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EVANSTON CITY COUNCIL First Regular Meeting June 2, 2015 The official record of proceedings of the first regular meeting of the Evanston City Council for the month of June was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Connie Scott led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor W illiams; Councilmembers Tim Evan Perkes, David W elling, Saundra Meyer, and W endy Schuler. Councilmember Andy Kopp was excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; City Engineer, Brian Honey; City Treasurer, Kathy Defa; Director of Planning & Development, Paul Knopf; Director of Parks and Recreation, Dennis Poppinga; Assistant Director of Parks and Recreation, Jay Dee Nielsen; Deputy City Clerk, Nancy Stevenson; Police Lieutenant, Ken Pearson; and Human Resource Manager, Sue Norman. Police Chief, Jon Kirby and Public W orks Director, Oop Hansen were excused. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember Welling seconded, to approve the agenda. The motion passed unanimously with 6 yes votes: W illiams, Perkes, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held May 19, 2015 and a Work Session held May 26, 2015 was approved as presented. Bills Councilmember moved, Councilmember Meyer seconded, to approve the following bills for payment: May 20, 2015 to June 2, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 2,104.11 FlexShare Payroll 2,599.00 ING Life Insurance Payroll 29.20 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 182.16 United W ay Payroll 6.00 Utah Child Support Payroll 296.34 Vantage Point Payroll 826.14 W ells Fargo Payroll 224.00 Payroll Payroll 110,730.14 EFTPS Payroll 38,249.32 USPS Postage 10,000.00 Civic Plus W ebsite 600.00 Cowboy Motor Co Parts 68.48 Cazin’s Supplies 319.64 CD’s Electric Electrical 672.40 Verizon W ireless Cell Phones 818.53 Cornwell Quality Tools Tools 399.99 Boot Barn Safety Boots 104.99 Crum Electric Supplies 11.98 Deru’s Glass Supplies 243.50 Ellingford’s Supplies 390.90 Chemtech-Ford Laboratories Testing 86.00 Executech Maintenance/Equipment 1,714.19 Evanston Parks & Recreation Reimbursement 44,806.87 Hach Company Supplies 1,008.29 Harris Law Office Contract 4,000.00 Sylvia Moore Services 75.00 Chris Jensen Award 100.00 Kallas Automotive Parts 520.97 L-3 Com Mobile-Vision Parts 31.95 Morcon Industrial Supplies 898.12 Mud Dog Jacking Services 2,500.00 ---PAGE BREAK--- Mountainland Supply Supplies 2,332.74 Northwest Scientific Supplies 1,415.04 Office Products Dealer Supplies 292.11 Ping Supplies 930.56 Porter’s Fireworks Contract 14,409.51 Rip’s Grocery Propane 13.28 Rocky Mountain Turf Parts 75.91 Safety Supply & Sign Signs 133.81 Six States Parts 156.36 Skaggs Companies Supplies 205.14 Standard Plumbing Parts 292.28 Thatcher Chemical Supplies 5,118.25 Titleist Supplies 236.00 Uinta County Solid W aste Landfill Fees 14,594.00 United Service & Sales Parts 260.45 Rocky Mountain Power Utilities 7,439.23 W alMart Supplies 1,420.52 W estar Printing 816.03 Taylour W elling Contract 45.00 W hite Mountain Lumber Supplies 120.80 Yamaha Motor Corp Contract 3,281.75 Creative Ink Images Supplies 1,254.95 Chris Smith Reimbursement 390.25 Swire Coca Cola Supplies 89.28 W yo DEQ Testing 650.00 USA Blue Book Supplies 1,046.56 Terri Spero Service Award 100.00 Golden Rule Services 53.00 PGA of America Dues 534.00 Utility Bill Solutions Services 267.88 Lyman Municipal Court Refund 120.00 Southwest W yoming UMF Refund 375.00 Logan McGee Refund 250.00 Judy Brunow Refund 1,050.00 Media Skills Promotional 11,298.00 Shipping Plus Shipping 161.95 Bruce Hartzell Service Award 100.00 Nutech Specialties Supplies 172.45 The motion passed unanimously with 6 yes votes: W illiams, Perkes, W elling, Meyer, Schuler. Council Comments Councilmember W elling congratulated W endy Schuler on her retirement after 40 years of teaching school. Mr. W elling also commented on the Renewal Ball and 5K Fun Run/W alk and invited everyone to participate. Councilmember Meyer thanked everyone for their recent support and also thanked the Evanston Regional Hospital Emergency Room staff. Councilmember Schuler stated that she is hoping for a very successful Renewal Ball. She also comment on a girls camp that was recently held at Evanston High School. Mrs. Schuler reminded everyone that the Evanston Rodeo Series will start this weekend and that the Blue Grass Festival is also this month. Mayor W illiams commented on the George W yman ceremony that was recently held at Depot Square. Appointment to Boards Mayor Williams made the following appointments to the Parks and Recreation District. Councilmember Perkes moved, Councilmember Welling seconded, to confirm the following appointments: Parks and Recreation District Michael Jacketta (reappointment) - June 2018 Mark Mari (reappointment) - June 2018 The motion passed unanimously with 5 yes votes: Perkes, W elling, Meyer, Schuler. Public Hearing/Budget Modification City Attorney, Dennis Boal conducted a public hearing to receive public comments on the proposed modification to the budget for the fiscal year 2015. City Treasurer, Kathy Defa explained the modifications to the budget. No one else addressed the issue and the hearing was closed. ---PAGE BREAK--- Consent Agenda Councilmember Schuler moved, Councilmember Welling seconded, to approve: A Street Closure Permit requested by St. Mary Magdalen Church for an Outdoor Mass and Feast Day on Sunday, July 19, 2015 on Center Street from 8 Street to 9 Street, from 10:00 a.m. to 8:00 p.m.; A Street Closure th th Permit requested by the Uinta County Democrats in conjunction with the Evanston Brewfest fundraiser on Saturday, July 25, 2015 on Front Street from 9 to 11 Street, from 8:00 a.m. to 6:00 p.m.; th th and on Main Street 9 to 11 Street; on 9 and 11 Street from Front to Main Street; and 10 Street th th th th th from Front Street to the alley between Main and Center Street, from 8:00 a.m. to 11:30 p.m.; An Open Container Permit requested by the Uinta County Democrats in conjunction with the Evanston Brewfest fundraiser on Saturday, July 25, 2015 on Front Street from 9 to 11 Street; on Main Street from 9 th th th Street to 11 Street; on 11 and 9 Streets from Front to Main Street; and 10 Street from Front Street th th th th to the alley between Main and Center Streets, from 8:00 a.m. to 11:30 p.m.; A Street Closure Permit requested by Evanston Cowboy Days for the Cowboy Days Kick-off Event on Friday, September 4, 2015 of Front Street from 9 to 11 Street and Main Street from 9 to 10 Street; and on 10 and 11 th th th th th th Streets from Front Street to Main Street, from 4:00 p.m. to 11:30 p.m.; An Open Container Permit requested by Evanston Cowboy Days for the Cowboy Days Kick-off Event on Friday, September 4, 2015 on Front and Main Streets from 9 Street to 11 Street; on 9 Street from Front to Main Street, th th th and on 10 Street from Front Street to the alley between Main and Center Street, from 5:00 p.m. to th 11:30 p.m.; and a Parade Route Permit requested by Evanston Cowboy Days for the Annual Cowboy Days Celebration and Labor Day Parade on Monday, September 7, 2015, beginning at 10:00 a.m. The motion passed unanimously with 6 yes votes: W illiams, Perkes, W elling, Meyer, Schuler. Resolution 15-31 Councilmember moved, Councilmember Welling seconded, to remove Resolution 15-31 from the table from the May 5, 2015 meeting. Councilmember introduced Resolution 15-31. Councilmember moved, Councilmember Welling seconded, to adopt Resolution 15-31. Resolution 15-31: RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A LEASE W ITH OPTION TO PURCHASE W ITH EVANSTON ENERGY GROUP, LLC, A W YOMING LIMITED LIABILITY COMPANY AND DETERMINING THAT THE SALE OF REAL PROPERTY TO EVANSTON ENERGY GROUP, LLC, PURSUANT TO THE LEASE W ITH OPTION TO PURCHASE W ILL BENEFIT THE ECONOMIC DEVELOPMENT OF THE MUNICIPALITY AS REQUIRED BY W YOMING STATUTE 15-1-112 The motion to adopt Resolution 15-30 failed with 6 no votes. W illiams, Perkes, W elling, Meyer, Schuler. Resolution 15-34 Councilmember Meyer introduced Resolution 15-34. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 15-34. Resolution 15-34: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETW EEN UINTA B.O.C.E.S. #1 EDUCATION CENTER AND THE CITY OF EVANSTON TO PROVIDE ON-THE-JOB TRAINING FOR A PARTICIPANT IN THE EVANSTON READY TO W ORK PROGRAM. W HEREAS, Uinta B.O.C.E.S. #1 Education Center has developed the Evanston Ready to W ork Program which provides the program’s participants with on-the-job training; and W HEREAS, the City is willing to provide the on-the-job training for a program participant pursuant to the attached Memorandum of Understanding; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute on behalf of the City of Evanston, the Memorandum of Understanding with Uinta B.O.C.E.S. #1 Education Center to provide on-the-job training for a participant in the Evanston Ready to W ork Program, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 2 day of June, 2015. nd Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Perkes, W elling, Meyer, Schuler. ---PAGE BREAK--- Resolution 15-35 Councilmember introduced Resolution 15-35. Councilmember moved, Councilmember Welling seconded, to adopt Resolution 15-35. Resolution 15-35: A RESOLUTION AUTHORIZING ADJUSTMENTS TO THE BUDGET OF THE CITY OF EVANSTON, W YOMING FOR THE FISCAL YEAR ENDING JUNE 30, 2015 AND ALLOCATING SUCH FUNDS AND EXPENDITURES AMONG THE FUNDS AND DEPARTMENTS AS SPECIFIED HEREIN. W HEREAS, the City of Evanston, W yoming has previously adopted a budget for the fiscal year ending June 30, 2015 which budget estimated revenues and appropriated said revenues to the funds and departments of the City; and, NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, THAT: Section 1: The following funds and departments shall have their appropriations revised for the fl year as shown: Departments Adjustment GENERAL FUND Revenue: Compost $30/cubic yard W ood Chips/Mulch $20./cubic yard Curbside Delivery -city limits Technical assistant - Chamber - CDBG Urban Forestry Program $ 3,000 For: City Council - W ebsite Design $ 16,000 Treasurer - Payroll Adjustment $ 58,941 Police Patrol - Overtime Adjustment $ 15,000 Public W orks - Admin - Payroll Adjustment $ 36,000 Public W orks - Street Div- Payroll Adj $ 109,665 Capital - Sternburg Lights $ 110 Capital - Medical Spec Building $ 46,000 Capital - Urban System St Repair $ 3,700 Capital - Bear River Bridge Repair $ 10,100 Capital - Roundhouse Soil testing $ 10,000 Capital - Urban Forestry Program $ 3,000 From: Grant $ 3,000 Reserves $ 305,516 $ 308,516 $ 308,516 Wastewater Fund For: W aste W ater Plant Upgrades $ 40,000 From: Reserves $ 40,000 Cemetery Fund For: Capital Equipment - Mower $ 16,730 From: General Fund Reserves $ 16,730 Lodging Tax Fund For: Marketing and Promotion $ 50,000 From: Reserves $ 50,000 SUMMARY OF ADJUSTMENTS Increase From (Decrease) Revenue General Fund $ 308,516 $ 308,516 W astewater Fund $ 40,000 $ 40,000 Cemetery Fund $ 16,730 $ 16,730 Lodging Tax fund $ 50,000 $ 50,000 TOTAL $ 415,246 $ 415,246 Section 2: The terms and conditions of the original budget shall remain as passed unless otherwise amended. PASSED, APPROVED AND ADOPTED the 2 day of June, 2015. nd Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Perkes, W elling, Meyer, Schuler. ---PAGE BREAK--- Award Bid/Bear Meadows Project Councilmember Welling moved, Councilmember Meyer seconded, to award the bid for the Bear Meadows Project to Flare Construction, Inc., the apparent low bidder meeting all City specifications, in the amount of $678,271.50. The motion passed unanimously with 6 yes votes: W illiams, Perkes, W elling, Meyer, Schuler. Resolution 15-36 Councilmember Schuler introduced Resolution 15-36. Councilmember Schuler moved, Councilmember Meyer seconded, to adopt Resolution 15-36. Resolution 15-36: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH FLARE CONSTRUCTION, INC., FOR THE COMPLETION OF ALL W ORK REQUIRED FOR THE BEAR MEADOW S PROJECT. W HEREAS, the City of Evanston has determined that developing a useable natural open space in the Bear River Greenway, to be known as Bear Meadows, will create recreation opportunities, improve the visual esthetics of the area and improve the business climate of the area; and W HEREAS, the City has received a community enhancement grant from the W yoming Business Council to assist in the construction of the project; and W HEREAS, Flare Construction, Inc., submitted the low bid for the project; and W HEREAS, the City of Evanston and Flare Construction, Inc., are prepared to enter into an agreement whereby Flare Construction, Inc., will provide all materials and labor specified in the plans and specifications and the proposal documents for Bear Meadows Project in Evanston, W yoming; and NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston, as Owner, and Flare Construction, Inc., as Contractor, for completion of all work necessary for the Bear Meadows Project in Evanston, W yoming. PASSED, APPROVED AND ADOPTED the 2 day of June, 2015. nd Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Perkes, W elling, Meyer, Schuler. Resolution 15-37 Councilmember introduced Resolution 15-37. Councilmember moved, Councilmember Perkes seconded, to adopt Resolution 15-37. Resolution 15-37: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON APPROVING CHANGE ORDER NO. 1 FOR THE BEAR MEADOW S PROJECT IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has previously authorized the Bear Meadows Project which is being constructed by Flare Construction, Inc.; and W HEREAS, it is necessary to approve Change Order No. 1 for the reasons set forth therein; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming, as follows: Section 1. Change Order No. 1 for the Bear Meadows Project, a copy of which is attached hereto, is approved. Section 2. The Mayor is authorized to approve Change Order No. 1 on behalf of the City. PASSED, APPROVED AND ADOPTED the 2 day of June, 2015. nd Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk ---PAGE BREAK--- The motion passed unanimously with 6 yes votes: W illiams, Perkes, W elling, Meyer, Schuler. Resolution 15-38 Councilmember Meyer introduced Resolution 15-38. Councilmember Meyer moved, Councilmember Schuler seconded, to adopt Resolution 15-38. Resolution 15-38: A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE SCHWITZER 2ND ADDITION, A SUBDIVISION WITHIN THE CITY OF EVANSTON, WYOMING AS MORE PARTICULARLY DESCRIBED HEREIN. W HEREAS, Sarah S. Dean and Chris Schwitzer,(the “Subdivider”), has made application to the governing body of the City of Evanston, W yoming for approval and authorization of the proposed subdivision entitled the Schwitzer 2nd Addition, a subdivision located within the City of Evanston, W yoming; and W HEREAS, the City of Evanston finds that said subdivision is a minor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming, that: Section 1. The final plat of the Schwitzer 2 Addition is hereby approved, accepted and authorized nd and described in particularity as follows, to-wit: PART OF THE NORTHW EST QUARTER OF SECTION 16, TOW NSHIP 15 NORTH, RANGE 120 W EST, 6TH PM, U.S. SURVEY, DESCRIBED AS FOLLOW S: BEGINNING AT A POINT ON THE NORTH LINE OF SAID SECTION 16, SAID POINT BEING S89°54'31"E ALONG SAID NORTH LINE OF SECTION 16, 324.87 FEET FROM THE NORTHW EST CORNER OF SAID SECTION 16; THENCE S89°54'31"E 502.66 FEET; THENCE S50°49'06"E 437.14 FEET; THENCE S58°22'17"E 869.90 FEET; THENCE S61°45'17"E 141.77 FEET; THENCE S42°17'00"W 75.20 FEET; THENCE N47°43'00"W 100.00 FEET TO THE EXTENSION OF THE NORTHW ESTERLY BOUNDARY OF SCHW ITZER SUBDIVISION;; THENCE S42°17'00"W 103.24 FEET TO THE INTERSECTION OF LOT 1 OF SCHW ITZER SUBDIVISION AND THE NORTHERLY RIGHT OF W AY LINE OF HIGHW AY 89; THENCE N78°36'50"W 405.70 FEET; THENCE ALONG A CURVE TURNING TO THE RIGHT W ITH AN ARC LENGTH OF 352.03 FEET, A RADIUS OF 1100.92 FEET, A CHORD BEARING OF N69°42'52"W , AND A CHORD LENGTH OF 350.53 FEET; THENCE N29°37'45"E 5.00 FEET; THENCE ALONG A CURVE TURNING TO THE RIGHT W ITH AN ARC LENGTH OF 219.57 FEET, A RADIUS OF 1095.93 FEET, A CHORD BEARING OF N54°39'01"W , AND A CHORD LENGTH OF 219.20 FEET; THENCE ALONG A COMPOUND CURVE TURNING TO THE RIGHT W ITH AN ARC LENGTH OF 809.70 FEET, A RADIUS OF 6353488.31 FEET, A CHORD BEARING OF N48°54'25"W , AND A CHORD LENGTH OF 809.70 FEET TO THE POINT OF BEGINNING. CONTAINING 480553 SQUARE FEET OR 11.032 ACRES Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the mandates of chapter 22 of the Code of the City Evanston with regard to the filing of the final plat with the County Clerk of Uinta County, W yoming as by law required. PASSED, APPROVED AND ADOPTED the 2 day of June, 2015. nd Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Perkes, W elling, Meyer, Schuler. Special Presentation/307 Long Range Mayor W illiams presented the 307 Long Range Volunteer Group with a Certificate and a “Key” to the City of Evanston for their honorable and gracious service to a the citizens of Evanston and the surrounding areas. Remarks/Comments Jay Dee Nielson stated that the summer activities have started and are going well. He commented that 90 trees will be delivered next week in conjunction with the Community Tree Program and also that the W heelchair Swing project is coming along nicely. Dennis Poppinga thanked the Mayor and City Council Members for approving the Bear Meadows Project. Amy Grenfell reminded everyone of the Renewal Ball and the 5 K Run/W alk this weekend. ---PAGE BREAK--- Adjournment W ith no further business to be conducted at this time Mayor W illiams adjourned the meeting at 6:47 p.m. Kent H. W illiams, Mayor Amy L. Grenfell, City Clerk