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EVANSTON CITY COUNCIL Second Regular Meeting December 16, 2014 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of December was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Gerry Bolger led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, David W elling, Saundra Meyer, and W endy Schuler. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; City Treasurer, Kathy Defa; City Engineer, Brian Honey; Police Chief, Jon Kirby; Director of Planning & Development, Paul Knopf; Director of Parks and Recreation, Dennis Poppinga; Assistant Director of Parks and Recreation, J.D. Nielson; Public W orks Director, Oop Hansen; and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Councilmember Meyer moved, Councilmember Welling seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held December 2, 2014 were approved as presented. Bills Councilmember Meyer moved, Councilmember Rex seconded, to approve the following bills for payment: December 3, 2014 to December 16, 2014 VENDOR FOR AMOUNT AXA Equivest Payroll 2,079.11 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 117,727.89 Delta Dental Payroll 6,359.30 FlexShare Payroll 2,532.89 ING Life Insurance Payroll 29.20 NCPERS Payroll 80.00 Orchard Trust Payroll 22,366.12 Parks and Recreation Payroll 170.06 The Hartford Payroll 199.80 Utah Child Support Payroll 296.34 Vantage Point Payroll 1,081.97 Vision Service Plan Payroll 1,085.08 W EBT Payroll 990.00 W ells Fargo Payroll 184.00 W yoming Dept of Employment Payroll 9,714.72 W yoming Retirement Payroll 45,638.53 Payroll Payroll 120,339.94 EFTPS Payroll 56,702.99 Golden Rule Embroidery Services 10.00 Gateway Gourmet Catering W inter Meeting 5,500.00 First Bank Visa 6,199.47 Selina Zuehlsdorff Reimbursement 1,190.36 First Advantage Testing 122.00 All W est Internet 1,119.36 American Planning Association Accreditation 890.00 Boys & Girls Club of Evanston Contract 12,500.00 Dennis M. Boal Services 6,612.00 Calibration Tech Repairs 40.00 Caselle Support/Maintenance 523.67 Cazin’s Supplies 1,111.64 CD’s Electric Electrical 3,091.00 City of Evanston Utilities 2,239.35 CNA Surety Bond Renewals 255.00 Cook Brothers Broadcasting Promotional 1,400.00 ---PAGE BREAK--- Crum Electric Supplies 2,864.07 Norco Supplies 188.95 W yo Dept of Transportation License Plates 4.00 Engineer Supply Equipment 839.99 Ellingford’s Supplies 288.97 Evanston Chamber of Commerce Awards 150.00 Evanston Parks & Recreation Reimbursement/City Subsidy 147,520.22 Fastenal Supplies 33.43 Forsgren Associates Services 362.50 Gustin Hydraulics Repairs 1,250.00 Murdoch’s Supplies 521.78 Hach Company Supplies 153.24 Harrington Industrial Plastics Parts 369.10 Harris Law Office Contract 4,000.00 Hogan & Associates Contract 65,778.30 Kallas Automotive Parts 1,180.83 Kaman Industrial Parts 2,429.34 Keith’s Feed Supplies 167.50 Val Kotter & Sons Services 350.00 L-3 Com Mobile-Vision Inc Maintenance 494.00 Leadership W yoming Sponsorship 250.00 Mobile Golf Parts 2,533.54 Morcon Industrial Supplies 1,011.13 Mtn W est Business Solutions Contract 1,239.67 Questar Gas Utilities 14,355.62 Northwest Scientific Supplies 621.71 Office Products Dealer Supplies 209.01 Porter’s Fireworks Contract 5,036.25 Rip’s Grocery Supplies 26.98 Ridge Rock Crack Sealing 4,800.00 Six States Parts 977.93 Skaggs Supplies 2,504.91 Paul R. Skog Services 3,560.00 Standard Plumbing Parts 176.98 Alsco Laundry Service 321.90 Superior Rental Supplies 25.00 Tom’s HVAC Repairs 5,562.29 Trench Shoring Services Equipment 4,018.00 Turf Equipment Parts 440.40 Uinta County Herald Ads 1,071.16 InContact Utilities 444.07 US Geological Survey Maintenance 2,385.00 CenturyLink Utilities 1,614.53 Rocky Mountain Power Utilities 30,843.56 Valley Kubota Parts 411.57 W yoming W aste Systems Services 57.91 W EDA Membership 460.00 W estar Printing Printing 2,765.60 W axie Sanitary Supply Parts 55.17 W hite Mountain Lumber Supplies 99.33 One-Call of W yoming Services 49.50 Eskelson Roofing Repairs 1,550.00 Dana Kepner Parts 621.56 Creative Ink Images Supplies 10.00 Miles/W eaver Promotional 12,092.00 W yo Dept of Transportation Supplies/Maintenance 139.70 Evanston Cowboy Days Reimbursement 2,400.00 W ater of Life Supplies 14.00 Surge Hydraulics Repairs 425.00 Jennifer Richards Refund 100.00 Michelle Moran Refund 25.85 Sarah Dean Refund 75.00 Patricia Powers Refund 750.00 Lazer Lines Pavement Marking Striping 12,385.08 Media Skills Promotional 3,750.00 W right Express Fuel 16,834.94 Joe Archuleta Services 100.00 Deb W agstaff Reimbursement 20.00 Snap-On Industrial Tools 2,895.00 The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. ---PAGE BREAK--- Revenue & Expenditure Report Councilmember moved, Councilmember Welling seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Council Comments All the Councilmembers thanked Mayor Bell for her devoted service to the City of Evanston and also for her service in many State organizations. They also encouraged everyone to shop locally and wished everyone a very Merry Christmas. Special Presentation Linda Cummings, Director of SAFV and Patricia Arnold, Nurse Manager of Uinta County Health presented Mayor Bell with a token of appreciation for her continued support and service to their organizations. Appointment to Boards/Commissions Mayor Bell made appointments to the following board and commission. Councilmember Perkes moved, Councilmember Meyer seconded, to confirm the following appointments: Golf Course Advisory Board Cole Helm - December 2017 Uinta County Economic Development Commission Amy Grenfell - February 2017 The motion passed unanimously with 6 yes votes: Rex, Perkes, W elling, Meyer, Schuler. Award Bid/Pickup Truck/Public Works Councilmember moved, Councilmember Schuler seconded, to award the bid for one 2015 3/4 ton 4WD extended cab pickup with utility body to Spradley Motor’s, the apparent low bidder meeting all City specifications, in the amount of $30,633.00. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Award Sale of Excess City Assets Councilmember Rex moved, Councilmember Welling seconded, to award the sale of the following surplus items to the high bidders as follows: Item High Bidder Amount 1998 Chevy Tahoe Todd Griffith $1,169.00 1995 Ford Pickup F-150 Judd Kishpaugh 1,281.00 1996 Johnston Broom Mark McGurn 3,500.00 1979 Ford Bucket Truck W esley Mills 1,508.00 Tent; Anchor Span Fabric Structure 50'x90' Jim’s Service 2,101.00 12' Jensen Snow Plow: Truck Mounted Brad Tollefson 300.00 12' Jensen Snow Plow: Truck Mounted Darrell Norris 200.00 12' Jensen Snow Plow: Truck Mounted Jim’s Service 156.00 Bear Cat Crack sealer Darnell Lambert 700.00 Melrose Broom attachment for Bobcat Darrell Norris 125.00 Monroe Tailgate Spreader Earl LaVake 59.99 ACS Loader Bucket Jim’s Service 126.00 12' Truck Mount Snow Plow (Henke) Jim’s Service 161.00 Green Lee Fairmount Hydraulic Power Unit Darrell Norris 75.00 The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-80 Councilmember Meyer introduced Resolution 14-80. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 14-80. Resolution 14-80: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A MEMORANDUM OF UNDERSTANDING W ITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE IMPLEMENTATION OF A FITNESS PROGRAM FOR THE EMPLOYEES OF THE CITY OF EVANSTON. W HEREAS, the City of Evanston desires to continue to provide and implement a fitness or wellness program for its employees, and the Evanston Parks and Recreation District has agreed to make its facilities available to the City for such program; ---PAGE BREAK--- W HEREAS, the City and the Recreation District have determined that it is prudent to enter into a Memorandum of Understanding setting forth the responsibilities of each party as they relate to the implementation of the fitness or wellness program for the employees of the City, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Memorandum of Understanding, a copy of which is attached hereto, with the Evanston Parks and Recreation District setting forth the responsibilities of the City of Evanston and the Evanston Parks and Recreation District as they relate to the continuation and implementation of a fitness or wellness program for the employees of the City of Evanston. PASSED, APPROVED AND ADOPTED the 16 day of December, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-81 Councilmember Schuler introduced Resolution 14-81. Councilmember Schuler moved, Councilmember Meyer seconded, to adopt Resolution 14-81. Resolution 14-81: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE SUBMISSION OF AN APPLICATION TO THE STATE FORESTER FOR THE CITY OF EVANSTON OFFICIALLY RECERTIFIED AS A TREE CITY USA FOR YEAR 2015. W HEREAS, City of Evanston has been previously certified as a Tree City USA by the State Forester; and W HEREAS, the governing body has determined that it is in the public’s interest to apply for recertification; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1: The City of Evanston hereby authorizes the submission of an application to the State Forester for the City of Evanston to be recertified as a Tree City USA. Section 2: The Mayor and City Clerk are authorized to sign and attest all documents which are necessary to apply for the recertification. PASSED, APPROVED AND ADOPTED the 16 day of December, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-82 Councilmember introduced Resolution 14-82. Councilmember moved, Councilmember Perkes seconded, to adopt Resolution 14-82. Resolution 14-82: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A SCADA SERVICE AGREEMENT RENEW AL W ITH W ETCO, INC. TO PROVIDE MAINTENANCE SERVICE FOR THE SCADA SYSTEM IN THE W ASTE W ATER TREATMENT PLANT. W HEREAS, the City has need to provide ,maintenance services to the SCADA System of the waste water treatment plant; and W HEREAS, W ETCO, INC., is able to provide such services pursuant to the attached SCADA Service Agreement Renewal: NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, ---PAGE BREAK--- on behalf of the City, the attached SCADA Service Agreement Renewal with W ETCO, Inc., to provide maintenance services for the SCADA System in the waste water treatment plant. PASSED, APPROVED AND ADOPTED the 16 day of December, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Comments/Remarks All the Department Heads thanked Mayor Bell and Councilmember Rex for their service to the City of Evanston. Public Participation Shelly Horn thanked Councilmember Rex for his time and service to the City. He also thanked Mayor Bell for her outstanding leadership and service. Deborah Demander thanked Councilmember Rex and she thanked Mayor Bell for her service and also for everything that Joy has taught her over the last several years. Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:40 p.m. Joy Bell, Mayor Amy L. Grenfell, City Clerk