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CITY OF EL CERRITO ASSISTANT PROGRAM SUPERVISOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To assist in and perform as assigned the coordination and implementation of adult and youth recreation and aquatics programs and services; and to assist, if needed, in other program and activity development and administration and facility management within the Recreation Department, if assigned. DISTINGUISHING CHARACTERISTICS This class is a program section assistant supervisor, which has responsibility over a broad area of adult, youth recreation and aquatic program activities, and provides professional planning and direction to para- professional, clerical and other employees performing program-supporting activities. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Program Supervisor assigned to the Recreation Department. Exercises direct supervision over full-time, part-time and seasonal employees and volunteer staff. ESSENTIAL FUNCTIONS STATEMENT Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: Assist in the coordination, promotion, implementation and evaluation of recreation and aquatic activities and programs as well as other recreation functional areas if needed. Assist in organization and scheduling of recreation and aquatics and related program activities; may assist in other recreational functional areas if needed, usually on a temporary basis. Assist in the recruitment, training, supervision and evaluation of employees and volunteers. Monitor program compliance with laws, rules and regulations related to provision of services. Assist with directing and participates in fundraising efforts involving community networks and groups, resource development and community awareness. Assist with the coordination and, as needed, prepares program publicity, including news releases, flyers, pamphlets, and brochures. Assist with monitoring the facility management program including scheduling, maintenance, staffing and activities. Maintain awareness of new developments in aquatics; incorporates as appropriate into programs. Act as staff liaison to various boards, community groups, and commissions, as assigned. Essential Functions: (continued) Maintain close contact with community groups, outside organizations and as applicable, school officials, regarding program offerings and coordination of services. ---PAGE BREAK--- CITY OF EL CERRITO Page 2 Assistant Program Supervisor Assist with schedulingworking hours for part-time and full-time staff, and assign staff to appropriate programs. Participate in the development of the annual budget for the Recreation Department; recommend the purchase of necessary equipment and supplies; monitor budget and expenditures. Maintain records and develop reports concerning new or on-going programs and program effectiveness; maintain accurate and detailed records for registrations and fees collected. Plan, implement, schedule, and evaluate special events and activities relating to aquatics and the programs assigned. Marginal/Non-Essential Functions: Facilitate and teach various instructional classes, as required. May participate in city-wide committees as assigned. Perform related duties and responsibilities as required QUALIFICATIONS Knowledge of: Principles and practices of employee and volunteer supervision, including work planning, assignment, direction, review, evaluation and training. Applicable regulations and rules related to the program area(s) to which assigned. Safety principles and practices, including first aid and adult and child cardiopulmonary resuscitation. Techniques for effectively dealing with individuals of various ages and from various socio-economic groups. Principles and practices of budget development and administration. Procedures for developing and implementing a variety of community services activities and programs for all ages and abilities. Program content for adult, youth and aquatic activities. Recreational, cultural, and social needs of the community. Principles and practices of organization, administration and personnel management. Modern office practices, procedures, methods and equipment. Facility maintenance requirements, including equipment, tools, chemicals and related supplies. ---PAGE BREAK--- CITY OF EL CERRITO Page 3 Assistant Program Supervisor Ability to: Coordinate, organize, and implement community services activities and specialized events. Prepare and distribute publicity concerning new or on-going community programs. Select, train, supervise, and evaluate full-time, part-time employees and volunteers. Understand community needs in a variety of program areas and evaluate activities according to those needs. Communicate clearly and concisely, both orally and in writing. Monitor program compliance with related laws and regulations. Operate power tools and equipment, depending on assignment. Establish and maintain effective working relationships with those contacted in the course of work. Operate programs within allocated budget. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience (including one year coordinating Recreation programs) in the implementation of activities and programs in one or several for the following areas; recreation, aquatics, child care, or senior activities and programs. Experience within a municipal recreation program is highly desirable. Training: Major course work towards a Bachelor’s Degree from an accredited college or university with major work in recreation, human development, sociology, gerontology, public administration, or related field. Licenses/Certificates/Other requirements Possession of, or ability to obtain, an appropriate valid California driver’s license. Possession of, or ability to obtain special licensing or certification as required by assigned area of program activities. Aquatics programs require lifeguarding/water safety instruction and first aid training. Licensed childcare assignment requires possession of, or ability to obtain within one year of employment, certification as a licensed school-age childcare site director issued by State of California. Must possess and maintain first-aid and cardiopulmonary resuscitation certifications. ---PAGE BREAK--- CITY OF EL CERRITO Page 4 Assistant Program Supervisor PHYSICAL DEMANDS Sitting: Frequently to Constantly Lifting: Standing: Frequently up to 10 lbs: Occasionally Walking: Frequently to Constantly 11 to 25 lbs: Occasionally Bending: Occasionally 26 to 50 lbs: Occasionally Crouching: Occasionally 51 to 75 lbs: Never Stooping: Occasionally 76 to 100 lbs: Never Kneeling: Occasionally 100 + lbs: Never Crawling: Occasionally Carrying: Climbing: Occasionally up to 10 lbs: Occasionally Balancing: Occasionally 11 to 25 lbs: Occasionally Running: Occasionally 26 to 50 lbs: Occasionally Twisting: Occasionally 51 to 75 lbs: Never Turning: Occasionally 76 to 100 lbs: Never Jumping: Occasionally 100 + lbs: Never Pushing/Pulling: up to 10 lbs: Occasionally 11 to 25 lbs: Occasionally 26 to 50 lbs: Occasionally 51 to 75 lbs: Never 76 to 100 lbs: Never 100 + lbs: Never Grasping – firm: Frequently Finger dexterity: Frequently Reaching forward: Frequently Reaching overhead: Frequently Pinch grasp: Frequently Grasp – light: Frequently Coordination - Eye-hand: Frequently Eye-hand-foot: Frequently Driving: Occasionally Talking - Face-to-face: Constantly Verbal contact: Constantly Public: Constantly Vision - Acuity far: Required Acuity, near: Required Depth perception: Required Field of vision: Required Accommodation: Required Color vision: Required PHYSICAL DEMANDS (continued) ---PAGE BREAK--- CITY OF EL CERRITO Page 5 Assistant Program Supervisor Hearing - Conversation: Constantly Telephone: Constantly Earplugs: Never MENTAL REQUIREMENTS Interpret instructions, Problems-standard, Detailed-uninvolved instructions, One or two-step instructions, Reading-simple, Writing-simple, Math skills-simple, Coordinating, Compiling, Mentoring, Negotiating, Instructing, Supervising, Diverting, Persuading, Speaking-signaling, Serving, Taking instructions- helping, Setting up, Driving-operation, Comprehend/follow instructions, Perform simple-repetitive tasks, Maintain work pace, Relate to other people, Influence other people, Perform varied-complex tasks, Generalizations/evaluations, Responsibility for direction. WORK ENVIRONMENT Exposure to: Indoors, Outdoors, Slippery/uneven surfaces, Using computer/computer monitor screen, Works around others, Works alone, Works with others. Rev. 9/2002