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EVANSTON CITY COUNCIL Second Regular Meeting December 17, 2013 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of December was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Amy Grenfell led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, David W elling, Saundra Meyer, and W endy Schuler. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Jim Davis; Director of Administrative Services/City Clerk, Amy Grenfell; Director of Planning & Development, Paul Knopf; Police Chief, Jon Kirby; City Engineer, Brian Honey; City Treasurer, Kathy Defa; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Dennis Poppinga; Deputy City Clerk, Nancy Stevenson; and Associate Planner, DuW ayne Jacobsen. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Rex seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held December 3, 2013 and a Work Session held December 10, 2013 was approved as presented. Bills Councilmember Schuler moved, Councilmember Meyer seconded, to approve the following bills for payment: December 4, 2013 to December 17, 2013 VENDOR FOR AMOUNT AXA Equivest Payroll 1,959.64 Beneficial Life Insurance Payroll 269.68 Blue Cross/Blue Shield Payroll 111,043.17 Delta Dental Payroll 5,795.45 Flexshare Payroll 2,190.00 ING Life Insurance Payroll 29.20 NCPERS Payroll 80.00 Orchard Trust Payroll 593.36 Parks & Recreation Payroll 133.41 The Hartford Payroll 196.30 Uinta County Court Payroll 101.91 Vantage Point Payroll 1,366.92 Vision Service Plan Payroll 1,068.14 W EBT Payroll 968.00 W yoming Child Support Payroll 770.05 W yoming Dept of Employment Payroll 6,860.43 W yoming Retirement Payroll 40,689.85 Payroll Payroll 110,589.62 EFTPS Payroll 45,747.14 HMBD Insurance 24,126.75 Amy Grenfell Contract 3,000.00 First Advantage Testing 183.00 Alphacorp Equipment 26,889.05 All W est Internet 816.86 Chris Brackin Restitution 100.00 Dennis M. Boal Services 13,116.00 Caselle Maintenance 523.67 Castle Rock Parts 145.00 Cazin’s Supplies 920.91 CD’s Electric Electrical 735.30 City of Evanston Utilities 1,933.18 Verizon W ireless Cell Phones 380.46 Boot Barn Safety Boots 109.99 Cook Brothers Broadcasting Ads 1,400.00 ---PAGE BREAK--- Ellingford’s Supplies 333.90 Energy Laboratories Testing 3,235.50 First Bank Visa 8,064.05 Freeway Tire Tires 2,215.26 General Code Books 4,329.78 Grass Roots Supplies 875.00 Go Promos Supplies 122.14 Good to Grow Supplies 949.00 Murdochs Supplies 664.75 Natalie Albrecht Green Contract 80.00 Home Decor Supplies 165.54 Nicholas Earl Horton Contract 80.00 In-Room Guest Directory Ads 250.00 Jacobs Engineering Services 9,960.00 KQSW Ads 560.00 Kallas Automotive Parts 683.22 Keith’s Feed Supplies 61.50 Lewis-Goetz and Company Supplies 720.41 Mobile Golf Services Parts 851.72 Modern Display Decorations 1,435.84 Morcon Industrial Supplies 669.06 Mtn W est Business Solutions Contract 225.05 Questar Gas Utilities 14,292.35 Office Products Dealer Supplies 624.49 Pops Privy Services 85.00 PC Innovation Supplies 927.00 Porter’s Fireworks Contract 4,000.00 Gordon Robinson Reimbursement 1,483.80 Rich Broadcasting Ads 432.00 Rip’s Grocery Supplies 13.48 Rocky Mountain Turf Parts 47.63 Safety Supply & Sign Supplies 1,900.50 Schofield Furniture Parts 79.95 Six States Parts 364.94 Paul R. Skog Services 2,768.00 Standard Plumbing Parts 23.75 Alsco Laundry Service 426.21 Superior Rental Supplies 945.45 Tom’s HVAC Furnaces 18,026.27 John A. Thomas Law Office Services 296.00 Trane Control System 50,255.15 Uinta County Herald Ads 1,291.17 Uinta County Solid W aste Landfill 15,133.90 Uinta Lock & Key Services 40.00 Incontact Utilities 445.39 Century Link Utilities 1,233.61 Rocky Mountain Power Utilities 43,610.17 Vision Auto Glass W indshield 280.00 W yoming W aste Systems Services 160.37 W estar Printing Printing 65.00 Taylour W elling Contract 45.00 W etco Maintenance 5,729.48 W hite Mountain Lumber Supplies 164.94 One-Call of W yoming Services 76.50 Richo Contract 221.56 Calvin Robinson Refund 100.00 Creative Ink Images Supplies 55.00 KNYN Ads 369.00 Saundra Meyer Reimbursement 711.71 H.P. Mobile Services 60.00 Vehicle Lighting Solutions Equipment 74,293.27 W yo Dept of Transportation Maintenance 3,185.47 W arner Truck Center Parts 64.39 JC Electric Repairs 97.50 Evanston Cowboy Days Reimbursement 1,408.00 Consolidated Plastics Supplies 811.22 Atkinson Sound Supplies 656.00 Darrell Layton Services 40.00 Selina Zuehlsdorff Reimbursement 837.74 Rebeka Rozzo Refund 100.00 Jessica or Bart Jensen Refund 100.00 Eli Robinson Refund 750.00 Danae Burge Refund 450.00 Virginia Tapia Refund 1,500.00 Debra Hansen Refund 750.00 ---PAGE BREAK--- Shipping Plus Shipping 20.36 Uinta Boces #1 Training 300.00 W right Express Fuel 15,813.60 Terri Arnell Service Award 100.00 Ketchum MFG Supplies 216.80 The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Revenue & Expenditure Report Councilmember moved, Councilmember Perkes seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Council Comments All the Councilmembers wished the staff and citizens a very Merry Christmas and a Happy New Year. Mayor Bell commented on the annual Shop with a Cop and the Teddy Bear Parade which she was able to attend. She also commented on the New Year’s Eve Celebration that will be held in Depot Square on December 31 . st Consent Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the following on the Consent Agenda: A Street Closure Permit requested by the City of Evanston for the Annual New Year’s Eve Celebration in downtown Evanston for the areas of Front Street from 9 to 11 Street, and th th 10 Street from Front to the Alley between Front and Main Street on Tuesday, December 31, 2013 th beginning at 11:00 p.m. and ending at 1:00 a.m.; and An Open Container Permit requested by the City of Evanston for the areas of Front Street from 9 to 11 Street, 10 Street from Front to Main Street, th th th and Main Street from 9 to 11 Street on Tuesday, December 31, 2013 beginning at 11:00 p.m. and th th ending at 1:00 a.m. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 13-86 Councilmember introduced Resolution 13-86. Councilmember moved, Councilmember Rex seconded, to adopt Resolution 13-86. Resolution 13-86: A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE DEER RUN 2 ADDITION, A SUBDIVISION W ITHIN THE CITY OF EVANSTON, W YOMING AS MORE ND PARTICULARLY DESCRIBED HEREIN. W HEREAS, Hamilton Investments LLC, a W yoming limited liability company, (the “Subdivider”,) has made application to the governing body of the City of Evanston, W yoming for approval and authorization of the proposed subidivision entitled the Deer Run 2 Addition, a subdivision located within the City of Evanston, nd W yoming; and W HEREAS, the City of Evanston finds that said subdivision is a minor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming, that: Section 1. The final plat of the Deer Run 2 Addition is hereby approved, accepted and authorized nd and described in particularity as follows, to-wit: A Subdivision of Lot 1, Block 1 and Lot 4, Block 2 of the Deer Run Addition to the City of Evanston, T15N, R120W , 6 P.M., Uinta County, W yoming. th Section 2. The Subdivider agrees to construct and install, at its costs and expense, the water and sewer laterals and roadway repair, ( the “Improvements”), as set forth and described in the project plan marked as Exhibit 1 which is attached hereto and incorporated herein. The Improvements shall be installed and constructed in compliance with City Standards and the project plan set forth in Exhibit 1. The Improvements shall be completely installed by the Subdivider no later than June 30, 2014. The City shall not be required to issue any building permits for construction on the lots of the Subdivision until the Improvements have been completed and approved by the City Engineer. Section 3. To guarantee the completion of the Improvements, the Subdivider shall deposit with the City a cash bond in favor of the City of Evanston in the amount of $5,481.00 which is equal to 150% of the cost estimate for constructing the required Improvements. The cash bond shall be paid and forfeited to the City if the Subdivider fails to complete all or any portion of the Improvements described herein within the period specified in Section 3 above. Payment and forfeiture of the cash bond to the City of Evanston shall be conditioned upon the funds being used by the City to complete the construction of the required Improvements. ---PAGE BREAK--- The City’s receipt of monies from the cash bond shall relieve the Subdivider of the obligation to complete the Improvements required herein, except to the extent that said monies are insufficient to construct or complete the Improvements. W hen the City grants final approval of the construction of the Improvements by the Subdivider, the governing body for the City shall, at a regularly scheduled meeting, authorize the release and return of the cash bond which has been deposited by the Subdivider. Section 4. The Mayor and City Clerk are hereby authorized and directed to enforce the mandates of chapter 22 of the Code of the City of Evanston with regard to the filing of the final plat with the County Clerk of Uinta County, W yoming as by law required. PASSED, APPROVED AND ADOPTED the 17 day of December, 2013. th Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 13-87 Councilmember Meyer introduced Resolution 13-87. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 13-87. Resolution 13-87: RESOLUTION OF THE CITY OF EVANSTON AUTHORIZING THE EXECUTION OF STREET LIGHTING AGREEMENT W ITH ROCKY MOUNTAIN POW ER TO PROVIDE A STREET LIGHT FOR THE RIDGECREST 4 ADDITION. TH W HEREAS, the City of Evanston has a need to provide a street light in the Ridgecrest 4 Addition th to the City of Evanston; and W HEREAS, to obtain said service, it is necessary for the City of Evanston to enter into the attached Street Lighting Agreement; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor and City Clerk are authorized to sign and attest the attached Street Lighting Agreement on behalf of the City of Evanston with Rocky Mountain Power to provide the street light specified therein. PASSED, APPROVED AND ADOPTED the 17 day of December, 2013. th Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 13-88 Councilmember Perkes introduced Resolution 13-88. Councilmember Perkes moved, Councilmember Rex seconded, to adopt Resolution 13-88. Resolution 13-88: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH PORTERS FIREW ORKS TO PROVIDE FIREW ORKS FOR THE CITY’S ANNUAL NEW YEARS EVE CELEBRATION. W HEREAS, the City of Evanston has traditionally contributed towards a public fireworks display during the annual New Years Eve celebration; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, a Contract for Services with Porter’s Fireworks to provide fireworks for the City’s annual New Years Eve celebration, a copy of which is attached hereto. ---PAGE BREAK--- PASSED, APPROVED AND ADOPTED the 17 day of December, 2013. th Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 13-89 Councilmember Schuler introduced Resolution 13-89. Councilmember Schuler moved, Councilmember Meyer seconded, to adopt Resolution 13-89. Resolution 13-89: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE ACCEPTANCE OF AN ESTIMATE W ITH EXECUTECH TO PROVIDE THE CITY W ITH IMPROVED COMPUTER SERVICES. W HEREAS, the City of Evanston and Executech have negotiated an agreement whereby Executech will provide the city with materials and labor to improve the city’s computer system; and W HEREAS, the City of Evanston and Executech have set their agreement in writing in the attached estimate, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section1. The City of Evanston, W yoming hereby accepts and agrees to the attached estimate submitted by Executech, which is attached hereto, to provide the city with improved computer services. PASSED, APPROVED AND ADOPTED the 17 day of December, 2013. th Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 13-90 Councilmember introduced Resolution 13-90. Councilmember moved, Councilmember Rex seconded, to adopt Resolution 13-90. Resolution 13-90: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE SUBMISSION OF AN APPLICATION TO THE STATE FORESTER FOR THE CITY OF EVANSTON TO BE OFFICIALLY RECERTIFIED AS A TREE CITY USA FOR YEAR 2014. W HEREAS, City of Evanston has been previously certified as a Tree City USA by the State Forester; and W HEREAS, the governing body has determined that it is in the public’s interest to apply for recertification; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The City of Evanston hereby authorizes the submission of an application to the State Forester for the City of Evanston to be recertified as a Tree City USA. Section 2. The Mayor and City Clerk are authorized to sign and attest all documents which are necessary to apply for the recertification. PASSED, APPROVED AND ADOPTED the 17 day of December, 2013. th Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. ---PAGE BREAK--- Resolution 13-91 Councilmember Meyer introduced Resolution 13-91. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 13-91. Resolution 13-91: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A MEMORANDUM OF UNDERSTANDING W ITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE IMPLEMENTATION OF A FITNESS PROGRAM FOR THE EMPLOYEES OF THE CITY OF EVANSTON. W HEREAS, the City of Evanston desires to continue to provide and implement a fitness or wellness program for its employees, and the Evanston Parks and Recreation District has agreed to make its facilities available to the City for such program; W HEREAS, the City and the Recreation District have determined that it is prudent to enter into a Memorandum of Understanding setting forth the responsibilities of each party as they relate to the implementation of the fitness or wellness program for the employees of the City, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Memorandum of Understanding, a copy of which is attached hereto, with the Evanston Parks and Recreation District setting forth the responsibilities of the City of Evanston and the Evanston Parks and Recreation District as they relate to the continuation and implementation of a fitness or wellness program for the employees of the City of Evanston. PASSED, APPROVED AND ADOPTED the 17 day of December, 2013. th Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Executive Session Councilmember Rex moved, Councilmember Schuler seconded, to enter into Executive Session to discuss possible purchase of Real Property from the Union Pacific Railroad. Councilmember Welling moved, Councilmember Perkes seconded, to adjourn from Execution Session. Resolution 13-92 Councilmember Perkes introduced Resolution 13-92. Councilmember Perkes moved, Councilmember seconded, to adopt Resolution 13-92. Resolution 13-92: RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING AN OFFER TO PURCHASE THE REAL PROPERTY COMMONLY KNOW N AS CHINA MARY ROAD FROM UNION PACIFIC RAILROAD COMPANY. W HEREAS, residents of the City of Evanston have been using a roadway know as China Mary Road for a number of years; and W HEREAS, China Mary Road is not a dedicated city street and is on land owned by the Union Pacific Railroad; and W HEREAS, the City had leased China Mary Road from Union Pacific Railroad to enable its citizens to use the roadway; and W HEREAS, the lease for China Mary Road has expired and the governing body has determined it is in the public’s interest for the City to purchase the property; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston is hereby authorized to submit to the Union Pacific Railroad Company the offer to purchase China Mary Road which is attached hereto. Section 2: The Mayor is hereby authorized to sign and transmit the attached offer to purchase China Mary Road to Union Pacific Railroad Company on behalf of the City. ---PAGE BREAK--- PASSED, APPROVED AND ADOPTED the 17 day of December, 2013. th Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Department Comments/Remarks Paul Knopf and DuW ayne Jacobsen presented the Mayor and Councilmembers with a Christmas song they composed to the tune of W e W ish You a Merry Christmas. Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:57 p.m. Joy Bell, Mayor James H. Davis, City Clerk