Full Text
AGENDA BILL Agenda Item No. 5(F) Date: August 18, 2015 To: El Cerrito City Council From: Yvetteh Ortiz, Public Works Director/City Engineer Subject: Approve Agreement with PSC Industrial Outsourcing, LP for Storm Drain System Maintenance Services ACTION REQUESTED Adopt a resolution authorizing the City Manager to execute an agreement with PSC Industrial Outsourcing, LP for an amount not to exceed $45,000 to provide storm drain maintenance services for Fiscal Year 2015-16. BACKGROUND The area on Kearney Street north of Fairmount Avenue has experienced localized flooding in the past as a result of sediment and debris build-up that has reduced the capacity of several sections of the storm drain system in this area. The major maintenance effort required to address this problem was prioritized as part of the Fiscal Year 2014-15 Capital Improvement Program. In September 2014, the City’s Public Works Department released a Request for Proposals (RFP) for qualified maintenance companies to provide the sediment and debris removal services for the storm drain system in this area. The City received two proposals from qualified companies. Following receipt of proposals, a selection committee comprised of the Operations + Environmental Services Manager and the Maintenance Superintendent evaluated the proposals. Proposals were evaluated based on qualifications, experience, technical approach, and cost competitiveness. PSC Industrial Outsourcing, LP emerged as the top-ranked company and, in November 2014, the City entered into a contract with PSC Industrial Outsourcing, LP to provide maintenances services for an amount not to exceed $24,750, which was under the authority of the City Manager. ANALYSIS Between November 2014 and January 2015, PSC Industrial Outsourcing, LP, completed their original scope of services. However, a significant amount of sediment and debris remains within the storm drain system in this area and one storm drain structure was found to be in need of repair. The original work revealed a significant amount of sediment upstream that was washed down during the storms in December 2014. Staff is unsure of the sources of the sediment and debris, but will closely monitor these conditions in the future. PSC Industrial Outsourcing, LP has submitted a proposal in the ---PAGE BREAK--- Agenda Item No. 5(F) amount of $31,653 to complete the additional services required to clear and repair the storm drain system in the area. Staff is requesting a contract amount not to exceed $45,000 to allow PSC Industrial Outsourcing, LP to provide these required services plus contingency as well as similar services that may be required throughout the city in preparation of the rainy season. STRATEGIC PLAN AND ENVIRONMENTAL CONSIDERATIONS Engaging the services of PSC Industrial Outsourcing, LP, will provide much needed maintenance of the City's storm drain system. Approval of the proposed agreement is consistent with the following El Cerrito Strategic Plan Goal: • Goal D- Develop and rehabilitate public facilities as community focal points, by addressing ongoing and deferred maintenance of facilities and infrastructure; and • Goal E - Ensure the public 's health and safety by providing a properly functioning storm drain system to address localized flooding problems. FINANCIAL CONSIDERATIONS The cost of the contract will be funded by an allocation from the Measure J Storm Drain Fund (205) within the Capital Improvement Program, in an amount not to exceed $45,000. No additional budget appropriations are required. LEGAL CONSIDERATIONS The City Attorney has reviewed the proposed action and found that legal considerations have been addressed. Reviewed by: _dlf· Scott Hanin, City Manager Attachments: 1. Resolution Page 2 ---PAGE BREAK--- Agenda Item No. 5(F) Attachment 1 RESOLUTION 2015–XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH PSC INDUSTRIAL OUTSOURCING, LP IN AN AMOUNT NOT TO EXCEED $45,000 TO PROVIDE STORM DRAIN MAINTENANCE SERVICES FOR FISCAL YEAR 2015-16 WHEREAS, the City of El Cerrito (City) is responsible for maintaining the public storm drain system; and WHEREAS, the area on Kearney Street north of Fairmount Avenue has experienced localized flooding in the past as a result of sediment and debris build-up that has reduced the capacity of several sections of the storm drain system in this area; and WHEREAS, the major maintenance effort required to address this problem was prioritized as part of the Fiscal Year 2014-15 Capital Improvement Program; and WHEREAS, in September 2014, the City’s Public Works Department issued a Request for Proposals (RFP) for qualified maintenance companies to provide the sediment and debris removal services for the storm drain system in this area, and received two proposals from qualified companies; and WHEREAS, upon consideration of qualifications, experience, technical approach, and cost competitiveness, the selection committee determined that the proposal received from PSC Industrial Outsourcing, LP best fit the needs of the City; and WHEREAS, in November 2014, the City entered into a contract with PSC Industrial Outsourcing, LP to provide the storm drain maintenances services in an amount not to exceed $24,750, which was under the authority of the City Manager; and WHEREAS, between November 2014 and January 2015, PSC Industrial Outsourcing, LP, completed their original scope of services, but a significant amount of sediment and debris remains and one storm drain structure was found to be in need of repair; and WHEREAS, PSC Industrial Outsourcing, LP has submitted a proposal in the amount of $31,653 to complete the additional services required to clear and repair the storm drain system in the area; and WHEREAS, the Public Works Department anticipates similar services will be required throughout the city in preparation of the upcoming rainy season; and WHEREAS, funding of $45,000 is available in the Adopted Fiscal Year 2015-16 Budget in an allocation from the Measure J Storm Drain Fund (205) within the Capital Improvement Program. ---PAGE BREAK--- Page 2 NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito, that it hereby authorizes the City Manager to execute an agreement with PSC Industrial Outsourcing, LP in an amount not to exceed $45,000 to provide storm drain maintenance services for Fiscal Year 2015-16. BE IT FURTHER RESOLVED, that this Resolution shall become effective immediately upon passage and adoption. I CERTIFY that at a regular meeting on August 18, 2015, the City Council of the City of El Cerrito passed this Resolution by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on August XX, 2015. Cheryl Morse, City Clerk APPROVED: Mark Friedman, Mayor