Full Text
EVANSTON CITY COUNCIL Second Regular Meeting July 21, 2015 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of July was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Councilmember W elling led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor W illiams; Councilmembers Tim Andy Kopp, Evan Perkes, David W elling, Sandra Meyers. Councilmember W endy Schuler was excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; City Treasurer, Kathy Defa; Director of Planning & Development, Paul Knopf; City Engineer, Brian Honey; Public W orks Director, Oop Hansen; Assistant Director of Parks and Recreation, Jay Dee Nielsen; Deputy City Clerk, Nancy Stevenson; and Police Lieutenant, Rhett Groll. Police Chief, Jon Kirby and Director of Parks and Recreation, Dennis Poppinga were excused. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the agenda. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Approve Minutes The official record of proceedings for the City Council Meeting held July 7, 2015 and a Work Session held July 14, 2015 was approved as presented. Bills Councilmember moved, Councilmember Perkes seconded, to approve the following bills for payment: July 8, 2015 to July 21, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 2,654.11 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 121,440.80 Delta Dental Payroll 7,440.50 FlexShare Payroll 2,942.50 ING Life Insurance Payroll 29.20 IRS Tax Deposit Payroll 37,972.92 NCPERS Payroll 64.00 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 182.16 The Hartford Payroll 216.80 Uinta County Court Payroll 635.52 United W ay Payroll 6.00 Utah Child Support Payroll 181.01 Vantage Point Payroll 851.14 Vision Service Plan Payroll 1,122.19 W EBT Payroll 968.00 W ells Fargo Payroll 216.00 W yoming Dept of Employment Payroll 9,971.24 W yoming Retirement Payroll 45,922.02 Payroll Payroll 109,228.33 Ascent Construction Contract 83,685.10 All W est Internet 1,230.90 Ameri Tech Equipment Parts 140.27 BBB Pest Control Services 110.00 Dennis M. Boal Services 5,656.00 Caselle Support/Maintenance 523.67 Cazin’s Supplies 1,142.09 CD’s Electric Electrical 593.10 City of Evanston Utilities 17,615.70 Verizon W ireless Cell Phones 468.27 Boot Barn Safety Boots 124.99 CCI Network Utilities 109.41 ---PAGE BREAK--- Ellingford’s Cement 395.00 Evanston Chamber of Commerce Awards 350.00 First Bank Visa 114.43 Fastenal Supplies 7.72 Freeway Tire Tires 500.11 Kallas Automotive Parts 647.66 Keith’s Feed Supplies 67.00 Modern Cleaners Laundry Service 567.00 Morcon Industrial Supplies 960.42 Mtn W est Business Solutions Contract 798.13 Questar Gas Utilities 2,049.81 MailFinance Equipment 2,558.10 Office Products Dealer Supplies 344.00 Staker Parson Companies Asphalt 568.97 Preston Sheets Reimbursement 99.00 Proactive Sports Supplies 131.77 Redi Services Services 1,016.00 Rocket Sanitation Services 243.00 Paul R. Skog Services 6,146.00 Alsco Laundry Service 426.26 Twin D, Inc Inspection 914.15 Uinta County Herald Ads 418.41 Uinta County Solid W aste Landfill Fees 19,563.00 Union Pacific Railroad Land Lease 100.00 InContact Utilities 219.32 Century Link Utilities 2,871.67 Rocky Mountain Power Utilities 42,772.97 UV Doctor Parts 1,570.00 W yoming W aste Systems Services 262.13 W estar Printing Printing 180.88 W AM Registration 25.00 W yoming Crime Victims Comp Fund Victim Compensation 2,500.00 One-Call of W yoming Services 152.25 W yoming Dept of Revenue Sales/Use Tax 3,451.99 Dana Kepner Parts 5,571.59 W yo Dept of Transportation Salt/Sand/Street Maintenance 13,364.91 USA Blue Book Tools 288.83 Gateway Gourmet Catering Meeting Supplies 283.20 David Mueske Restitution 100.00 Tim Seahorn Reimbursement 26.65 Daniel Combs Refund 100.00 National Assoc of Field Training Registration 650.00 Shanna Pentz Refund 75.00 Gabriela Cazares Refund 300.00 Steven Maune Refund 100.00 Media Skills Promotional 11,298.00 W right Express Fuel 14,841.62 Ron Peterson Reimbursement 20.00 The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Revenue & Expenditure Report Councilmember Welling moved, Councilmember Meyers seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Council Comments Mayor W illiams and Councilmember Kopp both congratulated Colten Kofoed and A.C. Martin for their outstanding showing at the National Rodeo Finals. Councilmember W elling commented on the final rodeo of the Evanston Rodeo Series and thanked all those who put on that event. He also reminded everyone of the upcoming Uinta County Fair and the Brewfest. Appointment to Boards Mayor Williams made the following appointments to the Urban Renewal Board. Councilmember Perkes moved, Councilmember Welling seconded, to confirm the following appointments: Urban Renewal Board Leslie Lunsford - January 2019 Julie O’Connell - January 2020 The motion passed unanimously with 5 yes votes: Kopp, Perkes, W elling, Meyer. ---PAGE BREAK--- Public Hearing/Liquor License Transfer/J.B.’s Restaurant City Attorney, Dennis Boal conducted a public hearing to solicit public comment regarding the application for a transfer of ownership of a Retail Liquor License from Uinta Restaurants, Inc., dba: J.B.’s Restaurant to JB’s Star Holding, Inc., dba: J.B.’s Restaurant. Larry Prestidge, manager of the restaurant spoke in favor of the application and explained the reason for the transfer. No one else addressed the issue and Mr. Boal closed the hearing. Transfer of Ownership/Liquor License/J.B.’s Restaurnat Councilmember Welling moved, Councilmember Meyer seconded, to approve the transfer of ownership of a Retail Liquor License from Uinta Restaurants, Inc., dba: J.B.’s Restaurant to JB’s Star Holding, Inc., dba: J.B.’s Restaurant. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Public Hearing/Liquor License Transfer/Howard Johnson City Attorney, Dennis Boal conducted a public hearing to solicit public comment regarding the application for a transfer of ownership of a Retail Liquor License from Ashray Motel, LLC., dba: Howard Johnson to Summit Food and Beverage, LLC., dba: Howard Johnson. Donna Lapin and Jerrald Simon, new owners of the business both spoke in favor of the application and explained the reason for the transfer. No one else addressed the issue and Mr. Boal closed the hearing. Transfer of Ownership/Liquor License/J.B.’s Restaurant Councilmember moved, Councilmember Kopp seconded, to approve the transfer of ownership of a Retail Liquor License from Ashray Motel, LLC., dba: Howard Johnson to Summit Food and Beverage, LLC., dba: Howard Johnson. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Public Hearing/All West/Franchise City Attorney, Dennis Boal conducted a public hearing to provide information and receive public input, comment and concerns regarding the renewal and or extension of the Franchise Ordinances permitting All W est/W yoming, Inc., to construct, maintain, operate, use and furnish to the public a cable communications system and telephone system within all streets, alleys and utility easements granted or dedicated to or by the City. Jack W alkenhorst, with All W est addressed the governing body and answered questions. Allan Hansen Kathy Defa both voiced concerns they have had relating to the City of Evanston’s services with All W est. Kathy Defa also voiced concern and problems she has had at her residence. Consent Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the following Consent Agenda: A Street Closure Permit requested by 1 Bank for a fundraiser the Hungry Children’s st Backpack Program on Friday, August 21, 2015 on 10 Street from Main Street to the Alley between th Main and Center Streets, from 8:00 a.m. to 5:00 p.m.; and A Limited Malt Beverage Permit requested by the Evanston Volunteer Firefighters, Inc., for the annual Demolition Derby to be held at the Uinta County Fairgrounds on Saturday, September 12, 2015 from 4:00 p.m. to 10:00 p.m. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Resolution 15-44 Councilmember introduced Resolution 15-44. Councilmember moved, Councilmember Kopp seconded, to adopt Resolution 15-44. Resolution 15-44: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE BEAR RIVER MODELERS TO CONSTRUCT A CROSSW IND RUNW AY ONTO CITY PROPERTY FOR USE BY USERS OF THE MODEL AIRPLANE RUNW AY FACILITY. W HEREAS, Bear River Modelers has previously entered into a Use Agreement with the city to enable the Club to construct and use a runway for model airplanes on city property; and W HEREAS, Bear River Modelers has requested that it be permitted to construct an additional crosswind runway onto the property; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The City of Evanston hereby authorizes and grants permission for Bear River Modelers to construct a crosswind runway onto the city property being used for model airplanes. ---PAGE BREAK--- PASSED, APPROVED AND ADOPTED the 21 day of July, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Resolution 15-45 Councilmember Meyer introduced Resolution 15-45. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 15-45. Resolution 15-45: RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, PROHIBITING THE USE OF E-CIGARETTES IN ALL BUILDINGS OW NED BY THE CITY. W HEREAS, the governing body for the City of Evanston has determined that prohibiting the use of e-cigarettes in city buildings is in the public’s interest; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The use of e-cigarettes and similar devices in all city buildings is prohibited. Section 2: The Mayor and City Clerk are authorized to take all steps necessary to implement the above-described prohibition of the use of e-cigarettes and similar devices. PASSED, APPROVED AND ADOPTED the 21 day of July, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Resolution 15-46 Councilmember introduced Resolution 15-46. Councilmember moved, Councilmember Perkes seconded, to adopt Resolution 15-46. Resolution 15-46: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH THE VETERANS OF FOREIGN W ARS POST 4280 TO SUPPORT THE AMERICAN FLAG PROGRAM IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has traditionally contributed to the VFW Flag Program which displays the American Flag in the community on appropriate occasions; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor is hereby authorized to execute, and the City Clerk attest, of behalf of the City of Evanston, a Contract for Services with the Veterans of Foreign W ars Post 4280 to support the American Flag Program in the City of Evanston, a copy of which attached hereto. PASSED, APPROVED AND ADOPTED the 21 day of July, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Resolution 15-47 Councilmember Welling introduced Resolution 15-47. Councilmember Welling moved, Councilmember Kopp seconded, to adopt Resolution 15-47. Resolution 15-47: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A SUB-AGREEMENT W ITH THE EVANSTON CHAMBER OF COMMERCE TO ADMINISTER A TECHNICAL ASSISTANCE GRANT UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM OF THE STATE OF W YOMING FOR THE DEVELOPMENT OF A BUSINESS TOOLS COMPONENT ON THE CHAMBER’S W EBSITE. ---PAGE BREAK--- W HEREAS, the City has authorized an application on behalf of the Evanston Chamber of Commerce to obtain a Technical Assistance Grant under the Community Development Block Grant Program of the State of W yoming to develop a business tools component on the Chamber’s website to help foster economic development in the region; and W HEREAS, it is necessary for the City and the Evanston Chamber of Commerce to enter into the attached Sub-Agreement in order to properly administer the grant and comply with the requirements of the W yoming Business Council; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The Mayor and City Clerk are authorized to sign and attest the attached Sub Agreement with the Evanston Chamber of Commerce to administer the Technical Assistance Grant for the development of a business tools component on the Chamber’s website to help foster economic development in the region. PASSED, APPROVED AND ADOPTED the 21 day of July, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Resolution 15-48 Councilmember Welling introduced Resolution 15-48. Councilmember Welling moved, Councilmember seconded, to adopt Resolution 15-48. Resolution 15-48: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH ARTS, INC. D/B/A YOUNG MUSICIANS TO PROVIDE MUSIC EDUCATION AND CULTURAL ACTIVITIES AND OPPORTUNITIES FOR THE YOUTH. W HEREAS, the City of Evanston has a need to provide music education and cultural activities and opportunities; and W HEREAS, the governing body of the City of Evanston recognizes that it benefits the citizens of the community to provide music education and cultural activities and opportunities for the youth of the community; and W HEREAS, the Young Musicians was formed in part to provide such education and activities for the youth of the community, including the low-income and disadvantaged youth of the City of Evanston, W yoming; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston, and Arts, Inc. D/B/A Young Musicians for educational, cultural activities and opportunities for youth in Evanston, W yoming. PASSED, APPROVED AND ADOPTED the 21 day of July, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Resolution 15-49 Councilmember Perkes introduced Resolution 15-49. Councilmember Perkes moved, Councilmember seconded, to adopt Resolution 15-49. Resolution 15-49: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH THE EVANSTON CHAMBER OF COMMERCE. Councilmember Meyers moved, Councilmember Welling seconded, to table Resolution 15-49 to the next regular meeting on August 4, 2015. The motion passed with 5 yes votes: W illiams, Kopp, W elling, Meyer. 1 no vote: Perkes. ---PAGE BREAK--- Resolution 15-50 Councilmember Welling introduced Resolution 15-50. Councilmember Welling moved, Councilmember Meyer seconded, to adopt Resolution 15-50. Resolution 15-50: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO AN AGREEMENT W ITH COW BOY DAY’S, INCORPORATED, A NON-PROFIT CORPORATION FOR PROFESSIONAL SERVICES TO PROMOTE TOURISM WITHIN THE CITY OF EVANSTON BY PROVIDING THE COW BOY DAYS RODEO. W HEREAS, the City of Evanston desires to increase tourism within the community, and Cowboy Day’s, Incorporated, a non-profit promotes tourism within the community by providing the Cowboy Days Rodeo; and W HEREAS, the City and the Cowboy Day’s , Incorporated, a non-profit corporation, have negotiated an agreement to carry out the Cowboy Days Rodeo, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Contract for Services to provide the Cowboy Days Rodeo within the City of Evanston, between the City of Evanston and Cowboy Day’s, Incorporated, a non-profit corporation, a copy of which is attached hereto, setting forth the terms and conditions between the parties. PASSED, APPROVED AND ADOPTED the 21 day of July, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Resolution 15-51 Councilmember introduced Resolution 15-51. Councilmember moved, Councilmember Kopp seconded, to adopt Resolution 15-51. Resolution 15-51: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO AN AGREEMENT W ITH EVANSTON RODEO SERIES, A NON-PROFIT CORPORATION FOR PROFESSIONAL SERVICES TO PROMOTE THE USE OF THE UINTA COUNTY FAIRGROUNDS W ITHIN THE CITY OF EVANSTON BY PROVIDING THE EVANSTON RODEO SERIES. W HEREAS, the City of Evanston desires to promote tourism within the community, and the Evanston Rodeo Series, a non-profit corporation has submitted a proposal to the City which would increase tourism within the community by promoting and increasing the use of the Uinta County Fairgrounds located within the City through the Evanston Rodeo Series; and W HEREAS, the City and the Evanston Rodeo Series, a non-profit corporation have negotiated an agreement to promote the use of the County Fairgrounds, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Contract for Professional Services to Provide the Evanston Rodeo Series within the City of Evanston, between the City of Evanston and the Evanston Rodeo Series, a non-profit corporation, a copy of which is attached hereto, setting forth the terms and conditions between the parties. PASSED, APPROVED AND ADOPTED the 21 day of July, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Resolution 15-52 Councilmember Perkes introduced Resolution 15-52. Councilmember Perkes moved, Councilmember Kopp seconded, to adopt Resolution 15-52. ---PAGE BREAK--- Resolution 15-52: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH THE UINTA COUNTY HUMAN SERVICE BOARD TO PROVIDE HUMAN SERVICES FOR THE CITIZENS OF EVANSTON. W HEREAS, the City of Evanston desires to assist, by providing funding, to the Uinta County Services Board, in the provision of human services for the citizens of the City of Evanston. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1: The City of Evanston is authorized to execute the Contractual Agreement with the Uinta County Human Services Board, a copy of which is attached hereto. Section 2: The Mayor and City Clerk are authorized to sign and attest the agreement on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED the 21 day of July, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Resolution 15-53 Councilmember introduced Resolution 15-53. Councilmember moved, Councilmember Meyer seconded, to adopt Resolution 15-53. Resolution 1553-: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT W ITH UINTA ENGINEERING & SURVEYING, INC. TO PROVIDE THE ENGINEERING SERVICES DESCRIBED THEREIN FOR A SEW ER REPLACEMENT PROJECT. W HEREAS, the City of Evanston and Uinta Engineering & Surveying, Inc., have negotiated an agreement whereby Uinta Engineering & Surveying, Inc., will perform the services set forth in the Contract for the Sewer Replacement in Summit and 17 Street, and along County Road in the City of Evanston; and th W HEREAS, the City of Evanston and Uinta Engineering & Surveying, Inc. Have set their agreement in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract between the City of Evanston and Uinta Engineering and Surveying Inc., a copy of which is attached hereto, to provide engineering services necessary for the Sewer Replacement Project. PASSED, APPROVED AND ADOPTED the 21 day of July, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Meyer. Comments/Remarks Brain Honey stated the Final Completion for the Boy and Girls Club addition was signed this week. Amy Grenfell reminded everyone of the following events taking place this week; Farmers Market, Uinta County Fair, Brewfest, and W yoming Downs racing. Adjournment W ith no further business to be conducted at this time Mayor W illiams adjourned the meeting at 7:00 p.m. Kent H. W illiams, Mayor Amy L. Grenfell, City Clerk