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EVANSTON CITY COUNCIL First Regular Meeting October 1, 2013 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of October was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Cub Scout Pack #75 led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, David W elling, and W endy Schuler. Councilmember Saundra Meyer was excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Jim Davis; City Engineer, Brian Honey; Director of Planning & Development, Paul Knopf; Director of Parks and Recreation, Dennis Poppinga; Deputy City Clerk, Nancy Stevenson; and Police Lieutenant, Bill Jeffers. City Treasurer, Kathy Defa; Police Chief, Jon Kirby; and Public W orks Director Oop Hansen were excused. A group of interested citizens were also present. Approve Agenda Mayor Bell suggested the following change to the agenda: Under New Business, add Resolution 13- 71. Councilmember Welling moved, Councilmember Schuler seconded, to approve the agenda with the suggested change. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held September 17, 2013 were approved as presented. Bills Councilmember Perkes moved, Councilmember Rex seconded, to approve the following bills for payment: September 18, 2013 to October 1, 2013 VENDOR FOR AMOUNT AXA Equivest Payroll 1,959.64 Flexshare Payroll 2,152.00 ING Life Insurance Payroll 29.20 Orchard Trust Payroll 593.36 Parks & Recreation Payroll 155.37 Vantage Point Payroll 1,366.92 W yoming Child Support Payroll 770.05 Payroll Payroll 110,573.00 EFTPS Payroll 38,799.19 W yoming State Board of Control Fees 20.00 Amazing Homes Contract 19,700.00 Cazin’s Supplies 557.32 Cassidy’s Critter Control Services 55.00 Codale Electric Supply Supplies 1,232.17 Verizon W ireless Cell Phones 935.10 Boot Barn Safety Boots 244.99 W Y DEQ Fees 200.00 Deru’s Glass Glass 11,640.00 Executech Maintenance 1,036.98 Evanston Housing Authority Contract 40,000.00 Evanston Uinta Co Airport Contract 18,750.00 Forsgren Associates Services 2,275.00 Murdochs Supplies 119.99 Natalie Albrecht Green Contract 80.00 Sara Hull Contract 210.00 Harris Law Firm Contract 4,000.00 Nicholas Earl Horton Contract 80.00 Hutchinson Oil Supplies 1,864.05 Evanston Regional Hospital Testing 58.78 ---PAGE BREAK--- Jacobs Engineering Services 7,470.00 J. Chad Professional Training Tuition 135.00 Labforms Supplies 1,395.35 Kallas Automotive Parts 783.47 Mobile Golf Services Parts 175.04 Morcon Industrial Supplies 166.43 Mountain W est Business Solutions Contract 1,558.58 Questar Gas Utilities 9,579.00 MSC Supplies 24.34 Mountainland Supply Parts 377.07 Myers/Anderson Architects Services 8,621.81 Sue Norman Reimbursement 111.00 Office Products Dealer Supplies 227.94 Staker & Parson Companies Contract 197,388.13 PC Innovation Supplies 120.00 Ping Supplies 326.56 Porter Muirhead Cornia Howard Audit 20,000.00 Gordon Robinson Reimbursement 1,483.80 Real Kleen Supplies 5,720.96 R&B Supply Supplies 335.95 Scott Sargent Law Office Services 370.00 Scott Ehlers Reimbursement 112.41 Simplot Partners Supplies 2,259.00 Six States Parts 68.70 Smith’s Food & Drug Center Supplies 556.37 Superior Rental Supplies 347.98 Tom’s HVAC Repairs 145.48 Turf Equipment Parts 57.43 Uinta County Fair Reimbursement 1,600.00 Uinta County Solid W aste Landfill 17,393.68 Uinta County Treasurer Property Taxes 9,418.77 Uinta Co Leadership Institute Registration 748.00 US Geological Survey Maintenance 2,383.00 Century Link Utilities 453.60 Rocky Mountain Power Utilities 6,398.67 W alMart Supplies 820.89 W aterworks Industries Parts 109.89 W estar Printing Printing 94.58 W hite Mountain Lumber Supplies 151.30 Dana Kepner Parts 2,474.00 Aspen Grove Nursery Supplies 365.50 Saundra Meyer Reimbursement 496.02 Independent Software Solutions Repairs 65.00 Swire Coca Cola Supplies 128.82 Vehicle Lighting Solutions Equipment 19,149.91 Taylor Made Supplies 1,543.00 Jeff Martin Reimbursement 14.61 Jim Davis Reimbursement 665.90 Kathy Bella Reimbursement 1,500.00 Golden Rule Sewing 34.00 Sweetwater County Sheriff Detention 3,255.00 Larissa Sneider Reimbursement 24.23 Utility Bill Solutions Services 243.23 Dick Bateman Reimbursement 75.00 Stephen Henderson Refund 50.00 Ellen Granado Refund 300.00 Kelsey McBroon Reimbursement 20.00 Ray Perkins Reimbursement 20.00 Larry Burleigh Refund 300.00 The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Council Comments Councilmembers Schuler and commented on the EHS Homecoming Parade and thanked those who helped make the arrangements for the City Councilmembers to participate in the parade. Consent Agenda Councilmember moved, Councilmember Rex seconded, to approve the following on the Consent Agenda: An Open Container Permit requested by the Evanston Chamber of Commerce for the Chamber Mixer, on Main Street from 9 Street to 10 Street, on Friday, October 25, 2013, from 5:00 th th p.m. to 7:00 p.m. ---PAGE BREAK--- Ordinance 13-05 Councilmember Schuler moved, Councilmember Welling seconded, to pass Ordinance 13-05 on second reading. Ordinance 13-05: AN ORDINANCE OF THE CITY OF EVANSTON, W YOMING AMENDING SECTION 24-69 AND SECTION 24-94 A. OF CHAPTER 24, ZONING ORDINANCE, OF THE EVANSTON CITY CODE TO UPDATE THE DEFINITION OF CHANGEABLE COPY SIGNS AND TO ALLOW ON-PREMISE CHANGEABLE COPY SIGNS TO ADVERTISE OFF-PREMISE USES. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Ordinance 13-06 Councilmember moved, Councilmember Perkes seconded, to pass Ordinance 13-06 on second reading. Ordinance 13-06: AN ORDINANCE APPROVING AND AUTHORIZING A ZONE CHANGE FOR PROPERTY IN THE CITY OF EVANSTON FROM A RURAL RESIDENTIAL ZONE TO A LOW DENSITY RESIDENTIAL DEVELOPING ZONE, AS REQUESTED BY LAURENCE HAVERHALS AND BETTY DERENTIS. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Resolution 13-67 Councilmember Schuler introduced Resolution 13-67. Councilmember Schuler moved, Councilmember Welling seconded, to adopt Resolution 13-67. Councilmember moved, Councilmember Rex seconded, to amend Resolution 13-71 to read “two sign”. The motion failed with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Resolution 13-67: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE ACCEPTANCE THE EXECUTION OF A PROPERTY USE AGREEMENT FOR AN AUTOMATIC CHANGEABLE COPY SIGN W ITH THE EVANSTON CHAMBER OF COMMERCE, A W YOMING NON PROFIT CORPORATION. W HEREAS, the Evanston Chamber of Commerce has requested the City permit it to locate and operate an automatic changeable copy sign on property the City owns at 609 Front Street, Evanston, W yoming; and W HEREAS, the sign would be used primarily by the Chamber to advertise the goods and services of local businesses as will as community events and functions; and W HEREAS, the Parties anticipate the sign will be a benefit to the local economy and well provide a valuable source of community information; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and City Clerk attest, on behalf of the City of Evanston, the Property Use Agreement for Automatic Changeable Copy Sign between the City of Evanston and the Evanston Chamber of Commerce, a W yoming non-profit corporation, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 1 day of October, 2013. st Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The vote on the main motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Resolution 13-68 Councilmember Perkes introduced Resolution 13-68. Councilmember Perkes moved, Councilmember Welling seconded, to adopt Resolution 13-68. Resolution 13-68: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE ACCEPTANCE AND EXECUTION OF A PROPOSAL AND ADDENDUM W ITH CDC RESTORATION AND CONSTRUCTION L.C. TO DO REPAIR W ORK ON BEAR RIVER BRIDGE. ---PAGE BREAK--- W HEREAS, the City of Evanston has a need to repair some of the concrete on the Bear River Bridge; and W HEREAS, the City has solicited proposals and quotes from contractors to provide the material and perform the work to do the repair work; and W HEREAS, CDC Restoration and Construction L.C. has submitted the only quote to do the repair work on the bridge; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to accept and execute, and the City Clerk attest, on behalf of the City of Evanston, the Proposal and Addendum between the City of Evanston and CDC Restoration and Construction L.C., a copy of which is attached, for the repair of the Bear River Bridge. PASSED, APPROVED AND ADOPTED the 1 day of October, 2013. st Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Final Acceptance & Payment/Beckers Circle Lift Station Retrofit Project Councilmember Welling moved, Councilmember Rex seconded, to authorize final acceptance and payment of retainage to Hector Solis, for the Beckers Circle Lift Station Retrofit Project. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Award Bid/Evanston Video Surveillance and Security System Project Councilmember Schuler moved, Councilmember seconded, to award the bid for the Evanston Video Surveillance and Security System Project to Alpha Corp Security, the apparent low bidder meeting all City specifications, in the amount of $26,000.00. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Resolution 13-69 Councilmember introduced Resolution 13-69. Councilmember moved, Councilmember Welling seconded, to adopt Resolution 13-69. Resolution 13-69: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT W ITH ALPHACORP SECURITY, FOR THE EVANSTON VIDEO SURVEILLANCE AND SECURITY SYSTEM PROJECT. W HEREAS, the City of Evanston has a need to install a video surveillance and security system in the City Hall, Police Department and Animal Control Buildings; and W HEREAS, the City has solicited bids from contractors to provide the material and perform the work to install such a surveillance and a security system; and W HEREAS, AlphaCorp Security has submitted the lowest bid to do the work for the Evanston Video Surveillance and Security System Project; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract between the City of Evanston, as Owner, and AlphaCorp Security as Contractor, a copy of which is attached, for completion of all work for the Evanston Video Surveillance and Security System Project. PASSED, APPROVED AND ADOPTED the 1 day of October, 2013. st Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. ---PAGE BREAK--- Resolution 13-70 Councilmember Perkes introduced Resolution 13-70. Councilmember Perkes moved, Councilmember Rex seconded, to adopt Resolution 13-70. Resolution 13-70: RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A SELECTIVE TRAFFIC ENFORCEMENT GRANT FROM THE HIGHW AY SAFETY PROGRAM OF THE W YOMING DEPARTMENT OF TRANSPORTATION FOR FISCAL YEAR 2014. W HEREAS, grant funds are available from the Highway Safety Program of the W yoming Department of Transportation which are to be used by local law enforcement agencies to improve traffic safety through increased enforcement; and W HEREAS, it is necessary for the City to execute that attached Grant Agreement in order to receive Selective Traffic Grant funds for fiscal year 2014. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1: The Mayor is authorize to sign the, a Selective Traffic Enforcement Grant from the Highway Safety Program of the W yoming Department of Transportation for Fiscal Year 2014, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 1 day of October, 2013. st Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 6 yes votes: Bell, Perkes, W elling, Meyer, Schuler. Resolution 13-71 Councilmember Schuler introduced Resolution 13-71. Councilmember Schuler moved, Councilmember Welling seconded, to adopt Resolution 13-71. Resolution 13-71: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A GRANT AW ARD AGREEMENT W ITH THE W YOMING OFFICE OF HOMELAND SECURITY TO OBTAIN FUNDS W HICH ARE DESIGNATED FOR LAW ENFORCEMENT TERRORISM PREVENTION-ORIENTED ACTIVITIES AND EQUIPMENT. W HEREAS, there are funds available from the W yoming Office of Homeland Security which could be used by the City for law enforcement terrorism prevention-oriented activities and equipment; and W HEREAS, it is necessary for the City to enter into the attached Grant Award Agreement in order to receive the grant funds; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The Mayor is authorized to sign and the City Clerk attest on behalf of the City the attached Grant Award Agreement with the W yoming Office of Homeland Security to obtain funds for law enforcement terrorism prevention-oriented activities and equipment. PASSED, APPROVED AND ADOPTED the 1 day of October, 2013. st Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 6 yes votes: Bell, Perkes, W elling, Meyer, Schuler. Comments/Remarks Lieutenant Bill Jeffers thanked Dennis Poppinga for his help putting together a bid package. Public Participation Chamber of Commerce Director, Dawn Darby thanked the Mayor, Councilmembers, Paul Knopf, and Dennis Boal for all their work and support on the Chamber’s automatic changeable copy sign, which will be located on the corner of 6 and Front Street. th ---PAGE BREAK--- Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:30 p.m. Joy Bell, Mayor James H. Davis, City Clerk