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EVANSTON CITY COUNCIL Second Regular Meeting February 17, 2015 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of February was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Brad Asay of Boy Scout Troop 200 led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present (one Councilmember present via teleconferencing), Mayor Kent W illiams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor W illiams; Councilmembers Andy Kopp, and W endy Schuler; David W elling via teleconferencing. Councilmember Tim Evan Perkes, and Saundra Meyer were excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; Director of Planning & Development, Paul Knopf; Police Chief, Jon Kirby; City Engineer, Brian Honey; City Treasurer, Kathy Defa; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Dennis Poppinga; Assistant Director of Parks and Recreation, Jay Dee Nielsen; Deputy City Clerk, Nancy Stevenson, Urban Renewal Coordinator, Jane Law. A group of interested citizens were also present. Approve Agenda Mayor Williams suggested the following changes: Under New Business, add Resolution 15-12 and Resolution 15-13. Councilmember Schuler moved, Councilmember Kopp seconded, to approve the agenda with the suggested changes. The motion passed unanimously with 4 yes votes: W illiams, Kopp, W elling, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held February 3, 2015 and a Work Session held February 10, 2015 was approved as presented. Bills Councilmember Kopp moved, Councilmember Schuler seconded, to approve the following bills for payment: February 4, 2015 to February 17, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 2,079.11 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 120,929.94 Delta Dental Payroll 8,326.70 FlexShare Payroll 396.00 ING Life Insurance Payroll 29.20 NCPERS Payroll 64.00 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 172.80 The Hartford Payroll 199.80 Uinta County Court Payroll 586.45 United W ay Payroll 5.00 Vantage Point Payroll 826.14 Vision Service Plan Payroll 1,146.92 W EBT Payroll 968.00 W ells Fargo Payroll 168.00 W yoming Dept of Employment Payroll 14,541.63 W yoming Retirement Payroll 68,529.42 Payroll Payroll 117,538.80 EFTPS Payroll 41,089.30 All W est Internet 913.89 Caselle Support/Maintenance 523.67 Cowboy Motor Co Parts 147.16 Cazin’s Supplies 1,187.17 CD’s Electric Electrical 834.00 Century Equipment Parts 338.91 City of Evanston Utilities 1,741.04 CPS Distributors Repairs 2,917.50 Course Trends W ebsite 295.00 ---PAGE BREAK--- Crum Electric Supplies 20,941.50 Norco Supplies 157.10 Ellingford’s Supplies 130.06 Chemtech-Ford Laboratories Testing 75.00 Energy Laboratories Testing 2,742.50 Evanston Parks & Recreation Reimbursement/City Subsidy 137,065.89 Evanston Uinta County Airport Grant Share 2,431.20 Foreup Subscription 367.00 First Bank Visa 4,636.36 Fastenal Supplies 39.46 Frontier Assoc Services 575.00 Garage Door Specialist Repairs 60.00 Harrington Industrial Plastics Parts 541.45 Harris Law Office Contract 4,000.00 Holland Equipment Parts 1,128.89 Hutchinson Oil Fuel 1,895.63 IGCSA Dues 130.00 Intermountain Electric Services 4,200.00 Jack’s Truck & Equipment Parts 108.47 Kallas Automotive Parts 532.00 Val Kotter & Sons Inspection 1,160.00 Lexis Nexis Matthew Bender Supplies 34.44 Morcon Industrial Supplies 197.91 Mtn W est Business Solutions Contract 302.34 Questar Gas Utilities 14,668.28 Mountainland Supply Parts 973.36 Office Products Dealer Supplies 32.98 Parnell’s Glass & Bodyworks Services 971.40 PC Innovation Supplies 73.00 City of Evanston Reimbursement 129.20 Real Kleen Janitorial Supplies 1,776.15 Secretary of State Notary Fees 60.00 The Pin Center Supplies 1,140.00 Six States Parts 889.19 Skaggs Supplies 805.95 Paul R. Skog Services 4,900.00 Smith’s Food & Drug Center Supplies 668.07 Standard Plumbing Parts 143.21 Alsco Laundry Services 397.27 TGIF Enterprises Laundry Services 300.25 Tom’s HVAC Repairs 1,045.91 Uinta County Herald Ads 726.69 Uinta County Solid W aste Landfill Fees 13,535.20 Century Link Utilities 1,973.31 Rocky Mountain Power Utilities 46,662.05 W yoming W aste Systems Services 56.77 W estar Printing Printing 3,925.00 Stotz Equipment Parts 157.58 W hite Mountain Lumber Supplies 97.75 One-Call of W yoming Services 42.25 Lawrence’s Screen Printing Services 16.00 Young Musicians Celtic Festival 4,000.00 Golden Rule Embroidery Services 32.00 BBQ Fest Refund 250.00 Deborah Demander Reimbursement 344.68 Salvador Gutierrez Refund 450.00 Michelle Anderson Refund 100.00 Cindy Thompson Refund 750.00 David Mueske Restitution 50.00 Premier Surgical Center Refund 100.00 Media Skills Promotional 11,298.00 Shipping Plus Shipping 107.51 W right Express Fuel 13,943.45 The motion passed unanimously with 4 yes votes: W illiams, Kopp, W elling, Schuler. Revenue & Expenditure Report Councilmember Schuler moved, Councilmember Kopp seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 4 yes votes: W illiams, Kopp, W elling, Schuler. Council Comments Mayor W illiams and Councilmember Schuler thanked all those that helped with the Sled Dogs Races and congratulated them on the very successful event. ---PAGE BREAK--- Special Presentation/United Way of Southwest Wyoming Kelly Frink and Kathy Tacke, Executive Co-Directors of United W ay of Southwest W yoming, thanked the Mayor and Council for their support of the United W ay Campaign. They explained the program and gave an update on the projects that they have helped with in our community over the past year. Consent Agenda Councilmember Schuler moved, Councilmember Kopp seconded, to approve the following Consent Agenda: A Limited Malt Beverage Permit requested by Young Musician, Inc. for a Young Musicians VIP Concert at the Beeman Cashin Building on Tuesday, March 17, 2015 from 5:00 p.m. to 10:00 p.m.; and a Limited Malt Beverage Permit requested by Young Musician, Inc. for the Celtic Festival at the Roundhouse and Railyards Complex on Friday, March 20, 2015 from 3:00 p.m. to 11:30 p.m. and Saturday, March 21, 2015 from 11:00 a.m. to 11:30 p.m. The motion passed unanimously with 4 yes votes: W illiams, Kopp, W elling, Schuler. Resolution 15-08 Councilmember Schuler introduced Resolution 15-08. Councilmember Schuler moved, Councilmember Kopp seconded, to adopt Resolution 15-08. Resolution 15-08: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A LETTER OF AGREEMENT W ITH THE W YOMING MAIN STREET PROGRAM FOR THE IMPLEMENTATION OF THE MAIN STREET PROGRAM IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston and the State desire to implement the W yoming Main Street Program in the City of Evanston to promote the revitalization of the designated program area; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor is hereby authorized to sign the Letter of Agreement, a copy of which is attached hereto, with the W yoming Main Street Program for the implementation of the Main Street Program in the City of Evanston. PASSED, APPROVED AND ADOPTED the 17 day of February, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 4 yes votes: W illiams, Kopp, W elling, Schuler Resolution 15-09 Councilmember Kopp introduced Resolution 15-09. Councilmember Kopp moved, Councilmember Schuler seconded, to adopt Resolution 15-09. Resolution 15-09: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH YOUNG MUSICIANS, INC., A W YOMING NON- PROFIT CORPORATION TO PROVIDE THE ANNUAL CELTIC MUSIC FESTIVAL. W HEREAS, Young Musicians has for a number of years put on a Celtic Music Festival in Evanston which provides music education and cultural activities for members of the community; and W HEREAS, the Celtic Music Festival also promotes tourism with in the City; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, a Contract for Services with Young Musicians, Inc., a W yoming non-profit corporation to provide the annual Celtic Music Festival, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 17 day of February, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 4 yes votes: W illiams, Kopp, W elling, Schuler ---PAGE BREAK--- Resolution 15-10 Councilmember Schuler introduced Resolution 15-10. Councilmember Schuler moved, Councilmember Kopp seconded, to adopt Resolution 15-10. Resolution 15-10: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING W ITH UINTA COUNTY PUBLIC HEALTH, TO COOPERATE IN PROVIDING A FACILITY FOR VACCINATIONS, NATURAL DISASTERS AND OTHER PUBLIC HEALTH EMERGENCIES. W HEREAS, the governing body of the City of Evanston has determined that it is in the public’s interest to cooperate with Uinta County Public Health to cooperate in providing a facility for vaccinations, natural disasters and other public health emergencies within Uinta County, W yoming; and W HEREAS, the City of Evanston and Uinta County Public Health have negotiated a Memorandum of Understanding which will provide a cooperative approach; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the Acting City Clerk attest, on behalf of the City of Evanston, the Memorandum of Understanding between the City of Evanston and Uinta County Public Health to cooperate in providing a facility for vaccinations, natural disasters and other public health emergencies, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 17 day of February, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 4 yes votes: W illiams, Kopp, W elling, Schuler Resolution 15-11 Councilmember Kopp introduced Resolution 15-11. Councilmember Kopp moved, Councilmember Schuler seconded, to adopt Resolution 15-11. Resolution 15-11: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR A EDUCATION/PROGRAM DEVELOPMENT GRANT TO THE W YOMING URBAN AND COMMUNITY FORESTRY PROGRAM TO OBTAIN FUNDS TO PREPARE A TREE GUIDE FOR THE COMMUNITY. W HEREAS, it would benefit the citizens of Evanston to have available a written guide describing the various types of trees that are suitable for the community; and W HEREAS, there are grant funds available from the W yoming Urban and Community Forestry Program which could be used to prepare a tree guide for the community; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The City of Evanston, W yoming hereby authorizes the submission of an application for an Education/Program Development Grant to the W yoming Urban and Community Forestry Program to obtain funds to prepare a tree guide for the community. PASSED, APPROVED AND ADOPTED the 17 day of February, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 4 yes votes: W illiams, Kopp, W elling, Schuler Resolution 15-12 Councilmember Kopp introduced Resolution 15-12. Councilmember Kopp moved, Councilmember Schuler seconded, to adopt Resolution 15-12. ---PAGE BREAK--- Resolution 15-12: RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING W ITH THE UINTA COUNTY COMMISSIONERS, UINTA COUNTY SHERIFF AND THE UINTA COUNTY ATTORNEY TO FACILITATE AND PROVIDE CRISIS INTERVENTION MANAGEMENT FOR INDIVIDUALS SUBJECT TO EMERGENCY DETENTION. W HEREAS, the City has facilities in the medical spec building which are suitable for individuals who need emergency detention; and W HEREAS, the City of Evanston, the Uinta County Commissioners the Uinta County Attorney and the Uinta County Sheriff have negotiated a Memorandum of Understanding which will provide a cooperative approach to provide for emergency detentions; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Memorandum of Understanding between the City of Evanston, the Uinta County Commissioners, Uinta County Sheriff and the Uinta County Attorney to facilitate and provide crisis intervention management for individuals subject to emergency detention, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 17 day of February, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 4 yes votes: W illiams, Kopp, W elling, Schuler Resolution 15-13 Councilmember Schuler introduced Resolution 15-13. Councilmember Schuler moved, Councilmember Kopp seconded, to adopt Resolution 15-13. Resolution 15-13: A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE M BAR B SECOND ADDITION, A SUBDIVISION W ITHIN THE CITY OF EVANSTON, W YOMING AS MORE PARTICULARLY DESCRIBED HEREIN. W HEREAS, M Bar B Enterprises, a W yoming General Partnership, (the “Subdivider”,) has made application to the governing body of the City of Evanston, W yoming for approval and authorization of the proposed subdivision entitled the M Bar B Second Addition, a subdivision located within the City of Evanston, W yoming; and W HEREAS, the City of Evanston finds that said subdivision is a minor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming, that: Section 1. The final plat of the M Bar B Second Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: BEGINNING at the Southwest corner of said lot 78, running thence N 0E24'23"E, 174.17 feet along the W est line thereof to the Southwest corner of Block 1 of the M Bar B Subdivision; Thence N 89E53'07"E, 295.29 feet along the South line of said Block 1 to the Southeast corner thereof and the East line of said Lot 78; Thence S 0E21'40" W , 174.59 feet along said East line to the Southeast corner of said Lot 78; Thence S 89E58'02" W , 295.43 feet along the South line of said Lot 78 to the POINT OF BEGINNING. Said M Bar B Second Addition containing 1.182 acres more or less. Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the mandates of chapter 22 of the Code of the City Evanston with regard to the filing of the final plat with the County Clerk of Uinta County, W yoming as by law required. PASSED, APPROVED AND ADOPTED the 17 day of February, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 4 yes votes: W illiams, Kopp, W elling, Schuler ---PAGE BREAK--- Comments/Remarks Amy Grenfell gave an update on the Railcar Tax Exemption Bill and stated that it will be going before the Senate on Thursday of this week. Adjournment W ith no further business to be conducted at this time Mayor W illiams adjourned the meeting at 6:33 p.m. Kent H. W illiams, Mayor Amy L. Grenfell, City Clerk