Full Text
CITY OF EL CERRITO RECREATION SUPERVISOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Under general direction, plans, schedules, assigns, and reviews the work of recreation staff responsible for providing a variety of recreation and community programs, services, and activities, which may include: childcare, before and after school care, enrichment classes, aquatics, senior center, transportation services, facilities management, instructional classes, adult and youth programs, summer programs, and/or community events; performs a variety of technical tasks and professional recreation work relative to assigned division(s) and area of responsibility; provides professional support to the Director of Recreation; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Director of Recreation. Exercises direct and general supervision over assigned staff, contractors, and volunteers in assigned division(s). ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are not limited to the following: Essential Functions: Plan, organize, assign, supervise, and review the work of assigned staff in one or more recreation and community facilities, programs, services, and activities, which may include childcare, before and after school care, enrichment classes, aquatics, senior center, transportation services, facilities management, instructional classes, adult and youth programs, summer programs, and/or community events; administer multiple recreation and community programs and community events. Participate in the development and implementation of goals, objectives, policies, and priorities for the assigned division(s) and department; recommend within departmental policy, appropriate service and staffing levels; recommend and administer policies and procedures. Participate in the selection, motivation, and evaluation of assigned personnel; provide or coordinates staff training; work with employees on performance issues in coordination with Human Resources; implements discipline and termination procedures; coordinate professional development and training programs for assigned staff. Participate in the development, administration, and oversight of assigned division budget; prepares grant and special funding applications and reports; monitor and controls grant and funding expenditures. Monitor, plan, and lay out maintenance work projects for assigned facilities; monitor and control supplies and equipment; order supplies and materials as necessary; prepare documents for equipment procurement; participate in the bid process for maintenance and repair projects. Develop, plan, supervise, implement, and evaluate one or more recreation programs, activities, and/or systems at one or multiple sites; establish schedules and methods for providing community and recreation services. ---PAGE BREAK--- CITY OF EL CERRITO Page 2 Recreation Supervisor Essential Functions (continued): Act as a representative to school officials, special district officials, educational institutions, social service providers, community groups, private businesses, government and regulatory agencies, and others regarding questions, problems, concerns, and activities in the provision of recreation program operations, activities, and services. Supervise and oversee the effectiveness of the recreation program operations, activities, facilities maintenance, and community events and recommends improvements or modifications. Direct and participate in marketing and fundraising efforts involving community networks and groups, resource development, and community awareness. Oversee the development, negotiation, and monitoring of recreation contract administration and use agreements. Evaluate community recreation needs and interests; prepare community surveys; analyze data and recommends new recreation programs or improvements to meet community needs. Develop, maintain, and review staff, financial, and statistical reports related to grants, attendance records, program participation and analysis, expenditures, and revenues. Coordinate first aid, cardiopulmonary resuscitation (CPR), water safety instruction (WSI), and other safety training and certification courses for Recreation and City staff. Participate in ensuring compliance with relevant health, safety, and licensing laws and guidelines; maintain and updates all records required by Federal, State, and local regulatory agencies. Supervise the preparation of and executes program publicity brochures, press releases, flyers, and forms. Provide administrative support to the department, such as conducting research, performing special projects, developing reports, or compiling statistics. Serve as advisor and/or staff support to various committees, boards, and community groups; attends and participates in professional group meetings; stay abreast of new trends and innovations in the field of recreation and community services; research emerging products and enhancements and their applicability to City needs. Receive, investigate, and respond to difficult and sensitive problems and complaints in a professional manner; identify and report findings and takes necessary corrective action. May drive a motor vehicle to transport supplies, equipment, seniors, and youth in the course of the work. May participate in interdepartmental/interagency planning sessions specific to critical issues. May participate in the development and administration of the department budget. May conduct a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. May manage and provide complex professional assistance to the Director on department-wide initiatives and special projects. ---PAGE BREAK--- CITY OF EL CERRITO Page 3 Recreation Supervisor Marginal Functions: Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of recreation and community service program development and administration, including program implementation, review, and evaluation, budgeting, and purchasing. Principles, practices, and service delivery needs related to facility rentals, social services, classes, and community events. Procedures for planning, implementing, and maintaining a variety of recreation and community service activities and programs through community participation. Recreational, cultural, age-specific, and social needs of the community. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Principles and practices of contract administration and evaluation. Safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods. Applicable safety precautions and procedures related to the program area(s) and facilities to which assigned. Principles and practices of public relations techniques. Principles and procedures of record-keeping and report preparation. Safe driving rules and practices. Modern office practices, methods, and computer equipment and applications. English usage, spelling, vocabulary, grammar, and punctuation. Techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contacts with the public. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. ---PAGE BREAK--- CITY OF EL CERRITO Page 4 Recreation Supervisor Ability to: Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff, contractors, and volunteers. Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations. Understand, interpret, and successfully communicate both orally and in writing, pertinent department policies and procedures. Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solution. Develop, plan, coordinate, and implement a variety of recreational programs and facilities suited to the needs of the community. Prepare and monitor program budgets. Negotiate and administer contracts. Prepare clear and concise reports, correspondence, and other written materials. Safely operate a vehicle, observe legal and defensive driving practices, and maintain a safe driving record. Make accurate business arithmetic and statistical computations. Operate modern office equipment including computer equipment and software programs. Maintain accurate logs, records, and basic written records of work performed. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. ---PAGE BREAK--- CITY OF EL CERRITO Page 5 Recreation Supervisor Experience and Training Guidelines: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Experience Three years of responsible recreational programming experience, including one year of lead or supervisory experience. Training Equivalent to graduation from an accredited four-year college or university with major coursework in recreation administration, child development, sociology, gerontology, public or business administration, or a related field. Licenses and Certifications: Possession of, or ability to obtain, a valid California Driver’s License by time of appointment. May be required to possess and maintain a valid California Driver’s Class B License. Must obtain American Red Cross First Aid Certificate and CPR Certificate for infant, child, and adult within three months of hire. Must maintain and renew certification per the American Red Cross guidelines. If assigned to licensed childcare program, must possess, or ability to obtain, certification as licensed school-age childcare site director issued by the State of California, within one year of employment. PHYSICAL DEMANDS Sitting: Frequently Lifting: Standing: Frequently Up to 10 lbs: Occasionally Walking: Frequently 11 to 25 lbs: Occasionally Bending: Occasionally 26 to 50 lbs. Occasionally Crouching: Occasionally 51 to 75lbs: Never Stooping: Occasionally 76 to 100lbs: Never Kneeling Occasionally 100 + lbs: Never Crawling: Occasionally Carrying Climbing: Occasionally up to 10 lbs: Occasionally Balancing: Occasionally 11 to 25 lbs: Occasionally Running: Occasionally 26 to 50 lbs: Occasionally Twisting: Occasionally 51 to 75 lbs: Never Turning: Occasionally 76 to 100 lbs: Never Jumping: Occasionally 100 + lbs: Never ---PAGE BREAK--- CITY OF EL CERRITO Page 6 Recreation Supervisor PHYSICAL DEMANDS (continued): Pushing/Pulling Up to 10 lbs: Occasionally 11 to 25 lbs: Occasionally 26 to 50 lbs: Occasionally 51 to 75 lbs: Never 76 to 100lbs: Never 100 + lbs: Never Grasping – firm: Frequently Finger dexterity: Frequently Reaching forward: Frequently Reaching overhead: Frequently Pinch grasp: Frequently Grasp – light: Frequently Coordination - Eye-hand: Frequently Eye-hand-foot: Frequently Driving: Occasionally Talking - Face-to-face: Frequently Verbal contact: Frequently Public: Frequently Vision - Acuity far: Required Acuity near: Required Depth perception: Required Field of vision: Required Accommodation: Required Color vision: Required Hearing - Conversation: Frequently Telephone: Occasionally to Frequently Earplugs: Never MENTAL REQUIREMENTS Interpret instructions, Problems-standard, Detailed-uninvolved instructions, One or two-step instructions, Reading-simple, Writing-simple, Math skills-simple, Coordinating, Compiling, Mentoring, Negotiating, Instructing, Supervising, Diverting, Persuading, Speaking-signaling, Serving, Taking instructions- helping, Setting up, Driving-operation, Comprehend/follow instructions, Perform simple-repetitive tasks, Maintain work pace, Relate to other people, Influence other people, Perform varied-complex tasks, Generalizations/evaluations, Responsibility for direction. ---PAGE BREAK--- CITY OF EL CERRITO Page 7 Recreation Supervisor WORK ENVIRONMENT Exposure to: Indoors, Outdoors, Slippery/uneven surfaces, Using computer/computer monitor screen, Works around others, Works alone, Works with others. Rev. 12/2002 Formerly: Program Supervisor and Recreation Supervisor