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EVANSTON CITY COUNCIL First Regular Meeting July 1, 2014 The official record of proceedings of the first regular meeting of the Evanston City Council for the month July was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Paul Knopf led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Evan Perkes, David W elling, and Saundra Meyers. Curtis Rex and W endy Schuler were excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; Director of Planning & Development, Paul Knopf; City Treasurer, Kathy Defa; City Engineer, Brian Honey; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen; and Deputy City Clerk, Nancy Stevenson. Director of Parks and Recreation, Dennis Poppinga was excused. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the agenda. The motion passed unanimously with 5 yes votes: Bell, Perkes, W elling, Meyer. Approve Minutes The official record of proceedings for the City Council Meeting held June 17, 2014, and a Special City Council Meeting held June 24, 2014 were approved as presented. Bills Councilmember moved, Councilmember Perkes seconded, to approve the following bills for payment: June 25, 2014 to July 1, 2014 VENDOR FOR AMOUNT AXA Equivest Payroll 1,949.64 FlexShare Payroll 2,494.00 ING Life Insurance Payroll 29.20 Orchard Trust Payroll 1,780.08 Parks and Recreation Payroll 164.71 Uinta County Court Payroll 101.91 Vantage Point Payroll 1,055.43 W ells Fargo Payroll 192.00 W yoming Child Support Payroll 132.05 Payroll Payroll 110,294.88 EFTPS Payroll 38,006.42 Cazin’s Supplies 239.15 CD’s Electric Electrical 636.20 Centennial Construction Services 2,250.00 Century Equipment Parts 1,615.00 Verizon W ireless Cell Phones 413.35 Crum Electric Parts 88.13 Norco Supplies 21.70 W yo Dept of Transportation License Plate 5.00 Ellingford’s Supplies 384.53 Energy Laboratories Testing 1,306.00 Ferguson Enterprises Parts 3,934.11 First Bank Visa 14,799.23 Fastenal Supplies 20.84 Murdochs Supplies 72.41 Harris Law Firm Contract 4,000.00 Hutchinson Oil Fuel 1,949.51 Kallas Automotive Parts 389.78 Modern Cleaners Laundry 3,159.80 Morcon Industrial Supplies 643.85 Myers/Anderson Architects Services 7,000.00 Myers Tire Supply Parts 81.69 Patrick Towing Towing 75.00 Porter’s Fireworks Contract 10,514.81 Rip’s Grocery Propane 30.51 Hector Solis Refund 925.00 ---PAGE BREAK--- Skaggs Uniforms 3,424.38 Standard Plumbing Parts 4.02 Stateline Metals Parts 50.21 Tom’s HVAC Repairs 1,896.61 Thatcher Chemical Supplies 5,647.83 Titleist Supplies 266.65 Turf Equipment Parts 103.61 Rocky Mountain Power Utilities 6,073.08 W almart Supplies 970.92 W estar Printing Printing 152.90 W hite Mountain Lumber Supplies 281.62 W yoming Crime Victims Fund Victims Fund 2,365.00 Yamaha Motor Corp Contract 3,281.75 Ultra Max Supplies 1,465.00 Aspen Grove Nursery Sod 250.00 Tammy’s Hem House Services 12.00 FootJoy Supplies 111.04 Gardn W ise Supplies 88.61 W ater of Life Maintenance 145.78 Chuck Straw Construction Refund 408.00 Richard Randick Refund 990.00 Angie Bravo Refund 437.00 Lazer Lines Pavement Marking Striping 15,132.38 Joe Archuleta Interpreter Fees 100.00 John Lopez Services 1,500.00 The motion passed unanimously with 5 yes votes: Bell, Perkes, W elling, Meyer. Council Comments Mayor Bell and the City Councilmembers commented on the many upcoming events that will be taking place this weekend and wished everyone a safe and happy 4 of July. th Appointment/Urban Renewal Board Councilmember Welling moved, Councilmember Meyer seconded, to approve the Mayor’s appointment of Cory Becker to the Urban Renewal Board , replacing Joy Walton, with the term ending June of 2019. The motion passed unanimously with 4 yes votes: Perkes, W elling, Meyer. Final Acceptance & Payment/Birch Street Watermain Replacement Project Councilmember moved, Councilmember Perkes seconded, to authorize final acceptance and payment of retainage to Maxfield Construction, Inc., for the Birch Street Watermain Replacement Project. The motion passed unanimously with 5 yes votes: Bell, Perkes, W elling, Meyer. Resolution 14-41 Councilmember Meyer introduced Resolution 14-41. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 14-41. Resolution 14-41: RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE ACCEPTANCE AND EXECUTION OF A GRANT AGREEMENT W ITH THE UNITED STATES OF AMERICA THROUGH THE FEDERAL AVIATION ADMINISTRATION FOR A PROJECT TO REHABILITATE APRON (PHASE II) AT THE EVANSTON-UINTA COUNTY AIRPORT BURNS FIELD. W HEREAS, the Evanston-Uinta Airport Joint Powers Board has been awarded a grant from the Federal Aviation Administration for a project to Rehabilitate Apron (Phase II) at the Evanston-Uinta County Airport Burns Field; and W HEREAS, it is necessary for the City of Evanston to accept and execute a Grant Agreement with the Federal Aviation Administration in order to receive the federal grant funds; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston hereby accepts and authorizes the execution of the Grant Agreement with the Federal Aviation Administration for a project to Rehabilitate Apron (Phase II) at the Evanston-Uinta County Airport Burns Field. Section 2: The Mayor and City Clerk are hereby authorized to sign and attest the Grant Agreement with the Federal Aviation Administration on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED the1st day of July, 2014. Joy Bell, Mayor ---PAGE BREAK--- ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 5 yes votes: Bell, Perkes, W elling, Meyer. Resolution 14-42 Councilmember Perkes introduced Resolution 14-42. Councilmember Perkes moved, Councilmember seconded, to adopt Resolution 14-42. Resolution 14-42: RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A CONTRACT AGREEMENT BETW EEN THE CITY OF EVANSTON AND UINTA COUNTY AS THE OW NER AND CONSOLIDATED PAVING AND CONCRETE, INC. AS THE CONTRACTOR FOR AN IMPROVEMENT PROJECT AT THE EVANSTON-UINTA COUNTY AIRPORT BURNS FIELD. W HEREAS, there is a need to construct improvements at the Evanston-Uinta County Airport Burns Field to the apron and for erosion stabilization; and W HEREAS, it is necessary for the City of Evanston to execute the attached Contract Agreement between the City of Evanston and Uinta County as the Owner and Consolidated Paving and Concrete, Inc., as the Contractor to construct the improvements at the Airport; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The city of Evanston hereby authorizes the execution of the attached Contract Agreement between the City of Evanston and Uinta County as the Owner and Consolidated Paving and Concrete, Inc., as the Contractor to construct the designated improvements at the Evanston-Uinta County Airport Burns Field. Section 2: The Mayor and City Clerk are hereby authorized to sign and attest the Contract Agreement on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED the 1st day of July, 2014. Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 5 yes votes: Bell, Perkes, W elling, Meyer. Resolution 14-43 Councilmember introduced Resolution 14-43. Councilmember moved, Councilmember Welling seconded, to adopt Resolution 14-43. Resolution 14-43: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH THE EVANSTON CHAMBER OF COMMERCE. W HEREAS, the Chamber was formed in part to promote the business climate, community resources and tourist attractions of the City of Evanston, W yoming; and W HEREAS, promotions and activities by the Chamber increase tax revenue for the City and are in the best interests of its citizens; and W HEREAS, the City desires to have the Chamber initiate and continue such promotional services. NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract for services with the Evanston Chamber of Commerce, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 1st day of July, 2014. Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 5 yes votes: Bell, Perkes, W elling, Meyer. ---PAGE BREAK--- Resolution 14-44 Councilmember Meyer introduced Resolution 14-44. Councilmember Meyer moved, Councilmember Perkes seconded, to adopt Resolution 14-44. Resolution 14-44: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO AN AGREEMENT W ITH EVANSTON RODEO SERIES, A NON-PROFIT CORPORATION FOR PROFESSIONAL SERVICES TO PROMOTE THE USE OF THE UINTA COUNTY FAIRGROUNDS W ITHIN THE CITY OF EVANSTON BY PROVIDING THE EVANSTON RODEO SERIES. W HEREAS, the City of Evanston desires to promote tourism within the community, and the Evanston Rodeo Series, a non-profit corporation has submitted a proposal to the City which would increase tourism within the community by promoting and increasing the use of the Uinta County Fairgrounds located within the City through the Evanston Rodeo Series; and W HEREAS, the City and the Evanston Rodeo Series, a non-profit corporation have negotiated an agreement to promote the use of the County Fairgrounds, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Contract for Professional Services to Provide the Evanston Rodeo Series within the City of Evanston, between the City of Evanston and the Evanston Rodeo Series, a non-profit corporation, a copy of which is attached hereto, setting forth the terms and conditions between the parties. PASSED, APPROVED AND ADOPTED the 1st day of July, 2014. Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 5 yes votes: Bell, Perkes, W elling, Meyer. Resolution 14-45 Councilmember introduced Resolution 14-45. Councilmember moved, Councilmember Perkes seconded, to adopt Resolution 14-45. Resolution 14-45: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH THE UINTA COUNTY HUMAN SERVICE BOARD TO PROVIDE HUMAN SERVICES FOR THE CITIZENS OF EVANSTON. W HEREAS, the City of Evanston desires to assist, by providing funding, to the Uinta County Services Board, in the provision of human services for the citizens of the City of Evanston. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1: The City of Evanston is authorized to execute the Contractual Agreement with the Uinta County Human Services Board, a copy of which is attached hereto. Section 2: The Mayor and City Clerk are authorized to sign and attest the agreement on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED the 1st day of July, 2014. Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 5 yes votes: Bell, Perkes, W elling, Meyer. Resolution 14-46 Councilmember Meyer introduced Resolution 14-46. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 14-46. Resolution 14-46: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH YOUNG MUSICIANS, INC. TO PROVIDE MUSIC EDUCATION AND CULTURAL ACTIVITIES AND OPPORTUNITIES FOR THE YOUTH. ---PAGE BREAK--- W HEREAS, the City of Evanston has a need to provide music education and cultural activities and opportunities; and W HEREAS, the governing body of the City of Evanston recognizes that it benefits the citizens of the community to provide music education and cultural activities and opportunities for the youth of the community; and W HEREAS, the Young Musicians was formed in part to provide such education and activities for the youth of the community, including the low-income and disadvantaged youth of the City of Evanston, W yoming. NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston, and Young Musicians, Inc., for educational, cultural activities and opportunities for youth in Evanston, W yoming. PASSED, APPROVED AND ADOPTED the 1st day of July, 2014. Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 5 yes votes: Bell, Perkes, W elling, Meyer. Resolution 14-47 Councilmember Perkes introduced Resolution 14-47. Councilmember Perkes moved, Councilmember seconded, to adopt Resolution 14-47. Resolution 14-47: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO AN AGREEMENT W ITH COW BOY DAY’S, INCORPORATED, A NON-PROFIT CORPORATION FOR PROFESSIONAL SERVICES TO PROMOTE TOURISM W ITHIN THE CITY OF EVANSTON BY PROVIDING THE COW BOY DAYS RODEO. W HEREAS, the City of Evanston desires to increase tourism within the community, and Cowboy Day’s, Incorporated, a non-profit promotes tourism within the community by providing the Cowboy Days Rodeo; and W HEREAS, the City and the Cowboy Day’s , Incorporated, a non-profit corporation, have negotiated an agreement to carry out the Cowboy Days Rodeo, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Contract for Services to provide the Cowboy Days Rodeo within the City of Evanston, between the City of Evanston and Cowboy Day’s, Incorporated, a non-profit corporation, a copy of which is attached hereto, setting forth the terms and conditions between the parties. PASSED, APPROVED AND ADOPTED the 1st day of July, 2014. Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 5 yes votes: Bell, Perkes, W elling, Meyer. Public Participation Dawn Darby thanked the Mayor and City Councilmembers for their continued support of the Chamber of Commerce. Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:18 p.m. Joy Bell, Mayor Amy L. Grenfell, City Clerk