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EVANSTON CITY COUNCIL Second Regular Meeting June 17, 2014 The official record of proceedings of the second regular meeting of the Evanston City Council for the month of June was held in the Council Chambers of City Hall on the above date. These proceedings were video recorded. Vanessa W eekly led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Joy Bell called the meeting to order at 5:30 p.m. and welcomed everyone present. Those present from the governing body at the start of the meeting were: Mayor Bell; Councilmembers Tim Curtis Rex, Evan Perkes, David W elling, Saundra Meyer, and W endy Schuler. Staff members present at the start of the meeting were: Director of Administrative Services/City Clerk, Amy Grenfell City Engineer, Brian Honey; Police Chief, Jon Kirby; Director of Planning & Development, Paul Knopf; City Treasurer, Kathy Defa; Director of Parks and Recreation, Dennis Poppinga; Public W orks Director, Oop Hansen; and Deputy City Clerk, Nancy Stevenson. City Attorney, Dennis Boal was excused. A group of interested citizens were also present. Approve Agenda Councilmember Welling moved, Councilmember Meyer seconded, to approve the agenda. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Approve Minutes The official record of proceedings for the City Council Meeting held June 3, 2014, Special City Council Meeting held June 10, 2014 and a Work Session held June 10, 2014 were approved as presented. Bills Councilmember Schuler moved, Councilmember Rex seconded, to approve the following bills for payment: June 4, 2014 to June 17, 2014 VENDOR FOR AMOUNT AXA Equivest Payroll 1,949.64 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 114,270.19 Delta Dental Payroll 6,535.10 Flexshare Payroll 3,593.00 ING Payroll 29.20 NCPERS Payroll 80.00 Parks & Recreation Payroll 193.71 The Hartford Payroll 196.30 Uinta County Court Payroll 101.91 Vantagepoint Payroll 1,055.43 Vision Service Plan Payroll 1,113.45 W EBT Payroll 979.00 W ells Fargo Payroll 192.00 W yoming Child Support Payroll 307.05 W yoming Dept of Employment Payroll 7,233.04 Payroll Payroll 114,000.38 EFTPS Payroll 40,794.36 First Advantage Testing 122.00 All W est Internet 788.96 Allied Insurance Insurance 104,633.00 Brownells Supplies 43.65 Caselle Support/Maintenance 523.67 Cowboy Motor Parts 65.10 Castle Rock Chevrolet Parts 2.24 Cazin’s Supplies 945.08 CD’s Electric Electrical 1,430.20 Cassidy’s Critter Control Services 60.00 City of Evanston Utilities 13,549.42 Cajun Computers Services 70.00 Copy Cats Printing 140.00 Boot Barn Safety Boots 148.74 Course Trends W ebsite 295.00 Norco Supplies 25.83 Diversified Inspection Services 2,667.60 ---PAGE BREAK--- Ellingford’s Cement 515.00 Energy Laboratories Testing 291.00 Energy Management Services 170.00 Evanston Chamber of Commerce Awards 1,024.00 Evanston Parks & Recreation City Subsidy 91,555.00 Evanston Renewal Agency Promotional 1,050.00 Fife W elding Top Soil 2,360.00 First Bank Visa 9,136.08 Fastenal Supplies 101.62 Freeway Tire Tires 680.25 Flowtech Repairs 2,202.05 GCSAA Dues 365.00 Great Basin Turf Supplies 3,265.50 Murdochs Supplies 2,897.52 Harrington Industrial Plastics Parts 121.26 Harris Law Office Contract 4,000.00 Hutchinson Oil Fuel 3,644.72 Sports W orld Supplies 1,147.63 Intermountain Electric Electrical 4,595.00 Intermountain Sweeper Parts 55.64 J-Bar Trucking Freight 399.28 J-Bar Excavation Sand 798.56 Kallas Automotive Parts 2,377.86 Keith’s Feed Fertilizer 2,076.00 Lincoln County Sheriff’s Office Services 420.00 MJB Animal Clinic Supplies 19.50 Mobile Golf Service Parts 221.51 Municipal Valve Parts 1,642.00 Morcon Industrial Supplies 260.08 Bradley Mosier Refund 100.00 Mountain W est Business Solutions Contract 850.82 Questar Gas Utilities 6,082.80 Mountain Regional Services Services 334.35 Myers/Anderson Architects Contract 31,500.00 Neves Uniforms Supplies 952.28 Nike Golf Supplies 1,149.48 Office Products Dealer Supplies 627.32 Pine Top Engineering Repairs 390.34 PC Innovation Services 50.00 Proforce Law Enforcement Supplies 1,969.95 Quality Engraving & Locksmith Repairs 20.00 Real Kleen Janitorial Services 3,110.90 Redi Services Repairs 27,100.00 Remote Control Services Supplies 3,052.00 Rip’s Grocery Propane 53.90 Rocket Sanitation Services 80.00 Rocky Mountain Turf Parts 1,000.00 Safety Supply & Sign Signs 737.66 Six States Parts 28.50 Skaggs Supplies 2,057.91 Paul R. Skog Services 3,883.20 Standard Plumbing Parts 71.98 Stateline Metals Repairs 180.00 Alsco Laundry Services 578.33 Superior Rental Services 141.65 Tom’s HVAC Repairs 440.70 Titleist Supplies 102.02 Uinta County Herald Ads 1,826.55 Century Link Utilities 1,571.23 Rocky Mountain Power Utilities 32,262.51 UV Doctor Equipment 5,500.00 Vanderbeken Enterprises Services 3,280.00 W yoming W aste Systems Services 267.45 W estar Printing Printing 1,032.25 W axie Sanitary Supply Supplies 1,252.44 W hite Mountain Lumber Supplies 286.18 W yo Assoc of Sheriffs Dues 350.00 W yoming Dept of Transportation Supplies 126.63 One-Call of W yoming Services 144.00 DLT Solutions Renewals 6,008.67 Dana Kepner Parts 2,549.00 Highland Golf Parts 171.80 Uinta County Public Health Vaccinations 75.00 Aspen Grove Nursery Sod 250.00 Sherwin W illiams Paint 565.17 ---PAGE BREAK--- JC Golf Equipment Supplies 140.20 Swire Coca-Cola Supplies 240.24 Mity Lite Equipment 886.76 JC Electric Repairs 837.22 Darrell Layton Services 700.00 Golden Rule Services 10.50 Surge Hydraulics Parts 705.00 Paul Barnell Supplies 200.00 Erica Griggs Refund 106.00 Joshua Hobson Refund 600.00 Moises Gomez Refund 250.00 Sheila Feinstein Refund 300.00 Julie Jones Reimbursement 220.00 Bridges Refund 43.05 Charles Elmer Refund 550.00 Rhett Groll Reimbursement 79.74 Media Skills Promotional 28,206.00 Shipping Plus Shipping 100.09 W right Express Fuel 19,086.53 Joe Archuleta Refund/Fees 200.00 Nutech Specialties Supplies 122.50 Cate Equipment Parts 13.56 The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Revenue & Expenditure Report Councilmember moved, Councilmember Perkes seconded, to approve the Revenue and Expenditure Report. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Council Comments Councilmember W elling reminded everyone of the many events that will take place in Evanston this week, including the start of the Farmers Market, the Bluegrass Festival, Rodeo Series, W yoming Downs, and the Cowboy Joe Golf Tournament/Dinner. Councilmember Meyer gave a brief report of some the session that she was able to attend at the W AM Convention and also reminded everyone that the State Candidate Forum will be held this Thursday evening. Councilmember Schuler invited everyone to attend the many event that will take place this coming week. Mrs. Schuler also commented on the National Coaches Conference she recently attended. Mayor Bell also invited everyone to attend and participate in the events this week and she also thanked all those who have helped with all the events that took place over the last couple of weeks. Special Presentation/Crimestoppers Award Councilmember Tim and Lieutenant W illiam Jeffers presented Vanessa W eekly with the Southwest W yoming Crimestopper Quarterly Award. Lieutenant Jeffers stated that because of her devotion to duty and the community, Vanessa is a perfect candidate for this recognition. Appointment/Parks & Recreation District Board Councilmember Welling moved, Councilmember Meyer seconded, to approve the Mayor’s re- appointment of Tim to the Parks and Recreation District Board for a three year term ending June of 2017. The motion passed unanimously with 6 yes votes: Rex, Perkes, W elling, Meyer, Schuler. Public Hearing/Budget Modifications for Fiscal Year 2014 Mayor Joy Bell conducted a Public Hearing to receive public input on the proposed modification to the budget for the Fiscal Year 2014. City Treasurer, Kathy Defa explained the proposed budget modifications. No one else addressed the issued and the hearing was closed. Public Hearing/Annual Budget 2014-2015 Mayor Joy Bell conducted a public hearing to receive public information, input, comments, and concerns for the City of Evanston Fiscal Year 2014-2015 Annual Budget. City Treasurer, Kathy Defa gave an overview and brief summary of the budget. No one else addressed the issue and Mayor Bell closed the hearing. Resolution 14-35 Councilmember Perkes introduced Resolution 14-35. Councilmember Perkes moved, Councilmember ---PAGE BREAK--- Schuler seconded, to adopt Resolution 14-35. Resolution 14-35: RESOLUTION OF CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH PORTER’S FIREW ORKS TO PROVIDE FIREW ORKS DISPLAYS FOR THE CITY’S FOURTH OF JULY CELEBRATION AND NEW YEAR’S EVE CELEBRATION. W HEREAS, the City of Evanston has solicited proposals from vendors to provide the fireworks displays for the City’s Fourth of July Celebration and New Year’s Eve Celebration; and W HEREAS, Porter’s Fireworks has submitted to the City the best proposals to provide the displays; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, a Contract with Porter’s Fireworks to provide fireworks displays for the City’s Fourth of July Celebration and new Year’s Eve Celebration, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 17 day of June, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-36 Councilmember introduced Resolution 14-36. Councilmember moved, Councilmember Meyer seconded, to adopt Resolution 14-36. Resolution 14-36: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT W ITH PORTER’S FIREW ORKS TO PROVIDE A FIREW ORKS DISPLAY FOR THE START OF STAGE 5 OF THE TOUR OF UTAH. W HEREAS, the City of Evanston has solicited proposals from vendors to provide a fireworks display for the start of Stage 5 of the Tour of Utah; W HEREAS, Porter’s Fireworks has submitted to the City the best proposal to provide the display; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorize to execute, and the City Clerk attest, on behalf of the City of Evanston, a contract with Porter’s Fireworks to provide a fireworks display for the start of Stage 5 of the Tour of Utah, a copy of which is attached hereto. PASSED, APPROVED AND ADOPTED the 17 day of June, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Designated Fireworks Areas Councilmember Welling moved, Councilmember Rex seconded, to designate Centennial Valley Parking Lot, Overthrust Ballfields Parking Lots, Overthrust Park Parking Lot, and Sulphur Creek Reservoir as public areas for the display of fireworks on July 3, 4, and 5, 2014. The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-37 Councilmember Schuler introduced Resolution 14-37. Councilmember Schuler moved, Councilmember Meyer seconded, to adopt Resolution 14-37. Resolution 14-37: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO AN OPERATING AGREEMENT W ITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE OPERATION, MANAGEMENT AND REGULATION OF RECREATION W ITHIN THE CITY OF EVANSTON. W HEREAS, the City of Evanston and the Evanston Parks and Recreation District have negotiated an agreement for the operation, management and regulation of recreation within the City of Evanston; ---PAGE BREAK--- W HEREAS, the City and the Recreation District have set the agreement in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Operating Agreement, a copy of which is attached hereto, with the Evanston Parks and Recreation District. PASSED, APPROVED AND ADOPTED the 17 day of June, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-38 Councilmember Meyer introduced Resolution 14-38. Councilmember Meyer moved, Councilmember Welling seconded, to adopt Resolution 14-38. Resolution 14-38: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING AND RATIFYING THE EXECUTION OF A PROFESSIONAL SERVICES CONTRACT W ITH THE W YOMING BUSINESS COUNCIL ON BEHALF OF THE EVANSTON URBAN RENEW AL AGENCY TO ASSIST IN DOW NTOW N REVITALIZATION. W HEREAS, the Evanston Urban Renewal Agency has submitted a technical assistance application to the W yoming Business Council to obtain funds for downtown street poles & signs and staff & volunteer training, and; W HEREAS, it is necessary for the governing body of the City of Evanston to approve and ratify the execution of the attached Professional Services Contract with the W yoming Business Council in order to receive the funds; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The execution of the attached Professional Services Contract between the W yoming Business Council and the City of Evanston on behalf of the Evanston Urban Renewal Agency, by the Mayor is hereby approved, authorized and ratified. PASSED, APPROVED AND ADOPTED the 17 day of June, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-39 Councilmember introduced Resolution 14-39. Councilmember moved, Councilmember Perkes seconded, to adopt Resolution 14-39. Resolution 14-39: A RESOLUTION AUTHORIZING ADJUSTMENTS TO THE BUDGET OF THE CITY OF EVANSTON, W YOMING FOR THE FISCAL YEAR ENDING JUNE 30, 2014 AND ALLOCATING SUCH FUNDS AND EXPENDITURES AMONG THE FUNDS AND DEPARTMENTS AS SPECIFIED HEREIN. W HEREAS, the City of Evanston, W yoming has previously adopted a budget for the fiscal year ending June 30, 2014 which budget estimated revenues and appropriated said revenues to the funds and departments of the City; and, NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, THAT: Section 1: The following funds and departments shall have their appropriations revised for the fiscal year as shown: Department Adjustment GENERAL FUND For: Police Equipment $ 74,294 105254999 ---PAGE BREAK--- Homeland Security 11,774 105254925 Treasurer Dept - Computer Supplies 10,000 104412701 Boys/Girl Club 50,000 104375720 Patrol Vehicles 24,888 107016130 Safe Routes to School 700 107026296 Bear River Ball Field 4,075 107036339 Anderson Park 50 107036351 Bear River Greenway 17,300 107036352 Housing Authority 20,000 107515532 Revenue: Police Grant $ 66,959 $ - 103610050 Homeland Security Grant 10,107 - 103610047 From: Grant Revenue $ 77,066 General Fund $ 213,081 103951000 SUMMARY OF ADJUSTMENTS Increase From (Decrease) Revenue General Fund $ 213,081 $ 136,015 Grants 77,066 TOTAL $ 213,081 $ 213,081 Section 2: The terms and conditions of the original budget shall remain as passed unless otherwise amended. PASSED, APPROVED AND ADOPTED the 17 day of June, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Resolution 14-40 Councilmember Rex introduced Resolution 14-40. Councilmember Rex moved, Councilmember Meyer seconded, to adopt Resolution 14-40. Resolution 14-40: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING, PROVIDING INCOME NECESSARY TO FINANCE THE BUDGET AND PROVIDE FOR AND AUTHORIZE ANNUAL APPROPRIATION OF FUNDS FOR FISCAL YEAR 2015. W HEREAS, on the 29 day of April, 2014, the Treasurer of the City of Evanston, W yoming, th prepared from the Department Administrators and the Mayor and submitted to the City Council, a city budget for the 2015 fiscal year, beginning the 1st day of July, 2014, and ending the 30th day of June, 2015; and W HEREAS, the governing body has reviewed this budget in detail, and discussed with the several Departmental Administrators concerning their individual budget requests and base budgets; and W HEREAS, a copy thereof was made available for public inspection at the office of the City Clerk; and W HEREAS, notice of a public hearing, as required by W yoming State Statute, on said budget, together with the summary of said budget, was published in the Uinta County Herald, a legal newspaper, of general circulation in the City of Evanston, on the 6 day of June, 2014; and th W HEREAS, a public hearing was held on such Budget at the time and place specified in said notice, at which time all interested parties were given an opportunity to be heard; and W HEREAS, the governing body has adopted the following overall mission statements to guide the execution of the budget: To insure that all rules and regulations set forth by Evanston City Government are appropriate and pertinent to the quality of life of the residents of Evanston, W yoming. To expect a strong sense of accountability and dedication by all City employees to the people of Evanston, and to officially recognize those employees whose service to the citizens of Evanston reflect this goal. To improve the overall communication and line of communication within the City. To recognize and cultivate the importance of small businesses within Evanston, as well as to encourage industry to explore the resources in our community. ---PAGE BREAK--- To stimulate proper management techniques so that the infra-structure of our City is functioning at the highest level of productivity. W HEREAS, the governing body has adopted an expenditure control budget approach which encourages city employees to provide services more efficiently and cost effectively, allowing department heads discretion to transfer operational budget allocations within a division. NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City Budget, as so revised and altered, be adopted as the official City Budget for the fiscal year ending 30 June, 2015. Section 2: The following appropriations as provided for by General Property Taxation 8 mills (approximately equal to $450,000) and other revenues, be made for the fiscal year ending 30 June, 2015, and that the expenditures of each Department, Division, or program be limited to the amount herein appropriated: The following Department budget allocations shall be distributed to the various divisions by the department head, pursuant to Section 7 of this resolution: CITY COUNCIL For: Administration 241,924 Emergency Reserve 93,000 Total: 334,924 JUDICIAL For: Administration 141,921 Total: 141,921 EXECUTIVE DEPARTMENT For: Administration 289,634 Attorney 157,000 Contingency 6,100 Total: 452,734 COMMUNITY DEVELOPMENT For: Administration 309,194 Total: 309,194 TREASURER For: Administration 369,510 Total: 369,510 CITY CLERK/ADMINISTRATIVE SERVICES For: City Clerk 333,240 Urban Renewal 112,096 Economic Development 21,250 General Services 972,521 Total: 1,439,107 PARKS & RECREATION For: Administration 1,259,266 Golf 1,204,517 Cemetery 273,127 Total: 2,736,910 POLICE For: Administration 417,334 Investigation 881,205 Patrol 1,667,909 Support 464,148 Youth Services 75,000 VOCA/Police Grants 100,484 Total: 3,606,080 PUBLIC W ORKS For: Engineering 100,499 PW Administration 182,935 Streets 1,299,590 W ater 3,119,381 W astewater 1,273,215 Environmental Services 1,394,692 Motor Vehicle 74,250 Total: 7,444,562 ---PAGE BREAK--- ECONOMIC REINVESTMENT FUND For: Economic Development 205,000 Total: 205,000 JOINT POW ERS, COMMUNITY PROJECTS & GRANTS For: Community Projects 863,960 Total: 863,960 LODGING TAX For: Lodging Tax 225,050 Total: 225,050 GENERAL FUND TRANSFERS For: Subsidize Funds 1,138,824 Total: 1,138,824 CAPITAL OUTLAY For: Administration/Police 385,584 Community Development 686,828 Urban Renewal 2,207,000 Parks & Recreation 362,500 Public W orks 17,000 W ater Fund 1,515,796 Environmental Services 82,000 Cemetery 25,000 Total Capital Outlay 5,281,708 SUMMARY: General Fund 15,107,456 W ater Fund 4,635,177 W astewater Fund 1,273,215 Environmental Services Fund 1,476,692 Cemetery Fund 298,127 Golf Fund 1,254,517 Motor Vehicle Fund 74,250 Economic Reinvestment Fund 205,000 Lodging Tax 225,050 Grant Total 24,549,484 See Attachment Section 3: All operational and capital expenditures shall be made in conformance to the budget and the intent expressed by the governing body during the budget adoption process. For fiscal year 2015, the general fund shall not pay the water fund, the annual installment of principal of $43,000.00 for the loan made from the water fund to the general fund pursuant to Resolution 08-43. The general fund shall, however, pay to the water fund, the interest due on the unpaid principal balance of the loan for fiscal year 2015, calculated as provided by said Resolution. Section 4: Pursuant to the policy established by the governing body, the Treasurer shall maintain uniform standard budget classifications governing expenditures incurred and revenues received by the City and its several departments. Section 5: Upon the adoption of this resolution the Treasurer shall, pursuant to the policy established by the governing body, provide to each department instructions specifying the method and form of reallocating their budgets in conformance to the standard classification system and pursuant to the appropriations authorized. Section 6: Pursuant to the policy established by the Mayor, it shall be the duty of the Mayor to review all requisitions and other requests for expenditures submitted by a Department or agent of the City. After said review, the Treasurer shall at the minimum insure that: The request conforms to the approved budget and corresponding appropriations. Funds are available to defray the requested expenditure. The request is proper, legal and is in accord with City Policy and Procedures. The Treasurer is further authorized to administer procedures established by the governing body governing the form and processing of interim budget revisions provided they conform to the following criteria: The department head may elect to transfer budget allocations within a division without prior approval. The department head may elect to transfer budget allocations between divisions with prior approval of the Mayor. The department head may elect to transfer budget allocations from one department to another with the prior approval of the governing body. Increases or decreases in budget allocations for personal services require the prior approval of the Mayor. Inter-departmental transfers, changes in Capital Outlay Budgets and interfund transfers require the prior approval of the governing body. No transfer shall be made which has the effect of increasing any series, class, object ---PAGE BREAK--- or budget unless accompanied by a corresponding reduction in another series, class, object or budget. Irrespective of amounts appropriated for personal services, the governing body shall approve, by specific motion, the creation of any new permanent positions. This subparagraph does not apply to the hiring of seasonal, temporary, or intermittent employees working part-time or full-time. However, seasonal, temporary or intermittent employees working more than 120 calendar days must be approved by the governing body. No expenditure shall be made from a contingency account for Capital Outlay without the express prior approval of the governing body. Section 7: Any unspent budget allocation and all capital outlay shall not be carried over to the following budget year. Any unspent merit pay shall not be carried over. Section 8: Pursuant to the policy established by the governing body the treasurer shall monitor revenues received and expenditures made by the City to determine the City’s cash needs. W hen treasurer determines that aggregate City expenditures will exceed the total of revenues expected in any yearly, quarterly, or fiscal period the Treasurer shall, to prevent a deficit cash situation from arising, institute a proportional reduction in expenditure authorized for each department to the level of expected revenues. In placing such restriction in effect the Treasurer shall, consider as priority expenditures to preserve: Commitments involving City bonded and loan indebtedness. Obligations to Federal and State authorities. Contractual arrangements to which the City is a party. Personal Service costs for wages and benefits. The Treasurer shall advise the governing body at its next scheduled meeting of any reductions ordered and the reasons prompting that action. Section 9: Projects, activities and programs authorized for which grants from the United States of America, State of W yoming, Uinta County or any other source are to be used for the purpose of payment of all or a portion of the project, activity or program are conditioned upon the receipt of the appropriated grant. In the event a grant is not received the project, program or activity shall not be undertaken, unless specifically approved by the governing body. Section 10: By order of the governing body and for the purpose of the execution and administration of the budget for this fiscal year the following policy directions shall prevail. The City will pay on behalf of its full time permanent employees 11.94 percent (11.94%) of their gross salary to a Deferred Compensation Program or W yoming Retirement Program. Each employee covered by the terms and conditions of the health/medical, dental and optical insurance policy shall be required to contribute through a payroll deduction, an amount equal to 8.2 percent of the insurance premium. Qualified Retiree employees who receive the retirement health insurance option shall be required to pay 80% of insurance premium as per the Personnel Policy. The City will not participate financially in the payment of membership dues or fees on behalf of any employee unless the membership is granted in the name of the City of Evanston. The City will not contribute financially to the payment of any personal memberships. W here statutory or job description provisions specify that certain occupational certification or professional status is required as a condition to or of employment, the City will reimburse travel and associated costs related to attendance at schools, seminars or conferences when such attendance is for the purpose of maintaining or advancing professional status or occupational certification. The City will reimburse employees up to $150 for protective footwear, as determined by the Department Administrator. Section 11: There is hereby established the following fee schedules for the Fiscal Year beginning July 1, 2014: POLICE Reports, per page per side $1.00 Fingerprinting 5.00 Vin Inspections 10.00 Parking Tickets in Limited Parking Zones Improper Parking $10.00 Angle Parking/Backed in 10.00 Posted No Parking/No Parking Zone 10.00 Parked W rong W ay on Street 10.00 Overtime Parking 1 Offense 10.00 st Overtime Parking 2 Offense 20.00 nd Parked on Sidewalk 75.00 In front of Public/Private Driveway 75.00 W ithin an Intersection 75.00 Upon Bridge/Elevated Structure/within Tunnel 75.00 Any place where official sign prohibit stopping 75.00 W ithin Twenty Feet of Fire Hydrant 75.00 Designated Fire or Emergency Vehicle Lane 75.00 Semi Parked on City Street 50.00 Obstructing Alleyway & Street 50.00 Handicap Parking/No Decal 75.00 Impound Fee Dog, Puppy 1st Offense $ 25.00 ---PAGE BREAK--- 2nd Offense 50.00 3rd Offense 75.00 4 or more Offense 100.00 th Cat, Kitten 1st Offense $ 25.00 2nd Offense 50.00 3rd Offense 75.00 4 or more Offense 100.00 th License Fee Annual Dogs - Altered $ 4.00 Dogs - Unaltered 15.00 Cats - Altered 4.00 Cats - Unaltered 15.00 Life Time Dogs - Altered $15.00 Cats - Altered 15.00 Adoption Dog $25.00 Cat 15.00 Puppy 5.00 Kitten 5.00 Euthanasia Dog $50.00 Cat 50.00 Cremation Dog $80.00 Cat 80.00 Cremation Container 5.00 Assigning Dog to Shelter Dog $25.00 Puppy 5.00 Assigning Cat to Shelter Cat $25.00 Kitten 5.00 Vaccination $10.00 PLANNING & ZONING Conditional Use Permit $100.00 Variance 200.00 Height Exception 100.00 Master Plan Amendment 200.00 Zone Change 200.00 Text Amendments 200.00 Home Occupation 50.00 Planned Unit Development - Minor Subdivision 250.00 Planned Unit Development - Major Subdivision 500.00 Minor Subdivision 250.00 Major Subdivision 500.00 - for 20 lots or less: each additional lot $25 with a maximum fee of $1,000 Lot Line Adjustment 100.00 Lot Split 200.00 Vacating Property 100.00 Zoning Ordinance 50.00 Comprehensive Plan 70.00 Mirror Lake Scenic Byway Plan 65.00 Subdivision Regulations 40.00 Bear River Drive Corridor Renaissance Plans 45.00 Blueline Maps: Plats, City, Zoning, Aerials 5.00 Photo copies, per page 1.00 Subdivision Permit Fee/W ireless Communication Tower 1,000.00 PUBLIC WORKS Building Permit Fee is .010 times the cost of building or improvements, excluding land. $25.00 Minimum fee for all building permits. Cut Permits - $10.00 per square foot - forfeit payment after 2 years. TREASURER Fax Service Transmit, per page per side $ 2.00 Receive, per page per side 1.00 ---PAGE BREAK--- Returned Checks 25.00 Reports, per page per side 1.00 Copies/per page .10 CLERK Catering/Malt Beverage Permit, per day $ 25.00 Liquor License Advertisement Fee - new or renewal 100.00 Resort License - Annually 1,500.00 Retail License - Annually 1,000.00 Restaurant License - Annually 500.00 Club License - Annually 100.00 Micro brewery - Annually 500.00 Micro winery - Annually 500.00 Bar & Grill License - Annually 1,500.00 Liquor License Transfer Fee 100.00 Fireworks Permit Fee: Annual July 1 $ 100.00 Prorate January 1 - June 30 50.00 Business License Fees: Number of Employees: 1-5 $ 50.00 6-15 75.00 over 15 125.00 Mass Event License Fees: 1-5 vendors $ 50.00 6-15 vendors 100.00 16-30 vendors 150.00 31-50 vendors 200.00 51-75 vendors 250.00 76-or more 300.00 Transient Merchant Fees (each) $25.00 Solicitor License 100.00 Additional Copy of Business License (each) 5.00 List 15.00 BUILDING RENTALS NOTE: Buildings can be rented ½ days for either setup or cleanup for 50% of the daily user fee. Private Functions: Family, W eddings, Parties Machine Shop - User Fee $400.00 per day + Cleaning & Damage Deposit $800.00 Roundhouse - User Fee $600.00 per day + Cleaning & Damage Deposit $1,200.00 Beeman-Cashin - User Fee $100.00 per day + Cleaning & Damage Deposit $400.00 Depot - User Fee $100.00 per day + Cleaning & Damage Deposit $400.00 Chinese Gazebo - User Fee $50.00 per day with $100 Deposit - W /Beeman or Depot $150.00 + Deposit $400.00 Gazebo at Martin Park - User Fee $50.00 per day with $100 Deposit - W /Beeman or Depot $150.00 + Deposit $400.00 Depot Square (including Depot, Beeman-Cashin, Chinese Gzaebo, Gazebo at Martin Park and grassy area) - User Fee $250.00 per day with $500.00 deposit For Profit Functions: Business, Events (Charging for Admission) Machine Shop - User Fee $600.00 per day + Cleaning & Damage Deposit $1,200.00 Roundhouse - User Fee $1,000.00 per day + Cleaning & Damage Deposit $1,500.00 Beeman-Cashin - User Fee $200.00 per day + Cleaning & Damage Deposit $600.00 Depot - User Fee $200.00 per day + Cleaning & Damage Deposit $600.00 *Security Fee: (If alcohol is being served) $300.00 Depot Square (including Depot, Beeman-Cashin, Chinese Gzaebo, Gazebo at Martin Park and grassy area) - User Fee $125.00 per day with $250.00 deposit Public Non Profit Functions: Service Groups, Church, Scouts, Associations, Political Entities Machine Shop - User Fee $200.00 per day + Cleaning & Damage Deposit $400.00 Roundhouse - User Fee $300.00 per day + Cleaning & Damage Deposit $600.00 Beeman-Cashin - User Fee $50.00 per day + Cleaning & Damage Deposit $200.00 Depot - User Fee $50.00 per day + Cleaning & Damage Deposit $200.00 Chinese Gazebo - User Fee $25.00 per day +Deposit $200.00 - W /Beeman or Depot $75.00 + Deposit $200.00 Gazebo at Martin Park - User Fee $25.00 per day +Deposit $200.00 - W /Beeman or Depot $75.00 + Deposit $200.00 Depot Square (including Depot, Beeman-Cashin, Chinese Gzaebo, Gazebo at Martin Park and grassy area) - User Fee $250.00 per day with $500.00 deposit ---PAGE BREAK--- Meeting Rooms Portland Rose + 3 breakout rooms (Challenger, City of Los Angeles, City of San Francisco) - User Fee $50.00 Per Day + Cleaning and Damage Deposit $200.00 Superintendent’s Office - User Fee $50.00 Per Day + Cleaning and Damage deposit $200.00 Patterson Visitor’s Center - User Fee $50.00 Per Day + Cleaning and Damage Deposit $200.00 Roundhouse Mezzanine - (used for meetings only - no events) - User Fee $50.00 Per Day + Cleaning and Damage Deposit $200.00 For Profit Sporting Events $1,200.00 + Deposit $1,200.00 Complimentary Rentals Funerals/Memorials Benefits for individuals/families in need Military Elections – poling places City of Evanston sponsored event Evanston Urban Renewal Agency (EURA) sponsored event Public Health & Safety Functions (SAFV, Health Fair, Blood Draw, Preparedness Fair) All Alumni Reunion School/Educational functions/tours during school hours (Preservation Days) City Employees (full-time on City payroll) - 1 reservation per year for 1 day - immediate family only GOLF FEES 9 Holes 18 Holes Family/Jr/Executive 9 Holes (Punch Passes do not apply) Public Adult Green Fees $ 15.00 $ 26.00 $10.00 Junior 18 years & under 9.00 16.00 6.00 Juniors before 8:30 am 4.00 Seniors 62 yrs & over 11.00 19.00 7.00 *Golf Club Member Green Fees 11.00 19.00 7.00 Golf Cart Rental Per Seat 7.00 14.00 Golf Cart Rental Pre Paid Card 70.00 Ten (10) Single Seat Golf Cart Rentals Twilight Green Fee Half Price - 1½ hours before dusk 5 Hole Golf Special 5 Hole Loop: Public $8.00 *Golf Club Member $6.00 (Only Available 11:30 am - 1:30 pm Mon - Fri) (Punch Passes DO NOT APPLY) Spring Conditions $9.00 - $14.00 $18.00 - $25.00 (Determined by Golf Pro) Junior Season Pass $150.00 (Accepted Mon-12 noon Fri, No Holidays) *Golf Club Member Annual Pass $240.00 first adult, $130 @ family member Public Punch Pass 124. 00 for (10), 9 hole rounds Junior Punch Pass 77.00 for (10), 9 hole rounds Senior Punch Pass 92.00 for (10), 9 hole rounds *Golf Club Member Punch Pass 92.00 for (10), 9 hole rounds *Senior Club Member Punch Pass 69.00 for (10), 9 hole rounds Minimum 18 Hole Tournament Entry Fee 39.00 ($26/$28 Green Fee + $10.00 Prize Fund + $3.00 Range Balls = $39.00/41.00)) League Green Fees *Golf Club Member: Discounted Green Fees, Punch or Season Pass Public: Full Priced Green Fees or Punch Pass Tournament Green Fees *Golf Club Member & Public: Minimum Tournament Entry Fee *Club Member Annual Cart Storage Fee $300.00 per year Private Cart Annual Trail Fees $200.00 (Required if *Club member cart is stored in cart garage) Private Trail Fees 6.00 per 9 holes Driving Range Fees 4.00 small bucket, 6.00 large bucket Driving Range Pass 50.00 – 10 Large Buckets Club House Locker Rentals 45.00 per year Club Rentals 5.00 and 10.00 Pull Cart Rentals 3.00 High School Golf Team Per Season 600.00 (20 Golfers Max) Handicap Cards 30.00 per person Tee Sign Hole Sponsor Fee 350.00 per year *Must Be Golf Club Members, Not Available to General Public CEMETERY Grave Space (perpetual care included) $ 550.00 Plot (8 sites, perpetual care included) 4000.00 Perpetual Care, each space 250.00 Opening - W eekday 275.00 - Saturday/Holiday 500.00 Opening - Infants - W eekday 100.00 Saturday/Holiday 175.00 Opening - Cremation W eekday 75.00 Saturday/Holiday 175.00 Disinterment - casket 650.00 ---PAGE BREAK--- - cremains 200.00 (Disinterment includes opening and closing for one body - one grave) Head Stone relocation - up to 100.00 GENERAL UTILITY CHARGES Late and Delinquent Payment Penalty one and one half percent per month. Service Restoration after 3:30 p.m. on days; weekends and holidays $75.00 Service Restoration for Delinquency 50.00 Account Deposit 100.00 Service Restoration Fee - Voluntary 20.00 Repair Service parts, labor and Frozen Meters 50.00 W ater for Construction per 1,000 gal. 10.00 Administration Fee for Construction W ater 20.00 Meter for W ater Construction 50.00 Minimum Charge for Construction W ater 20.00 per load up to 2,000 gal. W hen a utility account becomes delinquent and subject to termination as provided by Section 23-15.1 of the City Code, the user may enter into an agreement with the City of Evanston for continued utility services. The agreement shall require the user to pay in full all current charges for utility services incurred during each month of the term of the agreement, plus a minimum of one-twelfth (1/12) of the delinquent amount. The agreement shall further provide that if the user fails to make the payments designated in the agreement when due then the full unpaid amount, plus all delinquencies and penalties, shall be immediately due and payable in full. WATER CONNECTION AND TAPPING ¾ inch W ater Service $ 1,250.00 1 inch W ater Service 1,500.00 1½ inch W ater Service 2,000.00 2 inch W ater Service 3,500.00 4 inch W ater Service 7,750.00 6 inch W ater Service 12,750.00 8 inch W ater Service 18,000.00 10 inch W ater Service 25,000.00 WATER METERS 6 inch Omni T-2 $ 4,200.00 ¾ inch 275.00 1 inch 345.00 1½ inch SR 620.00 1½ inch Omni C-2 1,300.00 1½ inch Omni T-2 950.00 2 inch SR 815.00 2 inch Omni C-2 1,475.00 2 inch Omni T-2 1,150.00 4 inch Omni C-2 3,050.00 4 inch Omni T-2 2,400.00 6 inch Omni C-2 5,125.00 WATER CHARGES Line Size Capital Replacement ¾ inch & 1 inch residential $6.07 1 inch commercial 10.63 1½ inch 19.74 2 inch 31.88 4 inch 77.42 6 inch 135.11 PLUS: $2.20 per 1,000 gallons of potable water consumption for each metered utility service unit $1.40 per 1,000 gallons of non-potable water consumption for each metered utility service unit $.70 per 1,000 gallons of water consumption for each metered city sprinkler utility service unit Un-metered flat rate per utility service is $35.00, plus capital replacement cost, per month except for the months of July, August, September and October billing which will be $75.00, plus capital replacement cost, per month. WASTE WATER/SEWER CONNECTION TAPPING ¾ inch W ater Service $ 1,500.00 1 inch W ater Service 1,800.00 1½ inch W ater Service 2,450.00 2 inch W ater Service 4,300.00 ---PAGE BREAK--- 4 inch 9,650.00 6 inch 15,900.00 8 inch 22,500.00 10 inch 31,250.00 WASTE WATER CHARGES W ater Line Size Capital Replacement ¾ inch & 1 inch residential $ 5.28 1 inch commercial 13.19 1½ inch 21.10 2 inch 31.66 4 inch 71.23 6 inch 121.34 PLUS: $1.45 per 1,000 gallons of actual water consumption, except residential, church and school accounts shall be billed an average amount, based on the actual consumption during November through January, for each month for the months of February through January. Un-metered flat rate per utility service unit $18.00, plus capital replacement cost. The charge for private and commercial wastewater bulk dumpage into the City's wastewater system shall be charged at a rate of $79.14 per load up to 1,000 gallons of wastewater. SANITATION/ENVIRON Refuse Service Fee Per: Capital Replacement Per Utility Service Unit $ 0.00 105 Gallon Container Picked Up Once A W eek 10.50 Each Additional Pickup 10.50 300 Gallon Container Picked Up Once A W eek 15.50 Each Additional Pickup 15.50 400 Gallon container Picked Up Once a W eek 20.50 Each Additional Pickup 20.50 Involuntary Collection Per Pickup 32.00 Special Collection Per Pickup 20.00 Landfill Fee Per: 105 Gallon Container Picked Up Once a W eek 4.20 Each Additional Pickup 4.20 300 Gallon Container Picked Up Once a W eek 10.30 Each Additional Pickup 10.30 400 Gallon Container Picked Up Once a W eek 13.00 Each Additional Pickup 13.00 Community Event Pick-up As authorized by the Mayor Variable Pickup Container for delinquency of utility account 15.00 NON CITY SERVICE AREA Capital Replacement Line size W ater W aste W ater ¾ inch $ 6.07 $ 5.28 1 inch 10.63 13.19 1½ inch 19.74 21.10 2 inch 31.88 31.66 4 inch 77.42 71.23 6 inch 135.11 121.34 W ATER: PLUS up to $4.10 per 1,000 gallons of water consumption for each utility service unit as determined by the governing body. W ASTE W ATER: PLUS up to $3.03 per 1,000 gallons of water consumption, except residential, church and school accounts shall be billed an average amount, based on the actual consumption during November through January, for each month for the months of February through January, as determined by the governing body. ENVIRONMENTAL SERVICES: Fees shall be set by the governing body, provided fees do not exceed the amounts as established below: Refuse Service Fee Per: ---PAGE BREAK--- Capital Replacement Per Utility Service Unit $ 0.00 105 Gallon Container Picked Up Once A W eek 17.50 Each Additional Pickup 17.50 300 Gallon Container Picked Up Once A W eek 28.50 Each Additional Pickup 28.50 400 Gallon container Picked Up Once a W eek 37.50 Each Additional Pickup 37.50 Involuntary Collection Per Pickup 59.00 Special Collection Per Pickup 37.00 Landfill Fee Per: 105 Gallon Container Picked Up Once a W eek 4.20 Each Additional Pickup 4.20 300 Gallon Container Picked Up Once a W eek 10.30 Each Additional Pickup 10.30 400 Gallon Container Picked Up Once a W eek 13.00 Each Additional Pickup 13.00 Storm W ater: fee of 4.50 per service. Onsite Detention Stormwater $500.00 per acre Offsite Detention Stormwater $2500.00 per acre PASSED, APPROVED AND ADOPTED the 17 day of June, 2014. th Joy Bell, Mayor ATTEST: Amy L. Grenfell, City Clerk The motion passed unanimously with 7 yes votes: Bell, Rex, Perkes, W elling, Meyer, Schuler. Adjournment W ith no further business to be conducted at this time Mayor Bell adjourned the meeting at 6:35 p.m. Joy Bell, Mayor Amy L. Grenfell, City Clerk