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EVANSTON CITY COUNCIL Second Regular Meeting May 19, 2015 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of May was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Councilmember David W elling led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiams called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor W illiams; Councilmembers Tim Andy Kopp, Evan Perkes, David W elling, and W endy Schuler. Councilmember Sandra Meyers was excused. Staff members present at the start of the meeting were: Director of Administrative Services/City Clerk, Amy Grenfell; Police Chief, Jon Kirby; City Treasurer, Kathy Defa; Director of Planning & Development, Paul Knopf; City Engineer, Brian Honey; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Dennis Poppinga ; Assistant Director of Parks and Recreation, Jay Dee Nielsen; and Deputy City Clerk, Nancy Stevenson. City Attorney, Dennis Boal was excused. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Schuler seconded, to approve the agenda. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held May 5, 2015 and a Work Session held May 12, 2015 was approved as presented. Bills Councilmember moved, Councilmember Perkes seconded, to approve the following bills for payment: May 6, 2015 to May 19, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 2,104.11 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 122,763.27 Delta Dental Payroll 7,615.25 FlexShare Payroll 2,972.50 ING Life Insurance Payroll 29.20 NCPERS Payroll 64.00 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 182.16 The Hartford Payroll 199.80 United W ay Payroll 6.00 Utah Child Support Payroll 296.34 Vantage Point Payroll 826.14 Vision Service Plan Payroll 1,114.76 W EBT Payroll 1,001.00 W ells Fargo Payroll 224.00 W yoming Dept of Employment Payroll 9,669.35 W yoming Retirement Payroll 45,755.25 Payroll Payroll 108,614.40 EFTPS Payroll 37,523.58 First Advantage Testing 183.00 Ascent Construction Contract 219,493.87 All W est Internet/Phones 1,244.62 Ameri Tech Equipment Parts 1,055.28 Chris Brackin Service Award 100.00 Dennis M. Boal Services 6,168.00 Caselle Support/Maintenance 523.67 Cowboy Motor Co Parts 228.15 Cazin’s Supplies 1,147.29 CD’s Electric Electrical 1,607.50 Cassidy’s Critter Containment Services 200.00 City of Evanston Utilities 6,015.57 Cook-Sanders & Associates Services 571.21 CSI-Networks Telewood Equipment 163.56 ---PAGE BREAK--- Cummins Rocky Mountain Parts 447.16 Deru’s Glass W orks Glass 69.12 Ellingford’s Supplies 603.94 Chemtech-Ford Laboratories Testing 90.00 EmpireW est, Inc Parts 1,440.65 Environmental Products Supplies 327.00 ForeUp Subscription 367.00 First Bank Visa 17,136.74 Fastenal Company Supplies 611.88 Freeway Tires Tires 561.30 Mountain W est Truck Center Repairs 7,070.35 Great Basin Turf Supplies 2,649.60 Greenhorn Plant 35.00 Hogan & Associates Retainage Release 121,075.50 Global Equipment Supplies 449.90 Jack’s Truck & Equipment Parts 163.81 J-Bar Trucking Freight 406.00 J-Bar Excavation Sand 812.00 Kallas Automotive Parts 937.49 Keith’s Feed Fertilizer 2,207.00 Morcon Industrial Supplies 1,048.27 Mtn W est Business Solutions Contract 989.74 Questar Gas Utilities 7,947.53 Larry H. Miller Ford Parts 97.04 Northern Safety Supplies 291.26 Office Products Dealer Supplies 1,085.66 Real Kleen Janitorial Supplies/Service 5,493.69 Redi Services Services 1,474.00 Rocket Sanitation Services 1,096.00 Six States Parts 92.56 Skaggs Companies Supplies 877.99 Paul R. Skog Services 2,836.00 Smith’s Food & Drug Supplies 650.86 Standard Plumbing Parts 92.63 Stateline Metals Supplies 280.00 Alsco Laundry Service 411.40 Superior Rental Supplies 72.00 Tom’s HVAC Repairs 4,866.96 Titleist Supplies 7,114.58 Turf Equipment Parts 1,521.63 Uinta County Herald Ads 2,484.89 Uinta Title/First American Title Search 150.00 Century Link Utilities 3,211.39 Rocky Mountain Power Utilities 28,024.41 W yoming W aste Systems Services 101.92 Xylem W ater Solutions Parts 1,203.72 W estar Printing Printing 1,512.99 Taylour W elling Contract 45.00 W hite Mountain Lumber Supplies 47.10 W yoming Law Enforcement Academy Ammunition 991.80 One-Call of W yoming Services 71.25 Creative Ink Images Promotional 808.91 J&J Nursery & Garden Center Trees 709.60 National Imprint Corp Supplies 458.00 JC Golf Accessories Supplies 552.92 W yo Dept of Transportation Street Maintenance 3,952.70 Golden Rule Services 59.50 David Mueske Restitution 70.00 Terrel R. Davis Signs 880.00 Rodney Ruiz Reimbursement 200.00 Lorene Skinner Refund 127.06 Eddie Clemente Refund 550.00 Roger Cazin Reimbursement 419.94 Media Skills Promotional 11,298.00 W right Express Fuel 12,373.50 The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Revenue & Expenditure Report Councilmember Welling moved, Councilmember seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. ---PAGE BREAK--- Council Comments Councilmember Schuler commented on the annual City/Chamber Awards Banquet, congratulating the winners and thanking those that helped with the event. She also commented on the Regional Golf and Track meets which Evanston High School hosted this past week. Mrs. Schuler reminded everyone that the Renew Ball will be held on June 6 and encouraged everyone to plan to attending. th Mayor W illiams expressed his gratitude to all those who helped cleanup graffiti on an Evanston servicewoman’s home that was recently vandilized. Consent Agenda Councilmember Perkes moved, Councilmember Welling seconded, to approve: A Parade Route requested by the EHS Alumni Association for the Annual Noise Parade on Saturday, July 4, 2015 beginning at 10:00 a.m. at the Uinta County Library Parking Lot and ending at Depot Square. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Award Bid/4 Motor Vehicles Councilmember Schuler moved, Councilmember seconded, to ratify the acceptance for the purchase of four motor vehicles to the apparent low bidder, Fremont Motor of Lander, Wyoming, in the amount of $105,564.00, with three of the vehicles for the Police Department and one for General Services. The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Resolution 15-32 Councilmember Kopp introduced Resolution 15-32. Councilmember Kopp moved, Councilmember Welling seconded, to adopt Resolution 15-32. Resolution 15-32: RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING GRANTING ITS CONSENT TO W YOMING INCORPORATED TO CONSTRUCT A METAL BUILDING ON THE LEASED PREMISES PURSUANT TO SECTION 9. OF THE LEASE W ITH OPTION TO PURCHASE. W HEREAS, the City of Evanston has previously entered into a Lease with Option to Purchase, (“Lease”), with W yoming Incorporated, for the real property and improvements, located at Lot 3 of Block 1 of the Union Center Addition to be used as a light manufacturing facility; and W HEREAS, Section 9 of the Lease states in part, that shall not at any time during the term of the Lease construct any buildings or other improvements on the leased premises without obtaining the prior written consent of the City; and W HEREAS, has requested the City consent to the construction of a small metal building with gas and power utility extensions on the leased premises as more fully described in the attached e-mail; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston hereby grants its consent to the construction of a small metal building on the leased premises by pursuant Section 9 of the Lease, which building is more fully described in the e-mail attached hereto and incorporated herein. PASSED, APPROVED AND ADOPTED the 5 day of May, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Resolution 15-33 Councilmember Schuler introduced Resolution 15-33. Councilmember Schuler moved, Councilmember Welling seconded, to adopt Resolution 15-33. Resolution 15-33: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A SPECIAL PRICING SERVICES AGREEMENT AND ADDENDUM W ITH CCI NETW ORK SERVICES TO PROVIDE LONG DISTANCE TELECOMMUNICATION SERVICES. W HEREAS, the City has a need to locate a different provider for long distance telecommunication services; and ---PAGE BREAK--- W HEREAS, the City of Evanston and CCI Network Services have negotiated an agreement and addendum to provide the service to the City of Evanston. NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Special Pricing Services Agreement and Addendum between the City of Evanston and CCI Network Services, copies of which are attached hereto, to provide long distance telecommunication services to the City. PASSED, APPROVED AND ADOPTED the 5 day of May, 2015. th Kent H. W illiams, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: W illiams, Kopp, Perkes, W elling, Schuler. Comments/Remarks Amy Grenfell reminded everyone to get their Renewal Ball tickets and also spoke about the Renewal Ball 5K Charity Fun Run/W alk event. Adjournment W ith no further business to be conducted at this time Mayor W illiams adjourned the meeting at 5:57 p.m. Kent H. W illiams, Mayor Amy L. Grenfell, City Clerk