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EVANSTON CITY COUNCIL Second Regular Meeting September 16, 2014 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of September was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Boy Scout Troop # 83 led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, David W elling, Saundra Meyer, and W endy Schuler. Councilmember Evan Perkes was excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; City Engineer, Brian Honey; Police Chief, Jon Kirby; Director of Planning & Development, Paul Knopf; Director of Parks and Recreation, Dennis Poppinga; Public W orks Director, Oop Hansen; and Deputy City Clerk, Nancy Stevenson. City Treasurer, Kathy Defa was excused. A group of interested citizens were also present. Approve Agenda Mayor Bell suggested the following changes to the agenda: Under New Business add Resolution 14- 65. Councilmember Welling moved, Councilmember Rex seconded, to approve the agenda with the suggested change. The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held September 2, 2014 and a Work Session held September 9, 2014 were approved as presented. Bills Councilmember Schuler moved, Councilmember Meyer seconded, to approve the following bills for payment: September 3, 2014 to September 16, 2014 VENDOR FOR AMOUNT AXA Equivest Payroll 2,079.11 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 120,247.72 Delta Dental Payroll 6,396.55 FlexShare Payroll 369.00 ING Life Insurance Payroll 29.20 NCPERS Payroll 80.00 Orchard Trust Payroll 546.12 Parks and Recreation Payroll 164.71 The Hartford Payroll 199.80 Vantage Point Payroll 1,081.97 Vision Service Plan Payroll 1,088.03 W EBT Payroll 968.00 W ells Fargo Payroll 184.00 W yo Dept of Employment Payroll 14,831.76 W yoming Retirement Payroll 66,974.38 Payroll Payroll 114,219.33 EFTPS Payroll 39,959.34 Albany County W POA Tuition 284.00 AllData Renewal 1,500.00 All W est Internet 883.93 Dennis M. Boal Services 7,280.00 Caselle Support/Maintenance 523.67 Castle Rock Chevrolet Repairs 265.17 Cazin’s Supplies 679.51 City of Evanston Utilities 22,174.31 Cleveland Golf Supplies 1,985.48 Course Trends W ebsite 885.00 Crum Electric Supplies 323.89 ---PAGE BREAK--- Norco Supplies 468.86 Ellingford’s Cement 965.00 Evanston Chamber of Commerce Contract 9,820.00 Evanston Parks & Recreation Reimbursement 89,809.14 First Bank Visa 9,670.61 Fastenal Supplies 11.64 Forsgren Associates Contract 8,467.50 Freeway Tire Repairs 30.00 Murdochs Supplies 501.65 Greenline Equipment Supplies 391.08 Harrington Industrial Plastics Parts 44.84 ISE Promotional 1,450.00 Kallas Automotive Parts 490.62 Mobile Golf Services Parts 912.04 Morcon Industrial Supplies 682.14 Questar Gas Utilities 3,331.21 NGL Connection Supplies 34.95 Office Products Dealer Supplies 190.19 Staker & Parson Companies Contract 129,370.50 Real Kleen Janitorial Supplies 4,317.14 Remote Control System Supplies 799.00 Rocket Sanitation Services 80.00 SCI Inc Contract 318,537.78 Six States Parts 96.30 Paul R. Skog Services 3,016.00 Alsco Laundry 364.34 Sunfresh Laundry Services 26.00 Team Laboratory Chemical Corp Road Patch 9,150.00 TST Fire Protection Repairs 10,220.00 John A. Thomas Law Office Services 72.00 Uinta County Herald Ads 1,100.23 Uinta County Treasurer Taxes 7,139.81 Uinta Lock & Key Services 157.50 InContact Utilities 389.25 Century Link Utilities 1,586.46 Rocky Mountain Power Utilities 42,037.60 W yoming W aste Systems Services 266.73 W estar Printing Supplies 3,359.00 W heeler Machinery Parts 139.22 W hite Mountain Lumber Supplies 616.15 One Call of W yoming Services 101.25 W yoming SHRM Registration 275.00 Richo Contract 232.67 Gordon Cazin Refund 100.00 Mountain W est LLC Supplies 3,737.00 Contract 2,000.00 Eisinger-Smith Supplies 406.28 Callaway Golf Supplies 92.33 W yo Dept of Transportation Street Maintenance 319.78 Foot Joy Supplies 112.98 Darrel Layton Services 180.00 Golden Rule Promotional 175.80 Paul Barnell Supplies 110.00 Alley Keosheyan Reimbursement 450.00 Alberto Gonzalez Diaz Refund 100.00 Primavera Ballesteros Refund 100.00 Chris Hendricks Refund 100.00 Shannon Stout Refund 450.00 Media Skills Promotional 13,583.00 W right Express Fuel 17,778.10 The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Revenue & Expenditure Report Councilmember Welling moved, Councilmember Meyer seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Council Comments Councilmember Rex welcomed Boy Scout Troop # 83 and thanked them for attending the City Council Meeting. ---PAGE BREAK--- Councilmember Schuler invited everyone to attend and/or participate in the Evanston High School Homecoming events. Mrs. Schuler also reminded everyone of the BBQ Fest this coming weekend and encouraged everyone to attend that event. Mayor Bell commented on the Bear Memorial Tree Grove ceremony and thanked all those who helped with that wonderful memorial. The Mayor also commented on aJarose, the upcoming EHS Homecoming activities, the BBQ Fest, and the Fall Yard W aste City wide clean-up. Final Acceptance/Payment Retainage/2014 Street Overlay Project Councilmember moved, Councilmember Rex seconded, to authorize final acceptance and payment of retainage to Staker Parson Companies for the 2014 Street Overlay Project. The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Resolution 14-62 Councilmember Schuler introduced Resolution 14-62. Councilmember Schuler moved, Councilmember Meyer seconded, to adopt Resolution 14-62. Resolution 14-62: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD ON BEHALF OF THE GOVERNING BODY OF EACH OF THE MUNICIPALITIES W ITHIN UINTA COUNTY AND FOR UINTA COUNTY. W HEREAS, the Governing Body of each of the municipalities within Uinta County desires to participate in the Consensus List Block Grant Program to assist in financing this project; and W HEREAS, the Governing Body of each of the municipalities within Uinta County and for Uinta County recognizes the need for the projects; and W HEREAS, the Consensus List Block Grant Program requires that certain criteria be met, as described in Chapter 24 of the State Loan and Investment Board’s Rules and Regulations governing the Program, and to the best of our knowledge this application meets those criteria; W HEREAS, the Governing Body of each of the municipalities within Uinta County and for Uinta County jointly requests the State Loan and Investment board approve a Consensus List Block Grant to fund the submitted consensus list of projects; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The City of Evanston is authorized to execute a grant application in the amount of $1,094,376.00 to be submitted to the State Loan and Investment Board for consideration at its next meeting to assist in funding the consensus list of projects, a copy of which is attached hereto. Section 2. The Mayor is hereby designated as the authorized representative of the City of Evanston to act on behalf of the Governing Body on all matters relating to this grant application. PASSED, APPROVED AND ADOPTED the 16 day of September, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Resolution 14-63 Councilmember Rex introduced Resolution 14-63. Councilmember Rex moved, Councilmember Meyer seconded, to adopt Resolution 14-63. Resolution 14-63: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT W ITH THE W YOMING COMMUNITY FOUNDATION TO ENABLE THE CITY TO OBTAIN AND ADMINISTER GRANT FUNDS FOR THE BEER, BRATS AND BLUE GRASS FESTIVAL. W HEREAS, THE City OF Evanston has been awarded a grant from the W yoming Community Foundation to obtain grant funds for the Annual Beer, Brats and Blue Grass Festival; and W HEREAS, it is necessary for the City to enter into the attached Grant Agreement in order to receive the grant funds; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: ---PAGE BREAK--- Section1. The Mayor is authorized to sign on behalf of the City the attached Grant Agreement with the W yoming Community Foundation to enable the City to obtain and administer grant funds for the Annual Beer, Brats and Blue Grass Festival. PASSED, APPROVED AND ADOPTED the 16 day of September, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Resolution 14-64 Councilmember Meyer introduced Resolution 14-64. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 14-64. Resolution 14-64: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH RIDGE ROCK, INC. TO DO PARKING LOT CRACK SEAL IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has solicited quotes from qualified contractors to do crack seal in parking lots in the City of Evanston; and W HEREAS, Ridge Rock, Inc. submitted an acceptable estimate to perform the work; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston and Ridge Rock, Inc., a copy of which is attached hereto, to do parking lot crack seal within the City of Evanston as specified in the Agreement. PASSED, APPROVED AND ADOPTED the 16 day of September, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Resolution 14-65 Councilmember introduced Resolution 14-65. Councilmember moved, Councilmember Welling seconded, to adopt Resolution 14-65. Resolution 14-65: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE SUBMISSION OF A FEDERAL MINERAL ROYALTY CAPITAL CONSTRUCTION GRANT APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD FOR THE BEAR RIVER BRIDGE PROJECT. W HEREAS, the governing body recognizes the need to improve the City’s infrastructure by repairing and restoring the Bear River Bridge, (the “Project”); and W HEREAS, the City desires to participate in the Federal Mineral Royalty Capital Construction Account Grant Program to assist in financing the Project; and W HEREAS, Federal Mineral Royalty Capital Construction Account Grant program requires that certain criteria be met, as described in the State Loan and Investment Board’s Rules and Regulations governing the program, and to the best of knowledge this application meets those criteria; and W HEREAS, the governing body of the City of Evanston plans to match the requested Federal Mineral Royalty Capital Construction Account Grant from the City’s general fund; Section 1. That a grant application in the amount of $809,200.00 be submitted to the State Loan and Investment Board for consideration at the January 15, 2015, meeting to assist in funding the Bear River Bridge Project. Section 2. The Mayor, Joy Bell, and the City Clerk, Amy L. Grenfell, are authorized to act on behalf of the governing body on all matters relating to this grant application. ---PAGE BREAK--- PASSED, APPROVED AND ADOPTED the 16 day of September, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, W elling, Meyer, Schuler. Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:12 p.m. Joy Bell, Mayor Amy L. Grenfell, City Clerk