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EVANSTON CITY COUNCIL First Regular Meeting February 5, 2013 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of February was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Gordon Robinson led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:33 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Evan Perkes, David Welling, and Wendy Schuler. Councilmembers Curtis Rex and Saundra Meyer were excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Jim Davis; Director of Public Works/City Engineer, Brian Honey; City Treasurer, Kathy Defa; Director of Planning & Development, Paul Knopf; Director of Parks and Recreation, Dennis Poppinga; Public Works Superintendent, Oop Hansen; Police Lieutenant, Ken Pearson; Police Lieutenant, Bill Jeffers; Waste Water Supervisor, Frank Sheets, and Deputy City Clerk, Nancy Stevenson. Police Chief, Jon Kirby was excused. A group of interested citizens were also present. Approve Agenda Mayor Bell suggested the following change to the agenda: After Public Participation, add an Executive Session. Councilmember Welling moved, Councilmember seconded, to approve the agenda with the suggested change. The motion passed unanimously with 5 yes votes: Bell, Perkes, Welling, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held January 22, 2013 and a Work Session Meeting held January 29, 2013 were approved as presented. Bills Councilmember Perkes moved, Councilmember Schuler seconded, to approve the following bills for payment: January 23, 2013 to February 5, 2013 VENDOR FOR AMOUNT AXA Equivest Payroll 2,014.64 Flexshare Payroll 2,995.00 ING Life Insurance Payroll 29.20 Orchard Trust Payroll 583.36 Parks and Recreation Payroll 134.63 Uinta County Court Payroll 45.00 Utah Child Support Payroll 350.00 Vantage Point Payroll 1,341.92 Wyoming Child Support Payroll 857.08 Payroll Payroll 102,914.20 EFTPS Payroll 36,124.94 Carollo Engineers Services 8,007.95 Casper Star Tribune Subscription 254.80 Castle Rock Chevrolet Parts 12.98 Cazin’s Supplies 488.67 CD’s Electric Electrical 735.50 Century Equipment Parts 184.37 Verizon Wireless Cell Phones 978.85 Crum Electric Supplies 178.59 Wyoming DEQ Fees 100.00 Deru’s Glass Supplies 44.00 Ellingford’s Supplies 230.49 Chemtech-Ford Laboratories Testing 78.00 Executech Services 760.00 Evanston Chamber of Commerce Contract 9,082.50 Evanston Parks & Recreation City Subsidy/Reimbursement 123,503.90 Fastenal Supplies 48.35 Forsgren Associates Services 1,910.00 Flowtech Repairs 114.00 ---PAGE BREAK--- Frontier Assoc Evaluation 575.00 Randy’s Heating & AC Contract 56,480.00 Murdochs Supplies 362.35 Natalie Albrecht Green Contract 120.00 Nicholas Earl Horton Contract 160.00 IGCSA Dues 125.00 KNR-Inc Repairs 320.00 Kallas Automotive Parts 365.77 Lifeline Training Registration 597.00 Lewis-Goetz and Co Parts 228.16 Morcon Industrial Supplies 3,668.52 Mt West Business Solutions Supplies 207.70 Questar Gas Utilities 515.06 Mountain Regional Services Services 40.00 Myers/Anderson Architects Services 4,590.00 Nike Supplies 698.11 Northwest Scientific Supplies 213.47 Office Products Dealer Supplies 357.01 Office Depot Supplies 1,141.76 PC Doctor Services 3,098.75 Safety Supply & Sign Signs 345.90 Sensus Metering Systems Services 6,615.00 Sirchie Finger Print Lab Supplies 383.75 Skaggs Supplies 892.46 Standard Plumbing Parts 23.98 Sun Fresh Laundry Laundry Services 788.50 Sunset Optics Supplies 154.00 Superior Rental Supplies 15.90 Tom’s HVAC Repairs 1,878.56 Uinta County Human Services Contract 40,750.00 Uinta County Solid Waste Landfill Fees 14,019.60 In Contact Utilities 314.74 Rocky Mountain Power Utilities 21,795.10 Vermeer Rocky Mountain Chipper 475.00 Vision Auto Glass Glass 1,270.00 WalMart Supplies 974.76 Waterworks Industries Parts 1,828.77 Westar Printing Printing 690.00 Taylour Welling Contract 30.00 White Mountain Lumber Supplies 184.31 WAM Registration 220.00 Wyoming Law Enforce Academy Registration 185.00 One-Call of Wyoming Services 48.25 Wyo Public Health Laboratory Testing 150.00 Wyoming Contractors Assoc Training 63.00 Richo Contract 640.37 Youth Opportunities Unlimited Daniels Grant 40,000.00 Yamaha Motor Corp Contract 3,281.75 Prestige Flags Flags 453.54 Bridger Valley Pioneer Ads 250.00 Ultra Max Ammunition 2,460.00 Creative Ink Images Promotional 751.80 Wyo Dept of Transportation Maintenance 438.41 Taylor Made Supplies 321.00 Warner Truck Center Parts 99.56 Consolidated Plastics Supplies 1,257.37 Loretta Gerrard Fees 400.00 Chemsearch Supplies 281.19 Jack Vreeland Fees 400.00 Utility Bill Solutions Services 8.82 Janet Elmer Refund 450.00 Tim Johnson Refund 100.00 Paul Lowham Refund 41.50 Doug Basset Refund 100.00 Dustbusters Salt 8,759.10 Diane Gardner Excel Award 100.00 Dain Foose Refund 300.00 FBI Command College Tuition 870.00 Glacken & Associates Registration 275.00 Media Skills Promotional 10,603.22 Shipping Plus Shipping 259.64 Evanston Internal Medicine Exam 75.00 The motion passed unanimously with 5 yes votes: Bell, Perkes, Welling, Schuler. ---PAGE BREAK--- Council Comments Mayor Bell and all the Councilmembers commented on the Sled Dog Race and stated that it was nice to have the finish line here in Evanston this year. They also thanked all those who help to make it such a successful event. Citizen Recognition Police Lieutenant, Bill Jeffers recognized two local citizens, Kerry McIntyre and Dave Smith for their help to get the pet crematorium back in working condition again. Lieutenant Jeffers explained that the crematorium provides a great service to the citizens of Evanston and expressed his gratitude to Kerry and Dave for fixing it at a minimal cost to the City. Mr. McIntyre and Mr. Smith were presented a certificate of appreciation, a police challenge coin, and Mayor Bell presented them a “Key to the City”. EXCEL! Award Presentation Frank Sheets, CERC (City of Evanston Recognition Committee) Chairperson and Ken Pearson, CERC Vice Chairperson presented Diane Gardner an EXCEL! (Employees Exhibiting Commendable Efforts and Loyalty) Award. Diane was nominated by a fellow employee for her selflessness acts of kindness in the youth activities programs provided through Evanston Parks and Recreation Department. Consent Agenda Councilmember Schuler moved, Councilmember Welling seconded, to approve a Catering Permit requested by Five-K, LLC, dba: Speed Bump for the Sportsman for Fish & Wildlife at the Machine Shop on Saturday, February 16, 2013 from 4:00 p.m. to 11:30 p.m.; A Limited Malt Beverage Permit requested by Marian McLean for the Donovan Buckman Fundraiser Event at the Roundhouse on Saturday, February 16, 2013 from 7:00 p.m. to 11:00 p.m.; and a Catering Permit requested by APE Wyoming dba: Porter’s TNT for the 7th Annual “Spice the Ice” Chili Cook-off at the Machine Shop on Saturday, March 2, 2013 from 2:00 p.m. to 11:30 p.m. The motion passed unanimously with 5 yes votes: Bell, Perkes, Welling, Schuler. Executive Session Councilmember moved, Councilmember Perkes seconded, to adjourn into an Executive Session to discuss a Real Estate proposal. The motion passed unanimously with 5 yes votes: Bell, Perkes, Welling, Schuler. Councilmember moved, Councilmember Schuler seconded, to adjourn from Executive Session. The motion passed unanimously with 5 yes votes: Bell, Perkes, Welling, Schuler. Adjournment With no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:59 p.m. Joy Bell, Mayor James H. Davis, City Clerk