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EVANSTON CITY COUNCIL First Regular Meeting September 1, 2015 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of September was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Councilmember Tim led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor W illiams; Councilmembers Tim David W elling, Saundra Meyer, and W endy Schuler. Councilmembers Andy Kopp and Evan Perkes were excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; City Engineer, Brian Honey; City Treasurer, Kathy Defa; Director of Planning & Development, Paul Knopf; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; Police Chief, Jon Kirby; Police Lieutenant Ken Pearson; and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember Meyer seconded, to approve the agenda. The motion passed unanimously with 5 yes votes: W illiams, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held August 18, 2015 and a Work Session Meeting held August 25, 2015 were approved as presented. Bills Councilmember moved, Councilmember Welling seconded, to approve the following bills for payment: August 19, 2015 to September 1, 2015 VENDOR FOR AMOUNT Payroll Payroll 109,861.24 A+ Trophy Supplies 10.00 Ascent Construction Retainage Release 76,470.81 Cazin’s Supplies 228.36 CD’s Electric Electrical 1,596.60 Verizon W ireless Cell Phones 775.17 Boot Barn Safety Boots 94.99 Cummins Rocky Mountain Maintenance 5,711.00 Deru’s Glass Supplies 63.85 Ellingford’s Cement 712.50 Chemtech-Ford Laboratories Testing 200.00 Executech Maintenance/Equipment 1,760.04 Energy Management Repairs 3,107.50 Evanston Chamber of Commerce Contract 9,820.00 Evanston Uinta County Airport Contract 18,904.34 Foreup Subscription 1,101.00 Fastenal Supplies 27.49 Flare Construction Contract 192,227.85 Freeway Tire Tire 25.00 Harris Law Office Contract 4,000.00 Hutchinson Oil Fuel 2,357.05 Intermountain Sweeper Parts 696.16 Jack’s Truck & Equipment Repairs 899.46 Kallas Automotive Parts 1,510.63 Kellerstrass Oil Oil 2,344.92 Larry King Golf Supplies 175.00 Morcon Industrial Supplies 210.93 Questar Gas Utilities 1,748.99 Nalco Company Supplies 36,986.16 MailFinance Equipment 2,558.10 Office Products Dealer Supplies 158.50 Staker Parson Companies Asphalt 2,012.68 Ping Supplies 3,640.14 Professional Systems Tech Maintenance 360.00 ---PAGE BREAK--- Porter Muirhead Cornia Howard Audit 30,000.00 Real Kleen Janitorial Supplies 80.92 Remote Control Systems Parts 908.46 Rip’s Grocery Supplies 9.45 Rocky Mountain Turf Parts 912.65 Rail Pros Services 4,384.00 Sensus Metering Maintenance 6,812.42 Six States Parts 46.11 Smith’s Food & Drug Supplies 796.98 Standard Plumbing Parts 82.36 Superior Rental Parts 625.99 Tom’s HVAC Repairs 531.14 TravisMathew LLC Supplies 795.66 Titleist Supplies 5,809.49 Turf Equipment Parts 542.87 Twin D, Inc Inspection 925.00 Uinta County Solid W aste Landfill 19,395.30 Rocky Mountain Power Utilities 5,628.85 W alMart Supplies 1,001.34 W AMCAT Membership 580.00 W estar Printing Printing 258.00 W heeler Machinery Parts 4,303.34 W asatch Controls Repairs 352.50 W hite Mountain Lumber Supplies 1,118.15 One-Call of W yoming Services 162.75 Yamaha Motor Corp Contract 3,281.75 Heartland Kubota Parts 42.46 J&J Nursery Supplies 958.00 Saundra Meyer Reimbursement 438.59 Teledyne Isco Equipment 5,194.15 JC Golf Accessories Supplies 224.79 Swire Coca Cola Supplies 118.51 W yo Dept of Transportation Maintenance/Salt/Sand 19,935.86 Golden Rule Promotional 345.30 Kenneth W est Reimbursement 836.81 Kelly & Lisa Sather Restitution 158.20 Marlin Consulting Registration 720.00 Frances Green Reimbursement 420.00 Cody Tingey Refund 250.00 Anthony Jordan Restitution 309.60 Stahley Ranch Repairs 2,049.17 Scott Faddis Reimbursement 559.73 Steve Regan Supplies 915.36 Best W estern Dunmar Rooms 319.96 The motion passed unanimously with 5 yes votes: W illiams, W elling, Meyer, Schuler. Council Comments Councilmember welcomed Jay Dee Nielsen and recognized him as the new Director of Parks and Recreation. Councilmember W elling reminded everyone of the various activities taking place this Labor Day W eekend. Councilmember Schuler also mentioned the many activities that will be taking place this weekend. She congratulated Jay Dee Nielsen on taking over as the Director of Parks and Recreation and also thanked Dennis Poppinga for his many years of service to our community. Mayor W illiams echoed the comments made by the Councilmembers. Public Hearing/Liquor License Renewals A public hearing was conducted by City Attorney, Dennis Boal for all the applicants that filed for the renewal of their liquor licenses within the City of Evanston. Mr. Boal stated that all the applications have been reviewed by City Staff and the W yoming Liquor Division. Notice for the hearing has been advertised for two consecutive weeks in the local newspaper and a notice has been posted at each place of business. Mr. Boal asked if there was any opposition or comments regarding any of the liquor license renewals. Ken Berscheit, license holder of Red Heart Creations, LLC., dba: Lotty’s Liquor & Lounge addressed the Mayor and Councilmember requesting an additional year on his “parked” license. No one else addressed the issue and Mr. Boal closed the hearing. ---PAGE BREAK--- Retail Liquor License Renewal/Lotty’s Liquor & Lounge Councilmember moved, Councilmember Meyer seconded, to renew the Retail Liquor License held by Red Heart Creations, LLC., dba: Lotty’s Liquor & Lounge for an additional period, not to exceed one year. The motion passed unanimously with 4 yes votes: W elling, Meyer, Schuler. 1 no vote: W illiams. Retail Liquor License Renewal/Gateway Grill Councilmember Schuler moved, Councilmember Welling seconded, to approve the renewal of the Retail Liquor License held by Gateway Gourmet Catering, LLC dba: The Gateway Grille at Purple Sage, contingent upon the reinstatement of their LLC with the Secretary of State by October 15, 2015. The motion passed unanimously with 5 yes votes: W illiams, W elling, Meyer, Schuler. Councilmember Meyer moved, Councilmember Schuler seconded, to renew the remainder of the Liquor Licenses within the City of Evanston as follows: Applicant Doing Business As Type Rachel’s, LLC Kate's Retail B.A.D. Co., Inc. Michael’s Bar and Grill Retail The Last Outpost, Inc. Don Pedro Family Mexican Restaurant Retail Yellow Creek Liquor, Inc. Discount Liquor Retail Spanky’s Bar, LLC Spanky’s Bar Retail Smith’s Food & Drug Center, Inc. Smith’s #86 Retail Guru Arjundevji, Inc. 3B Sinclair Retail The Golden Ticket, LLC The Painted Lady Saloon Retail Fraternal Order of Eagles #2359 FOE #2359 Limited Dunmar Inn, LLC Legal Tender Lounge Retail W yoming Downs OTB, LLC W yoming Downs OTB Retail V.F.W . Post 4280 V.F.W . Post 4280 Limited BASK, Inc. TC’s Steakhouse Bar & Grill APE W yoming, Inc. Porter's TNT Fireworks Retail High Plains Pizza, Inc. Pizza Hut #234 Restaurant Five - K, Inc. The Lincoln Highway Tavern Retail Tumblin Tumbleweeds, LLC Tumblin Tumbleweeds Bar & Grill H.N.A., Inc. Cowboy Joe’s Retail Fraughton Enterprises, LLC The Last Chance Retail Jolly Jacs, LLC Kegger’s Liquor & Beer Retail Maverik, Inc. Maverik #162 Retail Spirits of Red Mountain, Inc. Spirits of Red Mountain Retail Luis Ibara El Rancho Grande Restaurant Bon Rico, Inc. Bon Rico Retail JBs Star Holdings, Inc. J.B.'s Restaurant Restaurant R & R Station, LLC R & R Station Restarurant Suds Brother, Inc. Suds Brothers Brewery Bar & Grill Summit Food and Beverage, LLC Howard Johnson Resort Main St. Deli, LLC Main Street Deli Restaurant The motion passed unanimously with 5 yes votes: W illiams, W elling, Meyer, Schuler. Consent Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the following on the Consent Agenda: A Parade Route Permit requested by Evanston High School Student Council for the 2015 Homecoming Parade on Friday, September 25, 2015, beginning at 4:00 p.m. at Davis Middle School. The motion passed unanimously with 5 yes votes: W illiams, W elling, Meyer, Schuler. Resolution 15-56 Councilmember introduced Resolution 15-56. Councilmember moved, Councilmember Meyer seconded, to adopt Resolution 15-56. Resolution 15-56: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON ADOPTING THE UINTA COUNTY EMERGENCY OPERATIONS PLAN TO ADDRESS PREVENTION, PREPARATION, RESPONSE, RECOVERY AND MITIGATION OF THE EFFECTS OF EMERGENCIES AND DISASTERS. W HEREAS, the purpose of the Uinta County Emergency Operations Plan, (“UCEOP”) is to establish a framework for government, non-profit organizations and residents to address prevention, preparation, response, recovery and mitigation of the effects of emergencies and disasters; and W HEREAS, the UCEOP establishes fundament policies, strategies and assumptions for a countywide program that is guided by the principles of the National Incident Management System; and ---PAGE BREAK--- W HEREAS, the UCEOP establishes a Concept of Operations spanning the direction and control of an emergency from initial monitoring through post disaster response, recovery and mitigation; and W HEREAS, the UCEOP defines inter-agency and inter-government coordination mechanism to facilitate delivery of immediate response and recovery assistance; W HEREAS, the UCEOP assigns specific functions to appropriate County and municipal agencies and organizations as well as outlines methods to coordinate the private sector, volunteer organizations, citizens and state and federal counterparts. W HEREAS, the UCEOP identifies actions that County response and recovery organizations will take in coordination with municipal, state and federal counterparts as appropriate, regardless of the magnitude of the disaster; and W HEREAS, ;the governing body for the City of Evanston has determined that it is in the public’s interest to formally adopt the UCEOP. NOW , THEREFORE, BE IT RESOLVED by the governing body for the City of Evanston, W yoming, that it hereby adopts the Uinta County Emergency Operations Plan to address prevention, preparation, response, recovery and mitigation of the effects of emergencies and disasters in the City of Evanston, W yoming. PASSED, APPROVED AND ADOPTED the 1 day of September, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 5yes votes: W illiams, W elling, Meyer, Schuler. Resolution 15-57 Councilmember Schuler introduced Resolution 15-57. Councilmember Schuler moved, Councilmember Welling seconded, to adopt Resolution 15-57. Resolution 15-57: RESOLUTION OF THE CITY OF EVANSTON, W YOMING REQUESTING THE APPROVAL OF THE WYOMING DEPARTMENT OF TRANSPORTATION TO PLACE A “NO TRUCKS” SIGN AT THE NORTHEAST CORNER OF W ASATCH DRIVE AND CONSTITUTION AVENUE IN EVANSTON, W YOMING. W HEREAS, Section 12-47.1 of the Evanston City Code grants the authority to restrict the operation of trucks and truck tractors on any city street designated by the City Council; and W HEREAS, the City Council has determined that truck traffic on Constitution Avenue should be restricted to local deliveries only, because of the residential use of the property along Constitution Avenue; and W HEREAS, the City needs to obtain the approval of the W yoming Department of Transportation, (W YDOT), to place a sign on W asatch Drive, because W asatch Drive is part of the State highway system; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston hereby requests the approval of the W yoming Department of Transportation to install a single, two-face sign, (type MUTCD, R5-2) at the Northeast corner of W asatch Drive and Constitution Avenue indicating No Trucks except Local Delivery or similar wording approved by W YDOT. The sign shall be mounted on the retaining wall, be visible from both directions on W asatch Drive, be installed with a minimum clearance of 7'above the sidewalk and shall otherwise comply with all W YDOT requirements. Section 2: The Mayor, City Clerk and City Engineer are authorized to take all actions which may be necessary to obtain the approval of the W yoming Department of Transportation to install the above-described sign. PASSED, APPROVED AND ADOPTED the 1 day of September, 2015. st Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 5 yes votes: W illiams, W elling, Meyer, Schuler. ---PAGE BREAK--- Final Acceptance & Payment/KMAC Building Addition Councilmember Meyer moved, Councilmember Welling seconded, to authorize final acceptance and payment of retainage to Ascent Construction, Inc., for the K.M.A.C. Building Addition, Phase 2 Project. The motion passed unanimously with 5 yes votes: W illiams, W elling, Meyer, Schuler Comments/Remarks Jay Dee Nielsen stated that he was excited to move forward with his new position and was also looking forward to working with everyone at the City. Adjournment W ith no further business to be conducted at this time Mayor W illiams adjourned the meeting at 6:13 p.m. Kent H. W illiams, Mayor Amy L. Grenfell, City Clerk