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AGENDA BILL Agenda Item No. 5(B) Date: February 5, 2013 To: El Cerrito City Council From: Jerry Bradshaw, Public Works Director / City Engineer Yvetteh Ortiz, Engineering Manager Subject: Moeser Lane and Ashbury Avenue Pedestrian and Bicycle Corridor Improvements Project, City Project No. C-3061, Federal Project No. RSTP-5239 (018) ACTION REQUESTED Adopt a resolution approving the following actions: 1) Approve plans for the Moeser Lane and Ashbury Avenue Pedestrian and Bicycle Corridor Improvements Project; 2) Accept all submitted bids; 3) Amend the Capital Improvement Program to appropriate an amount not to exceed $78,000 of Measure A Street Improvement Funds for the Moeser Lane and Ashbury Avenue Pedestrian and Bicycle Corridor Improvements Project; and 4) Authorize the City Manager to execute a contract in the amount of $803,221.36 with Golden Bay Construction, Inc. and to approve change orders in an amount not to exceed $96,386 (12%) for the construction of the Moeser Lane and Ashbury Avenue Pedestrian and Bicycle Corridor Improvements Project. BACKGROUND The Moeser Lane and Ashbury Avenue Pedestrian and Bicycle Corridor Improvements Project will close sidewalk gaps, install pedestrian safety measures, and install bicycle facilities along two key routes in El Cerrito. In December 2009, the El Cerrito City Council approved Resolution 2009-79 authorizing the application for federal and state funds from the State Transportation Improvement Program - Transportation Enhancement (STIP-TE) Program for construction of this project. The City was subsequently awarded a grant in the amount of $977,000. The El Cerrito Circulation Plan for Bicyclists and Pedestrians and ADA Transition Plan place high priorities on the Moeser Lane and Ashbury Avenue corridors. Additionally, a Citywide Pedestrian Safety Assessment conducted by the Institute of Transportation Studies Technology Transfer Program (UC Berkeley) highlighted the necessity for improvements along these corridors, and recommended improvements consistent with those to be installed by the City. Combined, these two corridors provide access to the following facilities: Community Center, Contra Costa Civic Theater, Cerrito Vista Park, ---PAGE BREAK--- Agenda Item No. 5(B) Page 2 Portola Middle School, Prospect Sierra School, El Cerrito High School, Harding Elementary School and Albany High School. Students, parents, and others frequently bike and walk between these facilities. Completion of these two corridors will also provide important connections to regionally significant routes including San Pablo Avenue and the Ohlone Greenway, and two BART Stations. The specific project improvements are described below. New Sidewalk and Curb Ramps Ashbury Avenue - New four feet wide sidewalk and curb ramps will be added on the west side of Ashbury Avenue between Waldo Avenue and Moeser Lane. Moeser Lane - New four feet wide sidewalk and curb ramps will be added to the north and south sides of Moeser Lane from Shevlin Drive to Terrace Drive. On the south side of Moeser Lane, between Sea View Drive and Shevlin Drive, new four feet wide decomposed granite walkway will be added. Decomposed granite was used in this segment at the request of PG&E who has superior property rights. Pedestrian Safety Measures Ashbury Avenue at Moeser Lane - New intersection bulb-outs are added along the frontage of the Community Center and at the south-west corner of the intersection. Ashbury Avenue at Stockton Avenue – The existing raised island on the south side of the intersection is reconstructed to provide wheelchair accessibility and a pedestrian refuge area. Ashbury Avenue at Hotchkiss Avenue – A pedestrian refuge area is provided within a new four feet wide raised median island at the south leg of the intersection. Ashbury Avenue at Eureka Avenue (north) – A pedestrian refuge area is provided within a new four feet wide raised median island at the north leg of the intersection. Ashbury Avenue at Eureka Avenue (south) – The existing sidewalk at the south-east corner fronting El Cerrito High School is reconstructed, reducing the length of the pedestrian crosswalk at the east leg of the intersection. The existing median on Eureka Avenue is reconstructed with standard curb improvements and a crosswalk is marked on the north leg of the intersection where none exists now. Ashbury Avenue at Lincoln Avenue – A new raised crosswalk is added across Ashbury Avenue at the south leg of the intersection servicing El Cerrito High School. Ashbury Avenue at C Street – New intersection bulb-outs are added at the north-west corner fronting Harding Elementary School and at the east side of the intersection. Also, the raised median island is reconstructed to provide wheelchair and pedestrian accessibility. ---PAGE BREAK--- Agenda Item No. 5(B) Page 3 Ashbury Avenue at A Street/Lynn Avenue – A new raised crosswalk is added across Ashbury Avenue at the south leg of the intersection. Also, the raised median island is reconstructed to provide wheelchair and pedestrian accessibility. Bicycle Facilities Ashbury Avenue – From Moeser Lane to Fairmount Avenue, a Class III bikeway (signs and striping indicating shared use of an existing vehicular travel lane) will be provided. From Fairmount Avenue to the South City Limits, a Class II bikeway (signs and striping indicating a dedicated bike lane adjacent to an existing vehicular travel lane) will be provided. Moeser Lane – From San Pablo Avenue to Pomona Avenue, a Class II bikeway will be provided. A general meeting soliciting public input on the project was held in April 2011. A smaller block meeting was held in May 2011 with neighbors of the 900 Block of Norvell Street to address concerns regarding the new sidewalk on the west side of Ashbury Avenue between Waldo Lane and Moeser Lane. Given the varying conditions along the block and comments received at the block meeting, City staff revised the proposed sidewalk design to provide a safe and convenient path for pedestrians, a more direct and accessible path for persons with disabilities, and at the same time address resident concerns about security and privacy along their back fences. ANALYSIS Six bids were received on January 23, 2013 with the following results: Name Location Bid Golden Bay Construction, Inc. Hayward $ 803,221.36 J.J.R. Construction, Inc. San Mateo $ 870,770.00 Redgwick Construction Company, Inc. Newark $ 892,099.20 Ghilotti Bros., Inc. San Rafael $ 898,217.50 FBD Vanguard Construction, Inc. Livermore $ 906,913.87 Sposeto Engineering, Inc. Livermore $ 1,049,373.00 Engineer’s Estimate $ 850,000.00 The low bid of $803,221.36 is approximately 5.5% below the engineer’s estimate of $850,000. Staff recommends award of the project to Golden Bay Construction, Inc. ---PAGE BREAK--- Agenda Item No. 5(8) FINANCIAL CONSIDERATIONS This project is included in the current Capital Improvement Program. The primary funding for this project is provided by a Federal Transportation Enhancement (STIP-TE) Grant of $977,000 with an initial allocation of $30,000 of Measure A funds for a total original funding budget of $1,007,000. The expenditure budget below shows a shortfall of $78,392.93. Staff had alerted the Council to the recent erratic nature of construction bids as we braced ourselves for very large bid results. Our engineer's estimate had been adjusted somewhat to that reality, so staff is pleased to see this come in under the latest estimate. All things considered, staff believes the low bid to be a good value worthy of full funding. As with other recent road projects, staff is recommending an additional appropriation of Measure A funds of up to $78,000 to fully fund the project. Measure A began the fiscal year with a surplus of approximately $350,000. There is sufficient funding available in Measure A for this appropriation without diminishing the annual pavtng program. Staff is also recommending change orders above the usual 10% level ( 12% or $96,386) in order to allow for some modest design enhancements to the work around the medians on lower Moeser to correct some road crown and drainage issues. Full Funding Budget Design $63,300.00 Construction $803,221.36 Construction Contingency (12%) $96,386.00 Const Mgt/Admin $122,430.00 Total $1,085,397.92 Surplus (Shortfall) ($78,397.93) Scott Hanin, City Manager Attachment: 1. Accompanying Resolution Page4 ---PAGE BREAK--- Agenda Item No. 5(B) Attachment 1 RESOLUTION 2013 – XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AWARDING A CONTRACT IN THE AMOUNT OF $803,221.36 WITH GOLDEN BAY CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE MOESER LANE AND ASHBURY AVENUE PEDESTRIAN AND BICYCLE CORRIDOR IMPROVEMENTS PROJECT CITY PROJECT NO. C-3061 WHEREAS, the City Council previously authorized bids for this project as part of the Capital Improvement Program; and WHEREAS, the project was advertised for bids on November 30, 2012 and on December 10 and 17, 2012 and six bids were received on January 23, 2013; and WHEREAS, the lowest responsive, responsible bidder was Golden Bay Construction, Inc. whose total bid, in the amount of $803,221.36, was 5.5 percent below the Engineer’s Estimate; and WHEREAS, Measure A Street Improvement funds are eligible for roadway projects such as this. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of El Cerrito approves the following: 1) Approve plans for the Moeser Lane and Ashbury Avenue Pedestrian and Bicycle Corridor Improvements Project; 2) Accept all submitted bids; 3) Amend the Capital Improvement Program to appropriate an amount not to exceed $78,000 of Measure A Street Improvement Funds from the Annual Street Improvement Program to the Moeser Lane and Ashbury Avenue Pedestrian and Bicycle Corridor Improvements Project; and 4) Authorize the City Manager to execute a contract in the amount of $803,221.36 with Golden Bay Construction, Inc. and to approve change orders in an amount not to exceed $96,386 (12%) for the construction of the Moeser Lane and Ashbury Avenue Pedestrian and Bicycle Corridor Improvements Project. BE IT FURTHER RESOLVED that this Resolution shall become effective immediately upon passage and adoption. I CERTIFY that at a regular meeting on February 5, 2013 the City Council of the City of El Cerrito passed this Resolution by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: * * * * * ---PAGE BREAK--- Agenda Item No. 5(B) Attachment 1 IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on February XX, 2013. Cheryl Morse, City Clerk APPROVED: Gregory B. Lyman, Mayor