVAC Repairs 565.68 Team Laboratory Chemical Road Patch 2,615.00 Thatcher Chemical Supplies 4,608.61 Uinta County Human Services Contract 40,750.00 Uinta County Herald Ads 74.82 Uinta County Solid W aste Landfill 14,114.30 Uinta County Leadership Institute Contract 1,000.00 Union Pacific Railroad Land Lease 20,220.00 InContact Utilities 466.75 United Service & Sales Parts 115.30 United States Geological Maintenance/Repairs 2,383.00 Centurylink Utilities 453.60 Rocky Mountain Power Utilities 19,375.67 Vision Auto Glass W indshield 280.00 W alMart Supplies 986.83 W estar Printing Printing 274.75 W hite Mountain Lumber Supplies 4.29 W hitewater Inc Ads 50.00 W yo Public Health Laboratory Testing 240.00 Yamaha Motor Corp Contract 3,281.75 Uinta Co Peace Officers Assoc Dues 320.00 Kelly Morris Reimbursement 42.36 W yoming T-2 Center Training 165.00 Creative Ink Images Supplies 218.64 Chet’s Carpet Cleaning Carpet Cleaning 1,134.00 Saundra Meyer Reimbursement 698.38 Utah Post Tuition 50.00 Swire Coca Cola Supplies 132.00 Mity Lite Equipment 7,164.95 Tammy’s Hem House Services 20.00 W yo Dept of Transportation Street Maintenance 1,324.53 Taylor Made Supplies 4,271.12 JC Electric Repairs 25.00 Meurer Research Supplies 341.53 Professional Technologies Radios 1,125.00 Surge Hydraulics Parts 375.00 Kenneth W est Award 100.00 Dept of Fire Prevention License Renewal 50.00 Semi Service Supplies 1,272.28 Utility Bill Solutions Services 209.56 Maria Bermudez Award 100.00 Paul Barnell Supplies 200.00 Holly Law Reimbursement 590.00 ---PAGE BREAK--- W m H Reilly Equipment 777.28 Paul Freeman Refund 750.00 W estern United Life Assurance Refund 100.00 David Cooper Refund 748.00 Skyler Romero Refund 250.00 Media Skills Promotional 8,575.00 Shipping Plus Shipping 30.08 Terri Arnell Reimbursement 1,483.80 Best W estern Dunmar Rooms 138.00 The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Meyer, Schuler. Council Comments Several Councilmembers commented on the W yoming State Republican Convention which was held in Evanston last week. Those attending the convention were very complementary of Evanston and especially of the Roundhouse and Railyard facilities. Councilmember Schuler stated that she is hearing good things about the Annual Spring Cleanup and thanked those in the Public W orks Department that are helping with that effort. Councilmember Rex commented on the recent community production “Hat’s off to Broadway” and thanked all those who were involved in that wonderful event. Councilmember thanked all those who helped with the Meet and Greet at the Recreation Center last week. Mayor Bell also commented on the Republican Convention and thanked all those who traveled to Evanston for the convention. She also commented of the W yoming Business Alliance Breakfast Meeting that she attended last week. Consent Agenda Councilmember Rex moved, Councilmember seconded, to approve: A Parade Route requested by the EHS Alumni Association for the Annual Noise Parade on Saturday, July 5, 2014 beginning at 10:00 a.m. at the Uinta County Library Parking Lot and ending at Depot Square; A Parade Route requested by NVAR/VFW for the National Veterans Awareness Ride on Thursday, May 15, 2014 beginning at 5:15 p.m. at Exit 3 and ending at 9 Street between Main Street and Front Street; A Street th Closure Permit requesting by NVAR/VFW for the National Veterans Awareness Ride on Thursday, May 15, 2014 on 9 Street from Front Street to Main Street, from 5:00 p.m. to 9:00 p.m. The motion passed th unanimously with 6 yes votes: Bell, Rex, Perkes, Meyer, Schuler. Ordinance 14-02 Councilmember Meyer moved, Councilmember Schuler seconded, to pass Ordinance 14-02 on second reading. Ordinance 14-02: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING AMENDING SUBSECTION E OF SECTION 12-42 OF THE CITY CODE, DRIVING W HILE UNDER THE INFLUENCE, BY INCREASING THE TIME PERIOD IN W HICH A PERSON BECOMES A REPEAT OFFENDER FROM FIVE YEARS TO TEN YEARS. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Meyer, Schuler. Selection of Voting Delegate for WAM Convention Councilmember Rex moved, Councilmember Perkes seconded, to select Saundra Meyer as the Official Voting Delegate and Mayor Joy Bell Alternate Voting Delegate for the 2014 Annual WAM Convention Business Meeting to be held in Casper, Wyoming, Saturday, June 14, 2014. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Meyer, Schuler. Award Bid/Evanston Water Storage Tank Replacement Project Councilmember Schuler moved, Councilmember Meyer seconded, to award the bid for the Evanston Water Storage Tank Replacement Project to SCI, Inc., the apparent low bidder meeting all City specifications, in the amount of $1,128,700.00. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Meyer, Schuler. Award Bid/Public Work Vehicles Councilmember Perkes moved, Councilmember seconded, to award the bid for one 2014, 4WD crew cab, ½ ton short box pickup truck to Castle Rock Dodge of Alpine, Wyoming, the apparent low bidder meeting all City specifications, in the amount of $25,781.00. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Meyer, Schuler. ---PAGE BREAK--- Award Bid/Public Work Vehicles Councilmember Rex moved, Councilmember Meyer seconded, to award the bid for one 2014, 4WD crew cab, 3/4 ton short box pickup truck to David Sutherland Spradley Motor’s of Cheyenne, Wyoming, the apparent low bidder meeting all City specifications, in the amount of $32,015.00. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Meyer, Schuler. Resolution 14-25 Councilmember Schuler introduced Resolution 14-25. Councilmember Schuler moved, Councilmember Meyer seconded, to adopt Resolution 14-25. Resolution 14-25: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A COOPERATIVE AGREEMENT W ITH THE W YOMING DEPARTMENT OF TRANSPORTATION TO PURCHASE AND STOCKPILE A SALT AND SAND MIXTURE. W HEREAS, the City of Evanston and the W yoming Department of Transportation, W YDOT, have negotiated an agreement whereby the City and W YDOT will cooperate in the purchasing and stockpiling a salt and sand mixture which can be used on city streets during the winter; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Cooperative Agreement between the City of Evanston and the W yoming Department of Transportation a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 6 day of May, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Meyer, Schuler. Resolution 14-26 Councilmember introduced Resolution 14-26. Councilmember moved, Councilmember Rex seconded, to adopt Resolution 14-26. Resolution 14-26: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH LAZER LINES PAVEMENT MARKING TO DO STREET STRIPING IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has solicited quotes from qualified contractors to do street striping in the City of Evanston; and W HEREAS, Lazer Lines Pavement Marking submitted the lowest quote to perform the work; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and Lazer Lines Pavement Marking, a copy of which is attached hereto, to do the striping within the City of Evanston as specified in the Agreement. PASSED, APPROVED AND ADOPTED the 6 day of May, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, ,Meyer, Schuler. Resolution 14-27 Councilmember Meyer introduced Resolution 14-27. Councilmember Meyer moved, Councilmember Perkes seconded, to adopt Resolution 14-27. Resolution 14-27: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH RIDGE ROCK, INC., TO DO STREET CRACK SEAL IN THE CITY OF EVANSTON. ---PAGE BREAK--- W HEREAS, the City of Evanston has solicited quotes from qualified contractors to do street crack seal in the City of Evanston; and W HEREAS, Ridge Rock, Inc., submitted the lowest bid to perform the work; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and Ridge Rock, Inc., a copy of which is attached hereto, to do street crack seal within the City of Evanston as specified in the Agreement. PASSED, APPROVED AND ADOPTED the 6 day of May, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Meyer, Schuler. Resolution 14-28 Councilmember Rex introduced Resolution 14-28. Councilmember Rex moved, Councilmember seconded, to adopt Resolution 14-28. Resolution 14-28: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE ACCEPTANCE OF A PROPOSAL FROM PORTER, MUIRHEAD, CORNIA & HOW ARD TO PROVIDE AUDIT SERVICES FOR THE CITY FOR THE YEARS 2014, 2015 AND 2016. W HEREAS, it is necessary for the City of Evanston to obtain an financial audit each and every year; W HEREAS, Porter, Muirhead, Cornia & Howard has submitted a proposal to the City of Evanston to perform the financial audit for the years of 2014, 2015, and 2016; W HEREAS, the governing body has determined that acceptance of the proposal is in the public’s interest; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The proposal from Muirhead, Cornia & Howard to perform the financial audit for the City of Evanston for the years of 2014, 2015 and 2016 is hereby accepted. Section 2: The Mayor and City Clerk are hereby a authorized to sign and attest all documents necessary to accept the proposal from Porter, Muirhead, Cornia & Howard, a copy is attached hereto, to provide the audit services. PASSED, APPROVED AND ADOPTED the 6 day of May, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6yes votes: Bell, Rex, Perkes, Meyer, Schuler. Budget Revision/Public Works Waste Water Councilmember Meyer moved, Councilmember Perkes seconded, to approve a Budget Revision Request for the Public Works Waste Water Department. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Meyer, Schuler. Budget Revision/Public Works Water Councilmember Schuler moved, Councilmember seconded, to approve a Budget Revision Request for the Public Works Water Department. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, Meyer, Schuler. Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:27 p.m. Joy Bell, Mayor Amy L. Grenfell, City Clerk