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AGENDA BILL Agenda Item No. 7(C) Date: April 2, 2013 To: El Cerrito City Council From: Garth Schultz, Environmental Analyst Subject: Term Sheet for the West Contra Costa Integrated Waste Management Authority (RecycleMore) Post-Collection Services Agreement ACTION REQUESTED Approve a recommendation advising Mayor Lyman to vote on the City Council’s endorsement of the Term Sheet memorializing the deal points of an agreement between the West Contra Costa Integrated Waste Management Authority (RecycleMore) and Republic Services, Inc. at the April 11, 2013 meeting of the RecycleMore Board of Directors. BACKGROUND/ANALYSIS The West Contra Costa Integrated Waste Management Authority (RecycleMore) is a joint powers authority that manages many aspects of solid waste for the west county cities of El Cerrito, Richmond, San Pablo, Pinole, Hercules, and unincorporated sections of Contra Costa County. RecycleMore currently contracts with Republic Services, Inc. (Republic) for post-collection services on behalf its member agencies. These services include: recyclables processing; composting; operation of the Household Hazardous Waste facility, and; transfer, transportation and land-filling of solid waste. The current agreement for post-collection services terminates on December 31, 2013. In 2012, RecycleMore conducted a competitive Request for Qualifications and Statement of Interest (SOI) procurement process for post-collection processing and disposal services, effective January 1, 2014. As a result of the SOI process, RecycleMore received six proposals from qualified firms for the needed post-collection services. Unlike the other proposers, Republic’s proposal included significant improvements to collection services for the member agencies served by Republic-owned Richmond Sanitary Services (RSS). RSS provides collection services to all member agencies except El Cerrito, whose collection services are provided by East Bay Sanitary Company (EBS) and the City itself. On December 13, 2012, based on the recommendations of an evaluation team comprised of RecycleMore and member agency staff, the RecycleMore Board of Directors (Board) directed its staff to enter into negotiations with Republic. The Board set a milestone of 90 days to develop an agreed-upon Term Sheet summarizing the deal points that would ultimately be included in a final agreement. The proposed Term Sheet, which is scheduled for Board consideration on April 11, 2013, covers the key financial and operational considerations that would be included in a final agreement, such as: contract term, program/service descriptions, compensation approach, adjustments to compensation, public education and outreach approach and requirements, insurance and ---PAGE BREAK--- ---PAGE BREAK--- Agenda Item No. 7(C) Attachment 1 ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- Agenda Item No. 7(C) Attachment 2 ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- Agenda Item No. 7(C) Attachment 3 ---PAGE BREAK--- ---PAGE BREAK--- Agenda Item No. 7(C) Attachment 4