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EVANSTON CITY COUNCIL First Regular Meeting February 3, 2015 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of February was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Oop Hansen led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor W illiams; Councilmembers Tim Andy Kopp, Evan Perkes, David W elling, and W endy Schuler. Councilmember Saundra Meyer was excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; City Engineer, Brian Honey; City Treasurer, Kathy Defa; Director of Planning & Development, Paul Knopf; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Dennis Poppinga; Assistant Director of Parks and Recreation, Jay Dee Nielson; Deputy City Clerk, Nancy Stevenson; and Economic Development Coordinator, Mieke Madrid. A group of interested citizens were also present. Approve Agenda Mayor Williams suggested the following changes to the agenda: Delete Special Presentation, add Resolution 15-07, and add an Executive Session. Councilmember Welling moved, Councilmember Perkes seconded, to approve the agenda with the suggested changes. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held January 20, 2015 and Work Session Meeting held January 27, 2015 were approved as presented. Bills Councilmember moved, Councilmember Schuler seconded, to approve the following bills for payment: January 21, 2015 to February 3, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 2,079.11 FlexShare Payroll 2,711.00 ING Life Insurance Payroll 29.20 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 221.91 Uinta County Court Payroll 302.19 United W ay Payroll 6.00 Utah Child Support Payroll 296.34 Vantage Point Payroll 826.14 W ells Fargo Payroll 168.00 Payroll Payroll 107,778.60 EFTPS Payroll 37,559.89 Uinta County Reimbursement 465.00 Carver Family Health Services 200.00 Casper Star Tribune Subscription 358.80 Cowboy Motor Co Parts 84.50 Castle Rock Chevrolet Parts 53.31 Cazin’s Supplies 596.18 CD’s Electric Electrical 5,895.80 Verizon W ireless Cell Phones 785.80 Cook-Sanders & Associates Services 6,127.25 CSI-Networks Telewood Communication Maintenance 605.00 Crum Electric Supplies 243.88 Norco Supplies 80.65 Deru’s Glass Repairs 545.61 Ellingford’s Supplies 31.07 Chemtech-Ford Laboratories Testing 78.00 Executech Maintenance/Equipment 1,921.92 ---PAGE BREAK--- Evanston Chamber of Commerce Awards/Contract 10,495.00 Evanston Parks & Recreation City Subsidy 95,449.00 Fastenal Parts 67.17 Freeway Tire Tires 623.23 Frontier Assoc Evaluation 575.00 Murdochs Supplies 684.16 Evanston Regional Hospital Testing 60.55 Kallas Automotive Parts 807.28 MJB Animal Clinic Supplies 142.00 Morcon Industrial Supplies 2,350.43 Mtn W est Business Solutions Contract 255.28 Questar Gas Utilities 551.83 Office Products Dealer Supplies 849.52 Office Depot Supplies 63.35 Reserve Account Postage 15,000.00 Real Kleen Janitorial Supplies 199.05 Rocky Mountain Turf Parts 1,725.19 Six States Parts 528.98 Skaggs Supplies 4,385.22 Standard Plumbing Parts 127.22 Stateline Metals Supplies 6.65 T-7 Propane Propane 580.89 Tom’s HVAC Repairs 675.00 Twin D, Inc Inspection 878.75 Uinta County Jail/Dispatch Fees 78,639.81 Uinta County Herald Ads 1,099.00 Incontact Utilities 306.01 Century Link Utilities 454.50 Rocky Mountain Power Utilities 7,013.81 W almart Supplies 361.98 W asatch Surveying Refund 100.00 W estar Printing Printing 389.50 Taylour W elling Contract 30.00 W hite Mountain Lumber Supplies 333.13 W yoming Law Enforcement Academy Tuition 185.00 W yo Public Health Laboratory Testing 240.00 Young Ford Parts 43.40 Yamaha Motor Corp Contract 3,281.75 Nickerson Co Parts 1,649.00 Creative Ink Images Promotional 1,739.95 Independent Software Solutions Repairs 25.50 JC Golf Accessories Supplies 140.00 Vehicle Lighting Solutions Equipment 5,060.00 Golden Rule Supplies 104.50 Evanston Rodeo Series Contract 2,480.00 Semi Services Parts 132.48 Utility Bill Solutions Services 119.85 Pacificorp Repairs 4,509.30 IDVille.com Software 512.00 Bear River Ducks Unlimited Refund 300.00 Victoria Kelm-Foy Jury Fees 60.00 Nancy Gutierrez Refund 300.00 Shipping Plus Shipping 98.00 Nutech Specialties Supplies 80.78 The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Council Comments Councilmember Kopp thanked the Parks and Recreation Department and the Police Department for putting on the annual Skate Party. Councilmember Schuler also thanked those involved in the Skate Party. She also reminded everyone that the Sled Dog Event will take place this weekend. Mayor W illiams reported on the W AM W inter Meeting that he and some of the Councilmembers attended. He also stated that he had the pleasure of attending the Mad Science Fair held last week at North Elementary School. Public Hearing Dennis Boal conducted a public hearing to solicit public comments regarding a proposed Technical Assistance Grant Application to the W yoming Business Council for the development of a business tools program to be located on the Chamber of Commerce’s website in order to foster economic development in the region. Mieke Madrid the grant writer for the City of Evanston explained the application and the reason for the application. No one else address this issue and Mr. Boal closed the hearing. ---PAGE BREAK--- Appointment to Boards Mayor Williams made an appointment to the following board. Councilmember Schuler moved, Councilmember Welling seconded, to confirm the following appointment: Human Service Joint Powers Board Kent W illiams - January 2018 The motion passed unanimously with 5 yes votes: Kopp, Perkes, W elling, Schuler. Sale of Used Hand Guns Councilmember moved, Councilmember Perkes seconded, to authorize the sale of used Hand Guns to former Police Officers; Mathews, Dean, and Jeffers, for trade-in-value. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Resolution 15-03 Councilmember Welling introduced Resolution 15-03. Councilmember Welling moved, Councilmember Perkes seconded, to adopt Resolution 15-03. Resolution 15-03: RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A COOPERATIVE AGREEMENT W ITH THE W YOMING DEPARTMENT OF TRANSPORTATION TO PURCHASE AND STOCKPILE A SALT AND SAND MIXTURE. W HEREAS, the City of Evanston and the W yoming Department of Transportation, (W YDOT), have negotiated an agreement whereby the City and W YDOT will cooperate in the purchasing and stockpiling a salt and sand mixture which can be used on city streets during the winter; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Cooperative Agreement between the City of Evanston and the W yoming Department of Transportation a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 3 day of February, 2015. rd Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Resolution 15-04 Councilmember Schuler introduced Resolution 15-04. Councilmember Schuler moved, Councilmember Welling seconded, to adopt Resolution 15-04. Resolution 15-04: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT AND TASK ORDER NO. 2015-01 W ITH CAROLLO ENGINEERS TO PROVIDE A DISINFECTION BY PRODUCTS, (DBP), EVALUATION OF THE W ATER TREATMENT PLANT. W HEREAS, the City of Evanston and Carollo Engineers have negotiated an agreement whereby Carollo Engineers will perform the services set forth in the Agreement and Task Order for a DBP Evaluation of the water treatment plant; and W HEREAS, the City of Evanston and Carollo Engineers have set their agreement in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement and Task Order No. 2015-01 between the City of Evanston and Carollo Engineers, copies of which are attached hereto, for services necessary to perform a DBP Evaluation of the water treatment plant. PASSED, APPROVED AND ADOPTED the 3 day of February, 2015. rd Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk ---PAGE BREAK--- The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Resolution 15-05 Councilmember introduced Resolution 15-05. Councilmember moved, Councilmember Kopp seconded, to adopt Resolution 15-05. Resolution 15-05: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING AN APPLICATION ON BEHALF OF THE EVANSTON CHAMBER OF COMMERCE TO OBTAIN A TECHNICAL ASSISTANCE GRANT UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM OF THE STATE OF W YOMING FOR THE DEVELOPMENT OF A BUSINESS TOOLS COMPONENT ON THE CHAMBER’S W EBSITE. W HEREAS, the governing body recognizes that there is a continuing need to promote economic development within the region; and W HEREAS, the Community Development Block Grant Program is designed in part, to assist communities in economic development; and W HEREAS, the Evanston Chamber of Commerce proposes to use a Technical Assistance Grant to develop a business tools component on its website which will help foster economic development in the region; and W HEREAS, a public hearing was held on February 3, 2015, by the governing body to explain the proposal of the Evanston Chamber of Commerce and to receive public input; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The city of Evanston hereby pledges support for and authorizes an application on behalf of the Evanston Chamber of Commerce to obtain a Technical Assistance Grant under the Community Development Block Grant Program of the State of W yoming to develop a business tools component on the Chamber’s website to help foster economic development in the region. Section 2. The Mayor and City Clerk are authorized to sign and attest all documents which are necessary to apply for the grant. PASSED, APPROVED AND ADOPTED the 3 day of February, 2015. rd Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Resolution 15-06 Councilmember Welling introduced Resolution 15-06. Councilmember Welling moved, Councilmember Schuler seconded, to adopt Resolution 15-06. Resolution 15-06: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A LICENSE AGREEMENT W ITH GOLF COMPLETE, INC. TO UPGRADE THE SOFTW ARE FOR THE POINT OF SALE OF THE PURPLE SAGE MUNICIPAL GOLF COURSE. W HEREAS, the City has a need to upgrade and update the software it uses for the point of sale at the Purple Sage Municipal Golf Course; and W HEREAS, the City of Evanston and Golf Complete, Inc., have negotiated an agreement whereby Golf Complete, Inc., will provide the software as set forth in the License Agreement which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the License Agreement between the City of Evanston and Golf Complete, Inc., a copy of which is attached hereto, to upgrade and update the software used for the point of sale at the Purple Sage Municipal Golf Course. PASSED, APPROVED AND ADOPTED the 3 day of February, 2015. rd Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk ---PAGE BREAK--- The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Resolution 15-07 Councilmember Perkes introduced Resolution 15-07. Councilmember Perkes moved, Councilmember seconded, to adopt Resolution 15-07. Resolution 15-07: RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A CONTRACT W ITH DELTA DENTAL OF W YOMING TO PROVIDE DENTAL INSURANCE FOR CITY EMPLOYEES. W HEREAS, the City of Evanston, W yoming has for many years provided dental insurance coverage for its employees; and W HEREAS, it is necessary for the City to enter into a contract with Delta Dental of W yoming to continue to provide dental insurance coverage for its employees. NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor is hereby authorized to execute, and City Clerk attest, on behalf of the City of Evanston, the Contract between the City of Evanston and Delta Dental of W yoming, a copy of which is attached hereto, to provide dental insurance coverage for its employees. PASSED, APPROVED AND ADOPTED the 3 day of February, 2015. rd Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Comments/Remarks Paul Knopf reminded everyone to watch the “Road Trippin” episode that will air on Channel 2 News on Friday, February 6 . Mr. Knopf also invited everyone to attend the Sled Dog Race events this Saturday and Sunday, th February 7 and 8 . th th Chief Kirby invited the Mayor and Councilmembers to attend the “Pinning Ceremony” for the promotion of Police Officers on Friday, February 6 at the Police Department. th Amy Grenfell reported on the Railcar Tax Exemption Bill that will be going before the Senate soon. Executive Session Councilmember Perkes moved, Councilmember Welling seconded, to convene an Executive Session concerning proposed litigation. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Councilmember Schuler moved, Councilmember seconded, to adjourn from Executive Session. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Adjournment W ith no further business to be conducted at this time Mayor W illiams adjourned the meeting at 6:30 p.m. Kent H. W illiams, Mayor Amy L. Grenfell, City Clerk