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AGENDA BILL Agenda Item No. Date: July 16, 2013 To: El Cerrito City Council From: Yvetteh Ortiz, Interim Public Works Director / City Engineer Subject: Application for Federal Funding through the Metropolitan Transportation Commission’s (MTC’s) portion of the OneBayArea Grant (OBAG) Program for the 2013-14 Pavement Rehabilitation Project, C3074 ACTION REQUESTED Adopt a resolution applying for $630,000 in federal Surface Transportation Program (STP) funding through the County Portion of the Metropolitan Transportation Commission’s (MTC’s) OneBayArea Grant (OBAG) Program, committing the necessary non-federal match, and stating the assurance to complete the 2013-14 Pavement Rehabilitation Project, C3074. DISCUSSION On March 8, 2013, the Contra Costa Transportation Authority (CCTA) announced a call for projects using funding available through the OneBayArea Grant (OBAG) program. Funding in the amount of $45.2 million is available for four types of transportation improvements: Local Streets and Roads Preservation (LSRP), Transportation for Livable Communities (TLC), Bicycle and Pedestrian Improvements, and Safe Routes to School/Transit (SR2S). Of this amount, $16.6 million has been set aside for LSRP. These LSRP funds will be allocated by formula to each of the 20 jurisdictions in Contra Costa to help maintain the transportation system. This approach fulfills and expands pervious commitments made by the CCTA to fund local maintenance projects. The OBAG Program requires an 11.47 percent local match in non-federal funding for each phase of the project. The 2013-14 Pavement Rehabilitation Project is included in the City’s Fiscal Year 2013-14 Capital Improvement Program (CIP) and involves the rehabilitation of roadway pavement based on the 2012/13 update to City’s Pavement Management Program. The following five street segments are included in the project: 1. Arlington Boulevard – Arbor Drive to Villa Nueva Drive, 2. Central Avenue – San Pablo Avenue to the West City Limits, 3. Colusa Avenue – Terrace Drive to Eureka Avenue, 4. Fairmount Avenue – Colusa Avenue to Richmond Street, and 5. Manila Avenue – Richmond Street to Kearney Street. 5(C) ---PAGE BREAK--- Agenda Item No. 5(C) These street segments are on federal-aid routes, which consist of streets classified as arterials and collectors. The primary rehabilitation treatment for these street segments will be asphalt concrete overlays. In some locations, we anticipate removal of a portion of the existing roadway surface before the overlay treatment. Also included in the scope of work will be the installation of curb, gutter, sidewalk and curb ramps at some locations. The estimated cost for design and construction ofthe 2013-14 Pavement Rehabilitation Project is $940,000. In addition to the $630,000 OBAG grant, the City will complete the funding for the project with $310,000 in Measure A funds. This far exceeds the required 11.47-percent local match requirement. In April, staff submitted to the CCTA an OBAG grant application for the $630,000. On June 19, 2013, the CCTA Board approved the application for an award in this amount and made their final recommendation for approval to MTC. The resolution of local support for the project must be submitted to the CCTA by July 19, 2013 to complete the City's project application. FINANCIAL CONSIDERATIONS The 2013-14 Pavement Rehabilitation Project is included in the City's Fiscal Year 2013-14 Captial Improvement Project budget. The federal funds from the County's Portion of MTC's OBAG Program will be in the amount of $630,000. The required 11.47 percent local match will be provided by a Measure A contribution of $310,000. 2- su:r~- co anm, Ity anager Attachments: 1. Accompanying Resolution Page2 ---PAGE BREAK--- Agenda Item No. 5(C) Attachment 1 RESOLUTION 2013-XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AUTHORIZING THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO MTC, COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING THE ASSURANCE TO COMPLETE THE PROJECT WHEREAS, the City of El Cerrito (herein referred to as APPLICANT) is submitting an application to the Metropolitan Transportation Commission (MTC) for $630,000 in funding assigned to MTC for programming discretion, including but not limited to federal funding administered by the Federal Highway Administration (FHWA) such as Surface Transportation Program (STP) funding, Congestion Mitigation and Air Quality Improvement (CMAQ) funding and/or Transportation Alternatives (TA) funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING) for the 2013-14 Pavement Rehabilitation Project (herein referred to as PROJECT) for the OneBayArea Grant Program (herein referred to as PROGRAM); and WHEREAS, the Moving Ahead for Progress in the 21st Century Act (Public Law 112-141, July 6, 2012) and any extensions or successor legislation for continued funding (collectively, MAP 21) authorize various federal funding programs including, but not limited to the Surface Transportation Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149) and the Transportation Alternatives Program (TA) (23 U.S.C. § 213); and WHEREAS, state statutes, including California Streets and Highways Code 182.6 and 182.7 provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and WHEREAS, pursuant to MAP-21, and any regulations promulgated thereunder, eligible project sponsors wishing to receive federal funds for a project shall submit an application first with the appropriate MPO for review and inclusion in the MPO's Transportation Improvement Program (TIP); and WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region; and WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of federal funds; and WHEREAS, APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING; and WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING, MTC requires a resolution adopted by the responsible implementing agency stating the following: 1. The commitment of any required matching funds; and 2. That the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional REGIONAL DISCRETIONARY FUNDING; and ---PAGE BREAK--- Agenda Item No. 5(C) Attachment 1 3. That the project will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and 4. The assurance of the sponsor to complete the project as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal Transportation Improvement Program (TIP); and 5. That the project will comply with all project-specific requirements as set forth in the PROGRAM; and 6. That the project (transit only) will comply with MTC Resolution No. 3866, revised, which sets forth the requirements of MTC’s Transit Coordination Implementation Plan to more efficiently deliver transit projects in the region. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito that the APPLICANT is hereby authorized to execute and file an application for funding for the PROJECT for REGIONAL DISCRETIONARY FUNDING under MAP-21 for continued funding. BE IT FURTHER RESOLVED that this resolution affirms the APPLICANT’S statement of the following: 1. APPLICANT will provide any required matching funds; and 2. APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional REGIONAL DISCRETIONARY FUNDING; and 3. APPLICANT understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) and APPLICANT has, and will retain the expertise, knowledge and resources necessary to deliver federally-funded transportation projects, and has assigned, and will maintain a single point of contact for all FHWA- funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans and FHWA on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA-funded transportation projects implemented by APPLICANT; and 4. PROJECT will be implemented as described in the complete application and in this resolution, subject to environmental clearance, and, if approved, for the amount approved by MTC and programmed in the federal TIP; and 5. APPLICANT and the PROJECT will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the PROGRAM; and 6. APPLICANT (for a transit project only) agrees to comply with the requirements of MTC’s Transit Coordination Implementation Plan as set forth in MTC Resolution 3866, revised. BE IT FURTHER RESOLVED that the APPLICANT is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING funded projects. ---PAGE BREAK--- Agenda Item No. 5(C) Attachment 1 BE IT FURTHER RESOLVED that the APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT. BE IT FURTHER RESOLVED that there is no legal impediment to APPLICANT making applications for the funds. BE IT FURTHER RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT. BE IT FURTHER RESOLVED that APPLICANT authorizes its Executive Director, General Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution. BE IT FURTHER RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application. BE IT FURTHER RESOLVED that the MTC is requested to support the application for the PROJECT described in the resolution and to include the PROJECT, if approved, in MTC’s federal TIP. I CERTIFY that at a regular meeting on July 16, 2013 the City Council of the City of El Cerrito passed this Resolution by the following vote: AYES: NOES: ABSENT: IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on July 2013. Cheryl Morse, City Clerk APPROVED: Janet Abelson, Mayor Pro Tem