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EVANSTON CITY COUNCIL Second Regular Meeting June 18, 2013 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of June was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Debbie Terech led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, David Welling, Saundra Meyer, and Wendy Schuler. Staff members present at the start of the meeting were: Director of Administrative Services/City Clerk, Jim Davis; Director of Public Works/City Engineer, Brian Honey; City Treasurer, Kathy Defa; Director of Planning & Development, Paul Knopf; Director of Parks and Recreation, Dennis Poppinga; Public Works Superintendent, Oop Hansen; Accountant, Trudy Lym; Police Lieutenant, Ken Pearson; Police Lieutenant, Bill Jeffers; Police Sergeant, Rhett Groll; Community Service Officer, Jeff Schneider; and Community Service Officer, Sylvia Moore. City Attorney, Dennis Boal; Police Chief, Jon Kirby; and Deputy City Clerk, Nancy Stevenson were excused. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember Welling seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, Welling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held June 4, 2013, and a Work Session Meeting held June 11, 2013 were approved as presented. Bills Councilmember moved, Councilmember Meyer seconded, to approve the following bills for payment: June 5, 2013 to June 18, 2013 VENDOR FOR AMOUNT AXA Equivest Payroll 1,959.64 Beneficial Life Payroll 269.68 Blue Cross/Blue Shield Payroll 108,555.36 Delta Dental Payroll 5,737.00 FlexShare Payroll 2,687.00 ING Life Insurance Payroll 29.20 NCPERS Payroll 80.00 Orchard Trust Payroll 583.36 Parks and Recreation Payroll 140.98 The Hartford Payroll 160.30 Uinta County Court Payroll 100.36 Vantage Point Payroll 1,366.92 Vision Service Plan Payroll 1,792.95 WEBT Payroll 979.00 Wyoming Child Support Payroll 770.05 Payroll Payroll 110,041.62 EFTPS Payroll 38,475.89 Associated Brigham Contractors Contract 34,102.86 Choice Point Testing 83.55 All West Internet 719.06 Brownell’s Supplies 147.92 Dennis M. Boal Services 11,956.00 Calibration Tech & Supply Supplies 128.95 Caselle Services 523.67 Cowboy Motor Co Parts 152.55 Cazin’s Supplies 1,078.91 CD’s Electric Electrical 634.40 Cassidy’s Critter Control Services 115.00 City of Evanston Utilities 14,934.09 Boot Barn Safety Boots 129.99 Course Trends Website 295.00 Cook Brothers Broadcasting Ads 300.00 Cummins Rocky Mountain Repairs 3,139.84 ---PAGE BREAK--- Norco Supplies 86.35 Deru’s Glass Supplies 61.44 Ellingford’s Supplies 2,217.25 Energy Laboratories Testing 1,561.00 Entenmann-Rovin Company Badge 138.50 Evanston Parks & Rec City Subsidy 77,771.00 Evanston Renewal Agency Promotional 1,300.00 Fife Welding Top Soil 1,860.00 First Bank Visa 10,730.69 Freeway Tire Tires 1,580.84 Golf Scorecards Supplies 895.00 Murdoch’s Supplies 529.94 Natalie Albrecht Green Contract 180.00 Greenhorn Plant 30.00 Harris Law Firm Services 4,000.00 Nicholas Earl Horton Contract 160.00 Hutchinson Oil Supplies 3,054.36 Sports World Supplies 3,695.00 Evanston Regional Hospital Testing 58.78 ICORR Technologies Maintenance 3,439.20 Jack’s Truck & Equipment Parts 35.03 J-Bar Trucking Freight 2,276.26 J-Bar Excavation Sand 4,552.52 Kallas Automotive Parts 1,090.20 Keith’s Feed Supplies 61.50 Kellerstrass Oil Oil 687.25 Lambert Paint Services 1,950.00 Lewis-Goetz & Co Parts 216.52 Lexis Nexis Matthew Bender Supplies 43.49 Morcon Industrial Supplies 547.53 Mtn West Business Solutions Contract 206.36 Questar Gas Utilities 5,420.06 Mountain Regional Services Services 642.50 Nalco Company Chemicals 28,609.00 NGL Connection Supplies 129.95 Neves Uniforms Supplies 378.30 Sue Norman Service Award 100.00 Dave Norris Construction Asphalt Patch 3,744.00 Nuquest Services 4,573.90 Office Products Dealer Supplies 319.17 Ogio International Supplies 101.45 Pops Privy Services 350.00 Gordon Robinson Reimbursement 1,483.80 Real Kleen Janitorial Services 5,398.00 Rush Truck Center Parts 50.23 Rocky Mountain Turf Parts 602.57 Scott Sargent Law Office Services 750.00 Six States Parts 155.30 Paul R. Skog Services 3,512.50 Standard Plumbing Parts 13.34 Stateline Metals Fire Escape Removal 2,500.00 Alsco Laundry 303.92 Superior Rental Parts 84.39 Tom’s HVAC Repairs 160.00 Thatcher Chemical Chemicals 4,888.56 John A. Thomas Law Office Services 80.00 Turf Equipment Parts 1,045.06 Uinta County Herald Ads 2,545.01 Uinta County Solid Waste Landfill 31,397.15 Uinta Engineering Services 784.00 Century Link Utilities 2,224.68 Rocky Mountain Power Utilities 30,735.49 Mike Vranish Reimbursement 196.59 Wyoming Waste Systems Services 216.52 Westar Printing Printing 12.00 WETCO Services 666.00 White Mountain Lumber Supplies 170.38 Wyoming Financial Insurance Insurance 102,230.00 One-Call of Wyoming Services 146.25 Richo Contract 200.30 Creative Ink Images Promotional 607.50 Swire Coca Cola Supplies 76.44 H.P. Mobile Towing 190.00 Wyo Dept of Transportation Street Maintenance 199.50 Water of Life Repairs 151.62 ---PAGE BREAK--- Surge Hydraulics Parts 1,742.52 Sweetwater County Sheriff Detention 3,255.00 Wasatch Fire Protection Maintenance 280.50 Larissa Sneider Reimbursement 61.38 Kathy Pasenelli Refund 250.00 Barbara Cornia Refund 275.00 Media Skills Promotional 10,603.22 Shipping Plus Shipping 57.39 Wright Express Fuel 21,520.75 Kurtis Faddis Reimbursement 22.33 The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, Welling, Meyer, Schuler. Revenue & Expenditure Report Councilmember Welling moved, Councilmember Meyer seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, Welling, Meyer, Schuler. Council Comments Councilmember Meyer reported on the WAM Convention that she had recently attended. Councilmember Schuler commented on the many events taking place in Evanston and also commented on the newspaper article pertaining to building permits. Councilmember Rex reported on the Airport Joint Powers Budget Meeting he attended. Mayor Bell commented on the many events that took place during the past week and weekend and stated that it looked like another very active upcoming week. Special Presentation by Rotary Club The Evanston Rotrary Club’s “Walk Your Paws” committee presented a $620 donation to the Evanston Animal Shelter from funds raised during the fourth annual Walk Your Paws event, held in conjunction with the recent BEARiver Fest. Public Hearing/Annual Budget 2013-2014 Director of Administrative Services/City Clerk, Jim Davis conducted a public hearing to receive public information, input, comments, and concerns for the City of Evanston Fiscal Year 2013-2014 Annual Budget. City Treasurer, Kathy Defa gave an overview and brief summary of the budget. No one else addressed the issue and Mr. Davis closed the hearing. Consent Agenda Councilmember moved, Councilmember Perkes seconded, to approve the following Consent Agenda: A Malt Beverage Permit requested by Uinta County Veterans Board for the Veterans Mud Race at the Uinta County Fairgrounds on Saturday, July 6, 2013 from 6:00 p.m. to 12:00 a.m. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, Welling, Meyer, Schuler. Resolution 13-35 Councilmember Schuler introduced Resolution 13-35. Councilmember Schuler moved, Councilmember Meyer seconded, to adopt Resolution 13-35. Resolution 13-35: RESOLUTION OF THE CITY OF EVANSTON, WYOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES WITH PORTERS FIREWORKS TO PROVIDE FIREWORKS FOR THE CITY’S ANNUAL 4TH OF JULY CELEBRATION. WHEREAS, the City of Evanston has traditionally contributed towards a public fireworks display during the annual 4th of July community celebration; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, a Contract for Services with Porter’s Fireworks to provide fireworks for the City’s annual 4th of July celebration, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 18th day of June, 2013. ---PAGE BREAK--- Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, Welling, Meyer, Schuler. Designated Fireworks Areas Councilmember moved, Councilmember Welling seconded, to designate Centennial Valley Parking Lot, Overthrust Ballfields Parking Lots, Overthrust Park Parking Lot, and Sulphur Creek Reservoir as public areas for the display of fireworks on July 3 and 4, 2013. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, Welling, Meyer, Schuler. Resolution 13-36 Councilmember Meyer introduced Resolution 13-36. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 13-36. Resolution 13-36: RESOLUTION OF THE CITY OF EVANSTON, WYOMING, TO ENTER INTO AN OPERATING AGREEMENT WITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE OPERATION, MANAGEMENT AND REGULATION OF RECREATION WITHIN THE CITY OF EVANSTON. WHEREAS, the City of Evanston the Evanston Parks and Recreation District have negotiated an agreement for the operation, management and regulation of recreation within the City of Evanston; WHEREAS, the City and the Recreation District have set the agreement in writing, a copy of which is attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the Acting City Clerk is hereby authorized to attest, the Operating agreement, a copy of which is attached hereto, with the Evanston Parks and Recreation District. PASSED, APPROVED AND ADOPTED the 18th day of June, 2013. Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, Welling, Meyer, Schuler. Apologize Resolution 13-37 Councilmember Perkes introduced Resolution 13-37. Councilmember Perkes moved, Councilmember Meyer seconded, to adopt Resolution 13-37. Resolution 13-37: A RESOLUTION OF THE CITY OF EVANSTON, WYOMING, PROVIDING INCOME NECESSARY TO FINANCE THE BUDGET AND PROVIDE FOR AND AUTHORIZE ANNUAL APPROPRIATION OF FUNDS FOR FISCAL YEAR 2014. WHEREAS, on the 29th day of April, 2013, the Treasurer of the City of Evanston, Wyoming, prepared from the Department Administrators and the Mayor and submitted to the City Council, a city budget for the 2014 fiscal year, beginning the 1st day of July, 2013, and ending the 30th day of June, 2014; and WHEREAS, the governing body has reviewed this budget in detail, and discussed with the several Departmental Administrators concerning their individual budget requests and base budgets; and WHEREAS, a copy thereof was made available for public inspection at the office of the City Clerk; and WHEREAS, notice of a public hearing, as required by Wyoming State Statute, on said budget, together with the summary of said budget, was published in the Uinta County Herald, a legal newspaper, of general circulation in the City of Evanston, on the 7th day of June, 2013; and WHEREAS, a public hearing was held on such Budget at the time and place specified in said notice, at which time all interested parties were given an opportunity to be heard; and WHEREAS, the governing body has adopted the following overall mission statements to guide the execution of the budget: ---PAGE BREAK--- To insure that all rules and regulations set forth by Evanston City Government are appropriate and pertinent to the quality of life of the residents of Evanston, Wyoming. To expect a strong sense of accountability and dedication by all City employees to the people of Evanston, and to officially recognize those employees whose service to the citizens of Evanston reflect this goal. To improve the overall communication and line of communication within the City. To recognize and cultivate the importance of small businesses within Evanston, as well as to encourage industry to explore the resources in our community. To stimulate proper management techniques so that the infra-structure of our City is functioning at the highest level of productivity. WHEREAS, the governing body has adopted an expenditure control budget approach which encourages city employees to provide services more efficiently and cost effectively, allowing department heads discretion to transfer operational budget allocations within a division. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: The City Budget, as so revised and altered, be adopted as the official City Budget for the fiscal year ending 30 June, 2014. Section 2: The following appropriations as provided for by General Property Taxation 8 mills (approximately equal to $400,000) and other revenues, be made for the fiscal year ending 30 June, 2014, and that the expenditures of each Department, Division, or program be limited to the amount herein appropriated: The following Department budget allocations shall be distributed to the various divisions by the department head, pursuant to Section 7 of this resolution: CITY COUNCIL For: Administration 208,179 Emergency Reserve 93,000 Total: 301,179 JUDICIAL For: Administration 136,673 Total: 136,673 EXECUTIVE DEPARTMENT For: Administration 272,219 Attorney 157,000 Contingency 6,100 Total: 435,319 COMMUNITY DEVELOPMENT For: Administration 295,689 Total: 295,689 TREASURER For: Administration 343,305 Total: 343,305 CITY CLERK/ADMINISTRATIVE SERVICES For: City Clerk 384,920 Urban Renewal 106,928 Economic Development 21,250 General Services 939,786 Total: 1,452,884 PARKS & RECREATION For: Administration 1,212,173 Golf 1,204,517 Cemetery 260,127 Total: 2,676,817 POLICE For: Administration 412,509 Investigation 760,476 Patrol 1,483,900 Support 447,521 Youth Services 25,000 YDAC 132,452 VOCA/Police Grants 110,242 Total: 3,372,100 ---PAGE BREAK--- PUBLIC WORKS For: Engineering 97,237 PW Administration 174,324 Streets 1,606,054 Water 3,016,246 Wastewater 1,256,767 Sanitation 1,039,329 Storm Water 101,140 Motor Vehicle 49,250 Total: 7,340,347 ECONOMIC REINVESTMENT FUND For: Economic Development 96,000 Total: 96,000 JOINT POWERS, COMMUNITY PROJECTS & GRANTS For: Community Projects 835,960 Total: 835,960 LODGING TAX For: Lodging Tax 225,050 Total: 225,050 GENERAL FUND TRANSFERS For: Subsidize Funds 1,051,024 Total: 1,051,024 GENERAL FUND BOND, LOAN PAYMENT For: Water Fund 43,000 Total: 43,000 CAPITAL OUTLAY For: Administration 194,805 Community Development 9,500 Urban Renewal 3,296,464 Parks & Recreation 75,000 Public Works 1,885,000 Water Fund 1,600,000 Wastewater Fund 302,140 Sanitation 75,000 Stormwater 25,000 Total Capital Outlay 7,462,909 SUMMARY: General Fund 16,817,689 Water Fund 4,616,246 Wastewater Fund 1,558,907 Sanitation Fund 1,114,329 Stormwater Fund 126,140 Cemetery Fund 260,127 Golf Fund 1,204,517 Motor Vehicle Fund 49,250 Economic Reinvestment Fund 96,000 Lodging Tax 225,050 Grant Total 26,068,256 See Attachment Section 3: All operational and capital expenditures shall be made in conformance to the budget and the intent expressed by the governing body during the budget adoption process. For fiscal year 2014, the general fund shall not pay the water fund, the annual installment of principal of $43,000.00 for the loan made from the water fund to the general fund pursuant to Resolution 08-43. The general fund shall, however, pay to the water fund, the interest due on the unpaid principal balance of the loan for fiscal year 2014, calculated as provided by said Resolution. Section 4: Pursuant to the policy established by the governing body, the Treasurer shall maintain uniform standard budget classifications governing expenditures incurred and revenues received by the City and its several departments. Section 5: Upon the adoption of this resolution the Treasurer shall, pursuant to the policy established by the governing body, provide to each department instructions specifying the method and form of reallocating their budgets in conformance to the standard classification system and pursuant to the appropriations authorized. Section 6: Pursuant to the policy established by the Mayor, it shall be the duty of the Mayor to review all requisitions and other requests for expenditures submitted by a Department or agent of the City. After said review, the Treasurer shall at the minimum insure that: ---PAGE BREAK--- The request conforms to the approved budget and corresponding appropriations. Funds are available to defray the requested expenditure. The request is proper, legal and is in accord with City Policy and Procedures. The Treasurer is further authorized to administer procedures established by the governing body governing the form and processing of interim budget revisions provided they conform to the following criteria: The department head may elect to transfer budget allocations within a division without prior approval. The department head may elect to transfer budget allocations between divisions with prior approval of the Mayor. The department head may elect to transfer budget allocations from one department to another with the prior approval of the governing body. Increases or decreases in budget allocations for personal services require the prior approval of the Mayor. Inter-departmental transfers, changes in Capital Outlay Budgets and interfund transfers require the prior approval of the governing body. No transfer shall be made which has the effect of increasing any series, class, object or budget unless accompanied by a corresponding reduction in another series, class, object or budget. Irrespective of amounts appropriated for personal services, the governing body shall approve, by specific motion, the creation of any new permanent positions. This subparagraph does not apply to the hiring of seasonal, temporary, or intermittent employees working part-time or full-time. However, seasonal, temporary or intermittent employees working more than 120 calendar days must be approved by the governing body. No expenditure shall be made from a contingency account for Capital Outlay without the express prior approval of the governing body. Section 7: Any unspent budget allocation and all capital outlay shall not be carried over to the following budget year. Any unspent merit pay shall not be carried over. Section 8: Pursuant to the policy established by the governing body the treasurer shall monitor revenues received and expenditures made by the City to determine the City’s cash needs. When treasurer determines that aggregate City expenditures will exceed the total of revenues expected in any yearly, quarterly, or fiscal period the Treasurer shall, to prevent a deficit cash situation from arising, institute a proportional reduction in expenditure authorized for each department to the level of expected revenues. In placing such restriction in effect the Treasurer shall, consider as priority expenditures to preserve: Commitments involving City bonded and loan indebtedness. Obligations to Federal and State authorities. Contractual arrangements to which the City is a party. Personal Service costs for wages and benefits. The Treasurer shall advise the governing body at its next scheduled meeting of any reductions ordered and the reasons prompting that action. Section 9: Projects, activities and programs authorized for which grants from the United States of America, State of Wyoming, Uinta County or any other source are to be used for the purpose of payment of all or a portion of the project, activity or program are conditioned upon the receipt of the appropriated grant. In the event a grant is not received the project, program or activity shall not be undertaken, unless specifically approved by the governing body. Section 10: By order of the governing body and for the purpose of the execution and administration of the budget for this fiscal year the following policy directions shall prevail. The City will pay on behalf of its full time permanent employees 11.44 percent (11.44%) of their gross salary to a Deferred Compensation Program or Wyoming Retirement Program. Each employee covered by the terms and conditions of the health/medical, dental and optical insurance policy shall be required to contribute through a payroll deduction, an amount equal to 8.2 percent of the insurance premium. Qualified Retiree employees who receive the retirement health insurance option shall be required to pay 80% of insurance premium as per the Personnel Policy. The City will not participate financially in the payment of membership dues or fees on behalf of any employee unless the membership is granted in the name of the City of Evanston. The City will not contribute financially to the payment of any personal memberships. Where statutory or job description provisions specify that certain occupational certification or professional status is required as a condition to or of employment, the City will reimburse travel and associated costs related to attendance at schools, seminars or conferences when such attendance is for the purpose of maintaining or advancing professional status or occupational certification. The City will reimburse employees up to $150 for protective footwear, as determined by the Department Administrator. Section 11: There is hereby established the following fee schedules for the Fiscal Year beginning July 1, 2013: POLICE Reports, per page per side $1.00 Fingerprinting 5.00 Vin Inspections 10.00 Parking Tickets in Limited Parking Zones Improper Parking $10.00 Angle Parking/Backed in 10.00 ---PAGE BREAK--- Posted No Parking/No Parking Zone 10.00 Parked Wrong Way on Street 10.00 Overtime Parking 1st Offense 10.00 Overtime Parking 2nd Offense 20.00 Parked on Sidewalk 75.00 In front of Public/Private Driveway 75.00 Within an Intersection 75.00 Upon Bridge/Elevated Structure/within Tunnel 75.00 Any place where official sign prohibit stopping 75.00 Within Twenty Feet of Fire Hydrant 75.00 Designated Fire or Emergency Vehicle Lane 75.00 Semi Parked on City Street 50.00 Obstructing Alleyway & Street 50.00 Handicap Parking/No Decal 75.00 Impound Fee Dog, Puppy 1st Offense $ 25.00 2nd Offense 50.00 3rd Offense 75.00 4th or more Offense 100.00 Cat, Kitten 1st Offense $ 25.00 2nd Offense 50.00 3rd Offense 75.00 4th or more Offense 100.00 License Fee Annual Dogs - Altered $ 4.00 Dogs - Unaltered 15.00 Cats - Altered 4.00 Cats - Unaltered 15.00 Life Time Dogs - Altered $15.00 Cats - Altered 15.00 Adoption Dog $25.00 Cat 15.00 Puppy 5.00 Kitten 5.00 Euthanasia Dog $50.00 Cat 50.00 Cremation Dog $80.00 Cat 80.00 Cremation Container 5.00 Assigning Dog to Shelter Dog $25.00 Puppy 5.00 Assigning Cat to Shelter Cat $25.00 Kitten 5.00 Vaccination $10.00 PLANNING & ZONING Conditional Use Permit $100.00 Variance 200.00 Height Exception 100.00 Master Plan Amendment 200.00 Zone Change 200.00 Text Amendments 200.00 Home Occupation 50.00 Planned Unit Development - Minor Subdivision 375.00 Planned Unit Development - Major Subdivision 500.00 Minor Subdivision 250.00 Major Subdivision 500.00 - for 20 lots or less: each additional lot $25 with a maximum fee of 1,000 Lot Line Adjustment 100.00 Lot Split 200.00 ---PAGE BREAK--- Vacating Property 100.00 Zoning Ordinance 50.00 Comprehensive Plan 70.00 Mirror Lake Scenic Byway Plan 65.00 Subdivision Regulations 40.00 Bear River Drive Corridor Renaissance Plans 45.00 Blueline Maps: Plats, City, Zoning, Aerials 5.00 Photo copies, per page 1.00 Subdivision Permit Fee/Wireless Communication Tower 1,000.00 PUBLIC WORKS Building Permit Fee is .010 times the cost of building or improvements, excluding land. Cut Permits - $10.00 per square foot - forfeit payment after 2 years. TREASURER Fax Service Transmit, per page per side $ 2.00 Receive, per page per side 1.00 Returned Checks 25.00 Reports, per page per side 1.00 Copies/per page .10 CLERK Catering/Malt Beverage Permit, per day $ 25.00 Liquor License Advertisement Fee - new or renewal 100.00 Resort License - Annually 1,500.00 Retail License - Annually 1,000.00 Restaurant License - Annually 500.00 Club License - Annually 100.00 Micro brewery - Annually 500.00 Micro winery - Annually 500.00 Bar & Grill License - Annually 1,500.00 Liquor License Transfer Fee 100.00 Fireworks Permit Fee: Annual July 1 $ 100.00 Prorate January 1 - June 30 50.00 Business License Fees: Number of Employees: 1-5 $ 50.00 6-15 75.00 over 15 125.00 Mass Event License Fees: 1-10 vendors $100.00 11-15 vendors 150.00 26-50 vendors 200.00 51-75 vendors 250.00 76-or more 300.00 Transient Merchant Fees (each) $75.00 Solicitor License 100.00 Additional Copy of Business License (each) 5.00 List 5.00 Labels 25.00 BUILDING RENTALS Private Functions: Family, Weddings, Parties Machine Shop - User Fee $400.00 per day + Cleaning & Damage Deposit $800.00 Roundhouse - User Fee $600.00 per day + Cleaning & Damage Deposit $1,200.00 Beeman-Cashin - User Fee $100.00 per day + Cleaning & Damage Deposit $400.00 Depot - User Fee $100.00 per day + Cleaning & Damage Deposit $400.00 Chinese Gazebo - User Fee $50.00 per day with $100 Deposit - W/Beeman or Depot $150.00 + Deposit $400.00 Gazebo at Martin Park - User Fee $50.00 per day with $100 Deposit - W/Beeman or Depot $150.00 + Deposit $400.00 For Profit Functions: Business, Events (Charging for Admission) Machine Shop - User Fee $600.00 per day + Cleaning & Damage Deposit $1,200.00 Roundhouse - User Fee $1,000.00 per day + Cleaning & Damage Deposit $1,500.00 Beeman-Cashin - User Fee $200.00 per day + Cleaning & Damage Deposit $600.00 Depot - User Fee $200.00 per day + Cleaning & Damage Deposit $600.00 *Security Fee: (If alcohol is being served) $300.00 ---PAGE BREAK--- Public Non Profit Functions: Service Groups, Church, Scouts, Associations, Political Entities Machine Shop - User Fee $150.00 per day + Cleaning & Damage Deposit $500.00 Roundhouse - User Fee $300.00 per day + Cleaning & Damage Deposit $600.00 Beeman-Cashin - User Fee $50.00 per day + Cleaning & Damage Deposit $300.00 Depot - User Fee $50.00 per day + Cleaning & Damage Deposit $300.00 Chinese Gazebo - User Fee $25.00 per day +Deposit $300.00 - W/Beeman or Depot $50.00 + Deposit $300.00 Gazebo at Martin Park - User Fee $25.00 per day +Deposit $300.00 - W/Beeman or Depot $50.00 + Deposit $300.00 Meeting Rooms Challenger - User Fee $25.00 Per Day + Cleaning and Damage Deposit $200.00 City of Los Angeles - User Fee $25.00 Per Day + Cleaning and Damage Deposit $200.00 City of San Francisco - User Fee $25.00 Per Day + Cleaning and Damage Deposit $200.00 Portland Rose - User Fee $50.00 Per Day + Cleaning and Damage Deposit $200.00 All four meeting rooms - User Fee $100.00 Per Day + Cleaning and Damage Deposit $200.00 For Profit Sporting Events $1,200.00 + Deposit $1,200.00 GOLF FEES 9 Holes 18 Holes Family/Jr/Executive 9 Holes (Punch Passes do not apply) Public Adult Green Fees $ 15.00 $ 26.00 $10.00 Junior 18 years & under 9.00 16.00 6.00 Juniors before 8:30 am 4.00 Seniors 62 yrs & over 11.00 19.00 7.00 *Golf Club Member Green Fees 11.00 19.00 7.00 Golf Cart Rental Per Seat 7.00 14.00 Golf Cart Rental Pre Paid Card 70.00 Ten (10) Single Seat Golf Cart Rentals Twilight Green Fee Half Price - 1½ hours before dusk 5 Hole Golf Special 5 Hole Loop: Public $8.00 *Golf Club Member $6.00 (Only Available 11:30 am - 1:30 pm Mon - Fri) (Punch Passes DO NOT APPLY) Spring Conditions $9.00 - $14.00 $18.00 - $25.00 (Determined by Golf Pro) Junior Season Pass $150.00 (Accepted Mon-12 noon Fri, No Holidays) *Golf Club Member Annual Pass $240.00 first adult, $130 @ family member Public Punch Pass 124. 00 for (10), 9 hole rounds Junior Punch Pass 77.00 for (10), 9 hole rounds Senior Punch Pass 92.00 for (10), 9 hole rounds *Golf Club Member Punch Pass 92.00 for (10), 9 hole rounds *Senior Club Member Punch Pass 69.00 for (10), 9 hole rounds Minimum 18 Hole Tournament Entry Fee 39.00 (26.00 Green Fee + $10.00 Prize Fund + $3.00 Range Balls) League Green Fees *Golf Club Member: Discounted Green Fees, Punch or Season Pass Public: Full Priced Green Fees or Punch Pass Tournament Green Fees *Golf Club Member & Public: Minimum Tournament Entry Fee *Club Member Annual Cat Storage Fee $235.00 per year Private Cart Annual Trail Fees $150.00 (Required if *Club member cart is stored in cart garage) Private Trail Fees 6.00 per 9 holes Driving Range Fees 4.00 small bucket, 6.00 large bucket Driving Range Pass 50.00 – 10 Large Buckets Club House Locker Rentals 45.00 per year Club Rentals 5.00 and 10.00 Pull Cart Rentals 3.00 High School Golf Team Per Season 600.00 (20 Golfers Max) Handicap Cards 30.00 per person Tee Sign Hole Sponsor Fee 350.00 per year *Must Be Golf Club Members, Not Available to General Public CEMETERY Grave Space (perpetual care included) $ 550.00 Plot (8 sites, perpetual care included) 4000.00 Perpetual Care, each space 250.00 Opening - Weekday 275.00 - Saturday/Holiday 500.00 Opening - Infants - Weekday 100.00 Saturday/Holiday 175.00 Opening - Cremation Weekday 75.00 ---PAGE BREAK--- Saturday/Holiday 175.00 Disinterment - casket 650.00 - cremains 200.00 (Disinterment includes opening and closing for one body - one grave) Head Stone relocation - up to 100.00 GENERAL UTILITY CHARGES Late and Delinquent Payment Penalty one and one half percent per month. Service Restoration after 3:30 p.m. on days; weekends and holidays $75.00 Service Restoration for Delinquency 50.00 Account Deposit 100.00 Service Restoration Fee - Voluntary 20.00 Repair Service parts, labor and Frozen Meters 50.00 Water for Construction per 1,000 gal. 10.00 Administration Fee for Construction Water 20.00 Meter for Water Construction 50.00 Minimum Charge for Construction Water 20.00 per load up to 2,000 gal. When a utility account becomes delinquent and subject to termination as provided by Section 23-15.1 of the City Code, the user may enter into an agreement with the City of Evanston for continued utility services. The agreement shall require the user to pay in full all current charges for utility services incurred during each month of the term of the agreement, plus a minimum of one-twelfth (1/12) of the delinquent amount. The agreement shall further provide that if the user fails to make the payments designated in the agreement when due then the full unpaid amount, plus all delinquencies and penalties, shall be immediately due and payable in full. WATER CONNECTION AND TAPPING ¾ inch Water Service $ 1,250.00 1 inch Water Service 1,500.00 1½ inch Water Service 2,000.00 2 inch Water Service 3,500.00 4 inch Water Service 7,750.00 6 inch Water Service 12,750.00 8 inch Water Service 18,000.00 10 inch Water Service 25,000.00 WATER METERS 6 inch Omni T-2 $ 4,200.00 ¾ inch 275.00 1 inch 345.00 1½ inch SR 620.00 1½ inch Omni C-2 1,300.00 1½ inch Omni T-2 950.00 2 inch SR 815.00 2 inch Omni C-2 1,475.00 2 inch Omni T-2 1,150.00 4 inch Omni C-2 3,050.00 4 inch Omni T-2 2,400.00 6 inch Omni C-2 5,125.00 WATER CHARGES Line Size Capital Replacement ¾ inch & 1 inch residential $6.07 1 inch commercial 10.63 1½ inch 19.74 2 inch 31.88 4 inch 77.42 6 inch 135.11 PLUS: $2.20 per 1,000 gallons of potable water consumption for each metered utility service unit $1.40 per 1,000 gallons of non-potable water consumption for each metered utility service unit $.70 per 1,000 gallons of water consumption for each metered city sprinkler utility service unit Un-metered flat rate per utility service is $35.00, plus capital replacement cost, per month except for the months of July, August, September and October billing which will be $75.00, plus capital replacement cost, per month. ---PAGE BREAK--- WASTE WATER/SEWER CONNECTION TAPPING ¾ inch Water Service $ 1,500.00 1 inch Water Service 1,800.00 1½ inch Water Service 2,450.00 2 inch Water Service 4,300.00 4 inch 9,650.00 6 inch 15,900.00 8 inch 22,500.00 10 inch 31,250.00 WASTE WATER CHARGES Water Line Size Capital Replacement ¾ inch & 1 inch residential $ 5.28 1 inch commercial 13.19 1½ inch 21.10 2 inch 31.66 4 inch 71.23 6 inch 121.34 PLUS: $1.45 per 1,000 gallons of actual water consumption, except residential, church and school accounts shall be billed an average amount, based on the actual consumption during November through January, for each month for the months of February through January. Un-metered flat rate per utility service unit $18.00, plus capital replacement cost. The charge for private and commercial wastewater bulk dumpage into the City's wastewater system shall be charged at a rate of $79.14 per load up to 1,000 gallons of wastewater. SANITATION Refuse Service Fee Per: Capital Replacement Per Utility Service Unit $ 0.00 105 Gallon Container Picked Up Once A Week 10.50 Each Additional Pickup 10.50 300 Gallon Container Picked Up Once A Week 15.50 Each Additional Pickup 15.50 400 Gallon container Picked Up Once a Week 20.50 Each Additional Pickup 20.50 Involuntary Collection Per Pickup 32.00 Special Collection Per Pickup 20.00 Landfill Fee Per: 105 Gallon Container Picked Up Once a Week 4.20 Each Additional Pickup 4.20 300 Gallon Container Picked Up Once a Week 10.30 Each Additional Pickup 10.30 400 Gallon Container Picked Up Once a Week 13.00 Each Additional Pickup 13.00 Community Event Pick-up As authorized by the Mayor Variable Pickup Container for delinquency of utility account 15.00 NON CITY SERVICE AREA Capital Replacement Line size Water Waste Water ¾ inch $ 6.07 $ 5.28 1 inch 10.63 13.19 1½ inch 19.74 21.10 2 inch 31.88 31.66 4 inch 77.42 71.23 6 inch 135.11 121.34 WATER: PLUS up to $4.10 per 1,000 gallons of water consumption for each utility service unit as determined by the governing body. WASTE WATER: PLUS up to $3.03 per 1,000 gallons of water consumption, except residential, ---PAGE BREAK--- church and school accounts shall be billed an average amount, based on the actual consumption during November through January, for each month for the months of February through January, as determined by the governing body. SANITATION: Fees shall be set by the governing body, provided fees do not exceed the amounts as established below: Refuse Service Fee Per: Capital Replacement Per Utility Service Unit $ 0.00 105 Gallon Container Picked Up Once A Week 17.50 Each Additional Pickup 17.50 300 Gallon Container Picked Up Once A Week 28.50 Each Additional Pickup 28.50 400 Gallon container Picked Up Once a Week 37.50 Each Additional Pickup 37.50 Involuntary Collection Per Pickup 59.00 Special Collection Per Pickup 37.00 Landfill Fee Per: 105 Gallon Container Picked Up Once a Week 4.20 Each Additional Pickup 4.20 300 Gallon Container Picked Up Once a Week 10.30 Each Additional Pickup 10.30 400 Gallon Container Picked Up Once a Week 13.00 Each Additional Pickup 13.00 Storm Water: fee of 2.50 per service. Onsite Detention Stormwater $500.00 per acre Offsite Detention Stormwater $2500.00 per acre PASSED, APPROVED AND ADOPTED the 18th day of June, 2013. Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, Welling, Meyer, Schuler. Adjournment With no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:28 p.m. Joy Bell, Mayor James H. Davis, City Clerk