Full Text
Agenda Item 7 City of El Cerrito Fiscal Year 2012-13 Proposed Operating Budget draft ---PAGE BREAK--- Agenda 2 g • Budget Overview Mission Statement and Goals • Mission Statement and Goals • Key Budget Issues • Dissolution of Redevelopment • Dissolution of Redevelopment • Employee Benefits • Overall Economy • City Finances • Operating Budget p g g • General Fund • Departmental Objectives and Budgets p j g • City Council Considerations draft ---PAGE BREAK--- City Mission Statement 3 y The City of El Cerrito serves, leads and supports our diverse diverse community by supports our diverse diverse community by providing exemplary and innovative services public places and services, public places and infrastructure, ensuring public safety and creating an economically and and creating an economically and environmentally sustainable future. draft ---PAGE BREAK--- City Council Goals 4 y How we do business: Fi i l M t (Fi ll R ibl ) • Financial Management (Fiscally Responsible) • Responsive Government Community Engagement and Partnership • Community Engagement and Partnership • Public Safety • Economic Development • Economic Development • Environmental Stewardship • Multi-Modal Transportation p draft ---PAGE BREAK--- Budget Themes 5 Service Service Service, Service, S i Service…… draft ---PAGE BREAK--- City Organization 6 draft ---PAGE BREAK--- Key Budget Factoids 7 y g • No reductions to current filled staff positions are proposed • Nine vacancies will remain, including Building Official (new) Certain employees will increase their CalPERS • Certain employees will increase their CalPERS contributions by 3 percent • Budget projections currently reflect a contractual g p j y 2.1% COLA in Police and Fire • Negotiations underway with SEIU • Contract help in certain areas will continue until revenues stabilize at a sustainable level draft ---PAGE BREAK--- Key Budget Factoids 8 y g • Capital projects funded outside of the General Fund will progress as planned but no General Fund will progress as planned, but no General Fund contributions are included for capital • No use of unrestricted General Fund reserves • $465,000 of additional savings (largely through foregoing scheduled increases and wage reductions) still necessary to balance budget AND reductions) still necessary to balance budget AND increase reserve amount to 10.2% • No new positions are envisioned draft ---PAGE BREAK--- Staffing to Remain Flat 9 Citywide Position Listing FY 09-10 FY 10-11 FY 11-12 FY12-13 City Council 5 00 5 00 5 00 5 00 City Council 5.00 5.00 5.00 5.00 City Management 7.00 7.00 7.00 7.00 Administrative Services 7.80 7.80 7.80 7.80 Economic Development 5.00 4.00 4.00 4.00 Environmental and Development Svcs 22.00 20.00 20.00 21.00 Fi 3 00 3 00 3 00 3 00 Fire 37.00 37.00 37.00 37.00 Police 56.55 56.55 56.55 56.55 Public Works 14.25 14.25 14.25 14.25 Recreation 38.00 38.00 38.00 38.00 Total 192.60 189.60 189.60 190.60 • Overall, nine positions are proposed to remain vacant • Although fully staffed, the fire department will only fill one of it’s three coverage positions • One increase from last year is the previously Final draft One increase from last year is the previously approved forklift driver in recycling; no GF budget impact ---PAGE BREAK--- Dissolution of Redevelopment 10 • General Fund impact of d l t di l ti redevelopment dissolution = ($550,000) P F f MSC f $757 000 • Program Fees from MSC of $757,000 budgeted, but uncertain awaiting Department of Finance review of Department of Finance review of Cooperation Agreement MSC pre funded FY12/13 Program • MSC pre-funded FY12/13 Program Fees and grants in event of disallowance disallowance draft ---PAGE BREAK--- The Benefit Issue 11 B d t P j t d P j t d Budget Projected Projected FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 * Benefit Costs Health, Dental, Life Insurance 2,001,611 2,296,493 2,471,859 2,614,014 2,826,138 3,075,147 3,304,463 3,552,207 Pension Contributions 3,622,202 3,912,701 4,207,504 4,195,313 4,385,138 5,380,323 5,456,373 5,828,532 Percentage Change from Prior Year Health, Dental, Life Insurance 14.2% 14.7% 7.6% 5.8% 8.1% 8.8% 7.5% 7.5% Pension Contributions 18.6% 8.0% 7.5% -0.3% 4.5% 22.7% 1.4% 6.8% Headcount 185.6 187.7 192.4 192.6 189.6 189.6 190.6 190.6 Health, Dental, Life Ins. per Head 10,785 12,238 12,848 13,572 14,906 16,219 17,337 18,637 • In FY 2004, Health, Dental and Medical costs were Pension Contributions per Head 19,516 20,851 21,869 21,783 23,128 28,377 28,627 30,580 * FY14 and FY15 was less than 1/2% increase in PERS prior to March CalPERS Board action. In FY 2004, Health, Dental and Medical costs were $1.5 million and Pension costs were $1.4 million • Pension costs were projected to flatten but will actually increase in FY14 and FY15 by 7% per year actually increase in FY14 and FY15 by 7% per year • Employees are beginning to pay a greater share of pension costs next fiscal year • City will negotiate towards 2nd Tier pension draft ---PAGE BREAK--- Overall Operating Revenues 12 Overall Operating Revenues Revenue Category Actual FY 2009-10 Actual FY 2010-11 Amended FY 2011-12 Proposed FY 2012-13 Taxes Taxes Property Taxes 5,616,124 $ 5,780,491 $ 6,025,000 $ 6,819,452 $ Sales Taxes 4,609,199 5,131,749 6,815,000 6,840,000 Utility User Tax 3,181,028 3,188,260 3,450,500 3,500,000 Local Parcel Taxes 1 896 445 1 908 127 1 907 000 1 908 000 Local Parcel Taxes 1,896,445 1,908,127 1,907,000 1,908,000 Franchise Taxes 939,189 982,799 1,050,000 1,050,000 Business License Tax 625,461 673,257 675,000 675,000 Other Taxes 539,238 635,883 658,321 662,321 Total Taxes 17 406 684 18 300 566 20 580 821 21 454 773 Total Taxes 17,406,684 18,300,566 20,580,821 21,454,773 Licenses & Permits 579,275 562,760 656,800 669,936 Fines and Forfeitures 352,866 267,673 341,000 265,000 Use of Money and Property 389,759 443,200 515,662 483,780 Intergovernmental Revenues 7,099,893 9,084,889 11,094,734 10,414,604 Intergovernmental Revenues 7,099,893 9,084,889 11,094,734 10,414,604 Charges for Services 5,387,839 6,069,034 6,693,281 7,113,224 Other Revenues 150,675 460,048 428,394 499,400 Total Revenues before Transfers 31,366,992 35,188,171 40,310,692 40,900,717 Interfund Transfers 7,326,894 8,615,766 5,041,205 4,146,341 , , , , , , , , Total 38,693,886 $ 43,803,937 $ 45,351,897 $ 45,047,058 $ draft ---PAGE BREAK--- Overall Operating Revenues 13 Use of Money and Property 1 2% Licenses & Permits 1.6% Fines and Forfeitures 0.6% Other Revenues 1.2% Charges for Services 17 4% 1.2% Taxes 52.5% 17.4% Intergovernmental Revenues 25.5% draft ---PAGE BREAK--- Key Revenue Assumptions 14 • General Property taxes are projected to remain flat. Property Taxes increase primarily due to the budgeted receipts in the L d M d t I F d new Low and Moderate Income Fund. • Sales Taxes are projected to increase due to increased business activity and an improving economy. • The budget amount for Fines and Forfeitures has decreased to come into line with actual collections. • Use of Money & Property declines due to the reduction of interest rates and the availability of funds. • The decline in Grant revenues is due to the completion of large infrastructure projects SPA). • Charges increase as programs expand and departments recover more actual costs for services as described in the City’s Master Fee Schedule. draft ---PAGE BREAK--- Overall Expenditures 15 Department Actual FY2009-10 Actual FY2010-11 Amended FY2011-12 Proposed FY2012-13 4-yr % change 1-yr % change City Management 1,903,743 $ 1,990,357 $ 1,924,867 $ 3,174,892 $ 66.8% 64.9% Administrative Services 3,941,686 4,055,414 4,004,272 3,986,068 1.1% -0.5% Police 8 700 371 9 236 699 10 939 165 10 763 365 23 7% 1 6% Police 8,700,371 9,236,699 10,939,165 10,763,365 23.7% -1.6% Fire 7,364,612 7,330,512 11,458,995 8,128,200 10.4% -29.1% Public Works 3,392,138 3,485,183 3,251,314 3,427,980 1.1% 5.4% Env. & Development Svc. 2,851,104 3,039,231 3,674,472 3,423,320 20.1% -6.8% Recreation 4,056,059 4,099,377 3,979,360 4,162,180 2.6% 4.6% Capital Outlay 12,945,489 8,950,897 5,504,798 4,961,501 -61.7% -9.9% Total Before Transfers 45,155,201 42,187,670 44,737,243 42,027,506 -6.9% -6.1% Transfers 4,431,716 3,878,400 4,329,136 4,146,341 -6.4% -4.2% Total Expenditures 49,586,917 $ 46,066,070 $ 49,066,379 $ 46,173,847 $ -6.9% -5.9% draft ---PAGE BREAK--- Overall Expenditures 16 City Management 6.9% Transfers 9 0% Administrative Services 8.6% Capital Outlay 10.7% 9.0% Police Recreation 9.0% Police 23.3% Environmental & Developmt Services 7.4% Fire 17.6% Public Works 7.4% draft ---PAGE BREAK--- Key Expenditure Assumptions 17 • Overall expenditures remains flat; no new programs or services are proposed o se ces a e p oposed • Redevelopment Agency dissolved - removed from current and prior year history p y y • Economic Development Division & new City Low and Moderate Income Housing Fund activity is included in City Management Department • FEMA grant for East Bay Regional Communication System increased the Fire Department’s Amended Budget by over $3 million draft ---PAGE BREAK--- Expenditure Assumptions (cont.) 18 • PERS employer’s costs continued to increase S e p oye s cos s co ued o c ease • Contractually obligated COLAs of 2.1% for public safety non-management included public safety non-management included • 3% increased contribution of PERS employee contrib tions from non s orn management contributions from non-sworn management • Health insurance rates increase 9.35% and Dental rates increase 4% draft ---PAGE BREAK--- Proposed General Fund Revenues 19 Actual Actual Amended Proposed FY 2009-10 FY2010-11 FY 2011-12 FY 2012-13 T Revenue Category Taxes Property Taxes 5,616,124 $ 5,780,491 $ 6,025,000 $ 6,038,300 $ Sales Taxes 3,274,571 3,755,921 5,315,000 5,455,000 Utility User Tax 3,181,028 3,188,260 3,450,500 3,500,000 F hi T 939 189 982 799 1 050 000 1 050 000 Franchise Taxes 939,189 982,799 1,050,000 1,050,000 Business License Tax 625,461 673,257 675,000 675,000 Other Taxes 148,993 169,373 174,900 179,900 Total Taxes 13,785,367 14,550,101 16,690,400 16,898,200 Li & P it 579 275 562 760 656 800 669 936 Licenses & Permits 579,275 562,760 656,800 669,936 Fines and Forfeitures 352,866 267,673 341,000 265,000 Use of Money and Property 267,607 301,328 339,500 331,080 Intergovernmental Revenues 4,675,711 4,592,543 4,731,000 4,818,362 Ch f S i 3 803 193 4 312 389 4 908 325 5 210 896 Charges for Services 3,803,193 4,312,389 4,908,325 5,210,896 Other Revenues 66,427 331,258 145,394 273,700 Interfund Transfers 1,944,352 5,420,688 1,415,890 724,936 Total Revenues 25,474,799 $ 30,338,740 $ 29,228,309 $ 29,192,110 $ draft ---PAGE BREAK--- Proposed General Fund Revenues 20 Licenses & Permits Fines and Forfeitures 0.9% Use of Money and Property 1.1% Interfund Transfers 2.5% Licenses & Permits 2.3% Other Revenues 0.9% Charges for Services 17.9% Taxes 57.9% Intergovernmental Revenues 16.5% draft ---PAGE BREAK--- Proposed General Fund Expenditures By Department 21 By Department Department Actual Actual Amended Proposed 4-yr % 1-yr % FY2009-10 FY2010-11 FY2011-12 FY2012-13 change change City Management 1,839,763 $ 1,923,414 $ 1,852,595 $ 2,092,123 $ 13.7% 12.9% Administrative Services 1,551,221 1,662,903 1,613,107 1,624,141 4.7% 0.7% Police 8,474,787 9,075,229 10,502,165 10,741,365 26.7% 2.3% Fire 7,033,543 7,134,729 7,907,978 8,080,183 14.9% 2.2% Public Works 809,894 828,960 764,095 644,846 -20.4% -15.6% Env & Developmt 1,458,832 1,548,241 1,744,242 1,580,914 8.4% -9.4% Recreation 3,898,641 3,957,215 3,809,607 4,008,141 2.8% 5.2% Transfers 774,371 756,858 769,207 734,100 -5.2% -4.6% Total 25,841,051 $ 26,887,550 $ 28,962,996 $ 29,505,813 $ 14.2% 1.9% draft ---PAGE BREAK--- Proposed General Fund Expenditures 22 Proposed General Fund Spending Property/Other Services Supplies 2.2% Property/Capital 0.9% Transfers 2.5% Professional Services 8.3% Services 7.4% Personnel 78.8% draft ---PAGE BREAK--- General Fund Expenditures By Department O Ti 23 Over Time (net of transfers) 6% 6% 6% 5% 7% 7% 7% 7% 6% 6% 6% 6% 3% 3% 3% 2% 80% 90% 100% Public Works 28% 28% 16% 15% 14% 14% 6% 6% 60% 70% 80% xpenditures Public Works Administrative Services City Management 28% 27% 28% 28% 30% 40% 50% Percentage of Ex Environmental & Developmt Recreation Fire 34% 35% 37% 37% 0% 10% 20% Actual Actual Amended Proposed P Police Final draft Actual FY2009-10 Actual FY2010-11 Amended FY2011-12 Proposed FY2012-13 Fiscal Year ---PAGE BREAK--- Bridging the Deficit 24 g g Projected Beginning General Fund Balance $2,798,705 Revenues 29,192,110 Expenditures (29,505,813) Net change (313 703) Net change (313,703) Projected Ending Fund Balance Before Additional Actions 2,485,002 10% Reserve Requirement 2 950 581 10% Reserve Requirement 2,950,581 Funds required to achieve 10.2% reserve requirement ($465,579) Savings Alternatives Potential Additional Labor Concessions 353,000 $ Implement 2-Year Service Credit Buy-Out 150,000 4 Furlough days for Non-Sworn 70,000 Reduction in Swim center hours 30,000 Reduction in Senior Center hours 40,000 Postpone July 4th & other festivals 40,000 Reduce tree trimming and park maintenance 30,000 Reduce newsletter from 4 to 2 issues 24,000 Eliminate 3rd Coverage Position in Fire 25,000 H ld t ki f t iti 60 000 Final draft Hold vacant parking enforcement position 60,000 Delay hiring of parking enforcement officer 25,000 Miscelaneous expense reductions 40,000 887,000 $ ---PAGE BREAK--- General Fund Projections 25 18% 20% 40,000,000 12% 14% 16% 18% 25,000,000 30,000,000 35,000,000 ge 4% 6% 8% 10% 10,000,000 15,000,000 20,000,000 Percentag Dollars 0% 2% 4% - 5,000,000 Fiscal Year Total Estimated Revenues Total Appropriations * draft pp p FB as a % of Expenditures ---PAGE BREAK--- City Management 26 City Management Mayor and City Council Ci Ci City Manager Assistant City Manager City Clerk Senior Program Manager, D l t Senior Program Manager, Economic Senior Program Manager, Housing City Attorney Manager Analyst III (Community Outreach Specialist) Information Systems Manager Administrative Clerk Development Economic Development Manager, Housing p ) Information Systems Specialist draft ---PAGE BREAK--- City Manager Goals 27 • Oversee Strategic Planning and Charter Review Process • Develop Expanded Social Media p p Programs and Policies • Oversee additional research on Oversee additional research on development of a new library and public safety building public safety building • Provide staffing support to EC redevelopment oversight board redevelopment oversight board draft ---PAGE BREAK--- City Clerk Goals 28 FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) ( ) Administration of the November 2012 General Municipal Election. Fiscal Responsibility Responsive Government Community Engagement and Partnership Continue content development for the City’s Fiscal Responsibility Co t ue co te t de e op e t o t e C ty s Website to include commissioner resources, ethics and election information. Fiscal Responsibility Responsive Government Environmental Stewardship Prepare and implement a standard procedure for Public Records Act Requests and Responsive Government Administrative Records. Review and refine agenda guidelines including preparation of templates and handbook. Fiscal Responsibility Complete requirements for IIMC Master Municipal Clerk certification. Fiscal Responsibility Responsive Government p Responsive Government draft ---PAGE BREAK--- Information Systems Goals 29 draft FY 2012 13 PRIMARY OBJECTIVES CORRESPONDING FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Develop Information Technology Capital Asset Strategic Plan for hardware and software Fiscal Responsibility Responsive Government Consolidate old servers by using server virtualization to achieve savings in hardware costs, reduce energy costs, increase flexibility and optimize server configuration and space allocation Fiscal Responsibility Environmental Stewardship a ocat o Upgrade and enhance bandwidth and internet connection speed at City Hall Fiscal Responsibility Responsive Government Community Engagement and Partnership Final draft ---PAGE BREAK--- Economic Development & Housing 30 FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Develop post-redevelopment tools that can be applied to economic development affordable Economic Development Fiscal Responsibility applied to economic development, affordable housing and revitalization efforts Fiscal Responsibility Identify a development program, partners, and funding for a transit-oriented development Economic Development Environmental Stewardship Support of Multi-Modal Transportation Assist Public Works Safeway and BART on Economic Development Assist Public Works, Safeway, and BART on the design of improvements to the Ohlone Greenway and Hill Street Economic Development Environmental Stewardship Support of Multi-Modal Transportation Meet with property owners on SPA to assess development opportunities Economic Development Community Engagement & Partnership Work with property owners/brokers to assist with the location of tenants for vacant spaces Economic Development Community Engagement & Partnership Negotiate a Disposition and Development Agreement and EIR with Eden Housing for the Tradeway Project Economic Development Support of Multi-Modal Transportation the Tradeway Project Prepare an Inclusionary Housing Ordinance and In-Lieu Fee Program for the City Council’s consideration Economic Development Fiscal Responsibility draft ---PAGE BREAK--- City Management Budget 31 Division Expenditures Actual FY 2009-10 Actual FY 2010-11 Amended FY 2011-12 Proposed FY 2012-13 City Council 102,620 $ 83,576 $ 76,675 $ 73,783 $ City Manager 797,104 797,883 850,429 790,052 City Attorney 263,937 321,082 330,000 300,000 City Clerk 191,514 234,129 262,083 255,602 I f ti S i 331 341 334 462 368 858 363 011 Information Services 331,341 334,462 368,858 363,011 Economic Development 217,227 219,224 36,822 1,392,444 Total City Management 1,903,743 $ 1,990,357 $ 1,924,867 $ 3,174,892 $ • Costs largely reduced due to 3% increased contribution by unrepresented employees to PERS • City Attorney reduced due to improved cost controls related to workload • Economic Development increased to account for Economic Development increased to account for department relocated under City Manager draft ---PAGE BREAK--- Administrative Services 32 Administrative Services Director Finance Manager Employee Services Manager Account Clerk Technician Personnel Technician Account Clerk PPT draft ---PAGE BREAK--- Administrative Services Goals - Finance 33 Finance FY 2012 13 PRIMARY OBJECTIVES CORRESPONDING FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Implement New World Systems 7.0 and NextGen Human Resources System Fiscal Responsibility Perform review and disposition of documents stored at the Public Safety Building and at Iron Mountain Fiscal Responsibility Environmental Stewardship Develop Request for Proposal for banking services and select bank from proposals Fiscal Responsibility p p Monitor cash flow and issue short term Tax Revenue Anticipation Notes as required Fiscal Responsibility Continue efforts on dissolution of Redevelopment Agency Fiscal Responsibility Agency draft ---PAGE BREAK--- Administrative Services Goals Employee Services 34 Employee Services FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Complete negotiations with SEIU Responsive Government Develop and implement position control in New World Systems Fiscal Responsibility Develop and implement Citywide policies and training Responsive Government Initiate review of the City’s Personnel Rules and Administrative Policies for possible updates or revisions Responsive Government Fiscal Responsibility draft ---PAGE BREAK--- Administrative Services Budget 35 Actual FY Actual FY Amended FY Proposed FY Division Expenditures 2009-10 2010-11 2011-12 p 2012-13 Finance 3,203,598 $ 3,269,461 $ 3,280,335 $ 3,239,493 $ Employee Services 738,088 785,953 723,937 746,575 Total Administration 3,941,686 $ 4,055,414 $ 4,004,272 $ 3,986,068 $ C t l l d d d t 3% • Costs largely reduced due to 3% increased contribution by unrepresented employees to PERS employees to PERS • Employee Services expenses are up to reflect increased insurance costs draft ---PAGE BREAK--- Environmental and Development Services 36 Services Assistant City Manager Development Svcs Manager Senior Planner Building Official Environmental Svcs Manager Environmental Analyst Environmental Analyst Official Building Inspector II Analyst Analyst Operations Supervisor Building Inspector I Lead Driver Plan Checker Permit Technician Drivers Forklift Operator Administrative Clerk draft ---PAGE BREAK--- Environmental and Development Services Goals - Planning 37 Services Goals - Planning FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Continue active participation in One Bay Area: Sustainable Community Strategy for the San Community Engagement & Partnership Francisco Bay Area Partnership Support of Multi-Modal Transportation Assist with completion of Climate Action Plan Environmental Stewardship I t Pl i Di i i f ti ith Incorporate Planning Division functions with Economic Development activities Responsive Government Economic Development Complete adoption of General Plan and Zoning Ordinance amendments for the San Pablo Community Engagement & Partnership Avenue Specific Plan p Begin General Plan update Community Engagement & Partnership draft ---PAGE BREAK--- 38 Planning – Workload Highlights g g g draft ---PAGE BREAK--- Environmental and Development Services Goals Building 39 Services Goals - Building FY 2012-13 PRIMARY CORRESPONDING OBJECTIVES CITY COUNCIL GOAL(S) Implement Uniform Solar Permitting process Responsive Government Conduct a technology evaluation to complement the upgraded CRW system Responsive Government p pg y Continue to evaluate building permit process with a focus on streamlining procedures and making the process more transparent for customers Community Engagement & Partnership Responsive Government C d l i f d f Conduct an evaluation of code enforcement procedures with an eye toward improving the quality and safety of structures in the City Public Safety Start Phase II implementation of residential rental inspection program Public Safety Responsive Government rental inspection program Responsive Government draft ---PAGE BREAK--- Building Workload Highlights 40 draft g g g Final draft ---PAGE BREAK--- Building Workload Highlights 41 draft g g g Final draft ---PAGE BREAK--- Environmental and Development Services Goals Environmental Services 42 Services Goals – Environmental Services FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) ( ) Begin Climate Action Plan Implementation Environmental Stewardship Community Engagement & Partnership Partner with Public Works to update Circulation Plan for Bicyclists and Pedestrians Support of multi-modal transportation Environmental Stewardship Implement Mandatory Commercial Recycling Requirements Environmental Stewardship Develop Plastic Bag Ban/Environmental Foodware Ordinance Environmental Stewardship Update City Environmental Purchasing Policy E i t l St d hi Update City Environmental Purchasing Policy Environmental Stewardship Fiscal Responsibility Complete Analysis of Post Collection/Processing Options Environmental Stewardship Fiscal Responsibility Partner with Building and East Bay Green E i l S d hi Partner with Building and East Bay Green Corridor to streamline solar permitting system Environmental Stewardship Economic Development Complete construction of Ohlone Greenway Natural Area and Rain Garden project Environmental Stewardship Economic Development Final draft ---PAGE BREAK--- ESD Workload Highlights 43 draft g g Final draft ---PAGE BREAK--- Environmental and Development Services Budget 44 Services Budget Actual FY Actual FY Amended FY Proposed FY Division Expenditures 2009-10 2010-11 2011-12 2012-13 Environmental Services 1,413,899 $ 1,644,278 $ 2,119,228 $ 2,025,821 $ Planning 564,287 459,019 539,444 516,008 Building Services 872,918 935,934 1,015,800 881,491 • Costs largely reduced due to 3% increased S Total 2,851,104 $ 3,039,231 $ 3,674,472 $ 3,423,320 $ contribution by unrepresented employees to PERS • CIP project created to begin review of General Plan needs • Building expenses are down to reflect the vacant Building Official position, offset by contract services draft ---PAGE BREAK--- Fire Department 45 Fire Chief Battalion A Shift Battalion Chief Fire Marshall B Shift Battalion Chief Support Services C Shift Battalion Chief Operations Fire Secretary Battalion Chief/ Training EMS Fire Prevention Officer pp 71 Captain 72 Captain Paramedic 65 Captain p 71 Captain 72 Captain 65 Captain Paramedic 71 Captain Paramedic Engineer Paramedic 72 Captain Engineer P di 65 Captain Engineer P di Engineer Paramedic Engineer P di Engineer Paramedic Firefighter Engineer Paramedic Firefighter P di Engineer Paramedic Engineer Engineer Paramedic Firefighter P di Engineer Paramedic Firefighter Engineer Paramedic Firefighter Paramedic Paramedic Firefighter Paramedic Paramedic Firefighter Firefighter Paramedic Engineer Firefighter Paramedic Paramedic Firefighter Firefighter draft ---PAGE BREAK--- Fire Department Goals 46 FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Develop a Task Book Training Program for the rank of Captain Public Safety Review and strengthen all automatic aid agreements with surrounding Departments Public Safety Fiscal Responsibility Community Engagement and Partnership Community Engagement and Partnership Complete promotion exams for the rank of Engineer Public Safety Seek Federal grant funding for the replacement of Ladder Truck 71 Public Safety Fiscal Responsibility Train four Firefighters in the area of Trench Rescue, Water Rescue, and Rescue Systems II, funded by a Department of Homeland Security Grant Public Safety Fiscal Responsibility Complete Firefighter/Paramedic recruitment to Public Safety p g fill vacancies created by retirement. y Fiscal Responsibility draft ---PAGE BREAK--- Fire Workload Highlights 47 g g Final draft ---PAGE BREAK--- Fire Department Budget 48 Account Class Actual FY 2009-10 Actual FY 2010-11 Amended FY 2011-12 Proposed FY 2012-13 Personal Services 6,612,665 $ 6,580,291 $ 7,303,607 $ 7,488,183 $ Prop./Prof. Services 328,358 415,467 455,100 458,600 Prop./Prof. Services 328,358 415,467 455,100 458,600 Supplies 106,048 109,472 108,271 107,400 Other Services 27,434 49,091 3,077,017 49,017 Capital 290,107 176,191 515,000 25,000 Total 7,364,612 $ 7,330,512 $ 11,458,995 $ 8,128,200 $ • Personnel Services up due to increased overtime to better reflect historic actuals , , , , , , , , reflect historic actuals • Fire Department fully staffed; similar to last two years only one of three “coverage positions” to be filled(results in approximate $150,000 in savings) pp $ g ) • Other Services reduction from prior year one-time radio purchase • Capital is reduced to reflect reclassification of leases to vehicle fund • All other expenses are flat or down draft ---PAGE BREAK--- Police Department 49 Chief of Police Captain Executive Assistant Captain Lieutenant Field Operations Lieutenant Investigations/ Special Operations Lieutenant Administrative/ Support Services Patrol Sergeant Patrol Corporal Detective Sergeant Detective Corporal Traffic /Special Ops Sergeant Community Policing Team Traffic Officer SRO Officer Records Supervisor Senior Records Specialist Property Specialist Cadets Patrol Officer (17) Detective Parking Enforcement (2.2) Records Specialist Reserve Officers Crossing Guard (.35) Explorers draft ---PAGE BREAK--- Police Department Goals - Administration 50 FY 2012-13 CORRESPONDING FY 2012 13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Recruit, hire, complete background investigations, and train police officers to fill open positions Public Safety Fiscal Responsibility p p Recruit and hire two Cadets Public Safety Implement a Peer Support Program for the Department Public Safety Responsive Government Implement a Citizens Police Academy and Community Engagement & Partnership p y Volunteer Program Co u ty gage e t & a t e s p Fiscal Responsibility Proctor professional examination in order to promote a new supervisor due to retirement Public Safety Responsive Government Recruit, test, and select a new Records Public Safety Supervisor due to retirement y Responsive Government Coordinate and implement disaster preparedness and active shooter training Public safety draft ---PAGE BREAK--- Police Department Goals - Operations 51 FY 2012-13 DIVISION PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Train officers in the principles of crime analysis to increase awareness of crime patterns, series, and crime reduction methodologies such as Crime Prevention Thru Environmental Design (CPTED) Public Safety Community Engagement & Partnership Increase officer and community interaction at Public Safety Increase officer and community interaction at special events Public Safety Community Engagement & Partnership Continue to fine-tune video surveillance systems on the Ohlone Greenway Public Safety Deploy new incident command vehicle and continue to train our officers in the principles of the Incident Commands System and National Incident Management System Public Safety Community Engagement & Partnership Examine feasibility of digital transcription service for Environmental Stewardship y g p reporting p Public Safety Start in-field reporting to keep officers in the community while writing reports Public Safety Replace 2 aging Parking Enforcement Vehicles with newer more fuel efficient vehicles Environmental Stewardship newer, more fuel efficient vehicles draft ---PAGE BREAK--- Police Department Goals - Investigations 52 FY 2012-13 DIVISION PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Focus on suppression of Part I crime through i ti th d d ti ff t ith Public Safety innovative methods and cooperative efforts with other agencies Increase the percentage of Part I crimes solved and cases cleared Public Safety Community Engagement & Partnership Increase communication and interaction with victims Public Safety C it E t & P t hi victims Community Engagement & Partnership Increase community outreach to residents and businesses through the use of educational workshops and liaison efforts. Public Safety Community Engagement & Partnership Continue to coordinate Police involvement in the nationally recognized National Night Out Public Safety Community Engagement & Partnership the nationally recognized National Night Out event Community Engagement & Partnership Focus on reduction in collisions Public Safety Increase the percentage of Hit & Run crimes solved and cases cleared Public Safety Community Engagement & Partnership Increase communication and interaction with Public Safety Increase communication and interaction with motorists Public Safety Community Engagement & Partnership Increase community outreach to residents and businesses through public gatherings and management of parades and special events. Public Safety Community Engagement & Partnership Conduct Sobriety Checkpoints and Commercial Public Safety Conduct Sobriety Checkpoints and Commercial Vehicle Inspection Checkpoints Public Safety Community Engagement & Partnership draft ---PAGE BREAK--- Police Workload Highlights 53 g g El Cerrito Police Dept. Total CAD Incidents / Calls for Service- Past 10 years 26020 30000 19749 23204 25403 23860 22173 23866 24215 26020 24551 25429 23295 20000 25000 13155 14917 16260 15009 14699 15305 15018 13279 12521 12705 10912 10000 15000 Total CAD Incidents Calls for Service 0 5000 "Total CAD Incidents" includes all self-initiated activity conducted by Department Personnel "Calls for Service" are incidents generated by Dispatch pursuant to calls from Residents 0 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Final draft Although crime has been trending down, the numbers have been increasing since the implementation of “realignment” by the State. ---PAGE BREAK--- Police Workload Highlights 54 g g Police Response Times (Minutes) Priority 1 Priority 2 Priority 3 Priority 4 Number f C ll Average R Number f C ll Average R Number f C ll Average R Number f C ll Average R of Calls Response Time of Calls Response Time of Calls Response Time of Calls Response Time 2001 180 3.51 6,702 3.19 3,231 10.25 4693 17.45 2002 183 3.64 9,675 3.02 3,737 9.00 5516 16.16 2003 292 6 41 5 806 9 32 3 130 13 14 3808 26 76 2003 292 6.41 5,806 9.32 3,130 13.14 3808 26.76 2004 217 6.37 3,662 9.05 2,580 10.87 2718 23.30 2005 228 4.91 4,114 10.10 2,459 13.74 2918 22.02 2006 207 4.91 4,330 8.67 2,972 11.57 3075 21.71 2007 195 5 49 4 239 8 04 3 859 9 05 2895 17 47 2007 195 5.49 4,239 8.04 3,859 9.05 2895 17.47 2008 181 4.24 3,473 7.30 4,926 6.83 2688 16.02 2009 191 4.53 3,448 6.62 4,846 5.17 2325 13.86 2010 218 4.36 4,786 6.18 6,561 17.40 3179 21.09 2011 191 4.34 5,055 7.09 6,054 5.3 3937 14.37 Average 190 4.79 4,567 7.14 3,482 10.21 3,074 19.11 Final draft ---PAGE BREAK--- Police Department Budget 55 Division Expenditures Actual FY 2009-10 Actual FY 2010-11 Amended FY 2011-12 Proposed FY 2012-13 Administration 2,372,645 $ 2,429,732 $ 2,739,993 $ 2,846,336 $ Operations 5 183 263 5 480 124 6 700 992 6 455 580 Operations 5,183,263 5,480,124 6,700,992 6,455,580 Investigations 1,144,463 1,326,843 1,498,180 1,461,449 Total 8,700,371 $ 9,236,699 $ 10,939,165 $ 10,763,365 $ • Cost of external services (dispatch, records management, animal control) all increased much greater than inflation g • Budget reflects recruiting, hiring and training new recruits (both lateral and candidate police officers) to fill open positions wisely and expeditiously to to fill open positions wisely and expeditiously to ensure the best possible police officers for the City • All other expenses flat or down B d j i l fl l • Budget projection more accurately reflects actual expenses as opposed to 2011-12 budget draft ---PAGE BREAK--- Public Works 56 Public Works Director/City Engineer Management Assistant Maintenance S i t d t Program Manager Engineering M ( ) Superintendant Maintenance S L d k og a a age Manager Associate Svcs Leadworker (1.5) Associate Engineer Maintenance Worker Engineering Technician draft ---PAGE BREAK--- Public Works Workload Highlights 57 Final draft ---PAGE BREAK--- Public Works Workload Highlights 58 9.5 9 0 10.0 Total CIP Expenditures (millions) 7.5 6 5 7 0 8.0 9.0 5.8 6.5 5.4 5.0 6.0 7.0 3.0 4.0 1.0 2.0 Final draft 0.0 2008 2009 2010 2011 2012 ---PAGE BREAK--- Public Works Goals - Maintenance 59 FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Update the Measure WW Parks Bond priority project list Community Engagement and Partnership p j Partnership Responsive Government Launch the City’s Tree Committee Community Engagement and Partnership Responsive Government Responsive Government Revise, update and implement the existing Urban Forest Management Plan. Engage the City Tree Committee in refining this document. Environmental Stewardship Community Engagement and Partnership Install Trash Capture Devices as mandated by E i t l St d hi Install Trash Capture Devices as mandated by the Municipal Regional Permit (MRP), Clean Water Program Environmental Stewardship Responsive Government draft ---PAGE BREAK--- Public Works Goals - Engineering 60 draft FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Complete construction of Potrero Avenue between E. 55th and E. 56th Streets Safety Support Multi-Modal Transportation Public Safety y Improvements, Arlington Boulevard Safe Routes to School Improvements, and Central Avenue and Liberty Street Streetscape Improvements Project y Responsive Government Complete design and begin construction h f th Ohl G N t l A Support Multi-Modal Transportation phase for the Ohlone Greenway Natural Area and Rain Gardens Project Public Safety Responsive Government Undertake the development of Circulation Plan for Bicyclists and Pedestrian Update and the San Pablo Avenue Complete Streets Plan Support Multi-Modal Transportation Responsive Government C di t t ti f BART’ S M l i M d l T i Coordinate construction of BART’s Earthquake Safety Program Projects Support Multi-Modal Transportation Public Safety Responsive Government Complete Engineering & Traffic Studies for remaining corridors to update enforceable speed limits Public Safety speed limits Plan for future annual street improvements and maintenance under the Measure A Street Improvement Program Support Multi-Modal Transportation Fiscal Responsibility Responsive Government Complete transfer of sidewalk ownership from BART to City around the Plaza and Del Norte Support Multi-Modal Transportation R i G t Final draft BART to City around the Plaza and Del Norte BART Stations Responsive Government ---PAGE BREAK--- Public Works Budget 61 Actual FY Actual FY Amended FY Proposed FY Division Expenditures 2009-10 2010-11 2011-12 2012-13 Engineering 821,057 $ 758,656 $ 849,278 $ 1,063,891 $ Maintenance 2,571,080 2,726,527 2,402,036 2,364,089 Total 3,392,138 $ 3,485,183 $ 3,251,314 $ 3,427,980 $ • Engineering is up due to three sizable ) h i d li h l grants ($250,000), otherwise down due to PERS contribution. • Maintenance is down mostly due • Maintenance is down mostly due to a reduction in part time salaries. draft ---PAGE BREAK--- Recreation 62 Recreation Director Program Supervisor II Adult/ Community Services Youth/Childcare Program Supervisor Aquatics Program Supervisor Senior Services Program Supervisor Management Assistant Community Svcs Coordinator Custodial Team Leader (.01) Assistant Supervisor Community Svcs Coordinator (4.75) Assistant Supervisor Program Registrar (0.8) Community Svcs Coordinator (0.16) Admin Clerk Specialist Custodial Worker Custodial Worker PPT Admin Clerk Specialist Program Registrar Custodial Team Leader (0.1) Custodial Worker (.04) Custodial Team Leader (0.1) Custodial Worker (0.4) Teachers Custodial Team Leader (.02) PT PERS Senior Lifeguard (1.0) PT OH Asst PERS Eligible (2.0) Custodial Worker (0.8) Various PT PERS Rec Eligible Positions (11.0) draft ---PAGE BREAK--- Recreation’s Impact on the General Fund 63 General Fund $1,200 $1,400 $3,500 $4,000 $4,500 ands) sands) $600 $800 $1,000 $2,000 $2,500 $3,000 $3,500 Subsidy (Thous Revenue (Thous $200 $400 $600 $500 $1,000 $1,500 Net Expenditures & 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Fiscal Year Final draft Revenue Expenditures Net-Subsidy ---PAGE BREAK--- Recreation Goals – Youth/Childcare 64 FY 2012 13 PRIMARY OBJECTIVES CORRESPONDING CITY FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Attempt to restart Youth Basketball League, possibly by partnering with other organizations Responsive Government Community Engagement and with access to gym space Community Engagement and Partnership Develop innovative and creative ways to meet service demands in a cost effective manner Fiscal Responsibility Responsive Government Provide safe and nurturing environments in which children can grow Responsive Government Public Safety Provide programs and services that are easily usable, convenient and varied Responsive Government draft ---PAGE BREAK--- Youth Programs Workload Highlights 65 g g g draft ---PAGE BREAK--- 66 Youth Services Highlights Youth Services Enrollments 800 900 600 700 800 300 400 500 100 200 Youth Classes Youth Sports HASEP* MASEP** FASEP*** 2007 304 267 [PHONE REDACTED] 141 148 637 275 59 2009 83 64 775 [PHONE REDACTED] 159 78 808 506 59 2011 271 0 849 604 106 Youth Classes Youth Sports HASEP MASEP FASEP 2011 draft ---PAGE BREAK--- Adult Programs Goals 67 g FY 2012-12 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Develop adult recreation programs that are Responsive Government p p g responsive to the community needs and desire through the use of independent contractors Responsive Government Community Engagement & Partnership Continue to improve relationships with community organizations that reserve facilities on an annual Responsive Government Community Engagement and g basis Community Engagement and Partnership Re-establish Adult Sports Programs such as softball, basketball, and volleyball Responsive Government Community Engagement & Partnership Partnership draft ---PAGE BREAK--- Recreation Goals - Aquatics 68 FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Increase participants in our swim programs by R i G Increase participants in our swim programs by advertising to the community through social networking and discount sites such as GROUPON and material distribution. Responsive Government Community Engagement and Partnership Recruit and train seasonal aquatic staff (Spring, Responsive Government q ( p g, Summer and Fall). Responsive Government Evaluate programs and usage of the Swim Center for maximum utilization and revenue. Fiscal Responsibility Work cooperatively with user groups by maintaining Responsive Government good communication. p Community Engagement and Partnership Provide well rounded programming that includes the use and rental of the Splash Park. Fiscal Responsibility Responsive Government Responsive Government draft ---PAGE BREAK--- Workload Highlights- Aquatics 69 draft g g q 3000 3500 4000 1500 2000 2500 3000 0 500 1000 1500 0 2006 2930 555 139 175 107 28 18 126 2007 2126 519 145 258 123 15 39 122 Learn to Swim Gators Swim Team Swim Camp Adult Lessons Pool Rentals Lifeguard Training Course Junior Lifeguard Program Swim Club Splash Park Rental 2008 2696 508 317 363 121 27 31 135 2009 3138 717 349 400 110 33 29 143 2010 3344 946 429 558 105 49 116 87 2011 3159 849 370 475 111 98 41 61 39 Final draft ---PAGE BREAK--- Recreation– Senior Center 70 FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Continue to provide high quality services by i i l f li Community Engagement and incorporating a culture of quality customer services. Partnership Responsive Government Continue to deliver innovative programs by developing recreation programs that service ages 50-100. Responsive Government Expand programming for baby boomers Responsive Government Continue to provide a variety of activities and educational programs covering health, mental, physical fitness and social interaction Responsive Government p y Maintain community safety by providing inviting, safe and friendly Senior Center in good condition. Public Safety Co-sponsor numerous activities and programs with other organizations. Community Engagement and Partnership g p Responsive Government Continue to generate income through fees from recreational programs and services to offset the expenditures of the Division. Fiscal Responsibility Continue and expand transportation for Fiscal Responsibility Final draft p p El Cerrito residents through Measure J without increasing overall costs. Fiscal Responsibility Support of Multi-Modal Transportation ---PAGE BREAK--- Recreation Budget 71 Division Expenditures Actual FY 2009-10 Actual FY 2010-11 Amended FY 2011-12 Proposed FY 2012-13 Administration 770,517 $ 731,205 $ 633,072 $ 622,291 $ Adult Services 252 560 278 991 278 407 365 118 Adult Services 252,560 278,991 278,407 365,118 Youth/Childcare 1,749,905 1,818,570 1,844,077 1,778,567 Swim Center 770,598 744,507 746,038 890,055 Senior Services 512,478 526,104 477,766 506,149 Total 4 056 059 $ 4 099 377 $ 3 979 360 $ 4 162 180 $ • Expenditures raised to better reflect past years’ Total 4,056,059 $ 4,099,377 $ 3,979,360 $ 4,162,180 $ actuals • Combined with revenues, General Fund Support to the Recreation Department is projected to p p j decrease • Focus will be on ways to expand revenue base • Classifications of certain employees under review • Classifications of certain employees under review to ensure proper placement and compensation draft ---PAGE BREAK--- Capital Improvement Program (and Council Goals) 72 (and Council Goals) • Public Safety Public Safety • Safe Routes to School; Bike, Ped & Traffic Safety Projects • Environmental Stewardship • Ohlone Natural Area; Solar Energy Procurement gy • Multi-Modal Transportation • Bike & Ped Enhancements; Bus Stop Improvements Bike & Ped Enhancements; Bus Stop Improvements • Economic Development • Central & Liberty Streetscape Final draft • Central & Liberty Streetscape ---PAGE BREAK--- Capital Improvement Program 73 • Fiscally Responsible p p g • Budget Controls; Value Engineering •Responsive Government • Projects developed with a pulse on the community • Partnering with other agencies Partnering with other agencies •Community Engagement and Partnership Partnership • Numerous community meetings; Working closely with residents and businesses Final draft ---PAGE BREAK--- Capital Improvement Program 74 draft p p g Total CIP Expenditures (millions) 35 Active Projects 5 8 9.5 7.5 6.5 5 4 8.0 10.0 25 28 30 28 22 20 25 30 5.8 5.4 2 0 4.0 6.0 10 15 20 0.0 2.0 2008 2009 2010 2011 2012 0 5 2008 2009 2010 2011 2012 Final draft ---PAGE BREAK--- For City Council Consideration 75 y •Reasonableness of Assumptions •Reasonableness of Assumptions •Consideration of closing budget and/or reserve shortfall •Consistency with City Council •Consistency with City Council Mission and Goals •Consistent with Overall Council Policy draft ---PAGE BREAK--- Next Steps 76 p • Beginning tonight, Review and Beginning tonight, Review and Provide Comments and Questions • Consider Overall Budget for Adoption • Consider Overall Budget for Adoption • Next Meeting(s) and Possible Adoption Adoption • June 11th J 19th ( l i ) • June 19th (regular meeting) • Additional if necessary draft ---PAGE BREAK--- Special thanks to….. 77 • Residents of El Cerrito for their continued support and trust • City Council y • Financial Advisory Board Mary Karen and Geoff • Mary, Karen and Geoff • The many staff who voluntarily t ib t d ti t contributed compensation to maintain services draft ---PAGE BREAK--- 78 draft Questions, comments or clarifications? or clarifications? Final draft ---PAGE BREAK--- OFFICE OF THE CITY CLERK CITY HALL 10890 San Pablo Avenue, El Cerrito, CA 94523-3034 Telephone (510) 215-4305 Fax (510) 215-4379 http://www.el-cerrito.org June 5, 2012 Concurrent City Council/El Cerrito Public Financing Authority and El Cerrito Pension Trust Board Meeting Agenda Item No. 7 – Fiscal Year 2012–13 Budget http:www.el-cerrito.org/budget Documents are also available for review at: Office of the City Clerk 10890 San Pablo Avenue El Cerrito, CA (510) 215-4305 and The El Cerrito Library 6510 Stockton Avenue El Cerrito, CA