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EVANSTON CITY COUNCIL First Regular Meeting May 5, 2015 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of May was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Police Officer Jacob W illiams led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor W illiams; Councilmembers Tim Andy Kopp, Evan Perkes, David W elling, Saundra Meyer, and W endy Schuler. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; City Engineer, Brian Honey; City Treasurer, Kathy Defa; Director of Planning & Development, Paul Knopf; Police Chief, Jon Kirby; Public W orks Director, Oop Hansen; Assistant Director of Parks and Recreation, Jay Dee Nielsen; Deputy City Clerk, Nancy Stevenson; and Environmental Services Manager, Gordon Robinson. Director of Parks and Recreation, Dennis Poppinga was excused. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember Welling seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held April 21, 2015 was approved as presented. Bills Councilmember Perkes moved, Councilmember Kopp seconded, to approve the following bills for payment: April 22, 2015 to May 5, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 4,208.22 FlexShare Payroll 5,198.00 ING Life Insurance Payroll 58.40 Orchard Trust Payroll 1,132.24 Parks and Recreation Payroll 364.32 United W ay Payroll 12.00 Utah Child Support Payroll 592.68 Vantage Point Payroll 1,652.28 W ells Fargo Payroll 448.00 Payroll Payroll 215,524.17 EFTPS Payroll 74,892.26 Summit County Children’s Justice Center Training 405.00 Accuproducts Repairs 118.60 Biolynceus Parts 268.96 Business Management Daily Subscription 82.08 Civic Plus W ebsite 2,484.38 Cazin’s Supplies 912.51 CD’s Electric Electrical 584.20 Century Equipment Parts 48.38 Certified Balance Service Services 175.00 Verizon W ireless Cell Phones 790.65 CNA Surety Bond 50.00 Cook-Sanders & Associates Services 19,541.06 Cajun Computers Equipment/Service 1,007.70 Boot Barn Safety Boots 110.49 Crum Electric Supplies 266.59 Dept of Environmental Quality Testing 662.50 Easy Picker Golf Products Supplies 146.63 Ellingford’s Supplies 247.52 Energy Laboratories Testing 2,386.50 Evanston Chamber of Commerce Contract 9,820.00 Evanston Parks & Recreation Reimbursement/City Subsidy 130,593.05 Evanston Uinta County Airport Contract 20,649.82 Freeway Tire Tires 146.00 ---PAGE BREAK--- Randy’s Heating & AC Equipment 15,500.00 Murdochs Supplies 175.55 Harrington Industrial Plastics Parts 601.44 Harris Law Office Contract 4,000.00 Evanston Regional Hospital Testing 60.55 Intermountain Testing Services Services 4,166.00 Kallas Automotive Parts 1,528.48 Kaman Industrial Tech Parts 440.19 Val Kotter & Sons Services 1,236.70 Modern Cleaners Laundry Service 744.00 Morcon Industrial Supplies 1,462.49 Mtn W est Business Solutions Contract 45.24 Mountainland Supply Supplies 179.89 Nalco Company Supplies 25,522.40 Nike Supplies 3,777.15 Office Products Dealer Supplies 248.31 Office Depot Supplies 462.73 Ogio International Supplies 213.49 Patrick Towing Towing 990.00 Real Kleen Janitorial Supplies/Services 7,081.41 RSMeans Company Supplies 195.95 Schofield Furniture Supplies 150.57 Skaggs Supplies 2,155.90 Standard Plumbing Parts 393.13 Stateline Metals Parts 100.14 Superior Rental Parts 103.55 Titleist Supplies 230.52 Triple H Company Supplies 695.43 Turf Equipment Parts 735.36 Twin D Inc Sewer Line Inspection 6,811.00 Uinta County Solid W aste Landfill 14,414.30 InContact Utilities 353.19 Rocky Mountain Power Utilities 18,150.50 Vision Auto Glass W indshield 315.00 W alMart Supplies 784.72 W estar Printing Supplies 51.00 W hite Mountain Lumber Supplies 64.10 W yo Public Health Laboratory Testing/Supplies 479.00 Young Ford Parts 41.70 Yamaha Motor Corp Contract 3,281.75 Uinta Co Peace Officers Assoc Dues 320.00 Prestige Flags Flags 178.66 DLT Solutions Subscription 1,586.64 Saundra Meyer Reimbursement 762.34 W y Technology Transfer Center Training 165.00 Swire Coca Cola Supplies 188.30 Young Musicians Contract 2,400.00 Taylor Made Supplies 4,741.88 Davis Cabinet & Mill Supplies 130.00 Selina Zuehlsdorff Reimbursement 1,316.64 Semi Service Parts 477.50 Utility Billing Solutions Services 1,097.93 Dianne Keyes Service Award 100.00 Rebecca Crum Refund 43.65 Mark Carstensen Refund 100.00 Jacob W illiams Excel Award 250.00 Miguel Lozaro Refund 750.00 Shipping Plus Shipping 13.25 Terri Arnell Reimbursement 1,776.00 W yo Peace Officers Assoc Dues 270.00 The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Council Comments The Mayor and City Councilmembers all thanked the Police Department and the Parks & Recreation Department for the Meet & Greet which was held at the Recreation Center last week. EXCEL! Award Presentation Gordon Robinson, CERC (City of Evanston Recognition Committee) Chairperson, recognized Officer Jacob W illiams for a task he took on regarding a burglary case which he spent many hours on while also still working in Patrol, where he was also required to fulfill those responsibilities. As a result of Officer W illiams was able to solve the burglary, and take illegal drugs off the street making our community a much better and safer place to live. Officer W illiams was presented with a certificate, an EXCEL! mug and coaster, an EXCEL! challenge coin, and a monetary award. ---PAGE BREAK--- Public Hearing/Evanston Energy Group, LLC City Attorney, Dennis Boal conducted a public hearing to consider the sale of personal and real property with improvements to Evanston Energy Group, LLC., pursuant to a Lease with Option to Purchase. City Clerk, Amy Grenfell explained the proposed project. Donald Biggs spokes person for Evanston Energy Group, LLC spoke in favor of the project and the Lease with Option to Purchase. Concerned citizen, Jay Stugelmeyer address the Governing Body with some concerns he wanted to address. No one else address this issue and Mr. Boal closed the hearing. Consent Agenda Councilmember Perkes moved, Councilmember seconded, to approve: A Parade Route requested by NVAR/VFW for the National Veterans Awareness Ride on Thursday, May 14, 2015 beginning at 5:00 p.m. at Exit 3 and ending on 9 Street between Main Street and Front Street; A th Street Closure Permit requesting by NVAR/VFW for the National Veterans Awareness Ride on Thursday, May 14, 2015 on 9 Street from Front Street to Main Street, from 5:00 p.m. to 9:00 p.m.; and th A Malt Beverage Permit requested by Katherine Bella with Bluegrass Evanston for the Beer, Brats and Bluegrass Festival in Depot Square on Friday, June 19, 2015 from 4:00 pm to 10:00 pm and Saturday, June 20, 2015 from 11:00 a.m. to 10:00 p.m. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W illiams, Meyer, Schuler. Resolution 15-27 Councilmember Welling introduced Resolution 15-27. Councilmember Welling moved, Councilmember Meyer seconded, to adopt Resolution 15-27. Resolution 15-27: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH PORTER’S FIREW ORKS TO PROVIDE FIREW ORKS DISPLAYS FOR THE CITY’S FOURTH OF JULY CELEBRATION. W HEREAS, the City of Evanston has solicited proposals from vendors to provide the fireworks displays for the City’s Fourth of July Celebration; and W HEREAS, Porter’s Fireworks has submitted to the City the best proposal to provide the displays; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, a Contract with Porter’s Fireworks to provide a fireworks display for the City’s Fourth of July Celebration, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 5 day of May, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed with 4 yes votes: W illiams, Perkes, W elling, Meyer. 3 no votes: Kopp, Schuler. Resolution 15-28 Councilmember introduced Resolution 15-28. Councilmember moved, Councilmember Meyer seconded, to adopt Resolution 15-28. Resolution 15-28: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING, RATIFYING THE APPLICATION FOR A SELECTIVE TRAFFIC ENFORCEMENT GRANT FROM THE HIGHW AY SAFETY PROGRAM OF THE W YOMING DEPARTMENT OF TRANSPORTATION. W HEREAS, grant funds are available from the Highway Safety Program of the W yoming Department of Transportation which are to be used by law enforcement agencies improve traffic safety through increased enforcement; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The Police Department of the City of Evanston is authorized to apply for and accept a Selective Traffic Enforcement Grant from the Highway Safety Program of the W yoming Department of Transportation. Section 2. The Mayor, City Clerk and Police Department are authorized to sign and attest all documents and take all other actions which are necessary to accept and receive the grant. ---PAGE BREAK--- PASSED, APPROVED AND ADOPTED the 5 day of May, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 15-29 Councilmember Perkes introduced Resolution 15-29. Councilmember Perkes moved, Councilmember Welling seconded, to adopt Resolution 15-29. Resolution 15-29: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, RATIFYING AN APPLICATION AND AUTHORIZING THE ACCEPTANCE OF A UNDERAGE DRINKING AND DRIVING ENFORCEMENT GRANT FROM THE W YOMING DEPARTMENT OF HEALTH. W HEREAS, grant funds are available from the W yoming Department of Health which are to be used to reduce underage drinking of alcohol within the community; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The Police Department of the City of Evanston is authorized to apply for and accept a Underage Drinking Enforcement Grant from the W yoming Department of Health. Section 2. The Mayor, City Clerk and Police Department are authorized to sign and attest all documents and take all other actions which are necessary to accept and receive the grant. PASSED, APPROVED AND ADOPTED the 5 day of May, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Resolution 15-30 Councilmember Meyer introduced Resolution 15-30. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 15-30. Resolution 15-30: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE ACCEPTANCE AND EXECUTION OF A PROPOSAL, MASTER AGREEMENT AND TASK ORDER W ITH TERRACON CONSULTANTS, INC. TO PROVIDE A PHASE 1 ENVIRONMENTAL SITE ASSESSMENT OF THE EVANSTON RAIL CENTER PROPERTY. W HEREAS, the City of Evanston has a need to establish a baseline of the environmental conditions existing on Evanston Rail Site to facilitate leasing of the property; and W HEREAS, Terracon Consultants, Inc., has submitted a Proposal, Master Agreement and Task Order to the City of Evanston to provide a Phase 1 Environmental Site Assessment of the Evanston Rail Site; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is authorized to execute and the City Clerk attest the attached Proposal, Master Agreement and Task Order with Terracon Consultants Inc., to provide a Phase 1 Environmental Site Assessment of the Evanston Rail Site. PASSED, APPROVED AND ADOPTED the 5 day of May, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. ---PAGE BREAK--- Resolution 15-31 Councilmember Welling introduced Resolution 15-31. Councilmember Welling moved, Councilmember seconded, to adopt Resolution 15-31. Resolution 15-31: RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A LEASE W ITH OPTION TO PURCHASE W ITH EVANSTON ENERGY GROUP, LLC, A W YOMING LIMITED LIABILITY COMPANY AND DETERMINING THAT THE SALE OF REAL PROPERTY TO EVANSTON ENERGY GROUP, LLC, PURSUANT TO THE LEASE W ITH OPTION TO PURCHASE W ILL BENEFIT THE ECONOMIC DEVELOPMENT OF THE MUNICIPALITY AS REQUIRED BY W YOMING STATUTE 15-1-112 Councilmember Perkes moved, Councilmember Schuler seconded, to table Resolution 15-31 to the June 2, 2015 meeting. The motion to table Resolution 15-31 passed unanimously with 7 yes votes: W illiams, Kopp, Perkes, W elling, Meyer, Schuler. Adjournment W ith no further business to be conducted at this time Mayor W illiams adjourned the meeting at 6:45 p.m. Kent H. W illiams, Mayor Amy L. Grenfell, City Clerk