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EVANSTON CITY COUNCIL First Regular Meeting December 3, 2013 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of December was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Councilmember Schuler led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, David W elling, Saundra Meyer, and W endy Schuler. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Jim Davis; Director of Administrative Services/City Clerk, Amy Grenfell; City Engineer, Brian Honey; Director of Planning & Development, Paul Knopf; City Treasurer, Kathy Defa; Police Chief, Jon Kirby; Director of Parks and Recreation, Dennis Poppinga; Deputy City Clerk, Nancy Stevenson; and Police Lieutenant, Ken Pearson. Public W orks Director, Oop Hansen was excused. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held November 19, 2013 were approved as presented. Bills Councilmember Schuler moved, Councilmember Perkes seconded, to approve the following bills for payment: November 20, 2013 to December 3, 2013 VENDOR FOR AMOUNT AXA Equivest Payroll 1,959.64 Flexshare Payroll 2,000.00 ING Life Insurance Payroll 29.20 Orchard Trust Payroll 593.36 Uinta County Court Payroll 101.91 Parks & Recreation Payroll 133.41 Vantage Point Payroll 1,366.92 W yoming Child Support Payroll 770.05 Payroll Payroll 103,838.17 EFTPS Payroll 36,333.33 Cazin’s Supplies 87.95 Cassidy’s Critter Control Services 60.00 Verizon W ireless Cell Phones 468.24 CSI Forensic Supply Supplies 215.01 Course Trends W ebsite 590.00 Norco Supplies 128.00 Chemtech-Ford Laboratories Testing 78.00 Executech Maintenance/Equipment 2,049.98 Evanston Parks & Recreation Reimbursement 32,648.93 Murdochs Supplies 252.98 Natalie Albrecht Green Contract 80.00 Sara Hull Services 140.00 Harris Law Office Contract 4,000.00 Nicholas Earl Horton Contract 80.00 Kallas Automotive Parts 339.28 Lexis Nexis Matthew Bender Supplies 104.43 Morcon Industrial Supplies 611.98 Mtn W est Business Solutions Contract 247.28 Mountainland Supply Co Parts 318.00 Myers/Anderson Services 10,501.22 NGL Connection Supplies 289.90 Office Products Dealer Supplies 1,089.61 Parnell’s Glass & Bodyworks Repairs 877.90 Ping Supplies 241.83 ---PAGE BREAK--- Gordon Robinson Award 300.00 Real Kleen Janitorial Supplies 509.77 Schofield Furniture Parts 79.95 Scott Ehlers Award 100.00 The Radar Shop Recertification 1,180.00 Sirchie Finger Print Lab Supplies 1,079.50 Skaggs Supplies 824.19 Smith’s Food & Drug Supplies 14.94 State Board of Registration Registration 90.00 Titleist Supplies 428.52 Uinta County Solid W aste Landfill 17,835.20 Rocky Mountain Power Utilities 5,526.33 W almart Supplies 1,981.52 W axie Sanitary Supply Supplies 43.53 W hite Mountain Lumber Supplies 213.48 Yamaha Motor Corp Contract 3,281.75 Creative Ink Images Promotional 240.00 Lawrence’s Screen Printing Supplies 487.20 ASCAP Fees 356.38 Taylor Made Supplies 1,869.00 Jeff Martin Reimbursement 20.00 W ater of Life Services 915.60 Gateway Gourmet Catering Meeting Supplies 5,000.00 Golden Rule Embroidery Services 9.50 Utility Bill Solutions Services 679.61 Chris or Terra Brown Refund 51.90 Dianne Keyes Reimbursement 31.24 Maredith Huntley Refund 150.00 Laddie Tycz Refund 1,600.00 Robert Rayl Repairs 75.00 Terri Arnell Reimbursement 1,483.80 The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Council Comments Councilmember W elling thanked all the City crews for doing such a good job with snow removal and reminded everyone to drive carefully. Councilmember Meyer stated that she had missed the last meeting due to interviews for the W AM Director position. She also stated that a candidate has been chosen and they are in the negotiation process. Councilmember Schuler thanked the City crews and the Police Department for all they have done to help with are first major snow storm of the year. Councilmember also thanked all those who helped to keep us safe during our first winter storm. Councilmember Rex commented on what a wonderful community we live in and stated that he was impressed with how many neighbors he noticed helping one another. Councilmember Perkes reminded everyone to shop at home this Christmas Season. Mayor Bell also thanked the City crews and the Police Department for the help they provided with the winter storm. She commented on the many events that will be taking place in December and also reminded everyone to shop at home. EXCEL! Award Presentation Ken Pearson, CERC (City of Evanston Recognition Committee) Chairperson, recognized Gordon Robinson for his help in giving CPR and assisting the ambulance crew as needed in an emergency situation. Mr. Robinson was presented with a certificate, an EXCEL! mug and coaster, an EXCEL! challenge coin, and a monetary award. Ken Pearson, CERC (City of Evanston Recognition Committee) Chairperson, recognized Scott, Ehlers for his dedication and commitment to his job, the public, and the Purple Sage Golf Course. Mr. Ehlers was presented with a certificate, an EXCEL! mug and coaster, an EXCEL! challenge coin, and a monetary award. Appointment/Golf Course Advisory Board Councilmember Welling moved, Councilmember Rex seconded, to approve the Mayor’s re- appointment of Alan Mitchell to the Golf Course Advisory Board, for a three year term ending December 2016. The motion passed unanimously with 6 yes votes: Rex, Perkes, W elling, Meyer, Schuler. Consent Agenda ---PAGE BREAK--- Councilmember Perkes moved, Councilmember seconded, to approve the following on the Consent Agenda: A Parade Route requested by the Evanston Police Benevolent Association for the Annual Shop With A Cop Parade on Saturday, December 14, 2013, beginning at 7:30 a.m. beginning at the Howard Johnson Motel and ending at Walmart. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Award Sale of Excess City Assets Councilmember Meyer moved, Councilmember Schuler seconded, to award the sale of the following surplus items to the high bidders as follows: Item High Bidder Amount 2001 Chevy Truck G. Eldridge $2400.00 2003 Dodge Quad J.&K. Kishpaugh 2500.00 1995 Ford F-150 M. Marshall 3050.00 2004 Chevy Impala W . Mills 783.00 2002 Chevy impala M. Savor 1600.00 1994 Ford F-150 M. Savor 1600.00 2 LT 245/75 R16 Goodyear Tires O. Martin 112.00 4 P265/70 R16 Goodyear Tires R. Record 15.00 4 P265/70 R16 Goodyear Tires R. Record 15.00 4 LT245/75 R17 Goodyear Tires R. Record 50.00 Bikes: # 11 J. Cook 1.25 12 M. Lensch 20.00 13 J. George 30.14 14 M. Lensch 20.00 15 D. Blackmore 50.00 16 (Skateboard) J. Lang 1.00 Pink J. George 31.74 17 D. Blackmore 100.00 18 B. Gilmore 10.00 19 M. Lensch 20.00 20 J. Cook 1.25 21 J. Cook 1.25 22 J. Cook 1.25 23 J. Cook 1.25 24 J. Cook 1.25 25 (Skateboard) J. Lang 1.00 26 B. Landes 26.00 27 J. Cook 1.25 28 J. Cook 1.25 29 J. Cook 1.25 30 J. Cook 1.25 31 M. Lensch 20.00 32 M. Lensch 20.00 33 J. Cook 1.25 34 J. Cook 1.25 35 J. Cook 1.25 36 J. Cook 1.25 37 M. Lensch 20.00 38 J. Cook 1.25 39 (Scooter) J. Lang 5.00 40 (Scooter) J. Lang 5.00 41 (Skateboard) J. Lang 1.00 42 J. Cook 1.25 43 J. Cook 1.25 44 J. Cook 1.25 45 J. Cook 1.25 46 M. Lensch 20.00 47 J. Campbell 55.00 48 O. Martin 26.00 Typewriter Stand C. Vranish .50 Fake Tree J. Lang 1.00 File Cabinet - 4 Drawer J.&K. Kishpaugh 20.00 File Cabinet - 4 Drawer J. Cook 2.00 File Cabinet - 2 Drawer J. Lang 2.00 Paper Cutter D. W elling 2.00 Table D. W elling 5.00 Arm Chair G. Robinson 5.00 Arm Chair G. Robinson 5.00 Arm Chair G. Robinson 5.00 Arm Chair G. Robinson 5.00 Arm Chair G. Robinson 5.00 Reloading Equipment B. W hite 150.00 ---PAGE BREAK--- Mini Fridge G. Eldridge 27.00 The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler Voting Delegate/WAM Winter Meeting Councilmember Welling moved, Councilmember seconded, to select Saundra Meyer as the Official Voting Delegate and Joy Bell as the Alternate Voting Delegate for the 2014 Annual WAM Winter Workshop Business Meeting to be held in Cheyenne, Wyoming, Wednesday, February 26, 2014. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 13-84 Councilmember Schuler introduced Resolution 13-84. Councilmember Schuler moved, Councilmember Meyer seconded, to adopt Resolution 13-84. Resolution 13-84: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO. 2 FOR THE PARKS AND RECREATION CENTER BUILDING CONTROL SYSTEM RETRO FIT PROJECT. W HEREAS, the City of Evanston has previously entered into a Contract with Rocky Mountain Trane to install a new HVAC computerized building control system for the Parks and Recreation Center Building; and W HEREAS, it is necessary to approve the attached Change Order No. 2 for the Project because of the addition of unanticipated work and materials to the Project; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming, as follows: Section 1. The attached Change Order No. 2 for the Parks and Recreation Center Building Control System Retro Fit Project is approved. PASSED, APPROVED AND ADOPTED the 3 day of December, 2013. rd Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 13-85 Councilmember introduced Resolution 13-85. Councilmember moved, Councilmember Rex seconded, to adopt Resolution 13-85. Resolution 13-85: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE STATE LOAN AND INVESTMENT BOARD ON BEHALF OF THE GOVERNING BODY OF EACH OF THE MUNICIPALITIES W ITHIN UINTA COUNTY AND FOR UINTA COUNTY. W HEREAS, the Governing Body of each of the municipalities within Uinta County desires to participate in the Consensus List Block Grant Program to assist in financing this project; and W HEREAS, the Governing Body of each of the municipalities within Uinta County and for Uinta County recognizes the need for the projects; and W HEREAS, the Consensus List Block Grant Program requires that certain criteria be met, as described in Chapter 24 of the State Loan and Investment Board’s Rules and Regulations governing the Progam, and to the best of our knowledge this application meets those criteria; and W HEREAS, the Governing Body of each of the municipalities within Uinta County and for Uinta County jointly requests the State Loan and Investment Board approve a Consensus List Block Grant to fund the submitted consensus list of projects; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The City of Evanston is authorized to execute a grant application in the amount of $1,021,915.00 to be submitted to the State Loan and Investment Board for consideration at its next meeting to assist in funding the consensus list of projects, a copy of which is attached hereto. Section 2. The Mayor is hereby designated as the authorized representative of the City of Evanston to act on behalf of the Governing Body on all matters relating to this grant application. ---PAGE BREAK--- Section 3. The City of Evanston will not impede the establishment of W yoLink Communications systems on property it owns. PASSED, APPROVED AND ADOPTED the 3 day of December, 2013. rd Joy Bell, Mayor ATTEST: James H. Davis, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:30 p.m. Joy Bell, Mayor James H. Davis, City Clerk