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EVANSTON CITY COUNCIL First Regular Meeting August 5, 2014 The official record of proceedings of the first regular meeting of the Evanston City Council for the month August was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Dennis Boal led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, David W elling, Saundra Meyers, and W endy Schuler. Staff members present at the start of the meeting were: City Attorney, Dennis Boal; Director of Administrative Services/City Clerk, Amy Grenfell; Director of Planning & Development, Paul Knopf; City Treasurer, Kathy Defa; City Engineer, Brian Honey; Police Chief, Jon Kirby; Director of Parks and Recreation, Dennis Poppinga; Public W orks Director, Oop Hansen; Deputy City Clerk, Nancy Stevenson; and Associate Planner, DuW ayne Jacobsen. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Bell, Rex Perkes, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held July 15, 2014, and a Special City Council Meeting held July 23, 2014 were approved as presented. Bills Councilmember moved, Councilmember Perkes seconded, to approve the following bills for payment: July 16, 2014 to August 5, 2014 VENDOR FOR AMOUNT AXA Equivest Payroll 2,004.49 Clerk of District Court Payroll 307.05 FlexShare Payroll 2,544.00 ING Life Insurance Payroll 29.20 Orchard Trust Payroll 546.12 Parks and Recreation Payroll 164.71 Vantage Point Payroll 1,081.97 W ells Fargo Payroll 192.00 Payroll Payroll 117,621.86 EFTPS Payroll 44,142.43 Evanston Chamber of Commerce Awards 250.00 W right Express Fuel 16,738.29 Bridgestone Golf Supplies 783.00 Beacon Services Repairs 292.50 Dennis M. Boal Services 5,360.00 Civic Plus W ebsite 2,234.38 Cazin’s Supplies 2,844.38 CD’s Electric Electrical 192.00 Cassidy’s Critter Control Services 50.00 W illiam Combs Refund 1,500.00 Verizon W ireless Cell Phones 788.33 Boot Barn Safety Boots 337.97 Crum Electric Supplies 1,581.00 Deru’s Glass Repairs 106.50 Easy Picker Golf Product Supplies 254.02 Ellingford’s Cement 2,042.19 Chemtech-Ford Laboratories Testing 138.00 Executech Maintenance/Equipment 8,728.54 Entenmann-Rovin Company Supplies 686.90 Evanston Parks & Recreation Reimbursement 25,584.97 Ferguson Enterprises Parts 1,018.27 Fastenal Parts 11.52 Freeway Tire Tires 1,366.04 Flowtech Repairs 2,166.32 Good to Grow Supplies 252.76 ---PAGE BREAK--- Murdoch’s Supplies 1,772.83 Green Source Supplies 1,298.50 Harrington Industrial Plastics Parts 32.61 Hogan & Associates Contract 195,989.26 Hutchinson Oil Fuel 2,526.76 Evanston Regional Hospital Testing 60.55 Intermountain Concrete Supplies 435.60 Kallas Automotive Parts 1,865.21 Kellerstrass Oil Oil 497.43 Lincoln County Sheriffs Office Prisoner Care 1,800.00 Mobile Golf Services Parts 961.07 Morcon Industrial Supplies 1,189.46 Mtn W est Business Solutions Contract 701.21 Questar Gas Utilities 351.50 Mountainland Supply Parts 476.00 NGL Connection Equipment/Repairs 877.85 North American Directory Service Ad 275.00 Northwest Scientific Supplies 1,822.26 Office Products Dealer Supplies 920.00 Staker & Parson Companies Asphalt 3,027.10 PC Innovation Equipment 1,800.00 City of Evanston Reimbursement 170.19 Ping Supplies 2,300.86 Porter’s Fireworks Contract 2,424.88 Real Kleen Services/Supplies 3,845.06 Rip’s Grocery Propane 24.07 Rocket Sanitation Services 160.00 SCI Inc Contract 309,086.47 Skaggs Companies Supplies 168.14 Smith’s Food & Drug Supplies 978.47 Superior Rental Parts 209.35 T Bar S Body Shop Repairs 280.50 Tom’s HVAC Repairs 135.00 Turf Equipment Parts 66.00 Uinta County Fire Protection Contract 50,757.66 Uinta County Herald Ads 345.06 Uinta County Sheriff’s Office Equitable Sharing 5,627.50 Uinta County Solid W aste Landfill Fees 19,305.60 Union Pacific Railroad Rent 100.00 Incontact Utilities 359.59 UNC Loveland Center Tuition 390.00 Vulcan Industries Supplies 704.00 Century Link Utilities 2,026.39 Rocky Mountain Power Utilities 19,555.75 VFW Flag Fund Flags 670.00 W alMart Supplies 1,370.99 W estar Printing 345.50 W atertech Supplies 5,280.00 W hite Mountain Lumber Supplies 206.13 W yoming Dept of Employment Unemployment 1,143.00 W yoming Financial Insurance Insurance 748.93 One-Call of W yoming Services 145.50 W yo Public Health Laboratory Testing 240.00 W yoming State Historical Society Membership 45.00 Richo Contract 214.72 Yamaha Motor Corp Contract 3,281.75 John Reid & Associates Tuition 1,650.00 Uinta County Public Health Vaccinations 148.00 Creative Ink Images Supplies 345.00 Independent Software Solutions Supplies 88.20 JC Golf Accessories Supplies 1,880.63 Swire Coca Cola Supplies 250.32 Eisinger-Smith Supplies 480.96 Golden Rule Services 45.00 A-1 Fire Sprinklers Maintenance 795.00 Utility Bill Solutions Services 289.62 Cy Thorup Refund 24.60 Trent Fleming Refund 690.30 Kevin or Joyce Adams Refund 100.00 Dave Lowe Refund 450.00 Ronald Bickel Refund 93.52 Alexander Refund 750.00 Rex Gil Refund 250.00 Daniel Smith Refund 200.00 Shipping Plus Shipping 83.95 ---PAGE BREAK--- Joe Archuleta Interpretor Fees 100.00 Ellsworth Paulsen Construction Repairs 9,553.76 The motion passed unanimously with 7 yes votes: Bell, Rex Perkes, W elling, Meyer, Schuler. Council Comments The Mayor and several of the Councilmembers spoke of the many event that took place during the last couple of weeks, such as; The Uinta County Fair, Roundhouse and Railyard Festival, the annual Downtown Sidewalk Sale, Golf Tournaments, annual Car Cruise, Farmers Market, and the Horse Racing. They thanked all those involved in these wonderful events. They also mentioned the upcoming Tour of Utah events, concerts at Depot Square and other events that will be taking place in the near future. EXCEL! Award Presentation DuW ayne Jacobsen, CERC (City of Evanston Recognition Committee) Vice Chairperson, recognized Joe Cox and Jason Hatch for their outstanding work to prepare the Evanston City Cemetery for Memorial Day W eekend. They were each presented with a certificate, an EXCEL! mug and coaster, an EXCEL! challenge coin, and a monetary award. Public Hearing/Liquor License Transfer/3B Sinclair City Attorney, Dennis Boal conducted a public hearing to solicit public comment regarding the application for a transfer of ownership of a Retail Liquor License from Bonnie J. Alexander dba: Veranda Bar to Maverik, Inc., dba: Maverik #162. Licensing Manager, Holly Robb spoke in favor of the application and explained the reason for the transfer. Maverik Regional Supervisor, Chris Reynard also spoke in favor of the applications and explained Maverik’s Alcohol Certification Training. No one else addressed the issue and Mr. Boal closed the hearing. Transfer of Ownership/Liquor License/Maverik #162 Councilmember Schuler moved, Councilmember seconded, to approve the transfer of ownership of a Retail Liquor License from Bonnie J. Alexander dba: Veranda Bar to Maverik, Inc., dba: Maverik #162. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Consent Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the following on the Consent Agenda: A Street Closure and Open Container Permit requested by Evanston Main Street Promotions for Evanston’s third annual“Main Street Amazing Race”, on Main Street from 9 Street th to 11 Street, on Thursday, August 21, 2014, from 4:30 p.m. to 8:30 p.m. th Final Acceptance/Payment Retainage/Medical Office Building Project Councilmember Perkes moved, Councilmember seconded, to authorize final acceptance and payment of retainage to Hogan & Associates Builders for the Medical Office Building Project. Councilmember Schuler moved, Councilmember seconded, to amend the motion as follows: to authorized final acceptance and issue payment of retainage to Hogan & Associates Builders for the Medical Office Building Project on the day after the final publication. The motion passed unanimously with 7 yes votes: Bell, Rex Perkes, W elling, Meyer, Schuler. Resolution 14-54 Councilmember Meyer introduced Resolution 14-54. Councilmember Meyer moved, Councilmember Rex seconded, to adopt Resolution 14-54. Resolution 14-54: A RESOLUTION APPROVING AND AUTHORIZING THE FINAL PLAT FOR THE MANDER ADDITION, A SUBDIVISION W ITHIN THE CITY OF EVANSTON, W YOMING AS MORE PARTICULARLY DESCRIBED HEREIN. W HEREAS, Jeffrey and Doreen (the “Subdivider”,) has made application to the governing body of the City of Evanston, W yoming for approval and authorization of the proposed subdivision entitled the Mander Addition, a subdivision located within the City of Evanston, W yoming; and W HEREAS, the City of Evanston finds that said subdivision is a minor subdivision and can be approved pursuant to Section 22-10 of the Evanston City Code. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming that: Section 1. The final plat of the Mander Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: ---PAGE BREAK--- A subdivision of Lot 3, Block 1 of Aspen Groves III, Phase II, in the City of Evanston, Uinta County, W yoming, as said Lot 3 is shown on the Lot Line Adjustment Plat, Reception No. 121959 of the Uinta County Records, said “Mander Addition” being more particularly described as follows: BEGINNING at the Southeast corner of said Lot 3, running thence the following six courses along the boundary thereof: S 54E41'35" W , 456.09 feet; thence N 27E54'45" W , 398.15 feet; thence N 59E36'36" E, 235.72 feet; thence S 35E18'25" E, 254.63 feet; thence N 54E41'35" E, 170.00 feet; thence S 35E18'25" E, 120.00 feet to the POINT OF BEGINNING. Said “Mander Addition” containing 2.775 acres, more or less. Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the mandates of chapter 22 of the Code of the City of Evanston with regard to the filing of the final plat with the County Clerk of Uinta County, W yoming as by law required. PASSED, APPROVED AND ADOPTED the 5 day of August, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk Resolution 14-55 Councilmember Rex introduced Resolution 14-55. Councilmember Rex moved, Councilmember Welling seconded, to adopt Resolution 14-55. Resolution 14-55: A RESOLUTION APPROVING AND AUTHORIZING A REVISED FINAL PLAT FOR THE FED EX ADDITION, A SUBDIVISION W ITHIN THE CITY OF EVANSTON, W YOMING AS MORE PARTICULARLY DESCRIBED HEREIN. W HEREAS, the governing body for the City of Evanston has previously approved a Final Plat for the Fed Ex Addition to the City of Evanston in Resolution 13-41 on July 2, 2013; and; W HEREAS, there is a need to approve a revised plat for the Fed Ex Addition to reflect the current of owner of the property, ARC FEEVSW Y001, LLC, a Delaware limited liability company and the indication of a private sewer line; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming, that: Section 1. The revised final plat of the Fed Ex Addition is hereby approved, accepted and authorized and described in particularity as follows, to-wit: BEGINNING at the Southwest Corner of said Lot 5, running thence S 50E19'03" W , 20.00 feet to the centerline of the vacated Heritage Street; thence N 39E48'00" W , 293.39 feet along said centerline; thence N 39E48'00" W , 40.00 feet; thence N 40E26'27" W , 275.69 feet to the Northwest Corner of said Lot 5; thence, the following 7 courses along the boundary of said Lot 5, N 60E25'37" E, 5.90 feet to the point of curvature of a curve concave to the Southeast having a radius of 1105.92 feet; thence Easterly 314.84 feet along the arc of said curve through a central angle of 16E18'40", the long chord of which bears N 68E34'17" E, 313.77 feet; thence N 76E48'01" E, 183.49 feet to the point of curvature of a curve concave to the Southwest having a radius of 50.00 feet; thence Southeasterly 78.56 feet along the arc of said curve through a central angle of 90E01'43", the long chord of which bears S 58E17'08" E, 70.73 feet; thence S 13E15'00" E, 200.13 feet to the point of curvature of a curve concave to the W est having a radius of 327.50 feet; thence Southwesterly 362.77 feet along the arc of said curve through a central angle of 63E28'01", the long chord of which bears S 18E29'32" W , 344.51 feet; thence S 50E19'03" W , 84.46 feet to the POINT OF BEGINNING. Said Fed Ex Addition containing 5.002 acres more or less. Section 2. The Mayor and City Clerk are hereby authorized and directed to enforce the mandates of chapter 22 of the Code of the City of Evanston with regard to the filing of the revised final plat with the County Clerk of Uinta, W yoming as by law required. Section 3. The prior approval of the Final Plat for the Fed Ex Addition by the governing body of the City of Evanston which was set forth in Resolution 13-41 on July 2, 3013, is hereby revoked and of no further force and effect. ---PAGE BREAK--- PASSED, APPROVED AND ADOPTED the 5 day of August, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk Resolution 14-56 Councilmember Schuler introduced Resolution 14-56. Councilmember Schuler moved, Councilmember Perkes seconded, to adopt Resolution 14-56. Resolution 14-56: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR FISCAL YEAR 2015 W ITH THE W YOMING DIVISION OF VICTIM SERVICES TO ENABLE THE POLICE DEPARTMENT TO OBTAIN GRANT FUNDS TO CONTINUE THE SERVICES OF A SPANISH-SPEAKING ADVOCATE FOR VICTIMS. W HEREAS, the City of Evanston Police Department has been awarded a grant from the W yoming Division of Victim Services which shall be used to continue the services of a Spanish-speaking advocate for victims to assist the Department in the prevention and prosecution of domestic violence and sexual assault cases; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yoming as follows: Section 1. The Mayor is hereby authorized to sign a Contract for Fiscal Year 2015 with the W yoming Division of Victim Services to enable the Evanston Police Department to obtain a grant funds to continue the services of a Spanish-speaking advocate. PASSED, APPROVED AND ADOPTED the 5 day of August, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk Resolution 14-57 Councilmember introduced Resolution 14-57. Councilmember moved, Councilmember Welling seconded, to adopt Resolution 14-57. Resolution 14-57: RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, RATIFYING THE EXECUTION OF A BUSINESS READY GRANT AND LOAN PROGRAM GRANT AGREEMENT BETW EEN THE W YOMING BUSINESS COUNCIL AND THE CITY OF EVANSTON TO FUND A COMMUNITY ENHANCEMENT PROJECT KNOW N AS BEAR MEADOW . W HEREAS, the governing body of the City of Evanston has determined that developing a useable natural open space in the Bear River Greenway, to be know as Bear Meadow, will create recreation opportunities, improve the visual esthetics of the area and improve the business climate of the area; and W HEREAS, the City has received a community enhancement grant from the W yoming Business Council to assist in the construction of the project; W HEREAS, the City needs to execute the attached Business Ready Grant and Loan Program Grant Agreement between the W yoming Business Council and the City of Evanston to receive the funds; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston hereby approves and ratifies the execution of the attached Business Ready Grant and Loan Program Grant Agreement between the W yoming Business Council and the City of Evanston to fund the Bear Meadow Enhancement Project located within the Bear River Greenway in the City of Evanston. PASSED, APPROVED AND ADOPTED the 5 day of August, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk ---PAGE BREAK--- Resolution 14-58 Councilmember Meyer introduced Resolution 14-58. Councilmember Meyer, Councilmember Welling, to adopt Resolution 14-58. Resolution 14-58: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A AGREEMENT W ITH STAKER PARSON COMPANIES FOR THE COMPLETION OF ALL W ORK NECESSARY FOR THE 2014 STREET OVERLAY PROJECT. W HEREAS, there is a need to overlay certain streets within the City of Evanston; and W HEREAS, Staker Parson Companies has submitted the low bid for the project; and W HEREAS, the City of Evanston and Staker Parson Companies are prepared to enter into an agreement whereby Staker Parson Companies will provide all materials and labor specified in the plans and specifications and the bid documents for the completion of the 2014 Street Overlay Project; and W HEREAS, the City of Evanston and Staker Parson Companies have set their agreement in writing, a copy of which is attached hereto: NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreement between the City of Evanston, as Owner, and Staker Parson Companies, as Contractor, for completion of all work necessary to construct and complete the 2014 Street Overlay Project. PASSED, APPROVED AND ADOPTED the 5 day of August, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk Comments/Remarks Paul Knopf thanked the Mayor, Councilmembers, City Staff, and citizens for all their help with the Tour of Utah event that will be happening this Thursday and Friday. Brian Honey gave a report and update on the W ater Treatment Tank Project. Public Participation Clarence Vranish addressed the Mayor and Councilmembers and encouraged them to consider moving “Public Participation” to the first part of the meeting. Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 7:03 p.m. Joy Bell, Mayor Amy L. Grenfell, City Clerk