Document elcerrito_gov_doc_b8cc2500e7

133 SECTION 7: PUBLIC WORKS DEPARTMENT The mission of the Public Works Department is to plan, design, construct, and maintain public facilities and infrastructure that support the quality of life for the citizens of El Cerrito in a way that ensures an economically and environmentally sustainable future. DEPARTMENT OVERVIEW The Public Works Department’s overall goal in service is: • To develop and maintain public infrastructure that meets the needs of the City’s business and residential communities • To coordinate and regulate the activities of utility companies and private developers within the public right of way • To incorporate exemplary environmental stewardship practices into all the areas of responsibility including permitting of public and private works, and the planning, design and maintenance of buildings, infrastructure, parks, creeks, and trails • Oversee the Department’s liaison efforts with myriad outside agencies to ensure compliance with various state, federal and regional regulations and influence regional policies to the benefit of El Cerrito The Department operates from two separate office locations: the Engineering Division is in City Hall at 10890 San Pablo Avenue and the Maintenance Division operates from the Corporation Yard at 7550 Schmidt Lane. Organizational Structure The Public Works Department consists of two divisions: the Engineering Division, and the Maintenance Division. The respective primary functions of the two divisions are as follows: Engineering Division • Infrastructure – planning, designing, and improving streets, bicycle and pedestrian facilities, parks, storm drains, creeks, trails and street lighting • Land Development – encroachment & grading permits, development review and agreements • Transportation – local and regional transportation planning, traffic engineering • Environmental – Clean water requirements for construction and new development • Program Management – performs long range capital planning, oversees all capital needs and integrates into the 10-year CIP plan ---PAGE BREAK--- 134 • Project Management – oversees and manages all aspects of all projects in the CIP including construction management and inspection, and contract administration for consultants and contractors • Funding & Fiscal Management – develops outside funding, as appropriate and available, and works with Finance Department in the planning and execution of the CIP Maintenance Division • Streets & Storm Drains – ongoing maintenance of pavement, sidewalks, pathways, traffic signals, street lighting, signage, pavement markings and storm drain systems. • Parks & Landscaping – ongoing maintenance of park lands, trails and pathways, landscaping, trees, street medians, creeks, ball fields • Facilities – ongoing upkeep and maintenance and repairs to the civic buildings and park facilities • Trash, Debris and Graffiti – vigilant clean up of trash and debris dumped or found in the public lands and rights of way, and quick eradication of graffiti on public facilities • Environmental – implementing appropriate management practices for infrastructure, landscape and creek maintenance Public Works’ organizational structure is shown in Chart 7-1: Chart 7-1 Public Works Organization Chart Public Works Director/City Engineer Maintenance Superintendant Maintenance Svcs Leadworker (1.5) Maintenance Worker Program Manager Engineering Manager Project Manager Engineering Technician Management Assistant ---PAGE BREAK--- 135 Position Listing Table 7-1 shows the position listing for the Public Works Department. As shown below, the previous Maintenance Manager position is now a Program Manager position with a focus on sustainability and expertise in managing our resources such as parks, landscaping and creeks, as well as compliance with clean air and water guidelines. Table 7-1 Public Works Position Listing FY 09-10 FY 10-11 FY 11-12 FY 12-13 PW Director/City Engineer 1.00 1.00 1.00 1.00 Maintenance Manager 1.00 0.00 0.00 0.00 Maintenance Services Supervisor 1.00 1.00 0.00 0.00 Maintenance Services Superintendant 0.00 0.00 1.00 1.00 Maint Svcs Leadworker 1.00 1.00 1.00 1.00 Management Assistant 2.00 2.00 2.00 2.00 Maintenance Worker 4.75 4.75 4.75 4.75 Maint Svcs Leadworker (custodial) 0.50 0.50 0.50 0.50 CIP Manager (Sr. Engineer) 0.00 0.00 0.00 0.00 Project Manager 1.00 1.00 1.00 1.00 Program Manager 0.00 1.00 1.00 1.00 Engineering Manager 1.00 1.00 1.00 1.00 Engineer Technician 1.00 1.00 1.00 1.00 Total 14.25 14.25 14.25 14.25 ENGINEERING DIVISION The Engineering Division serves to plan and construct improvements to City streets, bicycle and pedestrian facilities, parks, storm drains, creeks, and public buildings; provide quality design review and inspection services for residents, developers and utility companies and ensure compliance with local regulations and design standards; and plan and implement safe, efficient and accessible movements for all modes of travel in the City, including pedestrians, bicycles, vehicles, transit and persons of all ages and abilities. The Engineering Division’s responsibilities include: • Capital Improvement Program – assess needs, plan improvements, develop budgets and funding, execute design and construction of public facilities and infrastructure including buildings, parks, streets, storm drains, traffic signals and systems and transportation facilities; serve as lead on the City’s 10-year CIP planning effort; coordinate with user departments and related private development • Land Development – assist the Environmental and Development Services Department by performing design review and inspection of private development for subdivisions, site plans, grading, and storm drainage; participate in development of significant projects, including environmental review and development agreements • Encroachment Permits – review plans, issue permits and perform inspections for work within the public right of way as requested by property owners, residents, businesses, utility companies and outside agencies ---PAGE BREAK--- 136 • Transportation Planning – participate in regional transportation policy setting and funding forums to support City goals; includes collaboration with the Contra Costa Transportation Authority (CCTA), West Contra Costa Transportation Advisory Committee (WCCTAC), Metropolitan Transportation Commission (MTC), Contra Costa County City-County Engineering Advisory Committee (CCEAC), Caltrans, BART, AC Transit and WestCAT • Transportation Engineering – perform traffic engineering and parking analyses, authorize modifications and upgrades for existing traffic control and parking devices and systems, and secure funding to ensure safe and efficient mobility throughout the City • Bicycle, Pedestrian and ADA Program – plan, secure funding for, and implement bicycle, pedestrian, safe routes to school and ADA projects including those contained in the El Cerrito Circulation Plan for Bicycles and Pedestrians and ADA Transition Plan • Storm Drainage – plan for needed improvements to the storm drainage system and update Storm Drain Master Plan • Clean Water Program/National Pollutant Discharge Elimination System (NPDES) – review design plans and inspect construction to ensure compliance with the City’s NPDES permit, review Storm Water Control Plans, and implement programs according to new regulations, thresholds and reporting requirements • Pavement Management Program (PMP) – maintain the City’s PMP database to comply with regional requirements and seek state, federal and regional funding grants • Measure A Street Oversight Committee and Access Working Group – Serve as Staff Liaison and Chair, respectively FY 2011-12 ACCOMPLISHMENTS In collaboration with the Environmental Services Division, completed construction of the El Cerrito Recycling and Environmental Resource Center Completed construction of Creekside Lighting Project and Fairmount & Ashbury Avenues Intersection Safety Improvements Project Completed design of the following projects: • Potrero Avenue between E. 55th and E. 56th Streets Safety Improvements • Arlington Boulevard Safe Routes to School Improvements • Ohlone Greenway Major Street Crossing Safety Improvements • Central Avenue and Liberty Street Streetscape Improvements Project • Moeser and Ashbury Pedestrian and Bicycle Corridor Improvements Project Began design of the Ohlone Natural Area and Rain Gardens Project Coordinated construction of BART’s Earthquake Safety Program Projects and impacts on the Ohlone Greenway and City streets, including updating the License Agreement to continue to allow the City to use BART property as part of the Ohlone Greenway, attending weekly construction meetings, inspecting temporary traffic control measures, implementing temporary no parking zone and various other items. ---PAGE BREAK--- 137 Completed Engineering & Traffic Studies for high-priority corridors necessary to update enforceable speed limits Applied for and awarded Measure J, Transportation for Livable Communities grants for the San Pablo Avenue Complete Streets Plan, which will be used as part of the General Plan Update, and detailed design, fabrication and installation of Ohlone Greenway Wayfinding Signage Applied for and were awarded Transportation Development Act, Article 3 Funds for an Update to the Circulation Plan for Bicyclists and Pedestrians As part of the Neighborhood Traffic Management Program, launched the Neighborhood Pace Car/Pledge Program to educate and encourage residents to take responsibility for the impact of their own driving while setting the “pace” for safer streets and neighborhoods; and met with three neighborhoods (Pomona Avenue from Lynn Avenue to the city limits, Lincoln Avenue from Richmond Street to Ashbury Avenue, and Colusa Avenue from Fairmount Avenue to Terrace Drive) to begin addressing resident concerns regarding speeding, traffic volume and quality of life issues. Provided engineering review and support services for several large development and regional projects including the Portola Middle School Project, Fairmont Elementary School Expansion Project, the Alameda County Transportation Commission’s I-80 Integrated Corridor Mobility Project, and City of Richmond’s Richmond-Ohlone Greenway Gap Closure Project FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Complete construction of Potrero Avenue between E. 55th and E. 56th Streets Safety Improvements, Arlington Boulevard Safe Routes to School Improvements, and Central Avenue and Liberty Street Streetscape Improvements Project • Support Multi-Modal Transportation • Public Safety • Responsive Government Complete design and begin construction phase for the Ohlone Greenway Natural Area and Rain Gardens Project (Fairmount to Brighton Avenues) and Ohlone Greenway Master Plan Improvements between Hill and Blake Streets; also, begin construction phase for the Moeser and Ashbury Pedestrian and Bicycle Corridor Improvements Project • Support Multi-Modal Transportation • Public Safety • Responsive Government In collaboration with the Environmental & Development Services Department, undertake the development of Circulation Plan for Bicyclists and Pedestrian Update and the San Pablo Avenue Complete Streets Plan • Support Multi-Modal Transportation • Responsive Government Coordinate construction of BART’s Earthquake Safety Program Projects and impacts on the Ohlone Greenway and City streets with City- • Support Multi-Modal Transportation • Public Safety ---PAGE BREAK--- 138 sponsored projects including those listed above and the Ohlone Greenway Major Street Crossing Safety Improvements • Responsive Government Complete Engineering & Traffic Studies for remaining corridors to update enforceable speed limits • Public Safety Plan for future annual street improvements and maintenance under the Measure A Street Improvement Program • Support Multi-Modal Transportation • Fiscal Responsibility • Responsive Government Complete transfer of sidewalk ownership from BART to City around the Plaza and Del Norte BART Stations • Support Multi-Modal Transportation • Responsive Government FY 2012-13 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Continue to improve timeliness of content on website and expand types of information available to on-line customers • Responsive Government • Community Engagement & Partnership Improve implementation of Clean Water Program/NPDES inspection of new stormwater treatment facilities on private property and inspection of best management practices on construction sites • Environmental Stewardship • Community Engagement & Partnership Continue to provide efficient and effective responses to citizen requests for traffic, parking and neighborhood transportation management issues, and continue close coordination with the Police Department • Support Multi-Modal Transportation • Responsive Government • Community Engagement & Partnership Continue to influence regional transportation, clean water and development issues by participating in various committees and associations • Environmental Stewardship • Support Multi-Modal Transportation • Responsive Government Service Indicators During FY 2011-12, the Engineering Division continued to make progress on eliminating the backlog of final inspections for utility-related permits. The number of reviews performed on plans submitted to Development Services (Building and Planning) has remained constant over the last few years. The number of encroachment permits issued and inspections conducted increased over the previous year. However, the number of citizen requests evaluated has decreased as staff worked on some ---PAGE BREAK--- 139 more resource-intensive requests including those that are part of the Neighborhood Traffic Management Program. . Chart 7-2 Engineering Service Indicators The Capital Improvement Program (CIP) continues to see significant activity. However, the numbers of active projects and construction contracts decreased over the last year as the various efforts that were part of the San Pablo Avenue Streetscape and Street Paving Program were completed in the previous fiscal year. In-house project management and design efforts continued thus keeping the active consultant contracts at the same level as last year, but significantly lower than previous years. The CIP is described in detail in Section 11. 2007 2008 2009 2010 2011 Citizen Traffic Requests Reviewed Plans Reviewed Encroachment/Grading Permits Issued Inspections Made 853 585 654 751 792 535 587 531 372 418 164 127 127 124 126 71 85 93 81 0 100 200 300 400 500 600 700 [PHONE REDACTED] ---PAGE BREAK--- 140 Chart 7-3 CIP Service Indicators Chart 7-4 Total CIP Expenditures (Millions) 2007 2008 2009 2010 2011 Active Construction Contracts Active Consultant Contracts Active Projects 25 28 30 28 22 36 24 20 12 12 23 14 14 12 6 0 5 10 15 20 25 30 35 40 ---PAGE BREAK--- 141 ENGINEERING DIVISION BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 45440 - State Grant-Operating 221-3020 - Grants $115,753 Account: 45460 - Local Agency Grants 221-3020 - Grants 137,000 Account: 45590 - Other State Reimbursement 101-3020 - General Fund $16,919 $18,531 $15,000 15,000 Account: 46520 - Program Fees 101-3020 - General Fund 159,774 180,308 160,000 178,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 250 250 Account 46520 Totals: 159,774 180,308 160,250 178,750 Account: 48990 - Other Misc Revenue 101-3020 - General Fund 10,000 Revenue Totals $176,693 $198,839 $175,250 $456,503 Expenditures Account: 51110 - Regular Salaries & Wages 101-3020 - General Fund $225,995 $226,206 $180,136 $112,[PHONE REDACTED] - Gas Tax Fund 48,136 83,[PHONE REDACTED] - Capital Improvement Fund 202,963 184,238 204,758 200,743 Account 51110 Totals: 428,959 410,444 433,030 397,641 Account: 51120 - Part-Time Salaries & Wage 101-3020 - General Fund 278 Account: 51140 - Overtime Pay 101-3020 - General Fund 60 3,876 3,876 Account: 51150 - Special Pay 101-3020 - General Fund 1,600 1,600 1,066 1,[PHONE REDACTED] - Gas Tax Fund 534 534 Account 51150 Totals: 1,600 1,600 1,600 1,600 Account: 51210 - PERS Contributions 101-3020 - General Fund 55,951 56,308 50,119 31,[PHONE REDACTED] - Gas Tax Fund 13,465 22,[PHONE REDACTED] - Capital Improvement Fund 49,945 50,264 56,734 49,986 Account 51210 Totals: 105,896 106,572 120,318 103,822 Account: 51220 - FICA/Medicare 101-3020 - General Fund 16,221 16,209 15,113 9,[PHONE REDACTED] - Gas Tax Fund 4,106 7,[PHONE REDACTED] - Capital Improvement Fund 13,852 12,435 16,431 16,190 Account 51220 Totals: 30,073 28,644 35,650 33,024 Account: 51230 - Insurance & Benefits 101-3020 - General Fund 32,732 35,350 36,146 24,[PHONE REDACTED] - Gas Tax Fund 6,405 16,[PHONE REDACTED] - Capital Improvement Fund 34,359 36,846 39,902 42,378 Account 51230 Totals: 67,091 72,196 82,453 83,581 Account: 51240 - Workers Compensation 101-3020 - General Fund 3,667 4,835 7,483 4,[PHONE REDACTED] - Gas Tax Fund 1,946 3,[PHONE REDACTED] - Capital Improvement Fund 2,372 3,126 6,097 5,124 Account 51240 Totals: 6,039 7,961 15,526 12,544 Account: 51990 - Salary Savings ---PAGE BREAK--- [PHONE REDACTED] - General Fund (4,981) (281) 301-3020 - Capital Improvement Fund (1,667) Account 51990 Totals: (6,648) (281) Account: 52110 - Collect & Admin Services 201-3020 - Gas Tax Fund 1,038 882 1,000 1,[PHONE REDACTED] - Land & Light Assess Distr 15,588 17,436 13,000 17,[PHONE REDACTED] - Measure J Storm Drain 11,104 11,146 10,000 11,300 Account 52110 Totals: 27,730 29,464 24,000 29,300 Account: 52130 - Architect/Engineering Svc 221-3020 - Grants 252,753 Account: 52190 - Miscellaneous Prof Svcs 101-3020 - General Fund 19,347 17,711 40,000 8,[PHONE REDACTED] - Gas Tax Fund 35,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 2,625 10,[PHONE REDACTED] - Measure A Parcel Tax 2,[PHONE REDACTED] - Capital Improvement Fund 5,000 Account 52190 Totals: 29,673 17,711 40,000 53,000 Account: 52230 - Other Technical Services 101-3020 - General Fund 2,720 3,110 2,000 2,000 Account: 52240 - Miscellaneous Services 101-3020 - General Fund 1,074 8,239 7,625 7,600 Account: 53220 - Sign & Signal Maint Svc 101-3020 - General Fund 4,250 Account: 53250 - Vehicle & Equip Maint Svc 101-3020 - General Fund 733 800 800 Account: 54210 - Telephone Expenses 101-3020 - General Fund 2,250 2,265 2,400 2,400 Account: 54220 - Mobile/Wireless Expenses 101-3020 - General Fund 3,895 3,670 3,000 3,000 Account: 54310 - Legal Notices & Advertise 101-3020 - General Fund 12 13 Account: 54410 - Printing & Binding 101-3020 - General Fund 261 238 500 250 Account: 54610 - Travel & Training 101-3020 - General Fund 1,172 597 1,000 1,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 6,[PHONE REDACTED] - Capital Improvement Fund 475 Account 54610 Totals: 1,646 597 7,000 1,000 Account: 54910 - Dues & Subscriptions 101-3020 - General Fund 614 1,131 1,500 1,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 5,400 7,[PHONE REDACTED] - Land & Light Assess Distr 900 900 [PHONE REDACTED] - Measure C Fund 43,130 43,134 45,000 45,[PHONE REDACTED] - Capital Improvement Fund 44,667 Account 54910 Totals: 89,311 50,565 46,500 54,200 Account: 54920 - Events & Field Trips 301-3020 - Capital Improvement Fund 2,263 1,775 Account: 54990 - Other Administrative Svcs 101-3020 - General Fund 5 202-3020 - Nat'l Pollut Dis Elim Sys 16,380 8,238 15,000 15,000 Account 54990 Totals: 16,385 8,238 15,000 15,000 Account: 55110 - General Office Supplies 101-3020 - General Fund 842 643 1,000 1,000 Account: 55120 - Postage & Delivery 101-3020 - General Fund 2,430 2,512 3,000 2,[PHONE REDACTED] - Capital Improvement Fund 117 ---PAGE BREAK--- 143 Account 55120 Totals: 2,547 2,512 3,000 2,500 Account: 55130 - Photocopying Charges 101-3020 - General Fund 2,123 1,066 1,500 1,500 Account: 55240 - Clothing & Uniform Supply 101-3020 - General Fund Account: 56410 - Office Equipment <10K 101-3020 - General Fund 88 1,136 1,500 1,000 Account: 56710 - Other Equipment <10K 101-3020 - General Fund 190 1,000 500 Account: 59990 101 - Operating Xfer Out-GEN 204-3020 - Measure C Fund 27,163 27,706 28,537 29,393 Expenditure Grand Totals: $848,220 $786,362 $877,815 $1,093,284 ---PAGE BREAK--- 144 MAINTENANCE DIVISION The role of the Maintenance Division is to act as stewards of the City’s valuable public infrastructure and facilities, and to implement improvements that better meet the City’s needs as measured by citizen requests for service and by tasks identified by the street, storm drain, landscape and facility management programs. The Maintenance Division utilizes a combination of in-house staff and outside contractors for the ongoing maintenance & operations associated with parks and public spaces, landscaping, irrigation systems, sidewalks, streets, trails, streetlights, storm drains and public water courses, and traffic signals, signs and pavement markings. The Division responds to emergencies or requests for service after hours, holidays and weekends through a designated “call-out” procedure as the need arises. The Division also will provide the staff liaison to the Tree Committee and support for the Park and Recreation Commission. Organizational Structure The Division was restructured in 2010: The Maintenance Services Manager position was converted to a Program Manager position aimed at managing programs centered on landscape and environmental programs; and the Public Works Supervisor Position was converted to the Public Works Superintendant position that assumed the oversight duties of day-to-day operations including personnel, crews, and contractors. These two positions report directly to the Public Works Director. The primary operations of the Maintenance Division are accomplished by outside contract service companies complemented by in-house staff comprised of the Superintendant, Leadworker, and five Maintenance Workers. Administrative and programmatic support is provided by a Management Assistant and the Program Manager. This structure means that the contractors perform much of the routine work and staff performs select tasks that can be performed by a crew of one or two people such as investigating citizen requests. In addition, the Superintendant and Lead Worker spend considerable time overseeing the work done by the contractors. In-house staff also serves on the call-out duty roster for after hours calls. FY 2011-12 ACCOMPLISHMENTS The Public Works Maintenance Crew performed an increased number of hazard tree removals, sidewalk repairs, storm drain repairs and traffic sign work in an effort to reduce expenses paid to outside contractors. Maintenance Division staff earned qualification in the Bay Friendly Landscape Maintenance Program increasing certificate holders to 7 of 9 staff members. This improves the City’s ability to provide proper care of the native and Bay Friendly landscapes and to provide educated guidance to residents who wish to follow suit on their own properties Staff received an extension for The Environmental Enhancement Mitigation Program (EEMP) Grant to 2015 that will help to fund tree removal and replacement work in FYs 2012- 14. Staff planted 46 new trees FY 2011/12 under this program. The Maintenance Division hired the Environmental Programs Manager / City Arborist who contributes technical and programmatic expertise in landscape and habitat management, the City tree program, implementation of the Integrated Pest Management policy and Clean Water Program administration. ---PAGE BREAK--- 145 The City Arborist conducted in-house training for pruning small trees with maintenance staff. Together they have pruned all of the San Pablo Ave. Streetscape Sycamore trees. Public Works Maintenance staff extended and improved working relationships with volunteer groups: El Cerrito Youth Baseball, Friends of Canyon Trail Park, Friends of Five Creeks, El Cerrito Trail Trekkers and others. FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Update the Measure WW Parks Bond priority project list • Community Engagement and Partnership • Responsive Government Launch the City’s Tree Committee • Community Engagement and Partnership • Responsive Government Revise, update and implement the existing Urban Forest Management Plan. Engage the City Tree Committee in refining this document. • Environmental Stewardship • Community Engagement and Partnership Install Trash Capture Devices as mandated by the Municipal Regional Permit (MRP), Clean Water Program • Environmental Stewardship • Responsive Government FY 2011-12 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Update landscape and tree maintenance contracts and activities to improve safety, appearances and to fulfill the goals of the IPM and MRP programs • Fiscal Responsibility • Environmental Stewardship • Responsive Government Refine and coordinate vegetation management roles and responsibilities in the Hillside Natural Areas (HNA) with E.C. Fire Department and Volunteer groups for balance of fire mitigation and habitat conservation • Public Safety • Responsive Government • Community Engagement and Partnership • Environmental Stewardship Continue to improve vegetation management and habitat conservation practices for creek areas, parks, trails and vacant land • Environmental Stewardship • Responsive Government • Fiscal Responsibility Further implement the City’s Integrated Pest Management (IPM) program • Environmental Stewardship • Responsive Government Continue cultivation and development of the • Environmental Stewardship ---PAGE BREAK--- 146 City’s working relationship with volunteer groups such as The Friends of Five Creeks, Friends of Canyon Trail Park, the El Cerrito Trail Trekkers, sports users groups and others • Community Engagement and Partnership • Responsive Government Service Indicators Residents, businesses, and other City Departments rely on the Maintenance staff to render emergency or hazardous situations within the public right of way in a safe and efficient manner, which includes afterhours and weekend call-outs. Additionally, the Division responds to routine Requests for Services such as street, sidewalk and storm drain repair, graffiti abatement, non-functioning street lights and traffic signals, street tree trimming, municipal building maintenance and removal of trash dumped illegally in the public right-of-way. During FY 2011-12, the Maintenance Division workload indicators show a strong downward trend on several items that are reflective of capital investments made by the City. In particular, sidewalk repairs and patch paving are greatly reduced as the Measure A Street Improvement Program finishes its fourth year of work. Street light repairs are also down primarily due to the San Pablo Avenue street light replacement project. Work Orders are down somewhat; also due to the Measure A investment in streets. Street tree trimming is shown as a new category. Although this category has been reported in past years, the Division is beginning to collect this data differently rendering a yearly comparison irrelevant. A new category shown is Illicit Discharges. This stems from the Clean Water Program – driven by the mandates in the Regional Water Quality Control Board’s Municipal Regional Permit. The increasing trend in the first few years may be due to the learning curve of staff to identify and track this activity. Table 7-2 Ongoing Workload Indicators by Fiscal Year Service Indicator 2007 2008 2009 2010 2011 Streetlights Repaired 100 75 21 24 10 Asphalt Patch Paving (expenses) $143,215 $34,510 $5,054 $5,000 $1,961 Street Trees Trimmed 323 Maintenance Work Orders Processed 1,088 1,196 905 906 781 Traffic Requests Fulfilled 2 29 27 33 19 Clean Water program- Illicit Discharges 4 15 34 ---PAGE BREAK--- 147 Chart 7-5 Service Indicators by Category Note: the graphic data in this chart has been normalized by category so that each could fit within the chart size. The data is presented this way to illustrate the annual fluctuations within each category. The actual numerical value of each data point is found in Table 7-2 above Streetlights Patch Paving Tree Trimming Work Orders Traffic Orders Illicit Disharges 2007 2008 2009 2010 2011 ---PAGE BREAK--- 148 MAINTENANCE DIVISION BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 45430 - Federal Grant-Capital 221-3030 - Grants $81,000 Account: 46520 - Program Fees 101-3030 - General Fund $4,875 $7,549 11,500 $16,320 Account: 48990 - Other Misc Revenue 101-3030 - General Fund 50 Revenue Totals $4,875 $7,599 $92,500 $16,320 Expenditures Account: 51110 - Regular Salaries & Wages 101-3030 - General Fund $58,219 $59,951 $45,774 $47,[PHONE REDACTED] - Gas Tax Fund 154,636 158,899 172,099 179,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 37,801 38,862 88,500 83,[PHONE REDACTED] - Land & Light Assess Distr 168,157 173,058 229,892 230,[PHONE REDACTED] - Measure J Storm Drain 53,643 54,956 62,554 65,[PHONE REDACTED] - Grants 2,435 2,393 Account 51110 Totals: 474,892 488,120 598,819 605,231 Account: 51120 - Part-Time Salaries & Wage 101-3030 - General Fund [PHONE REDACTED] - Gas Tax Fund 2,952 27,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 687 5,[PHONE REDACTED] - Land & Light Assess Distr 1,868 2,211 19,601 4,[PHONE REDACTED] - Measure J Storm Drain 165 Account 51120 Totals: 1,868 6,179 52,922 4,902 Account: 51140 - Overtime Pay 101-3030 - General Fund 2,331 2,551 2,753 1,[PHONE REDACTED] - Gas Tax Fund 6,410 7,016 4,288 8,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 1,554 1,701 1,224 2,[PHONE REDACTED] - Land & Light Assess Distr 6,798 7,441 7,035 8,[PHONE REDACTED] - Measure J Storm Drain 2,331 2,551 3,100 Account 51140 Totals: 19,423 21,260 15,300 23,600 Account: 51142 - StraightOT 101-3030 - General Fund 1,957 2,110 3,406 3,[PHONE REDACTED] - Gas Tax Fund 5,381 5,802 5,304 5,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 1,305 1,407 1,514 1,[PHONE REDACTED] - Land & Light Assess Distr 5,708 6,154 8,703 8,[PHONE REDACTED] - Measure J Storm Drain 1,957 2,110 2,200 Account 51142 Totals: 16,307 17,583 18,927 21,505 Account: 51150 - Special Pay 101-3030 - General Fund 312 312 288 [PHONE REDACTED] - Gas Tax Fund 858 858 1,224 1,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 208 208 324 [PHONE REDACTED] - Land & Light Assess Distr 910 910 1,296 1,[PHONE REDACTED] - Measure J Storm Drain 312 312 468 468 Account 51150 Totals: 2,600 2,600 3,600 3,600 Account: 51200 - PARS Contribution 201-3030 - Gas Tax Fund 32 [PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 7 76 203-3030 - Land & Light Assess Distr 24 23 255 64 Account 51200 Totals: 24 62 688 64 ---PAGE BREAK--- 149 Account: 51210 - PERS Contributions 101-3030 - General Fund 14,502 14,888 12,712 13,[PHONE REDACTED] - Gas Tax Fund 38,531 39,514 47,823 49,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 9,418 9,661 24,542 22,[PHONE REDACTED] - Land & Light Assess Distr 41,890 42,993 63,823 62,[PHONE REDACTED] - Measure J Storm Drain 13,372 13,694 17,389 18,047 Account 51210 Totals: 117,713 120,750 166,289 165,512 Account: 51220 - FICA/Medicare 101-3030 - General Fund 4,606 4,831 4,049 4,[PHONE REDACTED] - Gas Tax Fund 12,260 12,873 14,603 15,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 2,995 3,144 7,294 6,[PHONE REDACTED] - Land & Light Assess Distr 13,341 13,984 19,548 19,[PHONE REDACTED] - Measure J Storm Drain 4,268 4,461 4,902 5,527 Account 51220 Totals: 37,469 39,293 50,396 51,122 Account: 51230 - Insurance & Benefits 101-3030 - General Fund 16,961 20,913 12,584 14,[PHONE REDACTED] - Gas Tax Fund 44,842 44,706 48,382 56,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 9,760 10,959 22,870 28,[PHONE REDACTED] - Land & Light Assess Distr 48,726 49,045 62,596 75,[PHONE REDACTED] - Measure J Storm Drain 13,557 15,239 17,607 20,345 Account 51230 Totals: 133,846 140,863 164,039 196,514 Account: 51240 - Workers Compensation 101-3030 - General Fund 546 (2,204) 2,565 2,[PHONE REDACTED] - Gas Tax Fund 5,758 8,070 13,227 8,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 2,386 3,250 7,618 3,[PHONE REDACTED] - Land & Light Assess Distr 6,135 9,309 15,748 13,[PHONE REDACTED] - Measure J Storm Drain 1,557 2,313 3,598 3,090 Account 51240 Totals: 16,381 20,739 42,756 30,839 Account: 51990 - Salary Savings 101-3030 - General Fund (3,058) (214) 201-3030 - Gas Tax Fund (1,278) 202-3030 - Nat'l Pollut Dis Elim Sys (312) 203-3030 - Land & Light Assess Distr (1,389) 205-3030 - Measure J Storm Drain (443) Account 51990 Totals: (6,480) (214) Account: 52190 - Miscellaneous Prof Svcs 203-3030 - Land & Light Assess Distr 1,852 18,000 Account: 52230 - Other Technical Services 101-3030 - General Fund 11,905 8,257 1,800 8,[PHONE REDACTED] - Land & Light Assess Distr 1,150 1,300 2,000 2,000 Account 52230 Totals: 13,055 9,557 3,800 10,000 Account: 52240 - Miscellaneous Services 101-3030 - General Fund 7,192 8,772 8,000 8,000 Account: 53110 - Utilities 101-3030 - General Fund 138,413 147,120 153,000 153,[PHONE REDACTED] - Land & Light Assess Distr 33,373 175,102 36,000 36,000 Account 53110 Totals: 171,786 322,222 189,000 189,000 Account: 53120 - Utilities-Street Light 201-3030 - Gas Tax Fund 3,240 3,225 3,[PHONE REDACTED] - Land & Light Assess Distr 213,661 229,842 215,000 220,000 Account 53120 Totals: 216,901 233,067 215,000 223,300 Account: 53130 - Utilities-Sign/Signal 101-3030 - General Fund 3,[PHONE REDACTED] - Gas Tax Fund 15,399 15,144 14,000 16,000 ---PAGE BREAK--- 150 Account 53130 Totals: 18,949 15,144 14,000 16,000 Account: 53210 - Infrastructure Maint Svc 101-3030 - General Fund 43 201-3030 - Gas Tax Fund 21,046 25,816 30,000 30,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 115,113 111,925 100,000 100,[PHONE REDACTED] - Land & Light Assess Distr 3,984 14,599 15,000 17,[PHONE REDACTED] - Measure J Storm Drain 21,592 29,940 15,000 15,000 Account 53210 Totals: 161,779 182,279 160,000 162,000 Account: 53220 - Sign & Signal Maint Svc 201-3030 - Gas Tax Fund 30,485 63,971 26,000 31,000 Account: 53230 - Building Maint Services 101-3030 - General Fund 13,339 29,167 25,000 25,[PHONE REDACTED] - Land & Light Assess Distr 24,612 30,711 20,000 25,000 Account 53230 Totals: 37,950 59,878 45,000 50,000 Account: 53240 - Landscape/Park Maint Svcs 101-3030 - General Fund 160 1,[PHONE REDACTED] - Land & Light Assess Distr 341,765 234,960 270,000 270,000 Account 53240 Totals: 341,925 236,841 270,000 270,000 Account: 53250 - Vehicle & Equip Maint Svc 101-3030 - General Fund 25,717 14,442 15,000 15,[PHONE REDACTED] - Land & Light Assess Distr 571 10,033 Account 53250 Totals: 26,287 24,476 15,000 15,000 Account: 53260 - Janitorial Services 101-3030 - General Fund 48,682 52,923 45,000 45,000 Account: 53290 - Miscellaneous R&M Svcs 101-3030 - General Fund 9,488 3,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 8,089 8,089 8,100 8,100 Account 53290 Totals: 8,089 17,577 8,100 11,100 Account: 53320 - Vehicle & Equipment Lease 101-3030 - General Fund 10,166 (3,122) 1,000 1,000 Account: 53910 - Solid Waste Services 101-3030 - General Fund [PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 44,501 41,658 45,000 40,000 Account 53910 Totals: 45,128 41,658 45,000 40,000 Account: 53990 - Other Property Services 101-3030 - General Fund 6,918 10,272 7,100 13,300 Account: 54210 - Telephone Expenses 101-3030 - General Fund 9,732 11,200 10,200 10,[PHONE REDACTED] - Land & Light Assess Distr 234 702 Account 54210 Totals: 9,966 11,902 10,200 10,000 Account: 54220 - Mobile/Wireless Expenses 101-3030 - General Fund 21,650 5,215 15,000 14,[PHONE REDACTED] - Gas Tax Fund 3,[PHONE REDACTED] - Land & Light Assess Distr 11,189 Account 54220 Totals: 21,650 19,585 15,000 14,000 Account: 54310 - Legal Notices & Advertise 203-3030 - Land & Light Assess Distr [PHONE REDACTED] - Measure J Storm Drain 134 Account 54310 Totals: 329 Account: 54410 - Printing & Binding 101-3030 - General Fund [PHONE REDACTED] - Land & Light Assess Distr 249 Account 54410 Totals: 712 Account: 54610 - Travel & Training 101-3030 - General Fund 1,204 1,052 1,500 3,500 ---PAGE BREAK--- 151 Account: 54910 - Dues & Subscriptions 101-3030 - General Fund 369 500 500 Account: 54920 - Events & Field Trips 101-3030 - General Fund 8 Account: 54990 - Other Administrative Svcs 202-3030 - Nat'l Pollut Dis Elim Sys 713 Account: 55110 - General Office Supplies 101-3030 - General Fund 2,252 1,993 2,000 2,000 Account: 55120 - Postage & Delivery 101-3030 - General Fund 304 189 200 200 Account: 55130 - Photocopying Charges 101-3030 - General Fund 1,047 639 800 800 Account: 55210 - Fuel 101-3030 - General Fund 13,899 15,453 14,000 15,000 Account: 55220 - Safety Supplies 101-3030 - General Fund 3,387 3,829 3,500 3,500 Account: 55250 - Vehicle & Equip Supplies 101-3030 - General Fund 5,582 2,988 1,600 2,000 Account: 55290 - Other Operating Supplies 101-3030 - General Fund 536 998 1,000 1,[PHONE REDACTED] - Land & Light Assess Distr 16 322 Account 55290 Totals: 552 1,320 1,000 1,500 Account: 55510 - Infrastructure Supplies 101-3030 - General Fund 51 201-3030 - Gas Tax Fund 19,469 27,803 30,000 30,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 1,708 1,103 5,000 5,[PHONE REDACTED] - Land & Light Assess Distr 12 205-3030 - Measure J Storm Drain 433 2,171 10,000 10,000 Account 55510 Totals: 21,611 31,139 45,000 45,000 Account: 55520 - Building Supplies 101-3030 - General Fund 11,314 13,728 10,000 10,[PHONE REDACTED] - Land & Light Assess Distr 42 2,000 2,500 Account 55520 Totals: 11,356 13,728 12,000 12,500 Account: 55530 - Landscape & Park Supplies 101-3030 - General Fund 519 1,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys [PHONE REDACTED] - Land & Light Assess Distr 39,827 43,028 45,000 45,[PHONE REDACTED] - Grants 64,771 27,251 Account 55530 Totals: 105,504 72,191 45,000 45,000 Account: 56210 - Buildings & Structures 101-3030 - General Fund 1,698 Account: 56410 - Office Equipment <10K 101-3030 - General Fund 1,631 1,656 1,000 1,000 Account: 56710 - Other Equipment <10K 101-3030 - General Fund 2,000 2,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 5,956 Account 56710 Totals: 5,956 2,000 2,000 Account: 56720 - Other Equipment >10K 221-3030 - Grants 81,000 Account: 56910 - Depreciation Expense 601-3030 - Vehicle/Equip Replacement 402,773 412,816 Account: 58220 - Licenses & Permits 101-3030 - General Fund 136 550 Account: 59990 101 - Operating Xfer Out-GEN 201-3030 - Gas Tax Fund 97,656 99,609 102,597 105,[PHONE REDACTED] - Nat'l Pollut Dis Elim Sys 98,548 100,519 103,535 106,641 ---PAGE BREAK--- [PHONE REDACTED] - Land & Light Assess Distr 131,764 134,399 138,431 142,584 Account 59990 101 Totals: 327,968 334,527 344,563 354,900 Expenditure Grand Totals: $2,899,048 $3,061,054 $2,746,599 $2,718,989 ---PAGE BREAK--- 153 SECTION 8: RECREATION DEPARTMENT The Recreation Department is committed to meeting the needs and interests of residents of El Cerrito and neighboring communities. The Department’s mission is to provide safe, friendly, reliable services that will enhance the quality of life through diverse programs. The Department values and encourages citizen input and strives to deliver activities and services of the highest quality. DEPARTMENT OVERVIEW The Recreation Department manages a full range of recreational special activities, and events for youth, adults and seniors. Staff works to ensure quality customer service in the delivery of our programs and services. The Department: • Provides childcare, after school programming, enrichment classes, sports and summer camps for over 3,600 children per year • Schedules activities and rentals of buildings, picnic areas, sports fields, tennis courts and the Swim Center • Provides social services for seniors by providing, Meals on Wheels, lunch program, Easy Ride, respite programs, and a variety of recreational activities • Works with community groups to ensure that a well-rounded aquatic program is implemented meeting the needs of the community. • Provides support to the Committee on Aging, Parks and Recreation Commission and various other city organizations, departments and committees • Works with employees to develop their talents and encourage future leadership Organizational Structure To accomplish its goals, the Recreation Department is divided into one administrative division and four program divisions: Administrative Division This division is responsible for ensuring that all aspects of the Recreation Department operate well; provide overall management of activities, long and short range planning, and personnel and budget administration; coordinate with other agencies; support advisory commissions and committees; manage grants and work with other City departments and outside agencies/organizations. Adult / Community Services Division The Division provides quality social, physical and educational opportunities for personal enrichment through recreation programs, leisure activities, and special events. The Division is also responsible for facility and park rentals for the Recreation Department. ---PAGE BREAK--- 154 Youth Services/Childcare Division The Division coordinates the delivery of youth classes and sports, preschool, childcare and day camp programs. State Licensing is necessary in the delivery of these programs. The Division works in close communication with the West Contra Costa Unified School District, advisory groups, and residents. Aquatics Division The Division provides a variety of aquatic programs. The Division works towards maximizing the number of users by managing the operation of the Swim Center Complex that includes the use of the Splash Park and its programs; providing support and direction for special activities; and developing partnerships with community organizations, advisory groups, citizen organizations, and schools. The Division is responsible for coordinating the overall maintenance of the Swim Center complex. Senior Services Division The Division improves the quality of life of older adults by providing programs and services for all seniors. The Division includes education and socialization program opportunities that contribute to enriching life for older adults. This division also oversees custodial maintenance for the entire Recreation Department and City Hall and at times provides support to other city departments as it relates to facility and custodial maintenance. Chart 8-1 reflects the Department’s organizational structure. The chart does not include all part-time or part-time PERS positions. ---PAGE BREAK--- 155 Chart 8-1 Recreation Department Organization Chart Recreation Director Program Supervisor II Adult/ Community Program Community Svcs Coordinator Custodial Team Leader (0.1) Custodial Worker Custodial Worker PPT Youth/Childcare Program Supervisor Assistant Supervisor Community Svcs Coordinator (4.75) Admin Clerk Specialist Program Registrar Teachers (3.0) Custodial Team Leader (0.2) Custodial Worker (0.8) Various PT PERS Rec Eligible Positions (11.0) Aquatics Program Supervisor Assistant Supervisor Program Registrar (0.8) Custodial Team Leader (0.1) Custodial Worker (0.4) PT PERS Senior Lifeguard (1.0) Senior Servivces Program Supervisor Community Svcs Coordinator (0.16) Admin Clerk Specialist Custodial Team Leader (0.1) Custodial Worker (0.4) PT OH Asst PERS ELigible (2.0) Management Assistant ---PAGE BREAK--- 156 Position Listing Table 8-1 depicts the Recreation Department’s overall staffing patterns over four years. Table 8-1 Recreation Position Listing FY 09-10 FY 10-11 FY11-12 FY12-13 Recreation Director 1.00 1.00 1.00 1.00 Program Supervisor II 1.00 1.00 1.00 1.00 Program Supervisor 3.00 3.00 3.00 3.00 Assistant Supervisor 2.00 2.00 2.00 2.00 Management Assistant 1.00 1.00 1.00 1.00 Admin Clerk Specialist 2.00 2.00 2.00 2.00 Admin Clerk 0.00 0.00 0.00 0.00 Comm. Svcs. Coordinator 6.00 6.00 6.00 6.00 Program Registrar 1.00 1.00 1.00 1.00 Registrar PPT 0.00 0.00 0.00 0.00 Teacher/Registrar 0.00 0.00 0.00 0.00 Teacher PPT 0.00 0.00 0.00 0.00 Teacher 3.00 3.00 3.00 3.00 Custodial PPT 0.50 0.50 0.50 0.50 Maint Leadworker (custodial) 0.50 0.50 0.50 0.50 PT with PERS, Sr Guard & Open House Asst. 14.00 14.00 14.00 14.00 Custodial Worker 3.00 3.00 3.00 3.00 Total 38.00 38.00 38.00 38.00 Recreation Department Partnership with WCCUSD Beginning in FY 2007-08, the West Contra Costa Unified School District (WCCUSD) received 21st Century Grants through state and federal governments for several schools within the City of El Cerrito. WCCUSD has contracted with the City through its Recreation Department to administer this grant funding as well as its After School Education and Safety Program (ASES) grant funding to provide afterschool programming for students. In FY 2012-13, Recreation Department staff will continue to partner with WCCUSD to provide academic enrichment opportunities during non-school hours for children attending Fairmont, Harding and Portola Schools. The implementation of this program helps students meet state and local standards in core academic subjects such as reading and math. The afterschool program offers students a broad array of enrichment activities that complement the students’ school day. Table 8-2 WCCUSD Funding (ASES & 21st Century After School Grant Programs) 2007-08 2008-09 2009-10 2010-11 2011-12 Castro (21st Century) $85,000 $78,400 (school closed) (school closed) (school closed) Fairmont (ASES) $100,000 $78,400 89,000 $90,000 $90,000 Harding (21st Century) $73,400 $78,400 $78,400 $81,000 $90,000 Portola (ASES) $115,359 $107,000 $107,000 $108,000 $110,000 Total $373,759 $342,200 $274,400 $279,000 $290,000 ADMINISTRATION The Administrative Division is responsible for ensuring that all aspects of the Recreation Department are operating well; providing overall management of activities, long- and short-range planning, personnel and budget administration; coordinating with other agencies; supporting advisory commissions and committees; managing grants; and working with other departments relating to capital projects and Citywide programs and ---PAGE BREAK--- 157 services. Recreation Administration staff coordinates and directs all functions and is responsible for the allocation of resources within the Department. The Administrative Division is also responsible for coordinating the Department’s budget process, financial reporting, and contracting of services. The Division assists with monitoring the budget throughout the year, providing reports, and directing the Department as necessary. The Administrative Division oversees the allocation of scholarships for families who are financially in need. Qualifying families are encouraged to apply for funding, in order to participate in Department programs. In addition, the Administrative Division coordinates and produces the City’s semi-annual Recreation brochure. The Division provides office support for each of the Department’s programs and provides support to the Park and Recreation Commission. FY 2011-12 ACCOMPLISHMENTS Implemented new Recreation software program, “Rec Trac”, and trained staff and public in its use Ensured smooth transition when long time department head retired Received Parent’s Press “Best Of” Award in Contra Costa County for El Cerrito’s Fourth of July Festival FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Continue to work with staff in providing sound fiscal management throughout the Divisions • Fiscal Responsibility Provide high quality services by incorporating a culture of quality customer service • Responsive Government Evaluate and address under-performing recreational programs on an on-going basis and make adjustments as necessary • Fiscal Responsibility FY 2012-13 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Continue to work with contract instructors and vendors to ensure compliance with Finance procedures and prompt payment • Fiscal Responsibility • Responsive Government Continue to work with the Administrative Services Department to ensure compliance with all rules, regulations, and laws • Fiscal Responsibility • Responsive Government ---PAGE BREAK--- 158 Continue to collaborate with other recreation departments in the area to identify and implement mutually beneficial relationships, programs, and services • Fiscal Responsibility • Responsive Government • Community Engagement & Partnership Continue to expand the Department’s usage of advanced features in the new software package to provide more efficient services to the public • Fiscal Responsibility • Responsive Government Continue to monitor in-person and online registration and reservations for all Recreation programs • Fiscal Responsibility RECREATION ADMINISTRATION BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 45430 - Federal Grant-Capital 221-5010 - Grants 15,000 Account: 45460 - Local Agency Grants 101-5010 - General Fund 10,000 5,000 10,000 10,000 Account: 46520 - Program Fees 101-5010 - General Fund 57,083 53,562 56,180 61,200 Account: 46541 - Field Maintenance Fees 101-5010 - General Fund 16,864 10,315 35,000 12,240 Account: 46542 - Restroom Key Fees 101-5010 - General Fund 4,325 3,981 3,445 4,590 Account: 46543 - Tennis Permit Fees 101-5010 - General Fund 1,393 1,487 1,400 4,080 Revenue Totals 89,665 74,346 121,025 92,110 Expenditures Account: 51110 - Regular Salaries & Wages 101-5010 - General Fund 279,708 326,085 294,812 164,379 Account: 51120 - Part-Time Salaries & Wage 101-5010 - General Fund 10,990 18,075 29,726 28,892 Account: 51140 - Overtime Pay 101-5010 - General Fund 199 2,040 2,040 Account: 51150 - Special Pay 101-5010 - General Fund 1,000 1,000 1,000 1,000 Account: 51200 - PARS Contribution 101-5010 - General Fund 4 386 376 Account: 51210 - PERS Contributions 101-5010 - General Fund 68,120 68,582 81,913 42,923 Account: 51220 - FICA/Medicare 101-5010 - General Fund 19,278 20,606 19,979 11,985 Account: 51230 - Insurance & Benefits 101-5010 - General Fund 43,242 49,819 51,209 30,496 Account: 51240 - Workers Compensation Account 51240 Totals: 3,888 5,126 9,995 5,600 Account: 51990 - Salary Savings ---PAGE BREAK--- [PHONE REDACTED] - General Fund (4,262) (162) (230,438) Account: 52110 - Collect & Admin Services 101-5010 - General Fund 8,999 4,000 9,000 4,000 Account: 52190 - Miscellaneous Prof Svcs 101-5010 - General Fund 5,869 6,988 9,750 15,000 Account: 52230 - Other Technical Services 101-5010 - General Fund 3,000 1,000 Account: 52240 - Miscellaneous Services 101-5010 - General Fund 553 600 2,000 Account: 53110 - Utilities 101-5010 - General Fund 65,212 65,000 60,000 Account: 53230 - Building Maint Services 101-5010 - General Fund 17,621 20,381 17,000 20,000 Account: 53240 - Landscape/Park Maint Svcs 101-5010 - General Fund 500 500 Account: 53250 - Vehicle & Equip Maint Svc 101-5010 - General Fund 5,921 2,928 6,000 9,000 Account: 53260 - Janitorial Services 101-5010 - General Fund 340 1,500 1,000 Account: 53290 - Miscellaneous R&M Svcs 101-5010 - General Fund 693 679 500 500 Account: 53990 - Other Property Services 101-5010 - General Fund 8,752 9,074 9,000 10,000 Account: 54210 - Telephone Expenses 101-5010 - General Fund 13,975 14,117 14,000 14,000 Account: 54220 - Mobile/Wireless Expenses 101-5010 - General Fund 2,131 2,032 2,000 4,000 Account: 54310 - Legal Notices & Advertise 101-5010 - General Fund 702 800 800 Account: 54410 - Printing & Binding 101-5010 - General Fund 25,285 29,081 28,000 23,000 Account: 54610 - Travel & Training 101-5010 - General Fund 70 435 500 500 Account: 54910 - Dues & Subscriptions 101-5010 - General Fund 628 269 800 800 Account: 54920 - Events & Field Trips 101-5010 - General Fund 92,857 64,658 95,000 85,000 Account: 54990 - Other Administrative Svcs 101-5010 - General Fund 8,619 6,424 9,000 6,000 Account: 55110 - General Office Supplies 101-5010 - General Fund 11,661 4,484 10,000 6,000 Account: 55120 - Postage & Delivery 101-5010 - General Fund 13,177 17,163 15,000 17,000 Account: 55130 - Photocopying Charges 101-5010 - General Fund 3,114 1,695 3,000 2,000 Account: 55210 - Fuel 101-5010 - General Fund 1,826 2,090 2,000 2,000 Account: 55230 - Medical Supplies 101-5010 - General Fund 850 947 1,000 1,000 Account: 55290 - Other Operating Supplies 101-5010 - General Fund 8,792 9,566 4,500 4,500 Account: 55520 - Building Supplies 101-5010 - General Fund 1,545 3,612 2,000 4,000 Account: 56410 - Office Equipment <10K 101-5010 - General Fund 6,196 2,212 7,000 2,500 Account: 56710 - Other Equipment <10K 101-5010 - General Fund 5,000 2,500 Account: 56720 - Other Equipment >10K ---PAGE BREAK--- [PHONE REDACTED] - Grants 15,000 Account: 58250 - Cash Over/Short 101-5010 - General Fund (184) (410) Account: 58920 - Misc Finance Expense 101-5010 - General Fund 44,402 38,394 36,000 36,000 Account: 59990 301 - Operating Xfer Out-CIP 101-5010 - General Fund 22,600 22,600 Expenditure Grand Totals: 770,517 731,205 655,672 644,891 ---PAGE BREAK--- 161 ADULT/COMMUNITY PROGRAMS DIVISION The Adult/Community Division provides quality facilities and programs to the community offering social, physical and educational opportunities for personal enrichment through recreation and leisure activities. The program provides for: management and delivery of a diverse list of adult classes through the use of independent contractors; administration of adult athletic programs; continued development of partnerships and community organizations, advisory groups, and citizens; volunteer opportunities for individuals and organizations; and rentals of a variety of City facilities. FY 2011-12 ACCOMPLISHMENTS Successfully implemented agreement with WCCUSD for Portola Middle School’s use of City facilities while their students are housed at a temporary campus during its reconstruction Supported and directed special events including the July 4th Celebration, Annual Egg Hunt, Golf Tournament, Halloween Haunted House and Carnival, and Cinema in The Park Assisted other departments in the delivery of additional special events and activities FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Develop adult recreation programs that are responsive to the community needs and desire through the use of independent contractors • Responsive Government • Community Engagement & Partnership Continue to improve relationships with community organizations that reserve facilities on an annual basis • Responsive Government • Community Engagement and Partnership Re-establish Adult Sports Programs such as softball, basketball, and volleyball • Responsive Government • Community Engagement & Partnership FY 2012-13 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Continue to support and direct special events and assist other departments with additional special events and activities • Community Engagement & Partnership Continue to refine, improve, and evaluate policies and procedures for management of facility rentals • Fiscal Responsibility • Responsive Government ---PAGE BREAK--- 162 Service Indicators Workload statistic achievements are based on services provided to patrons as shown in Charts 8-3 to 8-4. Chart 8-3 Adult/Community Programs Enrollments and Passes, Calendar Year Chart 8-4 Facility Permits, Calendar Year $1 Scholarship Donations Youth Class Drop-In Santa Letters Class Pass Class Pass Renewal 2007 112 117 55 [PHONE REDACTED] 35 51 49 88 98 2009 87 41 58 85 92 2010 129 39 62 [PHONE REDACTED] 152 72 52 63 79 0 20 40 60 80 100 120 140 160 180 0 100 200 300 400 500 [PHONE REDACTED] 183 128 84 307 30 462 25 69 2008 147 146 96 303 40 589 39 101 2009 159 109 86 287 21 543 85 170 2010 136 95 89 293 9 575 28 169 2011 143 56 107 251 8 637 21 232 Room Clubhouse Main Hall Picnic Senior Center Tennis Court Co-Sponsored Internal Citywide Reservations ---PAGE BREAK--- 163 ADULT/ COMMUNITY PROGRAM DIVISION BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 44221 - Rentals-Comm Center 101-5050 - General Fund $46,783 $47,763 $50,000 $51,000 Account: 44222 - Rentals-Field Reserv 101-5050 - General Fund 35,867 64,327 60,000 66,300 Account: 44223 - Rentals-Clubhouse 101-5050 - General Fund 20,184 22,724 25,000 25,500 Account: 44224 - Rentals-Picnic 101-5050 - General Fund 15,980 14,321 16,000 16,320 Account: 44226 - Rentals-Tennis Crt 101-5050 - General Fund 18,550 21,886 20,000 25,500 Account: 46530 - Training/Class Fees 101-5050 - General Fund (35) Account: 46531 - General Activities 101-5050 - General Fund 62,151 85,613 70,000 112,200 Account: 46533 - Special Programs 101-5050 - General Fund 1,100 151 1,100 1,122 Account: 46534 - Sports Programs 101-5050 - General Fund 3,060 Account: 46540 - Miscellaneous Program Fee 101-5050 - General Fund 10 Revenue Totals $200,624 $256,751 $242,100 $301,002 Expenditures Account: 51110 - Regular Salaries & Wages 101-5050 - General Fund $55,558 $54,634 $84,314 $83,[PHONE REDACTED] - Land & Light Assess Distr 36,639 36,683 37,407 36,674 Account 51110 Totals: 92,197 91,317 121,721 120,537 Account: 51120 - Part-Time Salaries & Wage 101-5050 - General Fund 26,845 33,469 20,910 33,[PHONE REDACTED] - Land & Light Assess Distr 12,870 4,541 Account 51120 Totals: 39,715 38,011 20,910 33,339 Account: 51140 - Overtime Pay 101-5050 - General Fund 165 609 1,020 1,020 Account: 51142 - StraightOT 101-5050 - General Fund 24 Account: 51150 - Special Pay 203-5050 - Land & Light Assess Distr 1,000 1,000 1,000 1,000 Account: 51200 - PARS Contribution 101-5050 - General Fund 273 [PHONE REDACTED] - Land & Light Assess Distr 151 Account 51200 Totals: 425 448 Account: 51210 - PERS Contributions 101-5050 - General Fund 14,028 16,301 28,900 33,[PHONE REDACTED] - Land & Light Assess Distr 9,252 9,314 10,549 10,747 Account 51210 Totals: 23,280 25,615 39,449 44,231 Account: 51220 - FICA/Medicare 101-5050 - General Fund 4,820 5,075 8,128 9,[PHONE REDACTED] - Land & Light Assess Distr 3,476 3,538 2,938 2,882 Account 51220 Totals: 8,296 8,613 11,066 11,926 Account: 51230 - Insurance & Benefits ---PAGE BREAK--- [PHONE REDACTED] - General Fund 16,468 20,196 28,196 31,[PHONE REDACTED] - Land & Light Assess Distr 12,957 14,356 15,643 16,908 Account 51230 Totals: 29,425 34,552 43,839 48,665 Account: 51240 - Workers Compensation 101-5050 - General Fund 2,060 5,431 4,165 4,[PHONE REDACTED] - Land & Light Assess Distr 1,296 1,709 3,332 2,800 Account 51240 Totals: 3,357 7,140 7,497 7,700 Account: 51990 - Salary Savings 101-5050 - General Fund (1,733) (122) (42,445) 203-5050 - Land & Light Assess Distr (474) Account 51990 Totals: (2,207) (122) (42,445) Account: 52250 - Instructor Services 101-5050 - General Fund 40,545 58,010 43,000 70,000 Account: 53230 - Building Maint Services 101-5050 - General Fund 713 950 4,000 4,000 Account: 53250 - Vehicle & Equip Maint Svc 101-5050 - General Fund 96 200 200 Account: 54210 - Telephone Expenses 101-5050 - General Fund 3,567 5,069 3,600 4,000 Account: 54220 - Mobile/Wireless Expenses 101-5050 - General Fund 354 665 550 1,000 Account: 54920 - Events & Field Trips 101-5050 - General Fund 2,822 854 2,500 2,000 Account: 55110 - General Office Supplies 101-5050 - General Fund 1,272 1,500 500 Account: 55120 - Postage & Delivery 101-5050 - General Fund 276 Account: 55130 - Photocopying Charges 101-5050 - General Fund 2,836 1,613 3,000 2,000 Account: 55250 - Vehicle & Equip Supplies 101-5050 - General Fund 2,000 1,000 Account: 55290 - Other Operating Supplies 101-5050 - General Fund 1,893 4,104 3,000 3,000 Account: 55520 - Building Supplies 101-5050 - General Fund 2,679 266 5,000 4,000 Account: 55590 - Other Maintenance Supply 101-5050 - General Fund 1,000 Account: 56410 - Office Equipment <10K 101-5050 - General Fund 107 Account: 56710 - Other Equipment <10K 101-5050 - General Fund 5,000 5,000 Expenditure Grand Totals: $252,560 $278,991 $278,407 $365,118 ---PAGE BREAK--- 165 YOUTH SERVICES/CHILDCARE DIVISION The Youth Services/Childcare Division administers, coordinates, delivers and evaluates youth recreation classes, enrichment classes, childcare and afterschool programs, preschool, day camp, youth sports, and residential camp programs. The Division provides a full range of recreational opportunities, before, during and afterschool as well as summer programs for youth by delivering a diverse range of fee classes and camps (some delivered through the use of independent contractors). The Division is responsible for oversight of the partnership with the West Contra Costa Unified School District in the delivery of afterschool programs at Harding, Fairmont and Portola Schools utilizing 21st Century Grant Funds as well as Proposition 49 – Afterschool Education and Safety Program (ASES). This division also works with community organizations, advisory groups, and residents to provide volunteer opportunities for individuals and organizations. FY 2011-12 ACCOMPLISHMENTS Expanded after school enrichment programs at all elementary schools Expanded band program to each elementary school in El Cerrito Maintained full and close to full programming at all of our childcare and afterschool programs throughout the year Increased partnerships with community organizations at all school programs Offered new enrichment and summer camp opportunities FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Attempt to restart Youth Basketball League, possibly by partnering with other organizations with access to gym space • Responsive Government • Community Engagement and Partnership Develop innovative and creative ways to meet service demands in a cost effective manner • Fiscal Responsibility • Responsive Government Provide safe and nurturing environments in which children can grow • Responsive Government • Public Safety Provide programs and services that are easily usable, convenient and varied • Responsive Government ---PAGE BREAK--- 166 FY 2012-13 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Continue to train staff in grant and programming requirements as required by the district for 21st Century and ASES funds • Responsive Government • Community Engagement and Partnership Continue to be visionary in developing winter, spring and summer day camp programs • Fiscal responsibility • Responsive Government Increase variety of programming in after school programs • Responsive Government Workload Statistics Key workload assumptions for FY 2011-12 are based on prior years’ experiences, which generally remain constant. These statistics are illustrated in Table 8-3 and 8-4 and Charts 8-5 to 8-6. Table 8-3 Childcare Facility Participation Site Enrollment Casa Cerrito AM Preschool 21 Casa Cerrito PM Preschool 17 Community Center Teeter Tots 24 Pee Wee Play Time 9 Fairmont PM Kind. Only 2 Fairmont PM 120 Harding AM 11 Harding PM Kind. Only 6 Harding PM 116 Madera AM 13 Madera AM Kind. 13 Madera PM Kind. Only 6 Madera PM 110 Madera PM Extended 25 Portola After School 90 Table 8-4 Camps Program Enrollments Summer Camp Types Enrollments Art Camps 592 Camp Classics 1960 Camp Ravencliff 100 Science Camps 221 Sports Camps 1189 Teen Leadership 167 Total 4129 ---PAGE BREAK--- 167 Chart 8-5 Youth Services Enrollments * Harding, Madera, Fairmont After School Enrichment Programs Chart 8-6 Youth Services Point of Sale and Passes 0 20 40 60 80 100 120 140 [PHONE REDACTED] 112 117 55 [PHONE REDACTED] 35 51 49 88 98 2009 87 41 58 85 92 2010 129 39 62 [PHONE REDACTED] 152 72 52 63 79 $1 Scholarship Donations Youth Class Drop-In Santa Letters Class Pass Class Pass Renewal 100 200 300 400 500 600 700 [PHONE REDACTED] 304 267 [PHONE REDACTED] 141 148 637 275 59 2009 83 64 775 [PHONE REDACTED] 159 78 808 506 59 2011 271 0 849 604 106 Youth Classes Youth Sports HASEP* MASEP** FASEP*** ---PAGE BREAK--- 168 YOUTH SERVICES BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 46520 1 - Mosaic Program 101-5060 - General Fund $28,856 $14,379 $32,000 $30,600 Account: 46520 2 - Ravencliff 101-5060 - General Fund 38,009 34,569 45,000 45,900 Account: 46531 - General Activities 101-5060 - General Fund 92,364 116,351 115,000 142,800 Account: 46532 - Excursions/Trips 101-5060 - General Fund 1,236 384 1,000 Account: 46533 - Special Programs 101-5060 - General Fund 47,500 77,751 75,000 86,700 Account: 46534 - Sports Programs 101-5060 - General Fund 141,598 152,976 150,000 173,400 Account: 46540 - Miscellaneous Program Fee 101-5060 - General Fund 113,990 114,772 115,000 122,400 Account: 48120 - Contributions & Donations 101-5060 - General Fund 12,497 7,040 15,000 15,000 Revenue Totals $476,050 $518,223 $547,000 $617,800 Expenditures Account: 51110 - Regular Salaries & Wages 101-5060 - General Fund $97,892 $104,252 $129,436 $140,625 Account: 51120 - Part-Time Salaries & Wage 101-5060 - General Fund 84,807 98,024 95,000 74,578 Account: 51140 - Overtime Pay 101-5060 - General Fund 212 2,040 2,040 Account: 51142 - StraightOT 101-5060 - General Fund 127 Account: 51150 - Special Pay 101-5060 - General Fund 1,600 1,600 1,600 1,600 Account: 51200 - PARS Contribution 101-5060 - General Fund 675 334 912 485 Account: 51210 - PERS Contributions 101-5060 - General Fund 29,405 32,027 42,862 51,323 Account: 51220 - FICA/Medicare 101-5060 - General Fund 10,377 12,277 13,361 14,716 Account: 51230 - Insurance & Benefits 101-5060 - General Fund 23,316 26,966 38,985 48,963 Account: 51240 - Workers Compensation 101-5060 - General Fund 2,527 4,357 8,162 8,261 Account: 51990 - Salary Savings 101-5060 - General Fund (2,229) (30) (21,223) Account: 52110 - Collect & Admin Services 101-5060 - General Fund 2,100 2,000 Account: 52190 - Miscellaneous Prof Svcs 101-5060 - General Fund 3,125 348 3,000 1,000 Account: 52250 - Instructor Services 101-5060 - General Fund 117,796 199,828 140,000 200,000 Account: 53230 - Building Maint Services 101-5060 - General Fund 76 1,357 Account: 53250 - Vehicle & Equip Maint Svc 101-5060 - General Fund 1,710 341 2,000 2,500 Account: 53290 - Miscellaneous R&M Svcs 101-5060 - General Fund 520 520 Account: 53310 - Land & Building Lease 101-5060 - General Fund 990 ---PAGE BREAK--- 169 Account: 54210 - Telephone Expenses 101-5060 - General Fund 1,936 3,526 2,600 2,600 Account: 54220 - Mobile/Wireless Expenses 101-5060 - General Fund 960 960 1,000 1,000 Account: 54310 - Legal Notices & Advertise 101-5060 - General Fund 308 500 Account: 54410 - Printing & Binding 101-5060 - General Fund 1,500 1,500 500 Account: 54610 - Travel & Training 101-5060 - General Fund 1,500 1,000 Account: 54910 - Dues & Subscriptions 101-5060 - General Fund 500 500 Account: 54920 - Events & Field Trips 101-5060 - General Fund 10,459 14,918 16,000 16,000 Account: 55110 - General Office Supplies 101-5060 - General Fund 967 1,500 500 Account: 55120 - Postage & Delivery 101-5060 - General Fund 79 165 1,000 1,000 Account: 55130 - Photocopying Charges 101-5060 - General Fund 2,836 1,613 2,000 2,000 Account: 55210 - Fuel 101-5060 - General Fund 2,131 2,415 2,200 2,200 Account: 55240 - Clothing & Uniform Supply 101-5060 - General Fund 703 1,000 1,000 2,000 Account: 55290 - Other Operating Supplies 101-5060 - General Fund 18,068 24,626 25,500 20,000 Account: 55520 - Building Supplies 101-5060 - General Fund 2,332 266 4,000 2,000 Account: 56710 - Other Equipment <10K 101-5060 - General Fund 1,000 1,000 Expenditure Grand Totals: $416,265 $531,688 $520,455 $598,911 CHILDCARE BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Proposed Revenue Account: 45460 - Local Agency Grants 101-5020 - General Fund $5,000 Account: 46520 - Program Fees 101-5020 - General Fund 28,567 $21,725 $30,000 $35,700 Account: 46521 1 - Teeter Tots Fees 101-5020 - General Fund 102,412 99,332 106,500 112,200 Account: 46521 2 - Casa Cerrito Preschool 101-5020 - General Fund 197,262 146,248 172,000 193,800 Account: 46521 3 - Harding Childcare 101-5020 - General Fund 244,953 234,894 245,000 255,000 Account: 46521 4 - Castro Childcare 101-5020 - General Fund 2,206 4,498 Account: 46521 5 - Madera Childcare 101-5020 - General Fund 456,417 403,712 465,000 443,700 Account: 46521 6 - Fairmount Childcare 101-5020 - General Fund 201,094 214,799 205,000 234,600 Account: 46521 7 - Harding Child AM 101-5020 - General Fund 57,736 31,035 32,000 35,700 Account: 46521 9 - Fairmount Child AM 101-5020 - General Fund 26,761 27,590 30,000 30,600 Account: 46522 1 - Arlington Daycamp ---PAGE BREAK--- [PHONE REDACTED] - General Fund 42,560 41,222 40,000 45,900 Account: 46522 2 - Daycamp VIP 101-5020 - General Fund 6,305 6,993 9,000 9,180 Account: 46522 3 - Harding Daycamp 101-5020 - General Fund 66,314 50,883 68,000 61,200 Account: 46522 4 - Castro Daycamp 101-5020 - General Fund 43,860 32,608 50,000 51,000 Account: 46522 5 - Enrichment Programs 101-5020 - General Fund (56) (594) Account: 46522 6 - Fairmount Daycamp 101-5020 - General Fund 32,395 40,658 35,000 45,900 Account: 46522 7 - Excursions Daycamp 101-5020 - General Fund 1,285 836 1,500 1,530 Account: 46522 8 - Pee Wee Daycamp 101-5020 - General Fund 18,702 17,895 35,000 Account: 48990 - Other Misc Revenue 101-5020 - General Fund 17 74,556 Revenue Totals $1,533,791 $1,448,890 $1,524,000 $1,556,010 Expenditures Account: 51110 - Regular Salaries & Wages 101-5020 - General Fund $427,174 $402,112 $409,551 $359,209 Account: 51120 - Part-Time Salaries & Wage 101-5020 - General Fund 497,387 466,619 420,000 380,846 Account: 51140 - Overtime Pay 101-5020 - General Fund 1,534 2,396 6,120 6,120 Account: 51142 - StraightOT 101-5020 - General Fund 489 Account: 51150 - Special Pay 101-5020 - General Fund 4,730 5,730 4,200 3,200 Account: 51200 - PARS Contribution 101-5020 - General Fund 4,664 4,805 2,116 2,643 Account: 51210 - PERS Contributions 101-5020 - General Fund 134,755 137,022 185,480 154,919 Account: 51220 - FICA/Medicare 101-5020 - General Fund 47,962 45,630 45,573 41,193 Account: 51230 - Insurance & Benefits 101-5020 - General Fund 122,196 112,035 115,598 109,024 Account: 51240 - Workers Compensation 101-5020 - General Fund 11,663 13,126 29,985 25,202 Account: 51990 - Salary Savings 101-5020 - General Fund (13,262) (238) Account: 52190 - Miscellaneous Prof Svcs 101-5020 - General Fund 168 200 200 Account: 52250 - Instructor Services 101-5020 - General Fund 9,120 194 7,000 4,000 Account: 53110 - Utilities 101-5020 - General Fund 13,274 11,533 11,500 11,500 Account: 53230 - Building Maint Services 101-5020 - General Fund 2,763 1,057 3,000 1,500 Account: 53250 - Vehicle & Equip Maint Svc 101-5020 - General Fund 5,309 4,130 5,000 5,000 Account: 53260 - Janitorial Services 101-5020 - General Fund 10 1,000 Account: 53290 - Miscellaneous R&M Svcs 101-5020 - General Fund 500 1,000 Account: 53990 - Other Property Services 101-5020 - General Fund 1,038 549 1,100 1,100 Account: 54210 - Telephone Expenses ---PAGE BREAK--- [PHONE REDACTED] - General Fund (83) 1,463 1,400 1,500 Account: 54220 - Mobile/Wireless Expenses 101-5020 - General Fund 2,193 2,717 2,100 2,800 Account: 54310 - Legal Notices & Advertise 101-5020 - General Fund 208 Account: 54410 - Printing & Binding 101-5020 - General Fund 1,000 415 500 500 Account: 54610 - Travel & Training 101-5020 - General Fund 910 2,000 2,000 Account: 54910 - Dues & Subscriptions 101-5020 - General Fund 640 360 500 500 Account: 54920 - Events & Field Trips 101-5020 - General Fund 11,266 12,958 16,000 15,000 Account: 54990 - Other Administrative Svcs 101-5020 - General Fund 1,000 1,000 Account: 55110 - General Office Supplies 101-5020 - General Fund 2,277 4,126 5,000 3,000 Account: 55120 - Postage & Delivery 101-5020 - General Fund 720 1,030 1,400 1,200 Account: 55130 - Photocopying Charges 101-5020 - General Fund 2,394 1,367 2,500 2,000 Account: 55210 - Fuel 101-5020 - General Fund 1,686 2,190 1,800 2,500 Account: 55290 - Other Operating Supplies 101-5020 - General Fund 37,249 49,474 35,000 35,000 Account: 55520 - Building Supplies 101-5020 - General Fund 2,282 1,829 3,000 2,500 Account: 55590 - Other Maintenance Supply 101-5020 - General Fund 12 1,500 500 Account: 56410 - Office Equipment <10K 101-5020 - General Fund 38 1,000 Account: 56710 - Other Equipment <10K 101-5020 - General Fund 126 2,000 4,000 Expenditure Grand Totals: $1,333,640 $1,286,882 $1,323,622 $1,179,656 AQUATICS DIVISION The Aquatics Division provides residents of El Cerrito with the opportunity to participate in a variety of aquatic programs that include lap swim, water aerobics, masters swim (19 years of age and up), club swim teams (5 to 18 years), swim lessons, pool rentals, water polo, and the use of the Splash Park for recreational water play. The program maximizes the number of patrons by: • Managing the operation of the Swim Center and its programs: lap swim, public swim, day camp, swim teams, water polo, and swim lessons for youth and adults • Providing support and direction for special activities • Continuing to develop partnerships with community organizations, advisory groups, citizen organizations, and WCCUSD schools • Managing the operation of the Splash Park ---PAGE BREAK--- 172 FY 2011-12 ACCOMPLISHMENTS Received Parent’s Press award, “The Best Swimming Pool of Contra Costa County" in July 2011 Utilized Measure A (2000) Fund for capital improvements at the Swim Center for the replacement of lockers in the locker rooms Expanded summer instructional lessons, lap swim, adult swim classes, recreation swim, family swim and splash park times where appropriate Provided increased number of American Red Cross Lifeguard Training and Babysitters Training certification courses Hosted large regional swim meets such as the Redwood Empire Section League (RESL) and the Montclair Pentathlon, with more than 15 teams participating in each meet Supervised pool maintenance contractors and maintained the Swim Center in compliance with all county, state and federal health regulations Responded to the aquatic needs of long-term rental groups including East Bay Masters Water Polo, California Autism Foundation and other organized groups Maintained City’s relationship with WCCUSD by making the Swim Center available for El Cerrito High School physical education and swim team, and by providing lifeguards for Portola Middle School physical education swimming instruction FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Increase participants in our swim programs by advertising to the community through social networking and discount sites such as GROUPON and material distribution. • Responsive Government • Community Engagement and Partnership Recruit and train seasonal aquatic staff (Spring, Summer and Fall). • Responsive Government Evaluate programs and usage of the Swim Center for maximum utilization and revenue. • Fiscal Responsibility Work cooperatively with user groups by maintaining good communication. • Responsive Government • Community Engagement and Partnership Provide well rounded programming that includes the use and rental of the Splash Park. • Fiscal Responsibility • Responsive Government ---PAGE BREAK--- 173 FY 2012-13 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Utilize Measure A (2000) Fund for capital improvements at the Swim Center, investing in energy and water saving technologies as well as maintaining a high quality facility as it ages • Fiscal Responsibility • Responsive Government • Environmental Stewardship Foster relationships with aquatic organizations including Bay Area Public Pool Operators Association (BAPPOA), Northern California Aquatic Management Association (NCAMA) and the California Parks and Recreation Society (CPRS) Aquatics Section • Community Engagement & Partnership Continue to expand competitive swimming opportunities for youth and adults • Responsive Government Continue to offer and expand summer instructional lessons, lap swim, adult swim classes, recreational and family swim • Responsive Government Work with the American Red Cross to provide lifeguarding certification, babysitter’s training, first aid and CPR courses. • Responsive Government • Public Safety Provide department wide training in First Aid, CPR and AED • Responsive Government • Public Safety Continue the City’s relationship with the WCCUSD by making the Swim Center available for ECHS physical education classes and swim team, and by providing lifeguards for Portola Middle School physical education swimming instruction • Fiscal Responsibility • Responsive Government Supervise pool maintenance contractors and maintain the Swim Center to comply with all county, state and federal health regulations • Public Safety • Environmental Stewardship Continue to work with long-term rental groups including East Bay Masters Water Polo • Community Engagement and Partnership Continue to promote aquatic programming through the distribution of flyers, programs, and press releases to local newspapers and City Website • Community Engagement and Partnership Continue to perform regular equipment maintenance audits using outside consultants • Public Safety ---PAGE BREAK--- 174 Service Indicators Charts 8-7 to 8-10 depict the Aquatics Division workload statistics for calendar year 2011: Chart 8-7 Swim Center Enrollments and Rentals, Calendar Year Chart 8-8 Swim Center Pass Uses, Calendar Year 0 500 1000 1500 2000 2500 3000 3500 4000 2006 2930 555 139 175 107 28 18 126 2007 2126 519 145 258 123 15 39 122 2008 2696 508 317 363 121 27 31 135 2009 3138 717 349 400 110 33 29 143 2010 3344 946 429 558 105 49 116 87 2011 3159 849 370 475 111 98 41 61 39 Learn to Swim Gators Swim Team Swim Camp Adult Lessons Pool Rentals Lifeguard Training Course Junior Lifeguard Program Swim Club Splash Park Rental r 0 5000 10000 15000 20000 25000 30000 2006 17698 1176 3290 2096 2007 18223 1231 3680 2705 2008 22210 1297 4358 3983 2009 24866 1116 4133 4230 2010 25780 901 4211 5165 2011 25287 1060 4294 4078 Lap Rec H2O Aerobics Masters ---PAGE BREAK--- 175 Chart 8-9 Swim Center Pass Sales & Renewals, Calendar Year Chart 8-10 Swim Center Point of Sale, Calendar Year 0 2000 4000 6000 8000 10000 12000 14000 16000 2006 4411 14369 217 6 2007 5050 14208 239 18 2008 6415 14863 272 96 2009 7270 14126 [PHONE REDACTED] 7443 11970 [PHONE REDACTED] 6823 12349 [PHONE REDACTED] Lap Swim Rec/Family Swim H2O Aerobics Masters Splash Park ---PAGE BREAK--- 176 AQUATICS DIVISION BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 44227 - Rentals-Swim Ctr 101-5030 - General Fund $15,577 $18,684 $25,000 $25,500 Account: 44228 - Rental-Schools 101-5030 - General Fund 15,421 21,168 20,000 20,400 Account: 45460 - Local Agency Grants 101-5030 - General Fund Account: 46520 - Program Fees 101-5030 - General Fund 54,152 60,603 56,000 61,200 Account: 46525 - Recreation Swim 101-5030 - General Fund 53,146 55,090 70,000 71,400 Account: 46526 - Lap Swim 101-5030 - General Fund 163,670 161,606 160,000 178,500 Account: 46526 1 - Water Aerobics 101-5030 - General Fund 25,291 26,198 26,000 30,600 Account: 46527 - Swim Teams 101-5030 - General Fund 72,617 77,286 78,000 81,600 Account: 46527 1 - Swim Team ECHS 101-5030 - General Fund 3,555 3,600 3,672 Account: 46530 - Training/Class Fees 101-5030 - General Fund 6,390 11,130 7,500 10,200 Account: 46537 - Lesson Fees 101-5030 - General Fund 227,767 217,411 250,000 224,400 Account: 46550 - Taxable Sales 101-5030 - General Fund 1,336 1,914 1,500 2,040 Account: 48120 - Contributions & Donations 101-5030 - General Fund 123 65 50 200 Revenue Totals $639,046 $651,154 $697,650 $709,712 Expenditures Account: 51110 - Regular Salaries & Wages 101-5030 - General Fund $132,035 $123,523 $173,738 $110,526 Account: 51120 - Part-Time Salaries & Wage 101-5030 - General Fund 330,568 358,525 292,740 395,998 Account: 51140 - Overtime Pay 101-5030 - General Fund 95 667 1,836 1,836 Account: 51142 - StraightOT 101-5030 - General Fund 785 390 Account: 51150 - Special Pay 101-5030 - General Fund 500 500 500 800 Account: 51200 - PARS Contribution 101-5030 - General Fund 3,523 4,077 2,588 2,379 Account: 51210 - PERS Contributions 101-5030 - General Fund 53,722 43,015 73,929 93,270 Account: 51220 - FICA/Medicare 101-5030 - General Fund 19,754 18,218 24,049 20,394 Account: 51230 - Insurance & Benefits 101-5030 - General Fund 29,816 35,644 61,050 52,712 Account: 51240 - Workers Compensation 101-5030 - General Fund 2,981 3,929 7,663 6,440 Account: 51990 - Salary Savings 101-5030 - General Fund (6,924) (54) (112,355) Account: 52110 - Collect & Admin Services 101-5030 - General Fund ---PAGE BREAK--- 177 Account: 52190 - Miscellaneous Prof Svcs 101-5030 - General Fund 33,204 22,184 30,000 20,000 Account: 52250 - Instructor Services 101-5030 - General Fund 1,981 2,500 1,000 Account: 53110 - Utilities 101-5030 - General Fund 55,515 53,000 53,000 Account: 53230 - Building Maint Services 101-5030 - General Fund 11,256 5,238 14,000 10,000 Account: 53240 - Landscape/Park Maint Svcs 101-5030 - General Fund 1,500 1,000 Account: 53250 - Vehicle & Equip Maint Svc 101-5030 - General Fund 1,000 1,000 Account: 53290 - Miscellaneous R&M Svcs 101-5030 - General Fund 2,583 9,969 3,700 6,000 Account: 53990 - Other Property Services 101-5030 - General Fund 3,012 3,544 3,500 6,000 Account: 54210 - Telephone Expenses 101-5030 - General Fund 1,691 3,237 2,400 2,400 Account: 54220 - Mobile/Wireless Expenses 101-5030 - General Fund 700 769 700 800 Account: 54310 - Legal Notices & Advertise 101-5030 - General Fund 250 Account: 54610 - Travel & Training 101-5030 - General Fund 6,040 898 6,000 2,000 Account: 54910 - Dues & Subscriptions 101-5030 - General Fund 50 237 Account: 54920 - Events & Field Trips 101-5030 - General Fund 10,408 13,713 14,000 14,000 Account: 55110 - General Office Supplies 101-5030 - General Fund 300 479 1,500 1,500 Account: 55120 - Postage & Delivery 101-5030 - General Fund 379 725 600 600 Account: 55130 - Photocopying Charges 101-5030 - General Fund 2,836 1,613 2,500 2,000 Account: 55140 - Recognition-EE/Volunteer 101-5030 - General Fund 781 363 1,000 1,000 Account: 55210 - Fuel 101-5030 - General Fund 1,635 2,009 1,800 1,800 Account: 55220 - Safety Supplies 101-5030 - General Fund 512 Account: 55230 - Medical Supplies 101-5030 - General Fund 741 600 600 Account: 55240 - Clothing & Uniform Supply 101-5030 - General Fund 5,091 4,479 4,000 4,000 Account: 55290 - Other Operating Supplies 101-5030 - General Fund 12,820 38,184 25,000 25,000 Account: 55295 - Chemicals 101-5030 - General Fund 48,681 47,264 45,000 45,000 Account: 55520 - Building Supplies 101-5030 - General Fund 2,364 1,169 4,000 3,000 Account: 55590 - Other Maintenance Supply 101-5030 - General Fund 914 1,000 3,000 Account: 56710 - Other Equipment <10K 101-5030 - General Fund 1,000 1,000 Expenditure Grand Totals: $770,598 $744,507 $746,038 $890,055 ---PAGE BREAK--- 178 SENIOR SERVICES DIVISION The Senior Services Division administers, coordinates, promotes, implements, delivers, and evaluates a network of programs, activities and services designed to improve the quality of life of adults 50 years and older. It is the goal of staff and volunteers to provide programs, activities and services for the vigorous and independent as well as the frail and vulnerable. Residents of El Cerrito and neighboring communities enjoy a continuum of programs at the Senior Center which includes fitness, wellness, the arts, culture, WiFi Cyber Café, computer classes, travel, and many other recreational activities. Division services include a daily lunch program, weekend deli bag, home delivered meals, Alzheimer’s Respite Program, health clinics, tax preparation, support groups, and health insurance counseling. Easy Ride Paratransit, with funding provided by Measure J, offers affordable, accessible and friendly door to door bus service operating four days a week within City limits enabling residents 65 and older and the disabled 18 years and older to regularly run errands, get to work, attend classes, purchase groceries and household supplies, keep appointments, and visit family and friends. The Division partners with 42 organizations and agencies for assistance in the delivery of programs and services allowing area residents to benefit from these associations at no cost to the City. A pool of 84 volunteers rounds out many of our program delivery needs. The Division produces a newsletter (available on the Department’s webpage), works on fundraising and planned giving programs, contracts for services, monitors budget and Measure J costs, provides staff liaison and clerical support to the Committee on Aging, and participates on advisory councils and committees. The Division also provides supervision to the Recreation Department’s Custodial Maintenance Crew. FY 2011-12 ACCOMPLISHMENTS Successfully utilized Measure J Funds to operate and increase ridership in the Easy Ride Paratransit Service by expanding service to 5 days per week Implemented new RecTrac software program, which will help with financial tracking and reports Successfully completed repairs and painting to the interior of the Senior Center utilizing donations from local businesses Implemented dinner and social group FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Expand volunteer base to provide more support to Senior Center’s daily operations and fee classes. • Responsive Government Explore new dispatching models to increase Easy Ride ridership levels without increasing expenses • Fiscal Responsibility • Community Engagement & Partnership ---PAGE BREAK--- 179 Expand programming for baby boomers • Responsive Government Maintain community safety by providing inviting, safe and friendly Senior Center in good condition. • Public Safety Co-sponsor numerous activities and programs with other organizations. • Community Engagement and Partnership • Responsive Government Continue to generate income through fees from recreational programs and services to off set the expenditures of the Division. • Fiscal Responsibility Continue and expand transportation for El Cerrito residents through Measure J without increasing overall costs. • Fiscal Responsibility • Support of Multi-Modal Transportation FY 2012-13 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Continue to provide high quality services by incorporating a culture of quality customer services • Community Engagement and Partnership • Responsive Government Continue to deliver innovative programs by developing recreation programs that service ages 50-100 • Responsive Government Continue to provide a variety of activities and educational programs covering health, mental, physical fitness and social interaction • Responsive Government Service Indicators Services and programs provided by the Senior Services Division are listed in Table 8-5 and Charts 8-11 and 8-12: Table 8-5 Senior Services Programs PROGRAM Classes/Visit/Weeks/Days # of Participants Total Visits Alzheimer's Respite Program 51 Weeks 11 561 Cyber Cafe Visits 1,570 CLASSES Computer Intro 50 Days 5 180 Computer Internet 50 Days 5 150 Computer Adobe Photoshop 50 Days 5 144 Creative Writing Visits 200 Memoirs Workshop Visits 74 Piano Music Composition Visits 200 ---PAGE BREAK--- 180 Spanish Conversation Visits 23 Dialogue group Visits 100 ART CLASSES Acrylic Painting 36 Weeks 25 900 Drawing Classes 36 Weeks 23 828 Open Art Studio 8 Weeks 12 96 Watercolor Painting 18 Weeks 27 486 FITNESS CLASSES Balance Classes 47 Days 433 433 Exercise Classes 80 days 18 1,200 Movement Classes Visits 430 Tai Chi 47 Days 7 329 EXCURSIONS Bay Area Day Trips 27 Trips 433 433 Birding & Hiking 37 Trips 328 328 Shopping Mall Trips 1 Trips 7 7 Extended Tours 3 Trips 21 21 Program Classes/Visit/Weeks/Days # of Participants Total Visits GAMES Chess Game Days 50 Weeks 8 400 Mah Jong 190 Days 8 1,520 Nintendo Wii Console 50 Weeks 12 600 RECREATION Folk Dance 51 Weeks 10 510 Soul Line Dance 12 Weeks 8 96 Tea Dance 12 Months 45 540 Singing Group 50 Weeks 14 700 Knitting & Crochet 50 Weeks 7 350 Pot Luck Dinner Group 12 Months 9 108 SERVICES Barber 25 Days 5 125 Daily Lunch 251 Days 45 11,295 Weekend Meals 50 Days 20 1,000 Easy Ride Transportation Service 149 Days 250 4,470 Foot Care Clinic 12 Days 8 96 Health Insurance Counseling HICAP 24 Days 2 48 Hairdresser 50 Days 10 500 Home Delivered Meal 251 Days 38 9,538 Massage 48 Days 7 336 Jin Shin Jyutsu 19 Days 12 36 Nutrition Lunch Ride 50 Weeks 2,419 2,419 Podiatry Clinic 12 Days 24 288 Tax Preparation 29 Days 320 320 Organic Container Garden 42 Weeks 23 366 Circle Garden 32 Weeks 6 88 Artisan Bread 50 Weeks 60 3,000 Lending Library Books, Videos, Puzzles 50 Weeks 50 2,500 SUPPORT GROUPS Women's Support Group 50 Days 9 450 Visually Impaired Support Group 12 Days 14 168 OTHER Partnerships per Year 1 Year 42 42 Scholarships per Year 1 Year 16 102 Volunteers per Year 1 Year 84 84 50 Plus Bulletin Mailers 12 Months 2,200 26,400 Annual Fundraiser Mailers 1 Year 183 183 Frail Elderly Emergency List 1 Year 19 19 ---PAGE BREAK--- 181 Chart 8-11 Senior Visits by Type Chart 8-12 Senior Visits by Category 0 5000 10000 15000 20000 25000 30000 35000 40000 2007-08 2914 6092 29534 30068 4871 2008-09 2763 5454 25525 29626 2875 2009-10 2810 6762 27028 30081 2404 2010-11 2734 2520 36425 26830 5024 2011-12 2310 2306 34869 3727 2392 Art Classes Games Services Other Fitness Classes 0 500 1000 1500 2000 2500 3000 3500 2007-08 555 3,122 2,520 [PHONE REDACTED]-09 406 1,644 1,922 [PHONE REDACTED]-10 640 2285 2350 496 1037 2010-11 750 1519 2304 [PHONE REDACTED]-12 2131 1071 2063 885 789 Programs Classes Recreation Support Groups Excursions ---PAGE BREAK--- 182 SENIOR SERVICES DIVISION BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 40320 - Measure C-Paratransit 204-5040 - Measure C Fund $80,009 $86,484 $99,421 $99,421 Account: 44220 - Rentals-Facilities 101-5040 - General Fund 500 615 1,000 3,060 Account: 46520 - Program Fees 101-5040 - General Fund 34,312 40,461 40,000 51,000 Account: 46532 - Excursions/Trips 101-5040 - General Fund 31,675 36,919 35,000 45,000 Account: 46532 1 - Fare Box Revenue 204-5040 - Measure C Fund 6,302 6,569 6,500 6,500 Account: 46532 2 - Nutrion Rides 204-5040 - Measure C Fund 620 1,642 2,500 2,500 Account: 46532 3 - El Cerrito Rides 204-5040 - Measure C Fund 4,703 3,170 4,000 4,000 Account: 46544 - Trash Bag Progrm 101-5040 - General Fund 73 432 600 612 Account: 48120 - Contributions & Donations 101-5040 - General Fund 31,640 78,353 97,000 50,000 Account: 48122 - Lunch Donations 101-5040 - General Fund 7,339 10,107 10,000 14,000 Account: 48990 - Other Misc Revenue 101-5040 - General Fund 71 794 4,000 Account: 49990 204 - Operating Xfer In-C 101-5040 - General Fund 11,413 27,706 28,537 29,393 Account: 49990 805 - Operating Xfer 101-5040 - General Fund 80,000 61,000 Revenue Totals $288,688 $353,457 $325,352 $309,486 Expenditures Account: 51110 - Regular Salaries & Wages 101-5040 - General Fund $157,248 $164,375 $129,480 $132,[PHONE REDACTED] - Measure C Fund 1,023 1,187 Account 51110 Totals: 158,271 165,562 129,480 132,769 Account: 51120 - Part-Time Salaries & Wage 101-5040 - General Fund 71,426 65,292 77,521 64,[PHONE REDACTED] - Measure C Fund 52,861 49,961 56,271 48,105 Account 51120 Totals: 124,287 115,253 133,792 112,879 Account: 51140 - Overtime Pay 101-5040 - General Fund 497 894 1,632 1,[PHONE REDACTED] - Measure C Fund 26 1,071 1,071 Account 51140 Totals: 523 894 2,703 2,703 Account: 51142 - StraightOT 101-5040 - General Fund 229 Account: 51150 - Special Pay 101-5040 - General Fund 1,870 1,870 1,933 1,[PHONE REDACTED] - Measure C Fund 333 Account 51150 Totals: 1,870 1,870 2,266 1,600 Account: 51200 - PARS Contribution 101-5040 - General Fund 91 43 204-5040 - Measure C Fund 496 509 181 Account 51200 Totals: 587 553 181 Account: 51210 - PERS Contributions ---PAGE BREAK--- [PHONE REDACTED] - General Fund 54,652 58,283 51,534 56,[PHONE REDACTED] - Measure C Fund 2,874 839 15,402 9,655 Account 51210 Totals: 57,526 59,123 66,936 66,644 Account: 51220 - FICA/Medicare 101-5040 - General Fund 17,405 18,246 15,010 15,[PHONE REDACTED] - Measure C Fund 1,802 1,453 4,412 2,896 Account 51220 Totals: 19,207 19,699 19,422 18,255 Account: 51230 - Insurance & Benefits 101-5040 - General Fund 30,894 36,701 33,879 44,697 Account: 51240 - Workers Compensation 101-5040 - General Fund 5,391 5,980 9,995 8,[PHONE REDACTED] - Measure C Fund 1,944 854 1,666 1,400 Account 51240 Totals: 7,335 6,834 11,661 9,801 Account: 51990 - Salary Savings 101-5040 - General Fund (3,651) (63) (31,452) 204-5040 - Measure C Fund (717) (31,452) Account 51990 Totals: (4,368) (63) (62,904) Account: 52190 - Miscellaneous Prof Svcs 101-5040 - General Fund 2,610 1,231 3,000 1,500 Account: 52250 - Instructor Services 101-5040 - General Fund 22,233 20,818 19,000 18,000 Account: 53110 - Utilities 101-5040 - General Fund 8,125 9,791 7,500 10,000 Account: 53230 - Building Maint Services 101-5040 - General Fund 4,717 5,725 5,000 5,000 Account: 53250 - Vehicle & Equip Maint Svc 101-5040 - General Fund 2,109 2,000 2,[PHONE REDACTED] - Measure C Fund 6,340 4,738 3,000 7,000 Account 53250 Totals: 8,449 4,738 5,000 9,500 Account: 53260 - Janitorial Services 204-5040 - Measure C Fund 1,000 Account: 53290 - Miscellaneous R&M Svcs 101-5040 - General Fund 252 1,000 1,000 Account: 53990 - Other Property Services 101-5040 - General Fund 134 185 200 200 Account: 54210 - Telephone Expenses 101-5040 - General Fund 723 1,578 800 1,600 Account: 54220 - Mobile/Wireless Expenses 101-5040 - General Fund 2,444 2,483 2,000 2,500 Account: 54410 - Printing & Binding 101-5040 - General Fund 4,846 10,492 10,000 5,[PHONE REDACTED] - Measure C Fund 1,308 30 Account 54410 Totals: 6,154 10,522 10,000 5,000 Account: 54610 - Travel & Training 101-5040 - General Fund 36 505 250 1,[PHONE REDACTED] - Measure C Fund 70 70 1,000 Account 54610 Totals: 106 575 1,250 1,000 Account: 54910 - Dues & Subscriptions 101-5040 - General Fund 457 361 500 500 Account: 54920 - Events & Field Trips 101-5040 - General Fund 18,086 32,438 25,000 20,[PHONE REDACTED] - Measure C Fund 3,308 516 4,000 1,020 Account 54920 Totals: 21,394 32,954 29,000 21,020 Account: 54990 - Other Administrative Svcs 101-5040 - General Fund 552 500 [PHONE REDACTED] - Measure C Fund 76 ---PAGE BREAK--- 184 Account 54990 Totals: 628 500 500 Account: 55110 - General Office Supplies 101-5040 - General Fund 2,527 2,008 2,500 2,[PHONE REDACTED] - Measure C Fund 262 200 500 Account 55110 Totals: 2,527 2,270 2,700 3,000 Account: 55120 - Postage & Delivery 101-5040 - General Fund 4,570 3,770 4,000 7,500 Account: 55130 - Photocopying Charges 101-5040 - General Fund 1,440 906 1,500 1,[PHONE REDACTED] - Measure C Fund 160 Account 55130 Totals: 1,600 906 1,500 1,000 Account: 55210 - Fuel 101-5040 - General Fund 1,635 2,053 1,500 2,[PHONE REDACTED] - Measure C Fund 6,899 8,705 8,000 9,000 Account 55210 Totals: 8,534 10,759 9,500 11,000 Account: 55230 - Medical Supplies 204-5040 - Measure C Fund 200 Account: 55240 - Clothing & Uniform Supply 101-5040 - General Fund 500 500 Account: 55250 - Vehicle & Equip Supplies 101-5040 - General Fund 329 29 1,000 500 Account: 55290 - Other Operating Supplies 101-5040 - General Fund 13,455 7,338 13,000 9,[PHONE REDACTED] - Measure C Fund 1,781 1,896 18,781 2,200 Account 55290 Totals: 15,236 9,233 31,781 11,200 Account: 55520 - Building Supplies 101-5040 - General Fund 3,165 850 3,000 2,500 Account: 56410 - Office Equipment <10K 101-5040 - General Fund 1,196 337 500 Account: 56710 - Other Equipment <10K 101-5040 - General Fund 1,000 Account: 58250 - Cash Over/Short 101-5040 - General Fund 1 Account: 58920 - Misc Finance Expense 101-5040 - General Fund 536 565 600 600 Account: 59990 101 - Operating Xfer Out-GEN 204-5040 - Measure C Fund 11,413 27,706 28,537 29,393 Expenditure Grand Totals: $523,892 $553,810 $506,303 $535,542 ---PAGE BREAK--- 185