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EVANSTON CITY COUNCIL Second Regular Meeting August 20, 2013 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of August was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Garreth Powell led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Evan Perkes, David Welling, and Wendy Schuler. Curtis Rex, and Saundra Meyer were excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Jim Davis; Director of Public Works/City Engineer, Brian Honey; Director of Planning & Development, Paul Knopf; Police Chief, Jon Kirby; City Treasurer, Kathy Defa; Public Works Superintendent, Oop Hansen; Police Chief, Jon Kirby; Deputy City Clerk, Nancy Stevenson; and Golf Course Superintendent, Jeff Murdock. Director of Parks and Recreation, Dennis Poppinga was excused. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Schuler seconded, to approve the agenda. The motion passed unanimously with 5 yes votes: Bell, Perkes, Welling, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held August 6, 2013 a City Council Special Meeting held August 13, 2013, and a Work Session Meeting held August 13, 2013 were approved as presented. Bills Councilmember moved, Councilmember Perkes seconded, to approve the following bills for payment: August 7, 2013 to August 20, 2013 VENDOR FOR AMOUNT AXA Equivest Payroll 1,959.64 Flexshare Payroll 2,337.00 ING Life Insurance Payroll 29.20 Orchard Trust Payroll 583.36 Parks & Recreation Payroll 136.18 Uinta County Court Payroll 100.36 Vantage Point Payroll 1,366.92 Wyoming Child Support Payroll 770.05 Payroll Payroll 109,770.22 EFTPS Payroll 38,281.29 Placer County Superior Court Services 25.00 Associated Brigham Contractors Contract 103,417.73 First Advantage Testing 122.00 Advanced Paving & Construction Contract 55,430.00 All West Internet 719.02 Brownells Supplies 110.45 Dennis M. Boal Services 6,540.00 Bushnell Corporation Supplies 997.75 Caselle Support Services 523.67 Castle Rock Parts 76.14 Cazin’s Supplies 1,903.25 CD’s Electric Electrical 114.00 Cassidy’s Critter Control Services 55.00 City of Evanston Utilities 27,714.14 CWA Consulting Services 600.00 Cleveland Golf Supplies 2,308.71 Cook Brothers Broadcasting Ads 350.00 Crum Electric Supplies 307.25 Norco Supplies 6.13 Easy Picker Golf Supplies 146.01 Ellingford’s Cement 536.57 Executech Maintenance/Equipment 7,110.43 Energy Laboratories Testing 3,570.50 ---PAGE BREAK--- Evanston Chamber of Commerce Awards 750.00 Fastenal Supplies 102.54 Freeway Tire Tires 195.76 Murdochs Supplies 31.98 Natalie Albrecht Green Contract 240.00 Green Source Supplies 2,203.00 Harrington Industrial Plastics Supplies 559.00 Harris Law Firm Contract 4,000.00 Nicholas Earl Horton Contract 120.00 Sports World Supplies 273.26 Evanston Regional Hospital Testing 117.56 Intermountain Sweeper Parts 358.56 Jacobs Engineering Services 17,430.00 Kallas Automotive Parts 1,553.91 Lewis-Goetz and Company Parts 17.72 Morcon Industrial Supplies 490.11 Questar Gas Utilities 1,202.73 Madden Media Website Partnership 900.00 Myers/Anderson Architects Services 21,881.68 Nalco Company Chemicals 55,772.00 Larry H. Miller Ford Parts 21.78 Nike Golf Supplies 8,792.23 Office Products Dealer Supplies 184.79 Pops Privy Services 340.00 Jack B. Parson Asphalt 1,397.83 PC Innovations Supplies 33.00 Ping Supplies 1,605.34 Porter Muirhead Cornia Howard Audit 25,000.00 Preston Sheets Reimbursement 423.30 Gordon Robinson Reimbursement 1,483.80 Steve Ogden’s Flooring Supplies 480.00 Six States Parts 230.09 Skaggs Companies Supplies 254.95 Paul R. Skog Services 3,772.00 Smith’s Food & Drug Supplies 1,408.45 Standard Plumbing Parts 60.42 Stateline Metals Services 15.00 Alsco Laundry Service 429.77 Superior Rental Supplies 131.43 T Bar S Body Shop Repairs 755.00 Thatcher Chemical Supplies 4,576.10 Uinta Co Junior Stock Sale Livestock Sale 1,449.30 Uinta County Herald Ads 1,003.82 Century Link Utilities 2,653.34 Rocky Mountain Power Utilities 35,050.89 Wyoming Waste Systems Services 742.57 Waterworks Industries Parts 631.44 Westar Printing Printing 49.00 Western Water Works Parts 1,790.16 White Mountain Lumber Supplies 469.63 Wyo Public Health Laboratory Testing 160.00 Richo Contract 182.83 Heartland Kubota Parts 100.74 Ross Rae Electrical 138.42 Swire Coca Cola Supplies 195.36 Tammy’s Hem House Sewing 36.00 Wyo Dept of Transportation Contract 276.05 Taylor Made Supplies 1,234.46 Foot Joy Supplies 393.85 USA Blue Book Parts 103.82 Dennis Jablonski Reimbursement 75.00 Professional Technologies Repairs 75.00 Golden Rule Services 52.50 Verla Condos Reimbursement 212.50 Northern Title Refund 50.00 Brad Barnes Refund 100.00 Vanessa or Kevin Klein Refund 100.00 Gail Satterthwaite Refund 450.00 Shannon C. Pierce Refund 100.00 Yvonne Maestas Refund 250.00 Harley Giron Refund 250.00 Brian Payne Refund 750.00 Lucas Sehorn Refund 75.00 Viet Lam Refund 100.00 Media Skills Promotional 10,603.22 ---PAGE BREAK--- Shipping Plus Shipping 81.86 Wright Express Fuel 19,988.06 Carmine Rozzo Refund 100.00 Frankie Dewayne Workman Services 2,154.50 The motion passed unanimously with 5 yes votes: Bell, Perkes, Welling, Schuler. Revenue & Expenditure Report Councilmember Schuler moved, Councilmember Welling seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 5 yes votes: Bell, Perkes, Welling, Schuler. Council Comments Councilmember Welling reminded everyone that Airport Days, the Bear River Rendevous, and the beginning of a new school year will all take place this week. Mayor Bell commented that the Relay for Life will be this Friday, August 23rd at Depot Square. She also stated that there are many activities planned for our annual Cowboy Day’s Event on Labor Day weekend. Mayor Bell also stated that work has begun on the Medical Spec Project and that the Overlay Project will begin next week. Consent Agenda Councilmember moved, Councilmember Perkes seconded to approve the following on the Consent Agenda: A Limited Malt Beverage Permit requested by the Evanston Volunteer Firefighters, Inc., for the Annual Demolition Derby to be held at the Uinta County Fairgrounds on Saturday, September 7, 2013 from 4:00 p.m. to 10:00 p.m. The motion passed unanimously with 5 yes votes: Bell, Perkes, Welling, Schuler. Ordinance 13-04 Councilmember Schuler moved, Councilmember Welling seconded, to pass Ordinance 13-04 on third and final reading. Ordinance 13-04: AN ORDINANCE OF THE CITY OF EVANSTON, WYOMING AMENDING SECTION 24-67 OF CHAPTER 24, THE ZONING ORDINANCE, OF THE EVANSTON CITY CODE BY ADDING SUBSECTION B. (11) TO MAKE SIGNS LOCATED ON CITY PROPERTY AND WHICH ARE AUTHORIZED BY THE GOVERNING BODY, EXEMPT FROM CERTAIN PROVISIONS OF ARTICLE IX SIGNS. WHEREAS, the Evanston Chamber of Commerce has approached the governing body about locating a sign on property owned by the City; and WHEREAS, certain provisions of Article IX, Signs, of Chapter 24 Zoning prohibit the location of such a sign of the property, even though it may benefit the community; and WHEREAS, the Planning Department has developed a proposed amendment to Section 24-67 of Article IX, Signs, of Chapter 24 which would grant the governing body more flexibility to consider allowing signs on city-owned property, by exempting such signs from certain provisions of the city code; and WHEREAS, the Planning and Zoning Commission held a public hearing on August 5, 2013, to receive comments, information and input from the public regarding the proposed amendment to exempt signs located on city property and authorized by the governing body to be exempt from certain provisions of Article IX Signs; and WHEREAS, notice of the public hearing was published in a local newspaper of general circulation at least fifteen days in advance of the hearings; and WHEREAS, as a result of the hearing the Planning and Zoning Commission has prepared and forwarded a positive recommendation to the Governing Body of the City of Evanston. NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, WYOMING THAT: Section 1: Section 24-67 of the Evanston City Code is hereby amended and re-enacted by adding subsection B. (11) as set forth below: §24-67. Scope. The provisions of this article shall apply to the construction, erection, alteration, use, location of and the maintenance of signs. ---PAGE BREAK--- B. Exempt Signs. The following signs are exempt from provisions of this article except for the public safety requirements contained in sections 24-73, electrical signs; 24-77, location; 24-80, occupation of or projection into public right-of-way; 24-85, traffic hazard; and 24-86, visibility at intersections: (11) Signs located on property owned by the City of Evanston and which are authorized and approved by the governing body of the City of Evanston. PASSED AND APPROVED ON First Reading this 6th day of August, 2013. PASSED AND APPROVED on Second Reading this 13th day of August, 2013. PASSED AND APPROVED on Third and Final Reading this 20th of August, 2013. CITY OF EVANSTON, WYOMING Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 5 yes votes: Bell, Perkes, Welling, Schuler. Final Acceptance & Payment/Golf Course Asphalt Cart Path Project Councilmember moved, Councilmember Perkes seconded, to authorize final acceptance and payment of retainage to Advanced Paving and Construction, Inc., for the Purple Sage Golf Course Asphalt Cart Path Project. The motion passed unanimously with 5 yes votes: Bell, Perkes, Welling, Schuler. Final Acceptance & Payment/Yellow Creek & Overthrust Utilities Project Councilmember Welling moved, Councilmember Schuler seconded, to authorize final acceptance and payment of retainage to Associated Brigham Contractors, Inc., for the Yellow Creek and Overthrust Utilities Project. The motion passed unanimously with 5 yes votes: Bell, Perkes, Welling, Schuler. Award Bid/Water Main Replacement Project Councilmember Perkes moved, Councilmember seconded, to award the bid for the 2013 Birch Street Water Main Replacement Project to the lowest bidder. The motion failed with 5 no votes: Bell, Perkes, Welling, Schuler. Resolution 13-59 Councilmember Schuler introduced Resolution 13-59. Councilmember Schuler moved, Councilmember Welling seconded, to adopt Resolution 13-59. Resolution 13-59: A RESOLUTION OF THE CITY OF EVANSTON, WYOMING AUTHORIZING THE EXECUTION OF A CONTRACT FOR FISCAL YEAR 2014 WITH THE WYOMING DIVISION OF VICTIM SERVICES TO ENABLE THE POLICE DEPARTMENT TO OBTAIN GRANT FUNDS TO CONTINUE THE SERVICES OF A SPANISH-SPEAKING ADVOCATE FOR VICTIMS. WHEREAS, the City of Evanston Police Department has been awarded a grant from the Wyoming Division of Victim Services which shall be used to continue the services of a Spanish-speaking advocated for victims to assist the Department in the prevention and prosecution of domestic violence and sexual assault cases; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, Wyoming as follows: Section 1. The Mayor is hereby authorized to sign a Contract for Fiscal Year 2014 with the Wyoming Division of Victim Services to enable the Evanston Police Department to obtain a grant funds to continue the services of a Spanish-speaking advocate. PASSED, APPROVED AND ADOPTED the 20th day of August, 2013. Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 5 yes votes: Bell, Perkes, Welling, Schuler. ---PAGE BREAK--- Adjournment With no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:05 p.m. Joy Bell, Mayor James H. Davis, City Clerk