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Agenda Item No. 5(A) EL CERRITO CITY COUNCIL PUBLIC FINANCING AUTHORITY PENSION TRUST BOARD MINUTES SPECIAL CITY COUNCIL MEETING – CLOSED SESSION Tuesday, June 4, 2013 – 6:15 p.m. Hillside Conference Room SPECIAL CONCURRENT CITY COUNCIL MEETING / PUBLIC FINANCING AUTHORITY AND PENSION TRUST BOARD MEETING Tuesday, June 4, 2013 – 7:00 p.m. City Council Chambers Meeting Location El Cerrito City Hall 10890 San Pablo Avenue, El Cerrito Greg Lyman – Mayor Mayor Pro Tem Janet Abelson Councilmember Rebecca Benassini Councilmember Jan Bridges Councilmember Mark Friedman 6:15 p.m. ROLL CALL Councilmembers Abelson, Benassini, Bridges, Friedman and Mayor Lyman. CONVENE SPECIAL CITY COUNCIL MEETING – CLOSED SESSION Mayor Lyman convened the special City Council meeting – Closed Session at 6:15 p.m. ANNOUNCEMENT OF CLOSED SESSION Conference with Labor Negotiators (Pursuant to Government Code 54957.6) Agency Designated Representatives: Scott Hanin, City Manager, Sky Woodruff, City Attorney, Sukari Beshears, Human Resources Manager. Employee Organizations: Service Employees International Union, Local 1021 El Cerrito Police Employees Association International Association of Firefighters, Local 1230 Public Safety Management Group Management/Unrepresented Employees ORAL COMMUNICATIONS FROM THE PUBLIC – No speakers. RECESSED INTO CLOSED SESSION at 6:15 p.m. ADJOURNED SPECIAL CITY COUNCIL MEETING – CLOSED SESSION at 7:03 p.m. ---PAGE BREAK--- Page 2 of 5 Version: 6/13/2013 ROLL CALL Councilmembers Abelson, Benassini, Bridges, Friedman and Mayor Lyman. 7:00 p.m. CONVENE SPECIAL CONCURRENT CITY COUNCIL / PUBLIC FINANCING AUTHORITY AND PENSION TRUST BOARD MEETING Mayor Lyman convened the special Concurrent City Council / Public Financing Authority and Pension Trust Board meeting at 7:08 p.m. 1. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF MOMENT OF SILENCE was led by Councilmember Benassini. 2. COUNCIL / STAFF COMMUNICATIONS Mayor Lyman reported that the City Council had just met in closed session regarding labor negotiations and provided direction to staff. Mayor Lyman also recognized two El Cerrito Youth Baseball League teams present, the Golden Bears and El Cerrito Thunder, and announced that each had placed first in a Memorial Day tournament. Councilmember Benassini highlighted the following public programs: 1) Proposed Foodware and Single Use Bag Regulations meeting on June 11, 2013 at 7:00 p.m. at City Hall; 2) El Cerrito and Contra Costa Library Centennial Celebration on June 14 at 7:00 p.m. at the El Cerrito Library; 3) Avenue Art Walk on June 15; 4) East Bay Municipal Utility District (EBMUD) large pipe construction environmental review meeting on June 26, 6:00 p.m. at El Cerrito High School; and 5) Bike to Bridges, an event benefiting Special Olympics, is on June 9. Mayor Pro Tem Abelson stated that she attended a meeting on the state of El Cerrito city trees that was well attended. City Arborist, Stephen Preé discussed new software that is being used for the tree inventory and public web interface. Meeting participants were very enthusiastic. Mayor Pro Tem Abelson also reported on her attendance at the June 3 gay pride flag raising ceremony at City Hall and on June 4 at the County in Martinez. She received a ceremonial plaque, on behalf of the City, from the Contra Costa County Board of Supervisors. On May 22 Mayor Pro Tem Abelson and Mayor Lyman attended the Exchange Club Officer of the Year award dinner which honored El Cerrito Police Officer Sid Hubbs. Mayor Pro Tem Abelson also went on a tour of Madera School with West Contra Costa Unified School Board Director Randy Ennis and several others on May 31. The tour was led by a group of 3rd graders and included a visit to the school vegetable garden. Produce from the garden is sold at the Kensington Farmers Market. Mayor Pro Tem Abelson concluded by thanking all the members of El Cerrito boards, commissions and committees for attending the annual Commissioner Recognition Dinner, noted that a local business provided the delicious food and also thanked Cheryl Morse and Brooke Trainer in the City Clerk’s Office for their efforts in planning the dinner. Mayor Lyman reported that he represented the City on May 27 by attending the Richmond Museum Association’s Celebration of the SS Red Oak Victory Ship Museum and rededication of El Cerrito Garden Club’s Blue Star Memorial Marker. The monument honors veterans of all wars. Mayor Lyman also noted that there is a Blue Star Memorial Marker in the City Hall Plaza located underneath the flag. Mayor Lyman encouraged everyone to visit the SS Red Oak Museum. On June 2, Mayor Lyman and Mayor Pro Tem Abelson represented the City at the Portola School Groundbreaking. The school is set to open in 20-24 months. On June 11 EBMUD will be holding a public hearing regarding rate increases of 8% a year for the next two years. Any comments regarding the rate increase need to be filed with EBMUD by 1:15 p.m. on the same date. On June 15, the El Cerrito ---PAGE BREAK--- Page 3 of 5 Version: 6/13/2013 Historic Society and Friends of the Cerrito Theater will be showing a film about historic theaters in the East Bay at the Cerrito Theater. There is also a SS Red Oak Victory Fathers Day Breakfast on June 16. The opportunity to tour of the SS Red Oak, which is quite interesting, is also available for an additional fee. The 100th Anniversary of the Contra Costa County Library System will be celebrated on July 21, 12-5 p.m., in Pleasant Hill, 147 Gregory Lane. 3. ORAL COMMUNICATIONS FROM THE PUBLIC Dean Heyenga, El Cerrito, praised Chief of Police Moir and Lt. Keith, for the Home Security Expo that was held at the Community Center on June 1. Mr. Heyenga expressed concerns regarding the presence of the National Rifle Association (NRA) as a vendor at the Expo and NRA policies, particularly assault weapons, high capacity ammunition magazines and the NRA position on background checks. Mr. Heyenga urged the City Council and the Chief of Police to refuse to allow the NRA or any organization whose policies endanger the public to participate in city sponsored events. Tom Panas, El Cerrito, personally and on behalf of the Historical Society, praised Jerry Bradshaw, Public Works Director and Yvetteh Ortiz, Engineering Manager, for being proactive in their efforts to protect remnants of the Santa Fe Right-of-Way during construction along the Ohlone Greenway. 4. PRESENTATIONS Contra Costa College – State of the College – Presentation by Dr. Denise Noldon, President, Contra Costa College in San Pablo. Action: Received presentation. 5. ADOPTION OF THE CONSENT CALENDAR – Item Nos. 5A through 5D Moved, seconded (Abelson/Bridges) and carried unanimously to adopt Consent Calendar Item Nos. 5A, 5B and 5D in one motion as indicated below. Item No. 5C was removed from the Consent Calendar at the request of Mayor Lyman and voted on separately as indicated below. A. Minutes for Approval Approve the May 21, 2013 Special City Council Closed Session and Regular City Council meeting minutes. Action: Approved minutes. B. Support for Assembly Bill 323 Greenwaste / Food Scrap Recovery and Composting Approve a recommendation authorizing Mayor Lyman to send letters to Assembly Member Wesley Chesbro and other appropriate legislators and legislative bodies expressing the City Council’s support for Assembly Bill 323 regarding Greenwaste / Food Scrap Recovery and Composting. Action: Approved recommendation. C. Library Centennial Proclamation Approve a proclamation commending and congratulating the Contra Costa Library for providing 100 years of exemplary service to the residents of El Cerrito and Contra Costa County. Action: Removed from the Consent Calendar at the request of Mayor Lyman. Moved, seconded (Friedman/Abelson) and carried unanimously to approve the proclamation. ---PAGE BREAK--- Page 4 of 5 Version: 6/13/2013 D. Amend the Fiscal Year 2012–13 Annual Appropriations Limit Adopt a resolution authorizing adjustments to the FY 2012–13 appropriations authority to account for changes since the adoption of the FY 2012–13 budget. Action: Adopted Resolution No. 2013–28. 6. PUBLIC HEARING – None 7. POLICY MATTERS Fiscal Year 2013–2014 Budget Presentation and discussion of the City’s Fiscal Year 2013–14 budget. Adoption of the budget is scheduled for consideration on June 18, 2013. Presenter: Scott Hanin, City Manager. Speaker: Tom Panas, El Cerrito, urged the City Council to fund additional library hours and an update of the 2006 Library Needs Assessment. Mr. Panas stated that the New Library Committee volunteers could host charrettes and other public engagement sessions and also noted that libraries empower citizens, foster literacy, and serve as a gathering point for the community. Action: Presentation heard and discussion held. Adoption of the budget is scheduled for consideration by the City Council on June 18, 2013. 8. COUNCIL ASSIGNMENTS/LIAISON REPORTS A. Mayor Lyman reported that he made a presentation to the Rotary Club on May 23rd regarding the Strategic Plan and the Climate Action Plan. In attendance were fifteen El Cerrito High outgoing and incoming officers from the youth extension of the Rotary Club. Mayor Lyman said he was delighted to see youth taking initiative in the community. The West County Mayors and Supervisors Association also meet on May 23rd to discuss state takeaways and also discussed how to better represent West County at the Contra Costa Mayors Conference. Mayor Lyman presented the Association of Bay Area Governments El Cerrito Recycling Center video. On June 4, Mayor Lyman attended the Chamber of Commerce breakfast and made a presentation on the proposed single use bag ordinance, the Climate Action Plan, the Strategic Plan, and new projects along San Pablo Avenue. B. Mayor Pro Tem Abelson reported that the West Contra Costa Transportation Advisory Committee (WCCTAC) recently became eligible for designation as a Public Employee Retirement System (PERS) agency on its own. Previously, WCCTAC associated with the City of San Pablo’s PERS system which is no longer allowed. This will enhance WCCTAC’s recruitment of new employees. The Committee on Aging showed the HealthCare Movie for a second time. It was well attended. Those present expressed a desire to have informational workshops, particularly on the Affordable Healthcare Act, for the community. C. Councilmember Benassini reported that the Financial Advisory Board met and reviewed the budget numbers and will provide more comments after reviewing the budget book. D. Councilmember Bridges – No report. E. Councilmember Friedman – No report. SUPPLEMENTAL REPORTS AND COMMUNICATIONS Item No. 4 Contra Costa College – State of the College ---PAGE BREAK--- Page 5 of 5 Version: 6/13/2013 1. Powerpoint presentation – Submitted by Denise Noldon, Ph.D, President, Contra Costa College in San Pablo. Item No. 7 Fiscal Year 2013–2014 Budget 2. Comments encouraging additional library hours – Submitted by Tom Panas, El Cerrito. 9. ADJOURNED SPECIAL CONCURRENT CITY COUNCIL / PUBLIC FINANCING AUTHORITY AND PENSION TRUST BOARD MEETING at 10:15 p.m.