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FOURTH OF JULY & WORLDONE MUSIC FESTIVAL 2013 THURSDAY, JULY 4, 2013, 10:00 AM - 6:00 PM 7007 Moeser Lane, El Cerrito, CA 94530 FOOD VENDOR APPLICATION Completed application forms and payment must be postmarked no later than Friday, May 17, 2013(Thursday, March 7 for Early Bird discount) Please complete and return the following forms: _____FOOD VENDOR APPLICATION _____OFFICIAL RULES FOR FOOD VENDORS _____TEMPORARY FOOD FACILITY OPERATOR INFORMATION _____COMPOSTABLE FOODWARE REIMBURSEMENT APPLICATION (Optional) NAME OF TYPE OF FOOD VENDOR: COMMERCIAL _________NON-PROFIT ORGANIZATION CONTACT TELEPHONE Cell Commercial food vendor: ($550.00 for one fully enclosed 10’x10’ fly-proof booth. Option to reserve additional booth possible). Completed applications received by March 7, 2013 eligible for $100 Early Bird Discount). Or Non Profit Food Vendor $250 (not eligible for Early Bird Discount) . Electrical Power – Additional Cost $30.00 (limited availability) Please describe your electrical needs: Name of Address: Contact Day List all foods you intend to Payment Terms: Cash, Check, Visa or MasterCard. Make check payable to City of El Cerrito. Vendors are responsible for accounting for their own sales tax receipts. Official Use Only: Date received: Amount Receipt ---PAGE BREAK--- OFFICIAL RULES FOR FOOD VENDORS – CITY OF EL CERRITO FOURTH OF JULY & WOLDONE FESTIVAL To ensure a pleasant and successful day for everyone involved, please not that all booth participants are expected to conduct themselves in a professional manner. Please read and initial each line that you agree to the condition. 1. Fourth of July & WorldOne Festival will be presented by the City of El Cerrito on Thursday, July 4, 2013 from 10:00 AM-6:00 PM. Initial: 2. Cars are permitted entry to the Food Court area between 7:00 AM-9:00 AM to unload food items and supplies. All vehicles must vacate the Food Court area by 9:00 AM. Initial: 3. Vehicle will not be allowed to enter the Food Court area until 6:00 PM. Initial: 4. Each food vendor’s booth will have signage supplied by the City of El Cerrito with a booth number, name, address, city, and telephone number of your business or organization. Bring your own merchant signs. Initial: 5. Vendor agrees to occupy booth space as assigned, and to be open and staffed during all regular festival hours (10:00 AM – 6:00 PM). In the event that the Vendor shall not occupy or staff said space, the City is expressly authorized to occupy or cause said space to be occupied in such a manner as it may deem best for the interest of the Festival without any refunds or allowance whatsoever to the Vendor and without anyway releasing the Vendor from any liability there under. The vendor also agrees not to sublet or apportion said space to anyone else. Initial: 6. All food vendor booths will receive two 6 ft. tables, two folding chairs and two pallets. Additional tables, chairs and pallets needed are the responsibility of the food vendor. Initial: 7. All food and supplies must be at least 6 inches off the ground. Should you need additional space for supplies please bring tables or pallets to meet your storage needs. Initial: 8. The City will not be liable for refunds or any other liabilities whatsoever for failure to fulfill this contract due to acts of nature, statutes, ordinances or any legal authority, or any other cause beyond the City’s control. REMEMBER: The event happens regardless or weather. Initial: 9. All pertinent Fire Codes, laws, ordinances, and regulations pertaining to health, fire prevention and public safety shall be strictly obeyed. Initial: 10. Any food vendor who will be conducting cooking activities is required to have a minimum of one 2A-10B: C Fire extinguisher that has the proper certified State Fire Marshal tag on it and that it must have been serviced within one year of the date of the events inspection date. Initial: 11. In addition to the above required 2A-10B: C fire extinguisher, any food vendor who will be conducting any cooking using deep fat frying or grease-laden vapors (use of wok) is also required to have one K-rated fire extinguisher that must have been served within one year of the date of the events inspection date. Initial: 12. Any food vendor using a BBQ, any open flame cooking devise (open flame burners), deep fat fryers or grease-laden cooking (woks) must conduct this type of cooking activity minimum of 10 ft. away from any and all covered booths. Additional space is required for the use of any of these. Initial: 13. Cooking oil may not be disposed of on the street. Initial: 14. All Food Services Vendors will be inspected during the event by the El Cerrito Fire Marshall and inspectors from the Contra Costa Environmental Health Services. Initial: 15. Food booths requesting electricity must supply their own commercial grade electrical power cords. Initial: 16. All vendors must stop selling by 6:00 PM. Vendors must retrieve their vehicles, pack up and be off the site by 7:00 PM to allow the site to be cleaned and the rental booths to be dismantled. Initial: 17. Payment Terms: Applicants must submit a check, money order or credit card payment with their application/contract for booth space. Checks will be deposited/ Credit cards will be charged upon acceptance. Applications received without full payment & required forms will not be considered and returned to sender. Initial: 18. Vendor agrees to allow the City to use their photos and application materials for promotional purposes. Initial: 19. This Contract constitutes the entire contract between parties and no waivers, modifications or amendments shall be valid unless written upon or attached hereto and shall be approved in writing by the City of El Cerrito. Initial: 20. All food vendor operators must have completed the Vendor Checklist/Booth Information form for Contra Costa Health Service’s Requirements for Temporary Food Facilities Application from the Fourth of July Package provided by the City of El Cerrito. There is a mandatory information meeting with the Contra Costa Environmental Health Department (schedule TBA). The meeting will be held in the Conference Room, Community Center, 7007 Moeser Lane, El Cerrito. Initial: ---PAGE BREAK--- COMPOSTABLE FOODWARE REIMBURSEMENT APPLICATION The City of El Cerrito requires that all 2013 Fourth of July Celebration food vendors use compostable and recyclable food ware products for all food sold at the event. EPS foam (e.g. Styrofoam™) and other plastic food ware may not be used. To support the transition to compostable and recyclable food ware products, the City is providing up to $100 reimbursement to all Fourth of July Celebration food vendors that purchase compostable food ware products for use during the 2013 Celebration. Compostable food ware products include paper, cardboard, bags, and other ASTM certified compostable products. Recyclable food ware products include aluminum foil, cans and bottles, and #1 plastic cups. For assistance identifying eligible products or questions regarding the reimbursement process, please contact the El Cerrito Environmental Service Division at [EMAIL REDACTED] or (510) 215-4350. To apply for reimbursement, please complete this form, attach purchase receipts (for eligible compostable food ware products), and submit them upon inspection during the 2013 Fourth of July Celebration. Food service businesses that submit completed applications (with receipts) during the event will be mailed a check during the month of July. Food Service Business Food Services Business Name of Person Completing Phone Compostable Products Purchased (manufacturer, type, quantity): Amount Spent on Purchase (total of eligible Reimbursement Amount requested (maximum ---PAGE BREAK--- List of Distributors Compostable Food Ware Local Distributors C & J United Group 105 Jackson Street Oakland, CA 94607 (510) 663-3666 Cash & Carry 400 Oak St. Oakland (510) 251-9344 Costco 4801 Central Ave. Richmond (510) 898-2000 Jetro Cash & Carry/ Restaurant Depot 400 High St. Oakland (510) 628-0600 Smart & Final 13110 San Pablo Ave. Richmond (510) 233-1756 Small Quantity Purchases El Cerrito Natural Grocery 10367 San Pablo Ave. El Cerrito (510) 526-1155 Foods Co. 1250 MacDonald Ave. Richmond (510) 412-4444 National Distributors Altrade Supplies (877) 942-8601 www.altradesupplies.com Brenmar (800) 783-7759 www.brenmarco.com eco Greenwares (510) 656-9440 www.ecoGreenwares.com Eco-Products (303) 449-1876 www.ecoproducts.com Excellent Packaging & Supply (510) 243-9501 www.excellentpackaging.com Green Home (877) 282-6400 www.greenhome.com Green Earth Office Supply (800) 327-8449 www.greenearthofficesupply.com Green Is Green, Inc. (415) 215-8553 www.greenisgreeninc.com Greenline Paper Company (800) 641-1117 www.greenlinepaper.com Moresco Distributing (707) 773-2500 www.moresco.biz Prime Link Solution (650) 375-1398 www.primelinksolution.com Sunlight Sales (800) 472-8122 www.sunlight.com Treecycle (406) 550-3116 www.treecycle.com US Food Service (877) 583-9659 www.usfoodservice.com World Centric Store (650) 283-3797 www.worldcentric.org/store ---PAGE BREAK--- Requesting power, please complete this form and return it with your completed application. Electrical Service Information Sheet (Please type or print neatly) Name of Business Contact Name Contact Number Directions: Use the key illustrated below to indicate the type of plug. All information can be found directly on the equipment. Please list the types of equipment requiring power or we cannot guarantee that you will have enough power. Please include all equipment, i.e. cell phone charger, laptops, radios/CD players, etc. 1. Standard plug 2. 50 Amp 3. 30 Amp 4. 30 Amp 4 Pole Twist-Lock Twist-Lock Twist-Lock If your electrical plug/connector is not illustrated supply a picture along with this sheet or we cannot guarantee that you will have power. 1. Type of Volts: Amps: Plug 2. Type of Plug Type: 3. Type of Plug Type: Please fill out an additional sheet(s) if more equipment is being used. Please include this with your application packet to: Janet Bilbas, Food Vendor Chair City of El Cerrito Recreation Dept. Fourth of July & WorldOne Music Festival 7007 Moeser Lane, El Cerrito, CA 94530