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EVANSTON CITY COUNCIL Second Regular Meeting October 21, 2014 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of October was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Deborah Demander led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, David W elling, and W endy Schuler. Councilmember Saundra Meyer was excused. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; City Engineer, Brian Honey; Police Chief, Jon Kirby; Director of Planning & Development, Paul Knopf; Director of Parks and Recreation, Dennis Poppinga; Public W orks Director, Oop Hansen; and Deputy City Clerk, Nancy Stevenson. Director of Administrative Services/City Clerk, Amy Grenfell, and City Treasurer, Kathy Defa were excused. A group of interested citizens were also present. Approve Agenda Mayor Bell suggested the following changes to the agenda: Under New Business add Resolution 14- 70. Councilmember Schuler moved, Councilmember Welling seconded, to approve the agenda with the suggested change. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held October 7, 2014 and a Work Session held October 21, 2014 were approved as presented. Bills Councilmember Welling moved, Councilmember Rex seconded, to approve the following bills for payment: October 8, 2014 to October 21, 2014 VENDOR FOR AMOUNT AXA Equivest Payroll 2,079.11 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shiend Payroll 118,231.11 Clerk of District Court Payroll 307.05 Delta Dental Payroll 6,284.45 FlexShare Payroll 2,972.39 ING Life Insurance Payroll 29.20 NCPERS Payroll 80.00 Orchard Trust Payroll 546.12 Parks and Recreation Payroll 164.71 The Hartford Payroll 199.80 Utah Child Support Payroll 506.13 Vantage Point Payroll 1,081.97 Vision Service Plan Payroll 1,074.92 W EBT Payroll 968.00 W ells Fargo Payroll 184.00 W yoming Dept of Employment Payroll 9,843.36 W yoming Retirement Payroll 45,683.85 Payroll Payroll 108,942.43 EFTPS Payroll 38,622.73 AAA Spring Co Parts 14.71 First Advantage Screening Testing 427.00 All W est Internet 768.02 Biolynceus Supplies 128.25 Best Buys for Business Equipment 1,326.58 Bushnell Corp Supplies 1,162.83 Civic Plus W ebsites 2,234.38 Caselle Support/Maintenance 523.67 Cazin’s Supplies 356.67 ---PAGE BREAK--- Cassidy’s Critter Containment Services 60.00 City of Evanston Utilities 12,875.80 Cobra Puma Golf Supplies 341.24 W yo Dept of Transportation License Plates 7.00 Deru’s Glass Supplies 46.00 Ellingford’s Cement 3,490.00 Evanston Parks & Recreation Reimbursement 42,775.72 Ferguson Enterprises Parts 104.84 First Bank Visa 12,095.18 Fastenal Parts 111.28 Forsgren Associates Services 15,703.75 Freeway Tire Tires 1,428.87 Randy George Reimbursement 109.95 Great Basin Turf Supplies 8,731.95 Murdochs Supplies 1,059.86 Home Decor Supplies 105.30 Intermountain Golf Cars Parts 48.71 Kallas Automotive Parts 1,010.06 Keith’s Feed Supplies 67.00 Val Kotter & Sons Services 855.25 Modern Cleaners Laundry Service 897.00 Morcon Industrial Supplies 296.55 Liberty Mutual Insurance Insurance 5,045.00 Mtn W est Business Solutions Contract 308.72 Questar Gas Utilities 5,117.95 Nike Golf Supplies 968.85 Dave Norris Construction Asphalt Patching 18,974.00 Norix Group Supplies 4,925.15 Office Products Dealer Supplies 851.41 Office Depot Supplies 190.98 Parnell’s Glass & Bodyworks Repairs 111.00 Staker & Parson Companies Asphalt 1,680.41 City of Evanston Reimbursement 207.02 Professional Systems Tech Maintenance 360.00 Quality Engraving & Locksmith Services 97.45 Real Kleen Janitorial Supplies 2,458.28 Redi Services Services 475.00 Rip’s Grocery Supplies 22.75 Rocket Sanitation Services 240.00 Rocky Mountain Turf Parts 97.05 Interwest Supply Parts 14,062.00 Six States Parts 279.14 Skaggs Supplies 381.90 Paul R. Skog Services 4,471.20 Smith’s Food & Drug Supplies 298.69 Standard Plumbing Parts 47.29 Alsco Laundry Services 400.86 Superior Rental Supplies 10.00 Tom’s HVAC Repairs 407.27 Turf Equipment Parts 74.41 Uinta County Herald Ads 685.11 Uinta County Public Health Vaccinations 122.00 InContact Utilities 367.07 US Kids Golf Supplies 54.52 US Geological Survey Maintenance/Repair 2,383.00 Century Link Utilities 2,841.58 Rocky Mountain Power Utilities 39,845.33 Utah POST Tuition 50.00 W yoming W aste Systems Services 266.49 W estar Printing Printing 366.25 W heeler Machinery Parts 56.97 W hite Mountain Lumber Supplies 313.49 W yo Dept of Revenue Sales/Use Tax 1,816.91 Young Ford Parts 463.07 Richo Contract 389.81 Calibre Press Tuition 834.00 Saundra Meyer Reimbursement 395.30 Trudy Lym Reimbursement 356.00 Swire Coca Cola Supplies 85.70 Uinta Senior Citizens Refund 100.00 Tecoro Corp Services 1,854.33 Callaway Golf Supplies 104.50 W yo Dept of Transportation Maintenance 1,383.82 Brad Holmes Refund 100.00 Bluegrass Evanston Committee Reimbursement 1,460.00 ---PAGE BREAK--- Golden Rule Services 10.00 Surge Hydraulics Repairs 790.00 Liz Gilpin Refund 100.00 Holly Reed Refund 150.00 Shawnessa Soule Refund 300.00 Media Skills Promotional 13,823.00 Shipping Plus Shipping 28.93 Nutech Supplies 62.89 Steve Regan Co Supplies 647.16 Dave’s Meats Supplies 1,121.25 The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Revenue & Expenditure Report Councilmember moved, Councilmember Perkes seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Council Comments Councilmember W elling thanked Deborah Demander, reporter for the Uinta County Herald, for her news paper reporting over the last several years and wished her luck in her future endeavors. Councilmember Schuler reminded everyone of Hunters’ W idows Night Out on October 23 , Rocktoberfest rd on October 25 , and Downtown Trick-or-Treating on October 31 . th st Mayor Bell also commented on Hunters’ W idows Night Out, Rocktoberfest, Downtown Trick-or-Treating, and the BLN Mentorability luncheon. Consent Agenda Councilmember Welling moved, Councilmember Schuler seconded, to approve the following on the Consent Agenda: An Open Container Permit requested by Evanston Main Street Promotions for the Annual Hunters’ Widow Night Out, on Main Street from 9 Street to 11 Street and 10 Street from th th th Front Street to Center Street, on Thursday, October 23, 2014, from 5:00 p.m. to 8:30 p.m. The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Resolution 14-68 Councilmember introduced Resolution 14-68. Councilmember moved, Councilmember Rex seconded, to adopt Resolution 14-68. Resolution 14-68: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH THE UINTA B.O.C.E.S. #1 EDUCATION CENTER, (BOCES), TO ASSIST IN THE PROVISION OF EDUCATIONAL OPPORTUNITIES TO MEMBERS OF THE COMMUNITY. W HEREAS, BOCES has been established and operates to provide additional educational opportunities for members of the community, including low income members; and W HEREAS, BOCES has requested the city convey to it the surplus property of a 2007 Ford Crown Victoria motor vehicle, so that it can more efficiently and effectively provide educational services to the community; and W HEREAS, the City has determined that it is in the public’s interest to enable and assist BOCES in providing needed educational services, by conveying a surplus motor vehicle pursuant to the attached Contract for Services. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The Mayor is authorized to execute and the City Clerk attest the attached Contract for Services to convey to BOCES the surplus property of a 2007 Ford Crown Victoria motor vehicle, so that BOCES can more efficiently and effectively provide educational services to members of the community, particularly low income members. PASSED, APPROVED AND ADOPTED the 21 day of October, 2014. st Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. ---PAGE BREAK--- Resolution 14-69 Councilmember Perkes introduced Resolution 14-69. Councilmember Perkes moved, Councilmember Welling seconded, to adopt Resolution 14-69. Resolution 14-69: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A GRANT AW ARD AGREEMENT W ITH THE W YOMING OFFICE OF HOMELAND SECURITY TO OBTAIN FUNDS W HICH ARE DESIGNATED FOR LAW ENFORCEMENT TERRORISM PREVENTION-ORIENTED ACTIVITIES AND EQUIPMENT. W HEREAS, there are funds available from the W yoming Office of Homeland Security which could be used by the City for law enforcement terrorism prevention-oriented activities and equipment; and W HEREAS, it is necessary for the City to enter into the attached Grant Award Agreement in order to receive the grant funds; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The Mayor is authorized to sign and the City Clerk attest on behalf of the City the attached Grant Award Agreement with the W yoming Office of Homeland Security to obtain funds for law enforcement terrorism prevention-oriented activities and equipment. PASSED, APPROVED AND ADOPTED the 21 day of October, 2014. st Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Resolution 14-70 Councilmember Schuler introduced Resolution 14-70. Councilmember Schuler moved, Councilmember Welling seconded, to adopt Resolution 14-70. Resolution 14-70: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT W ITH COOK-SANDERS AND ASSOCIATES, INC. TO PROVIDE THE SERVICES DESCRIBED THEREIN FOR THE BEAR MEADOW S PLANNED DEVELOPMENT PROJECT. W HEREAS, the City of Evanston and Cook-Sanders and Associates, Inc., have negotiated an agreement whereby Cook-Sanders and Associates, Inc., will perform set forth in a Professional Services Agreement for the Bear Meadows Development Project; and W HEREAS, the City of Evanston and Cook-Sanders and Associates, Inc., have set their agreement in writing; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Professional Services Agreement between the City of Evanston and Cook-Sanders and Associates, Inc., a copy os attached hereto, for services necessary for the Bear Meadows Development Project. PASSED, APPROVED AND ADOPTED the 21 day of October, 2014. st Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 6 yes votes: Bell, Rex, Perkes, W elling, Schuler. Comments/Remarks Brian Honey gave an update on the W ater Tank Project, stating that final testing of the tank is being conducted. Dennis Popping introduced and welcomed the new Assistant Parks and Recreation Director, J.D. Nelson. ---PAGE BREAK--- Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:11 p.m. Joy Bell, Mayor Amy L. Grenfell, City Clerk