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EVANSTON CITY COUNCIL Second Regular Meeting November 19, 2013 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of November was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Boy Scout Troop 81 led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, David W elling, and W endy Schuler. Councilmember Saundra Meyer was excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Planning & Development, Paul Knopf; Police Chief, Jon Kirby; City Engineer, Brian Honey; City Treasurer, Kathy Defa; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Dennis Poppinga; and Deputy City Clerk, Nancy Stevenson. Director of Administrative Services/City Clerk, Jim Davis was excused. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Schuler seconded, to approve the agenda. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held November 5, 2013 was approved as presented. Bills Councilmember moved, Councilmember Perkes seconded, to approve the following bills for payment: November 6, 2013 to November 19, 2013 VENDOR FOR AMOUNT AXA Equivest Payroll 1,959.64 Flexshare Payroll 2,000.00 ING Life Insurance Payroll 29.20 Orchard Trust Payroll 593.36 Parks & Recreation Payroll 128.22 Vantage Point Payroll 1,366.92 W yoming Child Support Payroll 770.05 Payroll Payroll 105,807.83 EFTPS Payroll 37,227.70 Artistic Sign Design Striping 4,974.00 All W est Internet 718.86 Biolynceus Supplies 1,786.88 Dennis M. Boal Services 6,280.00 Calibration Tech & Supply Services 40.00 CDC Restoration & Construction Repairs 35,000.00 Caselle Support 523.67 Cowboy Motor Company Parts 227.50 Cazin’s Supplies 523.71 CD’s Electric Electrical 124.00 City of Evanston Utilities 4,701.15 Communication Technologies Control System 2,185.00 Cajun Computers Equipment 743.64 Cook Brothers Broadcasting Ads 340.00 Crum Electric Supplies 500.44 Deru’s Glass Supplies 1,177.18 Ellingford’s Supplies 100.06 Chemtech-Ford Laboratories Testing 370.00 Sam T. Evans Equipment 2,345.36 Energy Laboratories Testing 341.00 Enviro Care Services 6,395.82 Evanston Chamber of Commerce Awards 950.00 Falcon Environmental Corp Parts 5,277.72 Ferguson Enterprises Parts 488.00 Fastenal Supplies 601.44 ---PAGE BREAK--- Flexshare Benefit Insurance 50,000.00 Garage Door Specialist Repairs 534.22 Randy’s Heating & AC Repairs 101.00 Mountain W est Truck Center Parts 37.63 Murdochs Supplies 1,298.78 Natalie Albrecht Green Contract 80.00 Greenhorn Plants 75.00 Harris Law Office Contract 4,000.00 Hogan & Associates Contract 237,228.97 Nicholas Earl Horton Contract 80.00 Hutchinson Oil Supplies 2,835.96 Kallas Automotive Parts 1,106.01 Val Kotter & Sons Inspection 514.00 Lewis-Goetz and Company Supplies 443.27 MJB Animal Clinic Services 148.50 Modern Cleaners Laundry 804.00 Morcon Industrial Supplies 306.20 Mtn W est Business Solutions Contract 335.28 Questar Gas Utilities 9,617.50 Mountainland Supply Parts 2,764.09 Myers/Anderson Architects Services 2,625.00 Nike Golf Supplies 668.69 Office Products Dealer Supplies 209.00 Pine Top Engineering Repairs 432.63 Pops Privy Services 255.00 Parnell’s Glass & Bodyworks Repairs 468.50 Staker & Parson Companies Asphalt 625.62 City of Evanston Reimbursement 131.78 Rip’s Grocery Propane 13.41 Rocky Mountain Signs Refund 300.00 Scott Sargent Law Office Contract 565.00 Six States Distributing Parts 323.58 Paul R. Skog Services 2,596.00 Stateline Metals Repairs 1,670.62 Alsco Laundry 341.04 Superior Rental Supplies 80.20 Triple H Company Supplies 760.84 Turf Equipment Repairs 338.00 Uinta County Herald Ads 981.07 Century Link Utilities 2,238.71 Rocky Mountain Power Utilities 27,892.18 W yoming W aste Systems Services 124.70 W estar Printing 128.00 W axie Sanitary Supply Parts 529.80 W ETCO Maintenance 1,467.00 W asatch Controls Services 122.50 W hite Mountain Lumber Supplies 199.53 W yo Assoc of Municipalities Registration 75.00 W yo Public Health Laboratory Testing 240.00 Richo Contract 125.91 Mountain W est, LLC Supplies 3,702.00 Creative Ink Images Promotional 400.00 Sherwin W illiams Supplies 173.08 Independent Software Solutions Services 312.00 W yo Dept of Transportation Maintenance 896.63 Frank Cook Reimbursement 150.00 Surge Hydraulics Parts 1,142.71 Jeffrey Chad Liechty Reimbursement 1,011.36 W asatch Fire Protection Repairs 270.00 Carl Jaynes Refund 100.00 Kenneth Voos Restitution 120.00 Francis Green Refund 125.00 Richard Colwell Refund 100.00 Anthony Roccaro Refund 100.00 Michael Sellers Refund 360.00 Media Skills Promotional 3,000.00 Shipping Plus Shipping 27.53 W right Express Fuel 17,456.94 Jeremy Paddock Refund 42.40 The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. ---PAGE BREAK--- Revenue & Expenditure Report Councilmember Rex moved, Councilmember Welling seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Council Comments Councilmember W elling thanked the City staff for putting up Christmas lights and he wished everyone a Happy Thanksgiving. Councilmember Schuler also wished everyone a Happy Thanksgiving and reminded everyone to shop locally this Christmas season. Mayor Bell commented a promotion that the radio station is doing, “Evanston Has It”. This promotion is to encourage everyone to shop locally. She also thanked Public W orks, the Facilities Department, and the Fire Department for putting up Christmas lights & decorations. Mayor Bell wished everyone a Happy Thanksgiving and reminded them of the many up coming events. Consent Agenda Councilmember Schuler moved, Councilmember Welling seconded, to approve the following on the Consent Agenda: A Parade Route Permit requested by the Evanston Main Street Promotions for the annual Teddy Bear Parade on Saturday, December 14, 2013, beginning at 12:00 p.m. at the Strand Theater. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Resolution 13-79 Councilmember Rex introduced Resolution 13-79. Councilmember Rex moved, Councilmember Perkes seconded, to adopt Resolution 13-79. Resolution 13-79: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A REVOCABLE LICENSE AGREEMENT WITH THE MASONIC BUILDING ASSOCIATION, A W YOMING CORPORATION. W HEREAS, the Masonic Building Association, (the “Owner”), is the owner of Lots 23 and 24 in Block 4 of the Original Town of Evanston, Uinta County, W yoming; and W HEREAS, the Owner desires to construct an attached rear entrance porch cover over the back door of the building located on its property and a cheek wall along the base of the exterior back wall of the building, which will encroach and be located in the City’s alley; and W HEREAS, Owner desires to enter into a revocable license agreement with the city of Evanston which will permit the encroachment of the backdoor porch cover and cheek wall into the city alley upon certain terms and conditions; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1: The City of Evanston is authorized to execute a revocable license agreement with the Owner, a copy of which is attached hereto, to permit the encroachment of the rear entrance porch cover and cheek wall into the city alley upon certain terms and conditions. Section 2: The Mayor and City Clerk are authorized to sign and attest the license agreement on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED the 19 day of November, 2013. th Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Resolution 13-80 Councilmember introduced Resolution 13-80. Councilmember moved, Councilmember Schuler seconded, to adopt Resolution 13-80. Resolution 13-80: RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A STREET LIGHTING AGREEMENT W ITH ROCKY MOUNTAIN POW ER TO PROVIDE, OPERATE AND MAINTAIN THE STREET LIGHT FACILITY DESCRIBED IN THE AGREEMENT. ---PAGE BREAK--- W HEREAS, the City of Evanston desires to provide street lighting for citizens who use the street described in the attached Agreement; and W HEREAS, to obtain said service, it is necessary for the City of Evanston to enter into the attached Street Lighting Agreement with rocky Mountain Power; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor and city clerk are authorized to sign and attest the attache Street Lighting Agreement on behalf of the City of Evanston with Rocky Mountain Power to provide, operate and maintain the street light facility described in the Agreement. PASSED, APPROVED AND ADOPTED the 19 day of November, 2013. th Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Resolution 13-81 Councilmember Schuler introduced Resolution 13-81. Councilmember Schuler moved, Councilmember Welling seconded, to adopt Resolution 13-81. Resolution 13-81: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ACCEPT AND APPROVE A RENEW AL OFFER W ITH DELTA DENTAL OF W YOMING TO PROVIDE DENTAL INSURANCE FOR CITY EMPLOYEES. W HEREAS, the City of Evanston, W yoming has for many years provided dental insurance for its employees; and W HEREAS, it is necessary for the City to accept the attached renewal offer with Delta Dental of W yoming to continue to provide dental insurance for its employees. NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston hereby accepts and approves the renewal offer from Delta Dental of W yoming, a copy of which is attached hereto and incorporated herein, to provide dental insurance for its employees. PASSED, APPROVED AND ADOPTED the 19 day of November, 2013. th Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Resolution 13-82 Councilmember Perkes introduced Resolution 13-82. Councilmember Perkes moved, Councilmember seconded, to adopt Resolution 13-82. Resolution 13-82: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON AUTHORIZING THE EXECUTION OF A CONTRACT FO R SERVICES W ITH THE YOUTH ALTERNATIVE HOME ASSOCIATION, INC., A W YOMING NON-PROFIT CORPORATION, (YAHA), TO ASSIST IN THE PROVISION OF SERVICES TO TROUBLED YOUTH W ITHIN THE COMMUNITY. W HEREAS, YAHA is established to provide a residence center and counseling, education and other services for troubled youth in Evanston, W yoming, many of which come from low income families; and W HEREAS, YAHA has requested the city convey to it the surplus property of a 2004 Chevrolet Impala motor vehicle, so that it can more efficiently and effectively provide services to the youth of this community; and W HEREAS, the City has determined that it is in the public’s interest to enable and assist YAHA in providing needed services to the low income youth of the community, by conveying a surplus motor vehicle pursuant to this Contract for Services. ---PAGE BREAK--- NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming, as follows: Section 1. The Mayor is authorized to execute and the City Clerk attest the attached Contract for Services to convey to YAHA the surplus property of a 2004 Chevrolet Impala motor vehicle, so that YAHA can more efficiently and effectively provide services to the youth of this community. PASSED, APPROVED AND ADOPTED the 19 day of November, 2013. th Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Resolution 13-83 Councilmember Rex introduced Resolution 13-83. Councilmember Rex moved, Councilmember Schuler seconded, to adopt Resolution 13-83. Resolution 13-83: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH UINTA RECYCLING, INC., A W YOMING NON-PROFIT CORPORATION, (UINTA RECYCLING), TO ASSIST IN THE PROVISION OF W ASTE RECYCLING SERVICES TO THE COMMUNITY. W HEREAS, Uinta Recycling is established to provide the community with recycling services and educational programs regarding recycling, waste reduction, composting and other conservation measures; and W HEREAS, Uinta Recycling has requested the city convey to it the surplus property of a 2001 Dodge Dakota motor vehicle, so that it can more efficiently and effectively provide recycling services to the community; and W HEREAS, the City has determined that it is in the public’s interest to enable and assist Uinta Recycling in providing the recycling services and educational programs regarding recycling, by conveying a surplus motor vehicle pursuant to this Contract for Services. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming, as follows: Section 1. The Mayor is authorized to execute and the City clerk attest the attache Contract for Services to convey to Uinta Recycling the surplus property of 2001 Dodge Dakota motor vehicle, so that it can more efficiently and effectively provide recycling services to the community. PASSED, APPROVED AND ADOPTED the 19 day of November, 2013. th Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Public Participation Katrina W yckoff of the Center Stage Dance Academy addressed the Mayor and Council, stating the dance academy is preparing for a Christmas performance of the Nutcracker. Ms. W yckoff stated that proceed from the production would be donated to the Strand Theater project. Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:10 p.m. Joy Bell, Mayor James H. Davis, City Clerk