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EVANSTON CITY COUNCIL Second Regular Meeting September 15, 2015 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of September was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Police Chief Jon Kirby led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor W illiams; Councilmembers Tim Andy Kopp, Evan Perkes, David W elling, Sandra Meyers, and W endy Schuler. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; City Treasurer, Kathy Defa; Director of Planning & Development, Paul Knopf; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; and Deputy City Clerk, Nancy Stevenson. City Engineer, Brian Honey was excused. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held September 1, 2015 and a Work Session held September 8, 2015 was approved as presented. Bills Councilmember Schuler moved, Councilmember Meyer seconded, to approve the following bills for payment: September 2, 2015 to September 15, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 2,736.55 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 120,238.59 Delta Dental Payroll 7,310.90 FlexShare Payroll 2,929.00 ING Life Insurance Payroll 29.20 IRS Tax Deposit Payroll 38,110.58 NCPERS Payroll 64.00 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 182.16 The Hartford Payroll 216.80 United W ay Payroll 6.00 Utah Child Support Payroll 181.01 Vantage Point Payroll 851.14 Vision Service Plan Payroll 1,136.80 W EBT Payroll 990.00 W ells Fargo Payroll 208.00 W yoming Dept of Employment Payroll 10,127.40 W yoming Retirement Payroll 46,363.29 All Data Subscription 1,500.00 All W est Internet 1,284.90 Oldcastle Precast Supplies 204.00 BBB Pest Control Services 180.00 Caselle Support/Maintenance 523.67 Cowboy Motor Co Parts 135.16 CD’s Electric Repairs 906.00 City of Evanston Utilities 26,698.42 CCI Network Utilities 239.88 Crum Electric Supplies/Lights 18,332.58 Norco Repairs 1,677.64 Janel Campbell Reimbursement 380.65 Ellingford’s Cement 4,279.28 Chemtech-Ford Laboratories Testing 1,148.00 Energy Laboratories Testing 2,386.50 ---PAGE BREAK--- Entenmann-Rovin Company Supplies 307.00 Evanston Parks & Recreation Reimbursement 51,749.90 Foreup Subscription 367.00 Ferguson Enterprises Parts 536.41 First Bank Visa 10,748.29 Fastenal Parts 28.58 Frontier Association Services 1,725.00 Murdochs Supplies 529.80 Janeen Gilbert Reimbursement 45.00 Hach Company Supplies 8,202.95 Harrington Industrial Plastics Parts 240.63 Hutchinson Oil Fuel 1,166.91 J-Bar Trucking Freight 398.72 J-Bar Excavation Sand 797.44 Kymberly Kraft Reimbursement 60.00 Kallas Automotive Parts 554.52 M&K Striping Striping 3,030.95 Mobile Golf Services Parts 2,721.47 Modern Cleaners Laundry Service 1,300.25 Morcon Industrial Supplies 161.37 Mt W est Business Solutions Contract 610.86 Nalco Supplies 25,595.60 Nike Supplies 180.00 Office Products Dealer Supplies 185.16 Office Depot Supplies 847.04 Staker Parson Companies Asphalt 551.75 Ping Supplies 907.37 Proforce Law Enforcement Equipment 1,636.00 Rip’s Grocery Propane 50.45 Rocky Mountain Turf Parts 273.36 Safety Supply & Sign Signs 1,917.14 Salt Lake City W eekly Ads 675.00 Simplot Partners Supplies 2,438.00 Stateline Metals Repairs 3,259.66 Alsco Laundry Service 382.44 Team Laboratory Chemical Corp Road Patch 5,200.00 Thatcher Chemical Chemicals 5,801.99 Titleist Supplies 92.88 Turf Equipment Parts/Equipment 62,025.99 Uinta County Herald Ads 1,311.34 Uinta County Leadership Institute Registration 598.00 Century Link Utilities 1,650.89 Rocky Mountain Power Utilities 43,381.47 Mike Vranish Service Award 100.00 W yoming W aste Systems Services 261.01 W estar Printing Printing 956.00 W atertech Supplies 5,280.00 W yoRadio Ads 1,725.00 W hite Mountain Lumber Supplies 13.77 One-Call of W yoming Services 117.00 Heartland Kubota Parts 119.72 Dana Kepner Parts 3,425.75 Sherwin W illiams Supplies 78.05 Chris Smith Services 394.50 DuW ayne Jacobsen Service Award 100.00 Callaway Golf Supplies 4,087.73 JC Electric Repairs 297.28 USA Blue Book Supplies 272.34 Frank Cook Reimbursement 150.00 Intermountain Sales of Denver Parts 3,479.00 Innovative Marking Systems Striping 7,256.48 Dustin Kennedy Reimbursement 56.00 Ronna Dillinger Refund 100.00 Giving to Others Promotional 1,671.00 Judy Hankin Reimbursement 600.00 Law Enforcement Targets Supplies 169.11 Media Skills Promotional 11,298.00 Shipping Plus Shipping 25.75 Education & Training Services Tuition 998.00 W right Express Fuel 13,198.54 The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. ---PAGE BREAK--- Revenue & Expenditure Report Councilmember moved, Councilmember Kopp seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Council Comments Councilmember W elling commented that both the Demolition Derby and the B.J. Thomas concerts were well attended and successful events. He also relayed some of the many compliments he has received regarding our golf course. Councilmember Meyers reported on the Legislative Joint Revenue meeting she recently attended. Councilmember Schuler passed on some compliments that she had received on our resent street project and also compliments on our police. Mayor W illiams also commented on the success of the Demolition Derby. Consent Agenda Councilmember moved, Councilmember W elling seconded, to approve the following Consent Agenda: A Catering Permit requested by the Fort Bridger Cash Store for the Union W ireless International Event at the Machine Shop on October 7, 2015 from 5:00 p.m. to 9:00 p.m. The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Award Bid/Used Executive Vehicle Councilmember Schuler moved, Councilmember Meyer seconded, to award the bid for a 2015 Ford Explorer to Fremont Motor of Lander, Wyoming, the apparent low bidder meeting all City specifications, in the amount of $28,809.77. The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Accept Quote/Compact Wheel Loader/Public Works Councilmember Perkes moved, Councilmember seconded, to accept the quote provided by Jacks Truck & Equipment for a 2015 Compact Wheel Loader in the amount of $58,446.00. The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 15-58 Councilmember Meyer introduced Resolution 15-58. Councilmember Meyer moved, Councilmember Schuler seconded, to adopt Resolution 15-58. Resolution 15-58: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF THE GREAT RACE 2016 OVERNIGHT CITY HOST AGREEMENT. W HEREAS, the City of Evanston has been selected to host an overnight stop of The Great Race 2016, a multi staged vintage auto tour; and W HEREAS, the event provides the City with the opportunity to promote and display its positive qualities and aspects to tourists, travelers and members of the community; and W HEREAS, the event also provides the community with some local economic development opportunities; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, The Great Race 2016 Overnight City Host Agreement with Coker Tire Company, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED this 15 day of September, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. ---PAGE BREAK--- Adjournment W ith no further business to be conducted at this time Mayor W illiams adjourned the meeting at 5:57 p.m. Kent H. W illiams, Mayor Amy L. Grenfell, City Clerk