Document elcerrito_gov_doc_8b5ad1b145

AGENDA SPECIAL CITY COUNCIL MEETING – CLOSED SESSION Tuesday, June 4, 2013 – 6:15 p.m. Hillside Conference Room SPECIAL CONCURRENT CITY COUNCIL MEETING / PUBLIC FINANCING AUTHORITY AND PENSION TRUST BOARD MEETING Tuesday, June 4, 2013 – 7:00 p.m. City Council Chambers Meeting Location El Cerrito City Hall 10890 San Pablo Avenue, El Cerrito Greg Lyman – Mayor Mayor Pro Tem Janet Abelson Councilmember Rebecca Benassini Councilmember Jan Bridges Councilmember Mark Friedman 6:15 p.m. ROLL CALL CONVENE SPECIAL CITY COUNCIL MEETING – CLOSED SESSION ANNOUNCEMENT OF CLOSED SESSION Conference with Labor Negotiators (Pursuant to Government Code 54957.6) Agency Designated Representatives: Scott Hanin, City Manager, Sky Woodruff, City Attorney, Sukari Beshears, Human Resources Manager. Employee Organizations: Service Employees International Union, Local 1021 El Cerrito Police Employees Association International Association of Firefighters, Local 1230 Public Safety Management Group Management/Unrepresented Employees ORAL COMMUNICATIONS FROM THE PUBLIC RECESS INTO CLOSED SESSION ADJOURN SPECIAL CITY COUNCIL MEETING – CLOSED SESSION ROLL CALL 7:00 p.m. CONVENE SPECIAL CONCURRENT CITY COUNCIL / PUBLIC FINANCING AUTHORITY AND PENSION TRUST BOARD MEETING 1. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF ---PAGE BREAK--- Page 2 of 3 Version: 5/30/2013 MOMENT OF SILENCE – Councilmember Benassini. 2. COUNCIL / STAFF COMMUNICATIONS (Reports of Closed Session, commission appointments and informational reports on matters of general interest which are announced by the City Council & City Staff.) 3. ORAL COMMUNICATIONS FROM THE PUBLIC All persons wishing to speak should sign up with the City Clerk. Remarks are limited to 3 minutes per person. Please state your name and city of residence for the record. Comments regarding non-agenda, presentation and consent calendar items will be heard first. Comments related to items appearing on the Public Hearing or Policy Matter portions of the Agenda are taken up at the time the City Council deliberates each action item. Individuals wishing to comment on any closed session scheduled after the regular meeting may do so during this public comment period or after formal announcement of the closed session. 4. PRESENTATIONS Contra Costa College – State of the College – Presentation by Dr. Denise Noldon, President, Contra Costa College in San Pablo. 5. ADOPTION OF THE CONSENT CALENDAR – Item Nos. 5A through 5D Consent Calendar items are considered to be routine by the City Council and will be enacted by one motion unless a request for removal for discussion or explanation is received prior to the time Council votes on the motion to adopt the Consent Calendar. A. Minutes for Approval Approve the May 21, 2013 Special City Council Closed Session and Regular City Council meeting minutes. B. Support for Assembly Bill 323 Greenwaste / Food Scrap Recovery and Composting Approve a recommendation authorizing Mayor Lyman to send letters to Assembly Member Wesley Chesbro and other appropriate legislators and legislative bodies expressing the City Council’s support for Assembly Bill 323 regarding Greenwaste / Food Scrap Recovery and Composting C. Library Centennial Proclamation Approve a proclamation commending and congratulating the Contra Costa Library for providing 100 years of exemplary service to the residents of El Cerrito and Contra Costa County. D. Amend the Fiscal Year 2012–13 Annual Appropriations Limit Adopt a resolution authorizing adjustments to the FY 2012–13 appropriations authority to account for changes since the adoption of the FY 2012–13 budget. 6. PUBLIC HEARING – None 7. POLICY MATTERS Fiscal Year 2013–2014 Budget Presentation and discussion of the City’s Fiscal Year 2013–14 budget. Adoption of the budget is scheduled for consideration on June 18, 2013. 8. COUNCIL ASSIGNMENTS/LIAISON REPORTS A. Mayor Lyman Assignments: Commission/Committee Rules Subcommittee, Contra Costa County Mayors’ Conference, Crime Prevention Committee, East Bay Green Corridor Principal, Human Relations Commission, Municipal Services Corporation Chair, Pension ---PAGE BREAK--- Page 3 of 3 Version: 5/30/2013 Trust Board Chair, Public Financing Authority Chair, San Pablo Avenue Area Specific Plan Committee, Successor Agency to the Former Redevelopment Agency Chair, Tree Committee, West Contra Costa Transportation Advisory Committee Alternate, West County Mayors’ & Supervisors’ Association and West County Integrated Waste Management Authority Delegate. B. Mayor Pro Tem Abelson Assignments: Committee on Aging, Contra Costa County Mayors’ Conference Alternate, Contra Costa Transportation Authority Board Chair, League of California Cities East Bay Division Delegate (also attends as the Council’s Delegate to the Annual League Conference), Environmental Quality Committee, Municipal Services Corporation Vice-Chair, Pension Trust Board Vice-Chair, Successor Agency to the Former Redevelopment Agency Vice-Chair, West Contra Costa Transportation Advisory Committee Delegate and West County Mayors’ & Supervisors’ Association Alternate. C. Councilmember Benassini Assignments: Association of Bay Area Governments General Assembly Delegate, Financial Advisory Board, Planning Commission, San Pablo Avenue Area Specific Plan Committee and Tom Bates Regional Sports Field Joint Powers Authority Alternate. D. Councilmember Bridges Assignments: Tom Bates Regional Sports Field Joint Powers Authority Delegate and Design Review Board, Park and Recreation Commission. E. Councilmember Friedman Assignments: Arts and Culture Commission, Association of Bay Area Governments General Assembly Alternate, Economic Development Board, Commission/Committee Rules Subcommittee, League of California Cities East Bay Division Alternate and West County Integrated Waste Management Authority Alternate. 9. ADJOURN SPECIAL CONCURRENT CITY COUNCIL / PUBLIC FINANCING AUTHORITY AND PENSION TRUST BOARD MEETING The next City Council meeting is Tuesday, June 18, 2013 at 7:00 p.m. in the City Council Chambers, 10890 San Pablo Avenue, El Cerrito, California.  Council Meetings can be heard live on FM Radio, KECG – 88.1 and 97.7 FM and viewed live on Cable TV - KCRT- Channel 28. The meetings are rebroadcast on Channel 28 the following Thursday and Monday at 12 noon, except on holidays. Live and On-Demand Webcast of the Council Meetings can be accessed from the City’s website http://www.el-cerrito.org/ind-ex.aspx?NID=114. Copies of the agenda bills and other written documentation relating to items of business referred to on the agenda are on file and available for public inspection in the Office of the City Clerk, at the El Cerrito Library and posted on the City’s website at www.el-cerrito.org prior to the meeting.  In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk, (510) 215-4305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 ADA Title  The Deadline for agenda items and communications is eight days prior to the next meeting by 12 noon, City Clerk’s Office, 10890 San Pablo Avenue, El Cerrito, CA. Tel: 215–4305 Fax: 215–4379, email [EMAIL REDACTED]  IF YOU CHALLENGE A DECISION OF THE CITY COUNCIL IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE COUNCIL MEETING. ACTIONS CHALLENGING CITY COUNCIL DECISIONS SHALL BE SUBJECT TO THE TIME LIMITATIONS CONTAINED IN CODE OF CIVIL PROCEDURE SECTION 1094.6.  The City Council believes that late night meetings deter public participation, can affect the Council’s decision-making ability, and can be a burden to staff. City Council Meetings shall be adjourned by 10:30 p.m., unless extended to a specific time determined by a majority of the Council. ---PAGE BREAK--- Agenda Item No. 5(A) EL CERRITO CITY COUNCIL MINUTES SPECIAL CITY COUNCIL MEETING – CLOSED SESSION Tuesday, May 21, 2013 – 6:45 p.m. Hillside Conference Room REGULAR CITY COUNCIL MEETING Tuesday, May 21, 2013 – 7:00 p.m. City Council Chambers Meeting Location El Cerrito City Hall 10890 San Pablo Avenue, El Cerrito Greg Lyman – Mayor Mayor Pro Tem Janet Abelson Councilmember Rebecca Benassini Councilmember Jan Bridges Councilmember Mark Friedman 6:45 p.m. ROLL CALL Councilmembers Abelson, Benassini, Bridges, Friedman and Mayor Lyman all present. CONVENE SPECIAL CITY COUNCIL MEETING Mayor Lyman convened the Special City Council meeting at 6:45 p.m. ANNOUNCEMENT OF CLOSED SESSION Conference with Real Property Negotiators (Pursuant to Government Code Section 54956.8) Property: A seven-acre privately owned parcel (APN 505-1420-148) that abuts the Hillside Natural Area. Agency Negotiators: Scott Hanin, City Manager, Melanie Mintz, Interim Community Development Director Negotiating Parties: Security Owners Corporation Under Negotiation: Price and Terms ORAL COMMUNICATIONS FROM THE PUBLIC Dave Weinstein, El Cerrito, representing El Cerrito Trail Trekkers and the El Cerrito High School Mountain Biking Club, expressed support for the City’s purchase of the Busby property and said both groups will engage in fundraising if the purchase goes through. RECESSED INTO CLOSED SESSION at 6:47 p.m. POSSIBLE REPORT OUT OF CLOSED SESSION (Mayor Lyman announced during the Regular City Council meeting that the City Council gave direction to staff to negotiate.) ADJOURNED SPECIAL CITY COUNCIL MEETING – CLOSED SESSION at 7:03 p.m. ---PAGE BREAK--- Page 2 of 7 Version: 5/30/2013 ROLL CALL Councilmembers Abelson, Benassini, Bridges, Friedman and Mayor Lyman all present. 7:00 p.m. CONVENE REGULAR CITY COUNCIL MEETING Mayor Lyman convened the Regular City Council meeting at 7:07 p.m. 1. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF MOMENT OF SILENCE was led by Councilmember Bridges. 2. COUNCIL / STAFF COMMUNICATIONS Mayor Lyman stated that the City Council had just met in closed session prior to the regular City Council meeting regarding a privately owned seven acre parcel of land (APN 505-1420- 148) and reported that the City Council gave direction to staff to negotiate. Mayor Pro Tem Abelson informed the Council and the public that the last showing of the Healthcare Movie is May 22, 2013. The movie will be followed by a discussion. There is no charge for the movie. Mayor Pro Tem Abelson invited all to attend. Councilmember Bridges reported that she and Councilmembers Benassini and Friedman were honored to recognize and attend the Stege Centennial Celebration on May 18, 2013. It was a gala event. Councilmember Bridges received a tour of the new building by Stege Director Al Miller. Councilmember Benassini informed the public that the Police Department will be offering a Home Security Expo on June 1 from 1-4:30 p.m. at the Community Center. The Police will provide tips on how to keep your home secure. Recognition of the Recycling and Environmental Resource Center’s Receipt of the 2013 Association of Bay Area Governments (ABAG) Growing Smarter Together Award for Urban Design – Introduction and presentation by Mayor Lyman. The presentation included a brief video prepared by ABAG. 3. ORAL COMMUNICATIONS FROM THE PUBLIC Al Miller, El Cerrito, thanked Councilmembers Benassini, Bridges and Friedman, City Manager Hanin and Assistant City Manager Pinkos for taking part in the Stege Centennial Celebration. Mr. Miller stated that State Senator Hancock presented a combined resolution on behalf of herself and Skinner to Stege Sanitary District at the event. Ken Solenen, El Cerrito, expressed his support for the City’s purchase of the Busby property. Paul Young, El Cerrito, expressed his support for the City’s purchase of the Busby property and also stated that he maintains the blog backyard critter watch (backyardcritterwatch.blogspot.com) that contains pictures of wildlife in his own backyard which is almost adjacent to the Busby property. Tom Panas, El Cerrito, thanked the City Council for its support of SCA 7 which provides funding for local library measures and enhancement of library services throughout the state. Mr. Panas also informed the public that West Coast Aborists has donated new benches to the City, which are located outside the Sundar Shadi Historical Room and at the Recycling Center. The benches were built by West Coast Arborists from wood trimmed off El Cerrito trees. ---PAGE BREAK--- Page 3 of 7 Version: 5/30/2013 4. PRESENTATIONS A. Introduction of Bay Area Rapid Transit Director Rebecca Saltzman Director Saltzman will discuss her vision for the future of BART. Director Saltzman identified her primary priority as re-investing in BART’s aging infrastructure and expanding capacity over the next several years. Other priorities include building better partnerships with other agencies and making transit easier; fostering open government and public participation in BART decision making; continuing to focus on transit oriented development; and make BART run later in the evenings on the weekends. Director Saltzman also described pending projects and programs at BART including its long term visioning process and creative improvements being considered as part of the BART- Metro program. Action: Received presentation. B. Proclamation Recognizing Prospect Sierra’s Green Ribbon Schools Award Approve a proclamation recognizing and congratulating Prospect Sierra School on being one of the schools to win the Green Ribbon Schools Award and for having a positive impact on education with an emphasis on the environment and green advocacy. Katherine Dinh, Executive Director and Steve Harrington, Facilities Manager, Prospect Sierra School, accepted the proclamation on behalf of the school. Action: Approved proclamation. C. Library Update – Presentation by Barbara County Librarian. Ms. will provide an update on the Library including the Library’s Strategic Plan, Library Awards and its Centennial Celebration. Ms. thanked the City and the Community for its participation in Rotary Clean-Up Day and also thanked all library volunteers and the Friends of the Library for their continuing service. Ms. reminded all about the June 14, 2013 Celebration of the 100th anniversary of the El Cerrito Library which will take place from 7-9 p.m. at the Library. Ms. also described and invited all to participate in the summer reading program that begins on June 8. The reading festival kick-off is June 21 at the Lesher Center and includes a talk by Michael Pollan. Ms. also announced that the Contra Costa Library is one of five public libraries in the nation to receive the Institute of Library Services Medal in recognition of the innovative services offered to the community, including the Discover and Go Program which features reduced cost passes for museums. The Award included receipt of an $84,000 grant to extend the reach of the Discover and Go program. The County Library system will be celebrating its centennial anniversary on July 21, 2013 at Pleasant Hill Park. There will be music, games, storytelling, and entertainment for everyone. Ms. invited everyone to attend and extended a special invitation to the public to become involved in the library’s strategic planning process. Action: Received presentation. 5. ADOPTION OF THE CONSENT CALENDAR – Item Nos. 5A through 5D Moved, seconded (Friedman/Abelson) and carried unanimously to approve Consent Calendar Item Nos. 5A and 5C through 5D as indicated below, including a revised Item No. 5C which amended the fifth recital of the proclamation to reflect a national rather than state statistic. Consent Calendar Item No. 5B was withdrawn from the consent Calendar at the request of Mayor Lyman and voted on separately as indicated below. ---PAGE BREAK--- Page 4 of 7 Version: 5/30/2013 A. Minutes for Approval Approve the following meeting minutes: 1) May 7, 2013 Special Joint City Council / West Contra Costa Unified School District Board of Education; and 2) Regular City Council. Action: Approved minutes. B. On-Call Construction Management Services Agreements Adopt a resolution authorizing the City Manager to execute professional services agreements with two consultants firms, Bellecci & Associates, Inc. and Jacobs Engineering, Inc., in an amount not to exceed $250,000 per year per consultant for on-call construction management services for periods of three years with options to extend for an additional two years. Action: Removed from the Consent Calendar by Mayor Lyman. Councilmember Benassini explained that she abstained from voting on this item because the company that she works for has a subcontractor relationship with Jacobs Engineering, one of the firms that the City may potentially award a contract to. Councilmember Benassini further explained that, consistent with Government Code Section 1090, due to the size of her firm, the fact that she does not own any shares in the firm and due to her long tenure at the firm she will abstain from voting on this item. Moved, seconded (Friedman/Abelson; Ayes – Councilmembers Abelson, Bridges, Friedman and Mayor Lyman; Noes – None; Abstain – Councilmember Benassini) and carried to adopt Resolution No. 2013–23. C. Asian American and Pacific Islander Heritage Month Proclamation At the request of Mayor Pro Tem Abelson, approve a proclamation proclaiming the month of May 2013 as Asian American and Pacific Islander Heritage Month in the City of El Cerrito and invite everyone to reflect on the notable accomplishments and outstanding services provided by Asian Americans and Pacific Islanders to the Nation, California and the City of El Cerrito. Action: Approved revised proclamation. D. Proclamation Proclaiming June as Lesbian, Gay, Bisexual, Transgender Pride Month At the request of Mayor Lyman and Mayor Pro Tem Abelson approve a proclamation proclaiming the month of June 2013 as Lesbian, Gay, Bisexual, Transgender Pride Month in the City of El Cerrito and invite everyone to reflect on ways we all can live and work together with a commitment to mutual respect and understanding, and further, recognize Pride Month by flying the rainbow flag at City Hall during the month of June. Action: Approved proclamation. 6. PUBLIC HEARING A. Confirming the Diagram and Levying an Assessment for Fiscal Year 2013-14 for Landscape and Lighting Assessment District No. 1988–1 Conduct a public hearing and upon conclusion adopt a resolution setting the annual Landscape and Lighting Assessment for Fiscal Year 2013–14 as $72 per residential parcel and as noted in the Engineer’s Report for other classes of properties. Presenter: Lisa Malek-Zadeh, Finance Director. ---PAGE BREAK--- Page 5 of 7 Version: 5/30/2013 Mayor Lyman opened the public hearing. No speakers. Moved, seconded (Benassini/Friedman) and carried unanimously to close the public hearing. Action: Moved, seconded (Abelson/Friedman) and carried unanimously to adopt Resolution No. 2013–24. B. Fiscal Year 2013–14 Storm Drain Annual Report and Fees Conduct a public hearing and upon conclusion adopt a resolution approving the Fiscal Year 2013-14 Storm Drain Annual Report and directing that storm drain fees be collected on the property tax rolls. Presenter: Lori Treviño, Economic Development Manager. Mayor Lyman opened the public hearing. No speakers. Moved, seconded (Bridges/Abelson) and carried unanimously to close the public hearing. Action: Moved, seconded (Friedman/Abelson) and carried unanimously to adopt Resolution No. 2013–25. 7. POLICY MATTERS A. Extension of Eden Housing Exclusive Negotiating Rights Agreement with Eden Housing Adopt a resolution authorizing the City Manager to extend the Exclusive Negotiating Rights Agreement (ENRA) with Eden Housing, Inc. (Developer) for negotiating of a Disposition and Development Agreement (DDA) of an affordable housing project at 10848-10860 San Pablo Avenue to February 8, 2014. Presenter: Hilde Myall, Senior Housing Project Manager. Action: Moved, seconded (Friedman/Bridges) and carried unanimously to adopt Resolution No. 2013–26. B. Adoption of El Cerrito Climate Action Plan Approve a resolution adopting the El Cerrito Climate Action Plan. Presenter: Maria Sanders, Environmental Analyst. Speakers: Mark Miner, Environmental Quality Committee Chair (EQC), recognized Mayor Pro Tem Abelson for her vision, and thanked Ms. Sanders for her excellent work on the CAP. Mr. Miner summarized the Environmental Quality Committee’s comments on the CAP and described future projects of the EQC associated with the CAP. Howdy Goudey, EQC member, thanked Ms. Sanders for her work on the CAP and encouraged the City Council to implement the recommendations outlined in the Plan. Robin Mitchell, El Cerrito, expressed support for the CAP and stated that she is proud that the City has taken on greenhouse emissions. Ms. Mitchell thanked Ms. Sanders for all of her work on the Plan. Al Miller, El Cerrito, expressed support for the CAP and noted that it is consistent with past actions taken by the City Council to make El Cerrito a leader in environmental quality and is also consistent with pledges made by Councilmembers when they ran for office. Mr. Miller encouraged the City to have meetings and develop strategies to facilitate implementation of the Plan. Action: Moved, seconded (Abelson/Bridges) and carried unanimously to adopt Resolution No. 2013–27 as corrected. ---PAGE BREAK--- Page 6 of 7 Version: 5/30/2013 8. COUNCIL ASSIGNMENTS/LIAISON REPORTS A. Mayor Lyman reported that the Tree Committee met and is successfully achieving its goals including the development of a master tree planting list for the city so staff can quickly assess whether trees proposed for planting in developments, public spaces, along roads and parks are acceptable. The Tree Committee is taking a trip around town during a special meeting in June to view planting locations in parks, along roadways, medians and planting wells. Mayor Lyman also reported on his attendance at the West County Integrated Waste Management Authority (WCIWMA) budget workshop. The WCIWMA did not modify the two year budget plan however there was much discussion about the commitment for the resource recovery facility and when it goes away. The Authority is going through a process to determine what the authority will look like in the future. The Authority will look at the balance of its budget in October 2013. B. Mayor Pro Tem Abelson emphasized the importance of the Healthcare Movie sponsored by the Committee on Aging and the work the Committee is doing. The Environmental Quality Committee is working well together and has a large membership. C. Councilmember Benassini reported that the Planning Commission chair informed her that the Commission approved a conditional use permit for an existing wireless facility located near EC Plaza at its last meeting. The Financial Advisory Board will meet next week to discuss the budget. D. Councilmember Bridges reported that the Gilman Fields Joint Powers Authority (JPA) met on May 15. The burrowing owls which had been protected at the site have apparently left due to a phenomenon that happens in the Spring. The Joint Powers Agreement started in 2006. At that time each of the five cities that are part of the JPA were going to be assessed $15,000 per year to cover costs. Most cities have not been contributing funds since user fees have generated funds. The infield artificial turf is scheduled for replacement in 2016 or sooner. There is a financial shortfall. Approximately $750,000 has been budgeted for the turf replacement however the total cost is estimated at 1 million to 1.5 million dollars leaving a shortfall of approximately $650,000. Staff examined the initial agreement and there is a commitment to put in $15,000 per year to pay the City’s obligation to the JPA. The operators are also going to look at the fee structure for users and will probably increase fees to cover some of the costs. The City has not been budgeting this money but will begin to do so in Fiscal Year 2013-14. Although the cost is unanticipated the City is committed to supporting the fields. The City will be looking at who, including how many residents, use the fields and other accounting metrics but the City does have an existing commitment to fund the JPA. E. Councilmember Friedman reported that the Arts and Culture Commission discussed putting on another “Do it Yourself Day” involving teaching arts throughout the community and also mentoring programs for youth. SUPPLEMENTAL REPORTS AND COMMUNICATIONS Item No. 2 Recognition of the Recycling and Environmental Resource Center’s Receipt of the 2013 Association of Bay Area Governments (ABAG) Growing Smarter Together Award for Urban Design 1. ABAG Award Video presentation – Submitted by Mayor Lyman and Melanie Mintz, Interim Community Development Director. Item No. 5(C) Asian American and Pacific Islander Heritage Month Proclamation 2. Revised proclamation – Submitted by Cheryl Morse, City Clerk. ---PAGE BREAK--- Page 7 of 7 Version: 5/30/2013 Item No. 7(B) Adoption of El Cerrito Climate Action Plan 3. Powerpoint presentation – Submitted by Maria Sanders, Environmental Analyst. Other: 4. Comments thanking the City Council for its support of SCA 7 and benches donated by West Coast Arborists – Submitted by Tom Panas, El Cerrito. 9. ADJOURNED REGULAR CITY COUNCIL MEETING at 9:25 p.m. ---PAGE BREAK--- AGENDA BILL Agenda Item No. 5(B) Date: June 4, 2013 To: El Cerrito City Council From: Garth Schultz, Environmental Analyst Subject: Letter of support for AB323 (Chesbro) Greenwaste / Food Scrap Recovery & Composting ACTION REQUESTED Approve a recommendation authorizing Mayor Lyman to send letters to Assembly Member Wesley Chesbro and other appropriate legislators and legislative bodies expressing the City Council’s support of Assembly Bill 323 regarding Greenwaste / Food Scrap Recovery & Composting. BACKGROUND & ANALYSIS El Cerrito’s recently adopted Climate Action Plan (CAP) set an ambitious target of reducing the amount of waste El Cerrito sends to landfills at 4,000 tons per year by 2020. This is approximately 2,800 fewer tons than are projected to be landfilled in 2014. Reducing El Cerrito’s annual landfilled tons by this amount will require a 6% reduction in landfilled waste per year between 2014 and 2020. As described in the CAP, meeting this target will require more than just local action – regional and statewide legislation will also be necessary to achieve El Cerrito’s goals. El Cerrito’s waste reduction goals, as stated in the CAP, are based on assumptions that El Cerrito could prevent up to 50% of greenwaste and food scraps from being landfilled. Given that a third of the material going to landfills in California is readily compostable, passing statewide legislation that would get rid of disincentives to recycle organics and require large generators of organic waste to subscribe to appropriate collection (e.g. green waste) services could help El Cerrito decrease landfilled tons by approximately 250 to 500 tons (3.5 % to per year. On May 14, 2013, the El Cerrito Environmental Quality Committee (EQC) unanimously passed a motion recommending that the City Council support AB 323 and authorize the Mayor to send support letters on behalf of the Council. ENVIRONMENTAL CONSIDERATIONS There is no direct environmental impact associated with the support of AB323. If AB323 were to be passed and implemented in its current form, the resulting policies could help El Cerrito divert approximately 250 to 500 tons of organic materials from landfills annually. ---PAGE BREAK--- Agenda Item No. 5(8) FINANCIAL CONSIDERATIONS There is no financial obligation associated with the requested action. Scott Hanin, City Manager Attachments: 1. AB323 Draft Support Letter 2. AB323 Legislative History, Status, and Text . ; 'f Page 2 ---PAGE BREAK--- OFFICE OF THE MAYOR Gregory B. Lyman CITY HALL 10890 San Pablo Avenue, El Cerrito, CA 94530 Telephone (510) 215-4305 Fax (510) 215-4319 http://www.el-cerrito.org June 4, 2013 Assembly Member Wesley Chesbro State Capitol, Rm. 2141 Sacramento, CA 95814 Re: AB 323 (Chesbro) Greenwaste / Food Scrap Recovery & Composting Dear Assembly Member Chesbro: I am writing to express the El Cerrito City Council’s strong support for Assembly Bill 323 (Chesbro). AB 323 presents a package of policies that will drive the recycling of yard trimming and food scraps, not only resulting in a reduction of pollution and greenhouse gases, but also creating jobs and supporting a burgeoning clean tech industry. Despite California's robust recycling infrastructure for traditional recyclables, the state continues to landfill organic materials, such as yard trimmings and food scraps, at an alarming rate. In fact, food is the most prevalent item in our waste stream and a third of the material going to landfills is readily compostable. This is simply unacceptable, and, in the context of achieving a 75% recycling rate and strict greenhouse gas limits, it would be irresponsible not to recycle this material. Tackling this waste stream is an integral part of achieving the goals in AB 341 and AB 32. According to CalRecycle “the 75% goal cannot be reached unless a significant amount of organics now being landfilled is instead used in new composting/AD facilities,” and the Air Resources Board has repeatedly identified the importance of composting and anaerobic digestion to reduce greenhouse gases. Nonetheless, the building of organics processing infrastructure has been hindered by a complex regulatory structure and state policies that have supported low-cost disposal alternatives. AB 323 is a comprehensive approach to tackling the organic fraction of the waste stream that parallels AB 341 and builds on CalRecycle’s existing Strategic Directive, which proposes that organics in landfill be reduced by 50 percent by 2020. Moreover, this bill has the potential to reduce greenhouse gases by more than 4 million tons of CO2 each year, create renewable energy and fuels, and generate four times more jobs than landfilling the same material. For these reasons, El Cerrito is pleased to support this important legislation. Sincerely, Gregory B. Lyman Mayor Agenda Item No. 5(B) Attachment 1 ---PAGE BREAK--- AB 323 Assembly Bill - History file:///HI/Policy/Support%20AB323/AB%20323%20Assembly%20Bill%20-%20History.htm[5/28/2013 9:16:48 AM] COMPLETE BILL HISTORY BILL NUMBER : A.B. No. 323 AUTHOR : Chesbro TOPIC : Solid waste: recycling: diversion: green materials. TYPE OF BILL : Active Non-Urgency Non-Appropriations Majority Vote Required State-Mandated Local Program Fiscal Non-Tax Levy BILL HISTORY 2013 May 24 In committee: Set, first hearing. Referred to APPR. suspense file. In committee: Held under submission. May 15 In committee: Hearing postponed by committee. Apr. 30 From committee: Do pass and re-refer to Com. on APPR. (Ayes 6. Noes (April 29). Re-referred to Com. on APPR. Feb. 28 Referred to Com. on NAT. RES. Feb. 13 From printer. May be heard in committee March 15. Feb. 12 Read first time. To print. Agenda Item No. 5(B) Attachment 2a ---PAGE BREAK--- AB 323 Assembly Bill - Status file:///HI/Policy/Support%20AB323/AB%20323%20Assembly%20Bill%20-%20Status.htm[5/28/2013 9:17:21 AM] CURRENT BILL STATUS MEASURE : A.B. No. 323 AUTHOR(S) : Chesbro (Coauthor: Williams). TOPIC : Solid waste: recycling: diversion: green materials. HOUSE LOCATION : ASM TYPE OF BILL : Active Non-Urgency Non-Appropriations Majority Vote Required State-Mandated Local Program Fiscal Non-Tax Levy LAST HIST. ACT. DATE: 05/24/2013 LAST HIST. ACTION : In committee: Set, first hearing. Referred to APPR. suspense file. In committee: Held under submission. COMM. LOCATION : ASM APPROPRIATIONS TITLE : An act to amend Sections 41781.3, 42649.1, and 42649.2 of, and to add Section 41781.4 to, the Public Resources Code, relating to solid waste. Agenda Item No. 5(B) Attachment 2b ---PAGE BREAK--- california legislature—2013–14 regular session ASSEMBLY BILL No. 323 Introduced by Assembly Member Chesbro (Coauthor: Assembly Member Williams) February 12, 2013 An act to amend Sections 41781.3, 42649.1, and 42649.2 of, and to add Section 41781.4 to, the Public Resources Code, relating to solid waste. legislative counsel’s digest AB 323, as introduced, Chesbro. Solid waste: recycling: diversion: green materials. The existing California Integrated Waste Management Act of 1989, which is administered by the Department of Resources Recycling and Recovery, establishes an integrated waste management program. Existing law requires each city, county, and regional agency, if any, to develop a source reduction and recycling element of an integrated waste management plan. The act requires the source reduction and recycling element to divert from disposal 50% of all solid waste subject to the element through source reduction, recycling, and composting activities, with specified exceptions. Under the act, the use of solid waste for beneficial reuse in the construction and operation of a solid waste landfill, including the use of alternative daily cover, constitutes diversion through recycling and is not considered disposal. This bill would require the department to adopt regulations to provide that, no later than January 1, 2020, the use of green material as alternative daily cover or alternative intermediate cover does not constitute diversion through recycling and would be considered disposal for purposes of the act. The bill would authorize the department to delay 99 Agenda Item No. 5(B) Attachment 2c ---PAGE BREAK--- the effective date of this requirement, as specified. The bill would impose a state-mandated local program by imposing new duties upon local agencies with regard to the diversion of solid waste. This bill would require the department, by January 1, 2015, to conduct an analysis of the use of residual fines from material recovery facilities and materials left over from the composting process for use as alternative daily cover and other forms of beneficial use in the design and operation of a solid waste landfill. The bill would require the department to adopt regulations, by July 1, 2015, based on this analysis, if the department makes a specified determination that residual fines from material recovery facilities and materials left over from the composting process would serve as adequate daily cover. The act requires a business, which is defined as a commercial or public entity, that generates more than 4 cubic yards of commercial solid waste per week or is a multifamily residential dwelling of 5 units or more, to arrange for recycling services. Existing law also requires jurisdictions to implement a commercial solid waste recycling program meeting specified elements. Existing law defines the term “commercial solid waste” by reference to a specified regulation. This bill would instead define commercial solid waste in statute to include all types of solid waste generated by a store, office, or other commercial or public entity source, including a business or a multifamily dwelling of 5 or more units. The bill would also require the department to adopt, by January 1, 2017, regulations to require a large-quantity commercial organics generator, as defined, to arrange for separate organics collection and recycling services, except as specified. The bill would impose a state-mandated local program by imposing new duties upon local agencies with regard to the commercial solid waste program required to be implemented by local agencies. The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. This bill would provide that no reimbursement is required by this act for a specified reason. Vote: majority. Appropriation: no. Fiscal committee: yes. State-mandated local program: yes. 99 — 2 — AB 323 ---PAGE BREAK--- The people of the State of California do enact as follows: line 1 SECTION 1. The Legislature finds and declares all of the line 2 following: line 3 With the enactment of the California Integrated Waste line 4 Management Act of 1989 (Division 30 (commencing with Section line 5 40000) of the Public Resources Code), the Legislature declared line 6 that the Department of Resources Recycling and Recovery line 7 (CalRecycle) and local agencies shall promote recycling, anaerobic line 8 digestion, and composting over land disposal and transformation. line 9 Since the enactment of the act, local governments and private line 10 industries have worked jointly to create an extensive material line 11 collection infrastructure and have implemented effective programs line 12 to achieve a statewide diversion rate greater than 50 percent. line 13 Although California now leads the nation in waste reduction line 14 and recycling, the state continues to dispose of more than 15 line 15 million tons of compostable organics each year in solid waste line 16 landfills. line 17 Composting or anaerobically digesting organic materials line 18 results in substantial environmental and agricultural benefits, line 19 including the reduction of naturally occurring volatile organic line 20 compounds and ammonia. line 21 The Economic and Technology Advancement Advisory line 22 Committee, formed pursuant to the California Global Warming line 23 Solutions Act of 2006 (Division 25.5 (commencing with Section line 24 38500) of the Health and Safety Code), has identified composting line 25 and anaerobic digestion as a cost-effective technology for reducing line 26 greenhouse gas emissions. line 27 The application of compost in agriculture and landscaping line 28 has been shown to offer significant water quality benefits, provide line 29 erosion control, reduce the need for fertilizers and line 30 pesticides, and conserve water and irrigation-associated energy. line 31 In 2007, the former state agency that preceded CalRecycle line 32 adopted a Strategic Directive 6.1 to reduce the amount of organics line 33 in the waste stream by 50 percent by the year 2020. line 34 To reduce the landfilling of organics, increase composting line 35 and anaerobic digestion, and meet the organics disposal reduction line 36 target adopted by CalRecycle, the state should reduce barriers to, line 37 and provide incentives for, increasing processing capacity and line 38 end-use markets for compostable organics. 99 AB 323 — 3 — ---PAGE BREAK--- line 1 SEC. 2. Section 41781.3 of the Public Resources Code is line 2 amended to read: line 3 41781.3. The use of solid waste for beneficial reuse line 4 in the construction and operation of a solid waste landfill, including line 5 use of alternative daily cover, which reduces or eliminates the line 6 amount of solid waste being disposed pursuant to Section 40124, line 7 shall constitute diversion through recycling and shall not be line 8 considered disposal for the purposes of this division. line 9 The department shall adopt regulations to provide that, no line 10 later than January 1, 2020, the use of green material, as defined line 11 in regulations by the department, as alternative daily cover or line 12 alternative intermediate cover, does not constitute diversion line 13 through recycling and shall be considered disposal for purposes line 14 of this division. line 15 When adopting regulations pursuant to paragraph the line 16 department may establish requirements for different regions of the line 17 state to be in effect on or before January 1, 2020, but not later line 18 than January 1, 2020. line 19 The department shall provide notice to all operators of line 20 disposal facilities of the requirements in the regulations adopted line 21 pursuant to paragraph one year before the effective date of the line 22 requirements. line 23 The department may, at its sole discretion, delay the effective line 24 date of the regulations required to be adopted pursuant to line 25 paragraph for up to two years if the department determines line 26 that sufficient regional green material processing infrastructure line 27 will not exist to handle this material. line 28 Prior to Before December 31, 1997, pursuant to the board’s line 29 department’s authority to adopt rules and regulations pursuant to line 30 Section 40502, the board department shall, by regulation, establish line 31 conditions for the use of alternative daily cover that are consistent line 32 with this division. In adopting the regulations, the board department line 33 shall consider, but is not limited to, all of the following criteria: line 34 Those conditions established in past policies adopted by the line 35 board department affecting the use of alternative daily cover. line 36 Those conditions necessary to provide for the continued line 37 economic development, economic viability, and employment line 38 opportunities provided by the composting industry in the state. 99 — 4 — AB 323 ---PAGE BREAK--- line 1 Those performance standards and limitations on maximum line 2 functional thickness necessary to ensure protection of public health line 3 and safety consistent with state minimum standards. line 4 Until Except as provided in paragraph of subdivision line 5 until the adoption of additional regulations, the use of line 6 alternative daily cover shall be governed by the conditions line 7 established by the board department in its existing former line 8 regulations set forth in paragraph of subdivision of, and line 9 paragraph of subdivision of, Section 18813 of Title 14 of line 10 the California Code of Regulations, as those sections read on the line 11 effective date of this section January 1, 1997, and by the conditions line 12 established in the board’s department’s policy adopted on January line 13 25, 1995. line 14 In adopting rules and regulations pursuant to this section, line 15 Section 40124, and this division, including, but not limited to, Part line 16 2 (commencing with Section 40900), the board department shall line 17 provide guidance to local enforcement agencies on any conditions line 18 and restrictions on the utilization of alternative daily cover so as line 19 to ensure proper enforcement of those rules and regulations. line 20 SEC. 3. Section 41781.4 is added to the Public Resources Code, line 21 to read: line 22 41781.4. On or before January 1, 2015, the department line 23 shall conduct an analysis of the effect on public health and safety, line 24 consistent with state minimum standards, of the use of residual line 25 fines from material recovery facilities and materials left over from line 26 the composting process for alternative daily cover and other forms line 27 of beneficial use in the design and operation of a solid waste line 28 landfill. line 29 On or before July 1, 2015, based on the analysis conducted line 30 pursuant to subdivision if the department determines that fines line 31 from material recovery facilities or materials left over from the line 32 composting process would serve as an adequate daily cover, the line 33 department shall adopt regulations for residual fines from material line 34 recovery facilities or materials left over from the composting line 35 process as an authorized material for use as alternative daily cover line 36 and beneficial reuse at solid waste facility landfills in the state, line 37 which regulations shall include performance standards and line 38 limitations on the maximum functional thickness necessary to line 39 ensure protection of public health and safety, consistent with state line 40 minimum standards. 99 AB 323 — 5 — ---PAGE BREAK--- line 1 The regulations adopted pursuant to subdivision shall line 2 include performance standards, and may include standards for line 3 screening, processing, and testing material recovery facility fines, line 4 to insure all of the following: line 5 The material does not contain hazardous materials above line 6 approved thresholds. line 7 The material performs adequately in its ability to control line 8 odors, vectors, litter, and scavenging. line 9 The use of the material does not negatively affect the line 10 conditions necessary to provide for the continued economic line 11 development, economic viability, and employment opportunities line 12 provided by the composting and recycling industries in the state. line 13 The regulations adopted pursuant to this section for the use line 14 of residual fines from materials recovery facilities for use as line 15 alternative daily cover or for beneficial reuse in the design and line 16 operation of a solid waste landfill, shall meet both of the following line 17 requirements: line 18 The regulations shall not allow the use of residual fines from line 19 mixed waste processing. line 20 The regulations shall require that any materials left over line 21 from the composting process used as alternative daily cover or line 22 beneficial reuse in the design and operation of a solid waste landfill line 23 not exceed 5 percent of the incoming material at the source line 24 compost facility, by weight. line 25 SEC. 4. Section 42649.1 of the Public Resources Code is line 26 amended to read: line 27 42649.1. For purposes of this chapter, the following terms line 28 mean the following shall apply: line 29 “Business” means a commercial or public entity, including, line 30 but not limited to, a firm, partnership, proprietorship, joint stock line 31 company, corporation, or association that is organized as a line 32 for-profit or nonprofit entity, or a multifamily residential dwelling. line 33 “Commercial solid waste” has the same meaning as defined line 34 in Section 17225.12 of Title 14 of the California Code of line 35 Regulations includes all types of solid waste generated by a store, line 36 office, or other commercial or public entity source, including a line 37 business or multifamily dwelling of five or more units. line 38 “Commercial waste generator” means a business subject to line 39 subdivision of Section 42649.2. 99 — 6 — AB 323 ---PAGE BREAK--- line 1 “Large-quantity commercial organics generator” means a line 2 business that generates significant amounts of organic waste, line 3 including, but not limited to, food waste and green materials, that line 4 is traditionally disposed of in a solid waste landfill, as determined line 5 by the department. line 6 line 7 “Self-hauler” means a business that hauls its own waste line 8 rather than contracting for that service. line 9 SEC. 5. Section 42649.2 of the Public Resources Code is line 10 amended to read: line 11 42649.2. On and after July 1, 2012, a business that line 12 generates four cubic yards or more of commercial solid waste per line 13 week or is a multifamily residential dwelling of five units or more line 14 shall arrange for recycling services, consistent with state or local line 15 laws or requirements, including a local ordinance or agreement, line 16 applicable to the collection, handling, or recycling of solid waste, line 17 to the extent that these services are offered and reasonably available line 18 from a local service provider. line 19 A commercial waste generator shall take at least one of the line 20 following actions: line 21 Source separate recyclable materials from solid waste and line 22 subscribe to a basic level of recycling service that includes line 23 collection, self-hauling, or other arrangements for the pickup of line 24 the recyclable materials. line 25 Subscribe to a recycling service that may include mixed line 26 waste processing that yields diversion results comparable to source line 27 separation. line 28 A property owner of a multifamily residential dwelling may line 29 require tenants to source separate their recyclable materials to aid line 30 in compliance with this section. line 31 On or before January 1, 2017, the department shall line 32 adopt regulations to require a large-quantity commercial organics line 33 generator to arrange for separate organics collection and recycling line 34 services that may include, but are not limited to, self-hauling. line 35 This paragraph does not apply to green material collected line 36 by a city, county, or other local agency. line 37 When adopting the regulations pursuant to paragraph line 38 the department may establish different timelines for different types line 39 of organic materials, different types of large-quantity commercial line 40 organics generators, and different regions of the state, but the 99 AB 323 — 7 — ---PAGE BREAK--- line 1 regulations shall require these requirements to be in effect no later line 2 than January 1, 2017. line 3 SEC. 6. No reimbursement is required by this act pursuant to line 4 Section 6 of Article XIIIB of the California Constitution because line 5 a local agency or school district has the authority to levy service line 6 charges, fees, or assessments sufficient to pay for the program or line 7 level of service mandated by this act, within the meaning of Section line 8 17556 of the Government Code. O 99 — 8 — AB 323 ---PAGE BREAK--- Agenda Item No. 5(C) CITY COUNCIL OF THE CITY OF EL CERRITO PROCLAMATION Recognizing the 100 Year Anniversary of the Contra Costa Library and El Cerrito Library WHEREAS, the Board of Supervisors of Contra Costa County established the Contra Costa County Library on July 21, 1913; and WHEREAS, Mrs. Alice G. Whitbeck was appointed to serve as the first County Librarian on August 14, 1913; and WHEREAS, the Library quickly grew to encompass 33 community libraries and foster 41 school partnerships by 1918; and WHEREAS, the El Cerrito Library was established by Faye Breneman in 1913; and WHEREAS, in 1925, the City of El Cerrito and Contra Costa County Library began their partnership arrangement whereby the County provides Library services in a City-owned building; and WHEREAS, the Contra Costa Library is an important, cherished institution in the City of El Cerrito and County-wide, providing essential services for children, students, families, and seniors including homework help, literacy programs, computer access and other resources; and WHEREAS, over the course of its 100-year history, the Contra Costa County Library has been the recipient of numerous state and national awards, the coveted Institute of Museum and Library Services National Medal, and is well-positioned to meet the needs of the community now and in the future; and WHEREAS, the City of El Cerrito looks forward to continuing and enriching the successful partnership between the City and the Contra Costa Library and serving the needs of the residents of El Cerrito as a community place for excellence, education, and innovation for many years to come. NOW, THEREFORE the City Council of the City of El Cerrito hereby commends and congratulates the Contra Costa County Library for providing 100 years of exemplary service to the residents of El Cerrito and Contra Costa County. Dated: May 21, 2013 Gregory B. Lyman, Mayor ---PAGE BREAK--- AGENDA BILL Agenda Item No. 5(D) Date: June 4, 2013 To: City Council of the City of El Cerrito From: Lisa Malek-Zadeh, Finance Director/City Treasurer Subject: Amend the FY 2012-13 Annual Appropriations Limit ACTION REQUESTED Adopt a resolution authorizing adjustments to the FY 2012-13 appropriations authority to account for changes since the adoption of the FY 2012-13 budget. BACKGROUND The Annual Appropriations Resolution establishes expenditure limits by fund for the fiscal year. On June 11, 2012, the City Council, the Pension Trust Board, and the Public Financing Authority Board adopted resolutions authorizing combined total appropriations for FY 2012-13 of $45,689,847. Changes to the appropriations limits may be necessary throughout the year if the City’s financial position changes and additional spending authority is required to meet the needs of the City. These changes can occur from events such as the acceptance of new grants, reauthorization of prior year’s unspent funds, receipt of new revenue, approval of new programs or projects, or response to emergencies. To date, the City Council has approved $3,168,703 in additional appropriations across various City funds. These were approved as individual agenda bills throughout the fiscal year. ANALYSIS On April 16, 2013, staff provided the City Council with an update on the current year’s budget and the projected ending balance by year end. Attachment 2 to this Report is a table of FY 2012-13 appropriations and proposed amendments by fund. The year-end projections require an increase in the appropriation authority of $996,192. Summary of Proposed Amendments by Fund General Fund $864,194 Vehicle Abatement $31,998 Grants Fund $100,000 Total $996,192 ---PAGE BREAK--- Agenda Item No. 5(D) Page 2 The amendments to the originally adopted budget previously approved by Council and the proposed amendments are: The proposed amendments include the following:  Appropriation for $200,000 in Fire Department overtime costs offset by new revenue from the Office of Emergency Services related to mutual aid calls throughout the State;  Appropriation of $65,237 in debt service payments for the Solar Project from the General Fund, partially offset by transfers from Special Funds benefiting from the project;  Appropriation of $598,957 from the General Fund for transfer of unspent grant monies received from the Municipal Services Corporation currently treated as a restricted reserve to the Grants Fund for use on future grant-eligible projects and programs related to economic development; FY 2012-13 Adopted Appropriations Approved Amendments Proposed Amendments FY 2012-13 Amended Appropriations 101 General Fund $29,021,813 $70,900 $864,194 $29,956,907 201 Gas Tax Fund $1,304,324 $0 $1,304,324 202 NPDES $440,933 $0 $440,933 203 Landscape and Lighting $1,292,279 $18,585 $1,310,864 204 Measure J Return to Source $499,814 $0 $499,814 205 Measure J Storm Drain $646,335 $0 $646,335 206 Measure A Parcel Tax $477,305 $0 $477,305 208 Asset Seizure $0 $0 $0 209 Vehicle Abatement $10,000 $0 $31,998 $41,998 210 Park In Lieu Fund $0 $0 $0 211 Street Improvement Fund $1,494,232 $260,000 $1,754,232 213 Art in Public Places $0 $0 $0 221 Federal, State and Local Grants $464,461 $2,564,941 $100,000 $3,129,402 232 City LMI Housing $1,013,134 $0 $1,013,134 301 Capital Improvements $4,421,690 $253,162 $4,674,852 401 Storm Drain Debt Service $523,974 $0 $523,974 501 Integrated Waste Management $2,023,333 $1,116 $2,024,449 601 Vehicle/Equipment Replacement $48,017 $0 $48,017 701 Employee Pension Trust Fund $112,500 $0 $112,500 834 Finance Authority- Measure A $557,050 $0 $557,050 835 Financing Authority-City Hall $600,000 $0 $600,000 835 Financing Authority-Street Imp $738,653 $0 $738,653 Total $45,689,847 $3,168,703 $996,192 $49,854,742 FY 2012-13 Summary of Appropriations By Fund ---PAGE BREAK--- Agenda Item No. 5(0) • Reauthorization of $31,998 from prior year's unspent funds from the Vehicle Abatement Fund for the purchase of a Police Department vehicle; • Appropriation of $100,000 for Police staff and vehicle costs funded by the receipt of a SLESF grant; and • Appropriations totaling $3,168,703 approved through separate Council actions during the fiscal year. These proposed budget amendments support the mission statement and give staff the parameters to provide programs and services to the residents of El Cerrito. LEGAL CONSIDERATIONS Attached is a resolution approving an amendment to the City's FY 2012-13 budget. Since no budget amendments are requested for any of the city's component units, no other resolutions are included. Attachments: 1. Resolution Amending the City's FY 2012-13 Budget and Annual Appropriations Limit Page 3 ---PAGE BREAK--- Agenda Item No. 5(D) Attachment 1 RESOLUTION 2013–XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AUTHORZING AMENDMENTS TO THE FY 2012-13 ANNUAL APPROPRIATIONS LIMIT WHEREAS, On June 11, 2012, the City Council, the Pension Trust Board, and the Public Financing Authority Board adopted resolutions authorizing combined total appropriations for FY 2012-13 of $45,689,847; and WHEREAS, changes to the appropriations limits may be necessary throughout the year if additional spending authority is required to meet the needs of the City; and WHEREAS, the City Council has previously approved $3,168,703 in additional appropriations for FY 2012-13; and WHEREAS, an additional $996,192 in appropriation authority is required to meet FY 2012-13 year-end obligations. NOW THEREFORE, BE IT RESOLVED that the City of Council of the City of El Cerrito amends the annual appropriations limits across funds as follows: General Fund $29,956,907 Gax Tax Fund $1,304,324 NPDES Fund $440,933 Landscape and Lighting $1,310,864 Measure J Return to Source $499,814 Measure J Storm Drain $646,335 Measure A Parcel Tax $477,605 Asset Seizure $0 Vehicle Abatement $41,998 Park In Lieu Fund $0 Street Improvement Fund $1,754,232 Art in Public Places $0 Federal, State and Local Grants $3,129,402 City LMI Housing $1,013,134 Capital Improvements $4,674,852 Storm Drain Debt Service $523,974 Integrated Waste Management $2,024,449 Vehicle/Equipment Replacement $48,017 Employee Pension Trust Fund $112,500 Finance Authority- Measure A $557,050 Finance Authority- City Hall $600,000 Finance Authority –Street Improvement $738,653 TOTAL $49,854,742 BE IT FURTHER RESOLVED, that the City Council of the City of El Cerrito adopts a new combined total appropriations limit for FY 2012-13 of $49,854,742 ---PAGE BREAK--- Agenda Item No. 5(D) Attachment 1 BE IT FURTHER RESOLVED, that this Resolution shall become effective immediately upon its passage and adoption. I CERTIFY that at the regular meeting on June 4, 2013, City Council of the City of El Cerrito passed this resolution by the following vote: AYES: NOES: ABSENT: IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on June XX, 2013. Cheryl Morse, City Clerk APPROVED: Gregory B. Lyman, Mayor ---PAGE BREAK--- Fiscal Year 2013-14 Proposed Operating Budget CITY OF EL CERRITO Agenda Item 7 DRAFT ---PAGE BREAK--- Budget Overview Strategic Plan Goals FY 2012-13 Accomplishments Goals for Fiscal Year 2013-14 City Finances Operating Budget Overview Key Budget Issues General Fund Special Funds Budget Considerations Departmental Overviews City Council Next Steps 2 AGENDA ---PAGE BREAK--- 3 STRATEGIC PLAN GOALS ---PAGE BREAK--- Deliver Exemplary Government Services Numerous awards and recognitions, including: Parent’s Press Magazine Best Spring Break Camp, Best Swimming Lessons, Best 4 th of July in Contra Costa County Award for Excellence in Financial Reporting, Operational Budgeting and Distinguished Budget ABAG Growing Smarter Together Award and Sustainable Contra Costa Government Leadership Award for Recycling + Environmental Resource Center Strengthened relationships with partners, including: Implemented new Intern Program for El Cerrito High School Students in collaboration with the WCCUSD Initiated coordinating meetings with BART to achieve TOD goals 4 FY 2012-13 ACCOMPLISHMENTS ---PAGE BREAK--- 5 FY 2012-13 ACCOMPLISHMENTS Deliver Exemplary Government Services Extensive community engagement and interaction Managed over 70,000 transactions in Recreation Department Launched and continued E-Newsletters with ~4,000 subscribers Supported and directed numerous special events including July 4 th Celebration, Annual Egg Hunt, Golf Tournament, Halloween Haunted House and Carnival, Bike to Work Day, Earth Day Cinema in The Park Implemented and maintained a busy Passport Acceptance Office Implemented new technologies to increase efficiency and reduce costs, including: Two virtual servers eliminating the need to purchase new servers and results in significant reduction in energy costs Fingerprint readers and report writing software allowing police officers to prepare reports in their cars ---PAGE BREAK--- 6 FY 2012-13 ACCOMPLISHMENTS Achieve Long Term Financial Sustainability Refinanced Storm Drain, Recycling Center, Equipment and Swim Center bonds & loans, resulting in substantial interest savings Prevailed in the Successor Agency’s challenge of the State’s July True Up Payment Demand ($1.7M) Upgraded the HR/Payroll software module and the implementation of position control and position budgeting Completed Operations & Rate Review of East Bay Sanitary Company and executed extension of the Franchise Agreement resulting in greater revenues, increased solid waste services, and smaller rate increases ---PAGE BREAK--- Achieve Long Term Financial Sustainability Received the award for Excellence in Financial Reporting from the Governmental Finance Officers Association (GFOA) Received the award for Excellence in Operational Budgeting from the California Society of Municipal Finance Officers and the Distinguished Budget Award from the GFOA Issued Tax Revenue Anticipation Notes in response to cash shortfall Improved fee based programs Successfully recruited volunteers to teach fee-based classes Expanded usable space and hours at Splash Park Successfully applied for and implemented grant-funded projects and programs 7 FY 2012-13 ACCOMPLISHMENTS ---PAGE BREAK--- Deepen a Sense of Place and Community Identity Worked to foster local small businesses Expanded Annual Entrepreneur Training and Small Business Workshop series Partnered to develop high-quality housing in City’s Priority Development Area (PDA) Completed grant agreement for Ohlone Gardens Mixed Use Housing Resolved property transfer issues for Eden Housing project and began entitlement process for 63-unit affordable housing project Initiated pre-entitlement phase for catalyst Transit-Oriented Development at Mayfair site adjacent to del Norte Participated in CCTA PDA Working group on development of a PDA Growth and Investment Strategy 8 FY 2012-13 ACCOMPLISHMENTS ---PAGE BREAK--- Deepen a Sense of Place and Community Identity Initiated development of citywide Urban Greening Plan Launched Urban Greening Task Force and community engagement process Began final phase of San Pablo Avenue Specific Plan Secured funding to integrate San Pablo Avenue Complete Streets and Multimodal Capital Improvement Plan Ongoing partnerships with community groups to improve and maintain the City’s open spaces 9 FY 2012-13 ACCOMPLISHMENTS ---PAGE BREAK--- Ensure the Public’s Health & Safety Initiated social media forums such as Nixle and Twitter for information dissemination Organized and held active shooter training for first responders Organized and held full department training in use of force and firearms for enhanced readiness Facilitated the roll-out of EBRCS radios to all sworn personnel 10 FY 2012-13 ACCOMPLISHMENTS ---PAGE BREAK--- Ensure the Public’s Health & Safety Received a Homeland Security Grant for $200,000 for the purchase of self-contained breathing apparatus Trained 3 firefighters to the level of Rescue Systems II funded by a Department of Homeland Security grant Completed a firefighter recruitment process and hired three new firefighters Received Grant for the purchase of portable radios for all of the fire departments within Contra Costa County. 11 FY 2012-13 ACCOMPLISHMENTS ---PAGE BREAK--- Ensure the Public’s Health & Safety K-9 Koda successfully passed his training and was deployed into the field Successfully trained newly hired officers Deployed the new Incident Command Vehicle during several high-profile criminal events Increased vacation home check program for our residents 12 FY 2012-13 ACCOMPLISHMENTS ---PAGE BREAK--- Ensure the Public’s Health & Safety Began development of Circulation Plan for Bicyclists and Pedestrian Update (to be known as the Active Transportation Plan) and the San Pablo Avenue Complete Streets Plan Applied for and awarded a federal Highway Safety Improvement Grant for the Arlington Boulevard Curve at Brewster Drive Improvement Project. As part of Measure A Street Improvement Program, designed the 2013 Street Improvement & Pavement Rehabilitation Projects  resurface various streets, install related improvements to curb, gutter, sidewalk, curb ramps, storm drain facilities and traffic striping 13 FY 2012-13 ACCOMPLISHMENTS ---PAGE BREAK--- Ensure the Public’s Health & Safety Completed construction of the Arlington Boulevard Safe Routes to School Improvements Project Began construction of the Potrero Avenue Streets Safety Improvements, Municipal Solar Procurement and Moeser & Ashbury Pedestrian and Bicycle Corridor Improvements Projects Bid out the Central Avenue and Liberty Street Streetscape, Ohlone Greenway Street Crossing Safety Improvements and Ohlone Greenway Natural Area and Rain Gardens Projects Coordinated construction of BART’s Earthquake Safety Program Projects 14 FY 2012-13 ACCOMPLISHMENTS ---PAGE BREAK--- Foster Environmental Sustainability Citywide Conducted a grant funded citywide tree inventory and implemented new tree management software Installed 46 Storm Drain Trash Capture Devices funded by a grant through the SF Estuary Partnership Completed a citywide solar procurement process Marketed home energy efficiency program to residents and converted Swim and Community Center outdoor lighting to LEDs Completed and adopted Climate Action Plan Selected as STAR Communities Pilot Program participant and initiated Citywide self-assessment Implemented Mandatory Commercial Recycling Requirements and documented 100% commercial and multi-family compliance 15 FY 2012-13 ACCOMPLISHMENTS ---PAGE BREAK--- 16 OVERVIEW OF STRATEGIC PLAN PROGRESS Program or Service Deliver Exemplary Government Services Achieve Long- Term Financial Sustainability Deepen a Sense of Place and Community Identity Develop and rehabilitate public facilities as community focal points Ensure the public’s health and safety. Foster environmental sustainability citywide City Management Community Development Finance Fire Police Public Works Recreation New addition to budget book for each department. ---PAGE BREAK--- 17 A SNAPSHOT OF SPENDING BY GOAL Goal A: Exemplary Services 19% Goal B: Financial Sustainability 5% Goal C: Sense of Place 7% Goal D: Facilities 2% Goal E: Health & Safety 65% Goal F: Environmental Sustainability 1% ---PAGE BREAK--- Key Ideas Behind this Budget: What is our “20 Mile March” and are we hitting it? How do we get the right people “on the bus and in the key seats”? Is it time to face the “Brutal Facts”? Where should we place our “big bets” based on empirical validation? 18 GOOD TO GREAT BUDGET CONCEPTS ---PAGE BREAK--- 19 CITY ORGANIZATION Residents of El Cerrito City Council Boards and Commissions City Attorney City Manager City Management Fire Department Finance Police Department Community Development Public Works Recreation ---PAGE BREAK--- • Operating Budget • General Fund • Special Funds 20 CITY FINANCES ---PAGE BREAK--- 21 FY 2013-14 OPERATING BUDGET – REVENUES Revenue Category Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Proposed FY 2013-14 Taxes Property Taxes 10,758,992 $ 8,396,623 $ 6,819,452 $ 6,322,213 $ Sales Taxes 5,131,749 6,560,971 6,840,000 6,093,750 Utility User Tax 3,188,260 3,163,978 3,500,000 3,605,000 Local Parcel Taxes 1,908,127 1,908,237 1,908,000 1,908,000 Franchise Taxes 982,799 1,020,930 1,050,000 1,177,000 Business License Tax 673,257 691,948 675,000 750,000 Other Taxes 635,883 592,386 662,321 702,015 Total Taxes 23,279,067 22,335,073 21,454,773 20,557,978 Licenses & Permits 562,760 518,276 669,936 606,000 Fines and Forfeitures 267,673 215,336 265,000 306,500 Use of Money and Property 490,511 494,979 483,780 451,682 Intergovernmental Revenues 9,084,889 7,958,811 10,470,357 10,157,375 Charges for Services 6,069,034 6,274,008 7,113,224 6,729,404 Other Revenues 467,454 1,751,600 499,400 266,431 Total Revenues before Transfers 40,221,388 39,548,083 40,956,470 39,075,370 Interfund Transfers 10,553,909 11,271,935 4,424,926 4,359,990 Total 50,775,297 $ 50,820,018 $ 45,381,396 $ 43,435,360 $ ---PAGE BREAK--- 22 FY 2013-14 OPERATING BUDGET – EXPENDITURES This image cannot currently be displayed. ---PAGE BREAK--- 23 GENERAL FUND UPDATE FY 2013-14 OVERVIEW General Fund Summary Revenues + Expenditures FY 2012 Actuals FY 2013 Adopted FY 2013 Amended FY 2013 Projected Update 5/20/13 FY 2013-14 Proposed Beginning Restricted Balance $598,957 $598,957 $598,957 Beginning Unassigned Balance $6,434,405 $2,608,745 $2,608,745 $2,608,745 $2,909,552 Total Revenues $29,298,213 $29,192,110 $29,192,110 $29,396,433 $28,479,079 Total Expenses $32,524,916 $29,020,023 $29,090,923 $29,095,626 $28,453,592 Personnel $22,954,537 $22,182,379 Non-Personnel $6,141,089 $6,271,213 Annual Balance/Shortfall ($3,226,703) $172,087 $101,187 $300,807 $25,487 Transfer Restricted Fund Balance (MSC - Grants (221) ($598,957) Ending Fund Balance/Deficit $3,207,702 $3,379,789 $3,308,889 $2,909,552 $2,935,039 Ending Reserve Percent 9.86% 11.65% 11.37% 10.00% 10.32% FY 2013 Projected includes $598,957 transfer to Grant Fund ---PAGE BREAK--- 24 GENERAL FUND UPDATE FY 2013-14 YEAR END REVENUE PROJECTIONS General Fund Revenues FY 2012 Actuals FY 2013 Amended FY 2013 Projected FY 2014 Proposed Property Taxes $5,685,841 $6,038,300 $6,055,633 $6,322,213 Sales Taxes $3,449,617 $3,910,000 $3,932,521 $2,997,750 Utility Users Taxes $3,163,978 $3,500,000 $3,500,000 $3,605,000 Other Taxes $1,885,422 $1,904,900 $1,962,097 $2,121,900 Interim Sales Tax $1,564,811 $1,545,000 $1,545,000 $1,596,000 Total Taxes $15,749,670 $16,898,200 $16,995,251 $16,642,863 Fees for Services $9,936,538 $10,964,194 $10,649,515 $10,513,990 Interest, Transfers & Other Revenue $3,612,006 $1,329,716 $1,751,667 $1,322,226 Total Other Revenues $13,548,544 $12,293,910 $12,401,182 $11,836,216 Total Revenues $29,298,213 $29,192,110 $29,396,433 $28,479,079 ---PAGE BREAK--- 25 GENERAL FUND UPDATE FY 2012-13 YEAR END EXPENDITURE PROJECTIONS General Fund Expenditures FY 2012 Actuals FY 2013 Amended FY 2013 Projected Budget Variance FY 2014 Proposed Personnel $22,619,755 $22,759,903 $22,954,537 ($194,634) $22,182,379 Non-Personnel Purchased Professional & Technical Services $2,185,665 $2,516,840 $2,441,335 $75,505 2,299,700 Property Services/Other Services $2,014,613 $2,102,130 $2,039,066 $63,064 2,143,382 Supplies $660,926 $650,850 $631,325 $19,526 640,150 Property & Capital $229,826 $252,500 $244,925 $7,575 238,500 Other Objects $102,395 $74,600 $50,339 $24,261 218,073 Transfers From Other Funds (Indirects) $761,737 $734,100 $734,100 $0 731,408 Total Non-Personnel $5,955,161 $6,331,020 $6,141,089 $189,931 $6,271,213 Total Expenditures before Land Xfer $28,574,916 $29,090,923 $29,095,626 1X Transfer of Land Held for Redevelopment $3,950,000 Total Expenditures $32,524,916 $29,090,923 $29,095,626 ($4,703) $28,453,592 ---PAGE BREAK--- 26 RECENT STAFFING THROUGH THE CURRENT FISCAL YEAR Approved Actual Approved Actual Approved Actual Approved Actual City Council 5 5 5 5 5 5 5 5 City Management 7 7 7 7 7 7 7 7 Administrative Services 7.8 7 7.8 7 7.8 7 7.8 7 Economic Development 5 5 4 4 4 4 4 3 Environmental and Development Services 22 19 20 17 20 19 21 16 Fire 37 36 37 34 37 34 37 34 Police 56.55 55.55 56.55 52.55 56.55 53.55 56.55 50 Public Works 14.25 12.25 14.25 13.25 14.25 14.25 14.25 9 Recreation 38 36 38 34 38 34 38 32 Total 192.6 182.8 189.6 173.8 189.6 177.8 190.6 163 Vacant Positions 9.8 15.8 11.8 27.6 FY 09-10 FY 10-11 FY 11-12 FY 12-13 ---PAGE BREAK--- 27 PROPOSED STAFFING FY 13-14 • Since FY 10, 19 previously approved positions have been eliminated (10%) • 10 of the requested positions will remain vacant in FY 13-14 • Approximately 10.4% reduction in staffing in five years. Requested Actual Vacant City Council 5 5 0 City Management 9 9 0 Finance Department 6 6 0 Community Development 13.5 12.5 1 Fire 37 33 4 Police 56.4 55.4 1 Public Works 23.8 20.8 3 Recreation 23 22 1 Total 173.7 163.7 10.0 FY 13-14 ---PAGE BREAK--- Potential General Fund impact of redevelopment dissolution = $600,000. Program Fees from MSC of $757,000 budgeted and paid to City through MSC reserves this fiscal year; but Department of Finance disallowed reimbursement. MSC will pre-fund FY13/14 $600,000 shortfall through prior grant in expectation of second disallowance of funding agreement. City initiated litigation against State Department of Finance to reverse attempted “claw back” of $1.7 million of City funds. City Council to consider second lawsuit against State Department of Finance in June. 28 DISSOLUTION OF REDEVELOPMENT STILL LINGERS ---PAGE BREAK--- 29 OVERALL OPERATING REVENUES Revenue Category Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Proposed FY 2013-14 Taxes Property Taxes 10,758,992 $ 8,396,623 $ 6,819,452 $ 6,322,213 $ Sales Taxes 5,131,749 6,560,971 6,840,000 6,093,750 Utility User Tax 3,188,260 3,163,978 3,500,000 3,605,000 Local Parcel Taxes 1,908,127 1,908,237 1,908,000 1,908,000 Franchise Taxes 982,799 1,020,930 1,050,000 1,177,000 Business License Tax 673,257 691,948 675,000 750,000 Other Taxes 635,883 592,386 662,321 702,015 Total Taxes 23,279,067 22,335,073 21,454,773 20,557,978 Licenses & Permits 562,760 518,276 669,936 606,000 Fines and Forfeitures 267,673 215,336 265,000 306,500 Use of Money and Property 490,511 494,979 483,780 451,682 Intergovernmental Revenues 9,084,889 7,958,811 10,470,357 10,157,375 Charges for Services 6,069,034 6,274,008 7,113,224 6,729,404 Other Revenues 467,454 1,751,600 499,400 266,431 Total Revenues before Transfers 40,221,388 39,548,083 40,956,470 39,075,370 Interfund Transfers 10,553,909 11,271,935 4,424,926 4,359,990 Total 50,775,297 $ 50,820,018 $ 45,381,396 $ 43,435,360 $ ---PAGE BREAK--- 30 OVERALL OPERATING REVENUES Taxes 52.6% Intergovernmental Revenues 26.0% Charges for Services 17.2% Use of Money and Property 1.2% Licenses & Permits 1.6% Fines and Forfeitures 0.8% Other Revenues 0.7% ---PAGE BREAK--- General Fund revenues decline by $300,000 from FY 2012-13 projected revenues Licenses & Permits decrease of $63,936 is attributable to Building Fees The budget amount for Fines and Forfeitures has been adjusted more closely match with actual collections. Use of Money & Property includes changes in fund transfers. Charges for services include an approved 3% fee increase for most fees 31 KEY REVENUE ASSUMPTIONS ---PAGE BREAK--- 32 OPERATING BUDGET BY DEPARTMENT Citywide Department Expenditures and Transfers Department Actual FY2010-11 Actual FY2011-12 Amended FY2012-13 Proposed FY2013-14 City Management 2,557,086 $ 2,685,267 $ 2,574,294 $ 2,762,692 $ Finance 3,269,461 4,333,064 3,022,493 3,466,881 Police 9,236,699 10,106,417 10,981,313 10,507,068 Fire 7,330,512 10,708,768 10,041,459 8,146,261 Public Works 5,129,460 5,311,382 5,630,489 4,424,688 Community Development 5,523,711 2,983,548 2,789,943 2,200,594 Recreation 4,099,377 4,168,183 4,177,180 4,175,483 Capital Outlay 8,950,897 1,709,469 5,214,663 5,763,815 Total Before Transfers 46,097,203 42,006,098 44,431,834 41,447,482 Transfers 16,539,590 10,229,261 4,424,926 4,359,990 Total Expenditures 62,636,794 $ 52,235,359 $ 48,856,760 $ 45,807,472 $ ---PAGE BREAK--- 33 OPERATING EXPENDITURE OVERVIEW ---PAGE BREAK--- 34 KEY EXPENDITURE ASSUMPTIONS Personnel Assumptions Increase in PERS rates by approximately 2% Increase in Health & Dental rates by 17% COLA increases per collective bargaining agreements; SEIU 3.25%, PEA 3% (average), IAFF 1% (average) No reductions to current filled staff positions are proposed 19 positions have been eliminated 10 vacancies will remain All collective bargaining agreements have been followed with no additional concessions from employees ---PAGE BREAK--- Personnel Assumptions Overall salary savings of approximately $570,000 in Police due to recruitment and retention trends, reorganization and vacant records supervisor position. Significant portion of the salary savings (~$440,000) is equivalent to three officers in the Police Department based on current and likely future vacancies. Should the Department recruit and retain more officers than assumed in the projections, the budget may need to be modified to reflect the reduced salary savings and higher than anticipated headcount. The Fire Department, while fully staffed operationally with three recent hires, will rely on overtime rather than fill the three authorized “coverage” positions, similar to recent years (results in approximate $150,000 in savings). 35 KEY EXPENDITURE ASSUMPTIONS ---PAGE BREAK--- 36 EXPENDITURE ASSUMPTIONS Non-Personnel Assumptions Capital projects funded outside of the General Fund will progress as planned but no General Fund contributions are included for capital Contract help in certain areas will continue or increase until revenues stabilize at a sustainable level Liability and property insurance cost increase of approximately $270,000 Increase in debt service payments for solar project offset by likely decrease in utility costs No use of unrestricted General Fund reserves Approximately $600,000 of economic development related expenses are offset by a prior grant from the Municipal Services Corporation ---PAGE BREAK--- The Community Development Department, formerly Environmental & Development Services Department, has been reorganized Two Divisions: Planning and Building; Community Sustainability Economic Development & Housing Division moved from City Manager’s Office to Community Sustainability Division Recycling and Solid Waste Management functions housed in the Environmental Services Division moved to Public Works Department. New Operations and Environmental Services Division (OESD) includes maintenance as well as recycling and waste management services Contract Janitorial services previously housed in the Public Works Department have been moved to the Recreation Department Administrative Services Department has been eliminated and replaced by a Finance Department and the Human Resources Division has moved to the City Manager’s Office 37 OVERVIEW OF REORGANIZATION ---PAGE BREAK--- 38 GENERAL FUND REVENUE PROJECTIONS Actual Actual Amended Proposed FY 2010-11 FY2011-12 FY 2012-13 FY 2013-14 Taxes Property Taxes 5,780,491 $ 5,685,841 $ 6,038,300 $ 6,322,213 $ Sales Taxes 3,755,921 5,014,429 5,455,000 4,593,750 Utility User Tax 3,188,260 3,163,978 3,500,000 3,605,000 Franchise Taxes 982,799 1,020,930 1,050,000 1,177,000 Business License Tax 673,257 691,948 675,000 750,000 Other Taxes 169,373 172,544 179,900 194,900 Total Taxes 14,550,101 15,749,670 16,898,200 16,642,863 Licenses & Permits 562,760 518,276 669,936 606,000 Fines and Forfeitures 267,673 215,336 265,000 306,500 Use of Money and Property 301,328 283,951 331,080 315,700 Intergovernmental Revenues 4,592,543 4,770,474 4,818,362 4,900,128 Charges for Services 4,312,389 4,432,452 5,210,896 4,701,362 Other Revenues 331,258 111,151 273,700 202,147 Interfund Transfers 5,420,688 3,216,904 724,936 804,379 Total Revenues 30,338,740 $ 29,298,213 $ 29,192,110 $ 28,479,079 $ Revenue Category ---PAGE BREAK--- 39 GENERAL FUND EXPENDITURE PROJECTIONS Department Actual FY2010-11 Actual FY2011-12 Amended FY2012-13 Proposed FY2013-14 City Management 2,490,143 $ 2,614,045 $ 2,504,659 $ 2,631,140 $ Finance 876,950 923,606 660,566 1,119,705 Police 9,075,229 9,910,485 10,604,313 10,384,068 Fire 7,134,729 7,935,101 7,965,445 7,977,729 Public Works 997,709 986,862 836,890 392,225 Community Development 1,598,718 1,432,331 1,776,809 1,326,688 Recreation 3,957,215 4,010,750 4,008,141 3,890,629 Transfers 756,858 4,711,737 734,100 731,408 Total 26,887,550 $ 32,524,916 $ 29,090,923 $ 28,453,592 $ ---PAGE BREAK--- 40 OVERVIEW OF GENERAL FUND EXPENDITURES City Management 9.2% Finance 3.9% Police 36.5% Fire 28.0% Public Works 1.4% Community Development Services 4.7% Recreation 13.7% Transfers 2.6% ---PAGE BREAK--- 41 GENERAL FUND EXPENDITURES BY DEPARTMENT OVER TIME (NET OF TRANSFERS) 35% 36% 37% 37% 27% 29% 28% 29% 15% 14% 14% 14% 6% 5% 6% 5% 10% 9% 9% 9% 3% 3% 2% 4% 4% 4% 3% 1% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Actual FY2010-11 Actual FY2011-12 Amended FY2012-13 Proposed FY2013-14 Percentage of Expenditures Fiscal Year General Fund Expenditures Before Transfers Public Works Finance City Management Community Development Services Recreation Fire Police ---PAGE BREAK--- Development of a restricted reserve fund, primarily for one-time needs and not utilized for cash flow An additional increase in general fund reserves Development of a capital facilities reinvestment fund to identify funds for the repair and replacement of our aging facilities An update of our library needs assessment and preliminary architectural services Increased library hours An update of our cost allocation model and fee study Some additional financial support for our playfields and playgrounds, and, A Cost of Living Adjustment for management and unrepresented employees 42 ITEMS CONSIDERED, BUT NOT INCLUDED ---PAGE BREAK--- 43 CITY MANAGEMENT Mayor and City Council City Manager Assistant City Manager Human Resources Manager Personnel Technician Analyst III (Community Outreach Specialist) City Clerk Information Systems Manager Information Systems Specialist Administrative Clerk City Attorney ---PAGE BREAK--- 44 CITY MANAGEMENT BUDGET • No personnel additions in City Management • City Manager professional services reduced to account for completion of Strategic Plan and citizen survey • City Attorney reduced due to improved cost controls related to workload • Liability and property insurance cost increase of approximately $270,000 in HR Department Actual FY2010-11 Actual FY2011-12 Amended FY2012-13 Proposed FY2013-14 City Council $ 83,576 $ 95,778 $ 73,783 $ 68,914 City Manager 797,883 820,412 835,323 762,469 City Attorney 321,082 357,541 300,000 275,000 City Clerk 234,129 221,031 255,602 270,737 Human Resources 785,953 839,351 746,575 987,167 Information Services 334,462 351,155 363,011 398,405 Total Expenditures $ 2,557,086 $ 2,685,267 $ 2,574,294 $ 2,762,692 ---PAGE BREAK--- 45 COMMUNITY DEVELOPMENT DEPARTMENT Community Development Director Planning and Building Manager Senior Planner Building Official Plan Checker Building Inspector Permit Technician Environmental Analyst Housing Program Manager Economic Development Program Manager ---PAGE BREAK--- 46 PLANNING – WORKLOAD HIGHLIGHTS 0 10 20 30 40 50 60 70 Admin Design Rev Map Act Admin Use Permit Variance Design Review Use Permit Fence Clearance Home Occupation RAD Acc Living Unit Planning Permits by Fiscal Year 09-10 10-11 11-12 12-13 ---PAGE BREAK--- 47 BUILDING WORKLOAD HIGHLIGHTS 1232 1249 1572 1372 0 200 400 [PHONE REDACTED] 1200 1400 1600 1800 09-10 10-11 11-12 12-13 Building Permits Issued by Fiscal Year ---PAGE BREAK--- 48 BUILDING WORKLOAD HIGHLIGHTS 7393 6189 6662 5803 0 1000 2000 3000 4000 5000 6000 7000 8000 09-10 10-11 11-12 12-13 Annual Inspections ---PAGE BREAK--- 49 COMMUNITY SUSTAINABILITY HIGHLIGHTS - 500,000.00 1,000,000.00 1,500,000.00 2,000,000.00 2,500,000.00 Natural Gas (therms) Electricity (kWh) lbs CO2e Annual Municipal Energy Use 12 month period ending March 31 2005 2011 2013 ---PAGE BREAK--- 50 COMMUNITY SUSTAINABILITY HIGHLIGHTS ---PAGE BREAK--- 51 COMMUNITY DEVELOPMENT BUDGET • Better interdepartmental coordination to reduce overall positions and increase customer service and community outcomes • Reduced staff; use of professional services for special projects, including one-time grant-funded capital or planning projects • Environmental Services functions combined with Public Works Operations/Maintenance; Sustainability integrated into Community Development • Reduced FTE in combined departments • Increased reliance on outside funding to achieve goals requires vigilant monitoring and readiness on behalf of staff Department Actual FY2010-11 Actual FY2011-12 Amended FY2012-13 Proposed FY2013-14 Economic Development $ 16,789,948 $ 7,847,325 $ 1,392,444 $ 696,838 Planning 459,019 481,020 516,008 693,478 Building Services 935,934 781,720 881,491 810,278 Total Expenditures $ 18,184,901 $ 9,110,064 $ 2,789,943 $ 2,200,594 ---PAGE BREAK--- 52 FINANCE DEPARTMENT Finance Director/ City Treasurer Accounting Manager Accounting & Budget Account Clerk Technician Payroll Processing Account Clerk Technician Revenue Collection Account Clerk Technician Accounts Payable Manager Successor Agency & Special Projects ---PAGE BREAK--- 53 FINANCE DEPARTMENT BUDGET • Costs increased related to payments for solar procurement, offset by utility decrease in department budgets • Staff expenses increased with transfer of position from economic development • FY 13 budget reduced by citywide salary savings related to service credit purchase program Department Actual FY2010-11 Actual FY2011-12 Amended FY2012-13 Proposed FY2013-14 Finance $ 6,453,290 $ 7,436,388 $ 6,421,298 $ 6,965,659 Total Expenditures $ 6,453,290 $ 7,436,388 $ 6,421,298 $ 6,965,659 ---PAGE BREAK--- 54 FIRE DEPARTMENT Fire Chief A Shift Battalion Chief Fire Marshall 71 Captain Paramedic Engineer Firefighter Paramedic Firefighter 72 Captain Engineer Firefighter Paramedic 65 Captain Engineer Paramedic Firefighter Paramedic Fire Prevention Officer Paramedic B Shift Batallion Chief Support Services 71 Captain Engineer Paramedic Engineer Paramedic Firefighter 72 Captain Paramedic Engineer Paramedic Firefighter 65 Captain Paramedic Engineer Paramedic Firefighter Paramedic C Shift Battalion Chief Operations 71 Captain Engineer Paramedic Firefighter Paramedic Firefighter 72 Captain Paramedic Engineer Firefighter Paramedic 65 Captain Paramedic Engineer Firefighter Fire Secretary Battalion Chief/ Training EMS ---PAGE BREAK--- 55 FIRE WORKLOAD HIGHLIGHTS 0 100 200 300 400 500 600 700 [PHONE REDACTED] 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 Fires EMS/Rescues Hazardous Conditions Service calls Good Intents False Calls 2008 2009 2010 2011 2012 ---PAGE BREAK--- 56 Public Education Contacts Contact Type 2008 2009 2010 2011 2012 Station Tours 245 245 331 150 177 Preschool Programs 407 430 516 477 493 Open Houses 400 400 35 201 147 School Age Programs K-4 373 350 456 830 606 School Age Programs 5-8 238 205 239 672 497 Senior Programs 27 29 58 25 63 First Aid/ CPR 59 108 230 140 169 Car Seats N/A N/A N/A 56 49 Public Functions 4,591 3,520 7,050 7,000 7,000 Total 6,340 5,287 9,915 9,495 9,201 FIRE WORKLOAD HIGHLIGHTS ---PAGE BREAK--- 57 FIRE DEPARTMENT BUDGET • Personnel Services up due to increased overtime to better reflect historic actuals • The Fire Department will carry 4 vacancies ( 3 sworn) but remain fully staffed through the use of overtime, for an approximate savings of $150,000. • Calls for service will remain relatively flat and current Fire Prevention activities will continue • Provides adequate funding for apparatus and equipment maintenance. • Provides minimal support for short and long term station maintenance. Department Actual FY2010-11 Actual FY2011-12 Amended FY2012-13 Proposed FY2013-14 Fire $ 7,330,512 $ 10,981,768 $ 10,041,459 $ 8,146,261 Total Expenditures $ 7,330,512 $ 10,981,768 $ 10,041,459 $ 8,146,261 ---PAGE BREAK--- 58 POLICE DEPARTMENT Chief of Police Captain Lieutenant Field Operations Patrol Sergeant Patrol Corporal Patrol Officer (16) Police Ofc. K-9 CSO (2 PT) Lieutenant Special Operations / Investigations Detective Sergeant Detective Corporal Detective Traffic /Special Ops Sergeant Community Policing Team Traffic Officer CSO (2 PT) VIPS SRO Officer Lieutenant Administrative/ Support Services Records Supervisor Senior Records Specialist Records Specialist Property Specialist Cadets Administrative Analyst Explorers Reserve Officers ---PAGE BREAK--- 59 POLICE WORKLOAD HIGHLIGHTS El Cerrito Police Dept. Total CAD Incidents / Calls for Service- Past 5 years 21000 22000 23000 24000 25000 26000 27000 2008 2009 2010 2011 2012 Total Incidents Total Incidents ---PAGE BREAK--- 60 POLICE WORKLOAD HIGHLIGHTS CRIME 2012 2011 2010 2009 2008 Average PART 1 PERSON CRIMES Homicide 0 0 0 0 0 0 Rape 2 3 2 6 0 3 Robbery 79 60 75 78 98 78 Aggravated Assault 29 32 46 48 17 34 Part 1 (person) Crimes Total 110 95 123 132 115 PART 2 PROPERTY CRIMES Burglary 243 231 206 215 217 222 Larceny 637 588 589 611 666 618 Motor Vehicle Theft 150 111 150 106 193 142 Part 1 (property) Crimes Total 1,030 930 945 932 1,076 Crime total 1140 1025 1068 1064 1191 El Cerrito Police Department Priority One Offenses- Past 5 years ---PAGE BREAK--- 61 POLICE DEPARTMENT BUDGET • Cost of external services (dispatch, records management, animal control) all increased much greater than inflation • Overall salary savings of approximately $570,000 due to reorganization and vacant records supervisor position. • Significant portion of the salary savings (~$440,000) is equivalent to three officers in the Police Department based on current and likely future vacancies. • The Executive Assistant is reclassified to Administrative Analyst to provide more crime analysis support • Regional efforts to combine, share, and reduce contract expenses and enhance resources continue in West County • To increase flexibility, the narrow classifications of parking and crossing guards have been changed to community service officers. Department Actual FY2010-11 Actual FY2011-12 Amended FY2012-13 Proposed FY2013-14 Police Administration $ 2,429,732 $ 2,681,876 $ 2,832,156 $ 2,870,170 Police Operations 5,480,124 6,155,036 6,707,280 6,288,699 Police Investigations 1,326,843 1,269,504 1,441,877 1,348,199 Total Expenditures $ 9,236,699 $ 10,106,417 $ 10,981,313 $ 10,507,068 ---PAGE BREAK--- 62 PUBLIC WORKS Public Works Dir/City Engineer Senior Engineer Engineering Technician Operations & Envir Services Division Manager Maintenance Superintendent Maintenance/Recycling Leadworker Maintenance/Recycling Worker (5 with up to 2 left vacant/unfunded) Operations Supervisor Maintenance/Recycling Worker Forklift Operator Environmental Programs Manager Management Assistant Management Assistant ---PAGE BREAK--- 63 PUBLIC WORKS WORKLOAD HIGHLIGHTS 0 100 200 300 400 500 600 700 800 71 85 93 59 69 127 127 124 126 90 587 531 372 418 415 585 654 751 792 695 Engineering Service Indicators by Calendar Year ---PAGE BREAK--- 64 PUBLIC WORKS WORKLOAD HIGHLIGHTS Ongoing Workload Indicators by Calendar Year Service Indicator 2008 2009 2010 2011 2012 Streetlights Repaired 75 21 24 10 25 Asphalt Patch Paving (expenses) $34,510 $5,054 $5,000 $1,961 $5,290 Street Trees pruned or removed 323 396 Maintenance Work Orders Processed 1,196 905 906 781 877 Traffic Requests Fulfilled 29 27 33 19 16 Clean Water program- Illicit Discharges 4 15 34 23 ---PAGE BREAK--- 65 PUBLIC WORKS WORKLOAD HIGHLIGHTS FY 2012-13 Community Engagement and Partnership Indicators Community Input Meetings 14 Attendees 52 Environmental Quality Committee Meetings Single Use Bag Ban Public Comment Meeting Rules of Conduct and Salvage Public Meeting Community Events Events 5 Attendees 950 Fourth of July Celebration - Table Earth Day Celebration Eco Film Series and RERC History Premier Recycling Programs Programs 5 Participants 1050 Electronic Waste Collection Events City-wide Garage Sales Compost Giveaway Volunteer Events Work Sites 44 Volunteer Shifts 428 Green Team Events Earth Day Celebration Baxter Creek Work parties (11) Totals Meetings/Events 68 Attendees/Shifts 2480 Written Outreach Campaigns 4 Pieces 30075 A Greener El Cerrito Newsletters (All garbage bill payers, three times per year) Solid Waste Full Service Brochure Multi-Family Dwelling Recycling Program (Doorhangers) Email Updates (820 community members) ---PAGE BREAK--- 66 PUBLIC WORKS BUDGET • Engineering expenses are down by ~$250K by keeping the Associate Engineer position vacant along with other personnel reductions. • Consultants will be used on an as-needed basis • Environmental Services Division and Maintenance Division are being restructured into a new Operations and Environmental Services Division, combining the Recycling functions of the ESD and all of Maintenance • Maintenance expenses are down by ~$150K due to keeping vacant up to two Maintenance Worker positions, ~ 60% of this salary savings will be used for seasonal staff and landscaping service contracts • One time professional service contracts have been completed Department Actual FY2010-11 Actual FY2011-12 Amended FY2012-13 Proposed FY2013-14 Engineering $ 786,362 $ 800,147 $ 1,101,913 $ 601,574 Maintenance 3,061,054 2,924,423 2,892,912 2,600,501 Environmental Services 1,937,661 2,262,096 2,349,793 1,945,805 Total Expenditures $ 5,785,076 $ 5,986,666 $ 6,344,617 $ 5,147,880 ---PAGE BREAK--- 67 RECREATION Recreation Director Youth & Adult/ Community Programs Supervisor Community Svcs Coordinator Childcare Administration Supervisor Community Svcs Coordinator Admin Clerk Specialist Teachers (3.0) Various PT PERS Rec Eligible Positions (11.0) Aquatics Program Supervisor Community Svcs Coordinator PT PERS Senior Lifeguard (1.0) Senior Servivces Program Supervisor (0.75) Admin Clerk Specialist PT OH Asst PERS ELigible (2.0) Citywide Custodial Maintenance Supervisor (0.25) Custodiall Team Leader Custodial Worker Management Assistant ---PAGE BREAK--- 68 RECREATION’S IMPACT ON THE GENERAL FUND $200 $400 $600 $800 $1,000 $1,200 $1,400 $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 $4,000 $4,500 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Net Subsidy (Thousands) Expenditures & Revenue (Thousands) Fiscal Year Recreation Department Net General Fund Support Revenue Expenditures Net-Subsidy ---PAGE BREAK--- 69 ADULT PROGRAMS WORKLOAD HIGHLIGHTS Tennis Permits Tennis Renewals Adult Class Enrollments 2008 [PHONE REDACTED] 2009 65 137 1455 2010 [PHONE REDACTED] 2011 92 126 1645 2012 136 72 376 0 500 1000 1500 2000 2500 ---PAGE BREAK--- 70 YOUTH SERVICES HIGHLIGHTS Youth Classes HASEP MASEP FASEP 2008 289 637 275 59 2009 147 775 [PHONE REDACTED] 237 808 506 59 2011 271 849 [PHONE REDACTED] 92 553 500 18 100 200 300 400 500 600 700 800 900 Summer Camp Types Enrollments Art/Performing Camps 317 Camp Classics 955 Camp Ravencliff 120 Science Camps 261 Sports Camps 838 Teen Leadership 182 Total 2673 ---PAGE BREAK--- 71 WORKLOAD HIGHLIGHTS- AQUATICS Learn to Swim Gators Swim Team Swim Camps Adult Lessons Fee Classes Pool Rentals Splash Park Rental 2008 2696 508 348 363 [PHONE REDACTED] 3138 717 378 400 [PHONE REDACTED] 3344 946 516 558 [PHONE REDACTED] 3159 849 431 475 159 111 39 2012 2977 737 147 817 238 119 47 0 500 1000 1500 2000 2500 3000 3500 4000 Swim Center Enrollments and Rentals, Calendar Year ---PAGE BREAK--- 72 SENIOR SERVICES ACTIVITIES Art Classes Games Services Other Fitness Classes 2007-08 2914 6092 29534 30068 4871 2008-09 2763 5454 25525 29626 2875 2009-10 2810 6762 27028 30081 2404 2010-11 2734 2520 36425 26830 5024 2011-12 2310 2306 34869 23340 2392 2012-13 2556 2500 34071 22003 2420 0 5000 10000 15000 20000 25000 30000 35000 40000 ---PAGE BREAK--- 73 RECREATION BUDGET • 2% Reduction in payroll costs in General Fund from FY2012-13 • Reflects savings of ~$30,000 for eliminating contract custodial services • Additional savings with funding from IWM Fund for custodial work at Recycling Center • Vacancies: 1 Childcare Teacher • Increase in day camp and childcare revenues projected • Additional funding dedicated to staff training • Small reduction in swim center hours, mostly during off season Department Actual FY2010-11 Actual FY2011-12 Amended FY2012-13 Proposed FY2013-14 Recreation Administration $ 731,205 $ 635,255 $ 659,891 $ 615,129 Childcare Services 1,286,882 1,326,419 1,179,656 1,309,707 Aquatics 744,507 826,625 890,055 705,151 Senior Services 553,810 576,695 535,542 437,180 Adult/Community 278,991 311,036 365,118 218,144 Youth Services 531,688 543,289 598,911 399,757 Custodial Services - - - 543,290 Total Expenditures $ 4,127,083 $ 4,219,320 $ 4,229,173 $ 4,228,358 ---PAGE BREAK--- 74 CAPITAL IMPROVEMENT PROGRAM (AND COUNCIL GOALS) • Goal A: Delivery exemplary government services ▫Develop projects by partnering with other agencies (BART, City of Richmond, Caltrans, Schools) ▫Hold community meetings and seek input from residents and businesses • Goal B: Achieve long-term financial sustainability ▫Use budget controls and value engineering processes ▫Regularly pursue opportunities for regional, state and federal grants ---PAGE BREAK--- 75 CAPITAL IMPROVEMENT PROGRAM (AND COUNCIL GOALS) • Goal C: Deepen a sense of place and community identity ▫Promote strong neighborhoods ▫Develop recreational and leisure opportunities for people of all ages and demographics ▫CIP Projects: ▫Central & Liberty Streetscape (Construction) ▫Ohlone Natural Area & Rain Gardens (Bidding) ▫Huber Park Improvements (Planning – secured grant) ▫Ohlone Wayfinding Signs (Planning – secured grant) ▫Ohlone Access, Safety and Place-making Improvements (Planning – recent OBAG grant application) ---PAGE BREAK--- 76 CAPITAL IMPROVEMENT PROGRAM (AND COUNCIL GOALS) • Goal E: Ensure the public’s health and safety. ▫Planning, designing and constructing various projects ▫CIP Projects: ▫Moeser & Ashbury Pedestrian/Bicycle Improvements (Construction) ▫Ohlone Major Street Crossing Improvements (Bidding) ▫Arlington Curve at Brewster Safety Improvements (Prelim Engineering – HSIP Grant) ▫Ohlone Access, Safety and Placemaking Improvements • Goal F: Foster environmental sustainability citywide. ▫Encourage pedestrian, bicycle and transit travel – most of the same projects listed under Goals D & E ▫Make municipal operations more resource efficient and environmentally friendly – Citywide Solar Project (Construction) ---PAGE BREAK--- 77 CAPITAL IMPROVEMENT PROGRAM (AND COUNCIL GOALS) Active Projects 28 30 28 22 17 0 5 10 15 20 25 30 35 2008-09 2009-10 2010-11 2011-12 2012-13 Total CIP Expenditures (millions) 5.8 9.5 7.5 2.1 2.9 0.0 2.0 4.0 6.0 8.0 10.0 2008-09 2009-10 2010-11 2011-12 2012-13 Department Actual FY2010-11 Actual FY2011-12 Amended FY2012-13 Proposed FY2013-14 Capital Outlay $ 8,962,147 $ 1,709,469 $ 5,474,663 $ 5,848,960 Total Expenditures $ 8,962,147 $ 1,709,469 $ 5,474,663 $ 5,848,960 ---PAGE BREAK--- Reasonableness of Assumptions Consistency with City Council Mission, Vision and Goals Consistent with Overall Council Policy 78 FOR CITY COUNCIL CONSIDERATION ---PAGE BREAK--- Beginning tonight, Review and Provide Comments and Questions Consider Overall Budget for Adoption Next Meeting(s) and Possible Adoption June 18th (regular meeting) Additional if necessary 79 NEXT STEPS ---PAGE BREAK--- Residents and businesses of El Cerrito for their continued support and trust City Council Financial Advisory Board City Staff for their hard work and commitment Department Heads for their leadership and dedication Lisa, Karen, Sukari, Lori and Geoff for the hard work this month 80 SPECIAL THANKS TO….. ---PAGE BREAK--- Questions, comments or clarifications? 81 ---PAGE BREAK--- OFFICE OF THE CITY CLERK CITY HALL 10890 San Pablo Avenue, El Cerrito, CA 94523-3034 Telephone (510) 215-4305 Fax (510) 215-4379 http://www.el-cerrito.org June 4, 2013 Special Concurrent City Council Meeting / Public Financing Authority and Pension Trust Board Meeting Agenda Item No. 7 – Fiscal Year 2013-14 Budget Hardcopies of the report and appendices are available for review at: Office of the City Clerk and The El Cerrito Library 10890 San Pablo Avenue 6510 Stockton Avenue El Cerrito, CA El Cerrito, CA (510) 215-4305