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CITY OF EL CERRITO ASSISTANT CITY MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform high-level management, administrative and research tasks for the City Manager; to administer specific program areas; to provide professional analysis and advice to the City Council and City Manager; to make oral presentations and prepare reports, recommendations, and correspondence; to serve as acting City Manager as assigned; to function as a member of the City Manager’s management team SUPERVISION RECEIVED AND EXERCISED Receives direction from the City Manager. Exercises direct and indirect supervision over management, professional and clerical staff. ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: Confer with the City Manager in directing and/or coordinating a variety of management and administrative support activities; participate in the review of issues facing the City and the development/implementation of programs; investigates and prepares reports on specific requests and complaints pertaining to various governmental activities. Oversee specific City operating divisions and/or staff as assigned by the City Manager. Conduct studies and analyses of regional, local and agency issues for the City Manager; conduct organization and management reviews; formulate recommendations and prepares reports; evaluate programs and prepare studies and analyses. Confer with department officials, other public officials, consultants and citizens in the accomplishment of program objectives; coordinate contract arrangements with other agencies and private parties; coordinate and expedite reports and program information from City departments. Attend meetings of the City Council, Commissions and other groups as required; represent the City Manager at various meetings in the consideration of general concerns and issues affecting the total operation of the City. Assist and participate in the implementation of goals, objectives, policies, and priorities for City-wide government and the City Manager’s Office. Assist with annual budget development, preparation and administration, including monitoring of payments and accounts. Supervise or conduct studies, public information efforts such as newsletter or websites, surveys and the collection of information on difficult operational and administrative problems; analyze findings and prepare reports of practical solutions for review by the City Manager; manage special projects. Coordinate activities of the City Manager's Office with City departments and divisions and with outside agencies; assist in the installation of new programs and procedures. Serve as Acting City Manager as assigned and in the absence of the City Manager. ---PAGE BREAK--- CITY OF EL CERRITO Page 2 Assistant City Manager Provide administrative direction to departments on general City matters, as assigned; confer with department heads, managers and employees regarding policy and procedure changes of significant impact. Direct the work of support staff on a project or day-to-day basis; supervise work of personnel assigned to the City Manager’s Office, as needed. Marginal Functions: Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles and practices of municipal administration, organizations and functions. Current social, political, and economic trends and operating problems of municipal government. Principles and practices of municipal budgeting and finance. Principles of supervision, training and performance evaluation. Local and state legislative processes. Pertinent federal and state laws, rules and regulations regarding local government operations. Principles of effective public relations and interrelationships with community groups and agencies, private businesses and firms, and other levels of government. Ability to: Provide effective leadership and coordinate a variety of program activities. Research, analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Analyze a municipal budget. Identify and respond to people and sensitive community and organizational issues and take appropriate action. Serve effectively as the administrative agent of the City Council. Select, supervise, train and evaluate staff. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships. Maintain physical and mental capacities appropriate to the performance of assigned duties and responsibilities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible administrative or managerial experience, including budgeting, supervision, purchasing and related central services in a governmental operating or staff agency. ---PAGE BREAK--- CITY OF EL CERRITO Page 3 Assistant City Manager Training: Equivalent to a Master’s degree from an accredited college or university with major course work in public or business administration or a closely related field. Licenses/Certificates/ Other requirements: Possession of or ability to obtain valid California driver’s license. ---PAGE BREAK--- CITY OF EL CERRITO Page 4 Assistant City Manager PHYSICAL DEMANDS Sitting: Frequently Lifting: Standing: Occasionally up to 10 lbs: Occasionally Walking: Occasionally 11 to 25 lbs: Never Bending: Occasionally 26 to 50 lbs: Never Crouching: Occasionally 51 to 75 lbs: Never Stooping: Occasionally 76 to 100 lbs: Never Kneeling: Never 100 + lbs: Never Crawling: Never Carrying: Climbing: Never up to 10 lbs: Occasionally Balancing: Never 11 to 25 lbs: Never Running: Never 26 to 50 lbs: Never Twisting: Occasionally 51 to 75 lbs: Never Turning: Occasionally 76 to 100 lbs: Never Jumping: Never 100 + lbs: Never Pushing/Pulling: up to 10 lbs: Occasionally 11 to 25 lbs: Never 26 to 50 lbs: Never 51 to 75 lbs: Never 76 to 100 lbs: Never 100 + lbs: Never Grasping – firm: Occasionally Finger dexterity: Frequently Reaching forward: Occasionally Reaching overhead: Occasionally Pinch grasp: Occasionally Grasp – light: Frequently Coordination - Eye-hand: Frequently Eye-hand-foot: Never Driving: Occasionally Talking - Face-to-face: Frequently Verbal contact: Frequently Public: Occasionally Vision - Acuity far: Required Acuity, near: Required Depth perception: Required Field of vision: Required Accommodation: Required Color vision: Required Hearing - Conversation: Constantly Telephone: Constantly Earplugs: Never MENTAL REQUIREMENTS Abstract variables, Interpret instructions, Problems-standard, Reading-simple, Reading-complex, Writing- ---PAGE BREAK--- CITY OF EL CERRITO Page 5 Assistant City Manager simple, Writing-complex, Math skills-simple, Math skills-complex, Spatial, Form, Clerical, Coordination, Analyzing, Compiling, Computing, Copying, Comparing, Mentoring, Negotiating, Instructing, Supervising, Diverting, Persuading, Speaking-signaling, Serving, Taking instructions-helping, Comprehend/follow instructions, Perform simple-repetitive tasks, Maintain work pace, Relate to other people, Influence other people, Perform varied-complex tasks, Generalizations/evaluations, Responsibility for direction. WORK ENVIRONMENT Exposure to: Indoors, Works around others, Works alone, Works with others.