Document elcerrito_gov_doc_858be44257

AGENDA BILL Agenda Item No. 5(D) Date: December 18, 2012 To: El Cerrito City Council From: Sukari Beshears, Employee Services Manager Karen Pinkos, Assistant City Manager Subject: City Employee Classification Plan Amendments ACTION REQUESTED Adopt a Resolution amending the City’s Classification Plan to: 1) Establish the classification of Development Services Manager; 2) Revise the class specification of Building Official; 3) Establish the classification of Intern and establish the salary range as recommended; 4) Re-title and revise the class specification of Program Supervisor to Recreation Supervisor, establish the salary range as recommended and eliminate the class of Recreation Supervisor II; and 5) Revise the class specifications of the Personnel Technician and Employee Services Manager and re-title the classifications to Human Resources Technician and Human Resources Manager. BACKGROUND In recent years, the City Manager has reorganized and restructured some Departments and Divisions within the City organization to improve and better align services with City Council goals and priorities. These changes and positions have been authorized through the budget process. Employee Services has worked closely with the Departments to ensure that class specifications are created and/or modified in accordance with organizational changes. With the recent retirement of several long-time City staff, Department Directors have been reviewing staffing within their respective departments to consider additional opportunities for reorganization and restructuring in order to sustain services provided by the departments and continue the City’s focus on City Council priorities and goals. ---PAGE BREAK--- Agenda Item No. 5(D) Page 2 ANALYSIS Development Services Manager & Building Official In 2010, the Environmental and Development Services Department was created as a result of combining the Environmental Services, Planning and Building Divisions. The purpose of the restructure was to provide a comprehensive focus on operational, environmental and development services for residents and businesses. As part of the restructure, Development Services was formed which includes the Planning and Building Divisions. The Building Official classification is proposed to be updated by formalizing the reporting structure of the position to the Development Services Manager as well as strengthening the qualifications for the classification, including education, experience and licensure. These changes are consistent with the requirements for Building Official positions throughout the state, and also incorporates the high standard that the City wishes to attract for this position in the future. As a result of this change, the classification of Development Services Manager has been created, replacing the Planning Manager position and reflecting the current duties and responsibilities of the two Divisions. In terms of the reporting structure, the Building Official reports to the Development Services Manager and the Development Services Manager reports directly to the Department Director, which is currently a role filled by the Assistant City Manager. The salary range will remain the same as the Planning Manager classification. Intern Although the City has periodically used interns, staff is interested in developing an internship program for college students enrolled in an accredited college or university in order to gain work experience during school breaks or recent graduates seeking entry- level skills. This affords an opportunity to gain local government experience related to their educational and professional goals. Individuals will gain practical work experience while working towards an undergraduate or graduate degree or develop a knowledge base to build upon a future career in local government. The interns will receive close supervision from an experienced higher-level City employee. Staff recommends the Intern class be paid an hourly rate, be at-will and unrepresented and receive no benefits. The proposed hourly rate for this position is $10.00-$20.00, depending on experience. The interns will work no more than 999 hours in a fiscal year to remain part time and not eligible for CalPERS benefits. Recreation Supervisor The Recreation Department underwent a classification study for all permanent positions that was conducted by an outside consultant, Koff & Associates. The purpose of the study was to conduct a job analysis of current positions, ensure all positions are appropriately classified and to create career ladders within the department. After the study was completed, staff determined it would be appropriate to move forward with the ---PAGE BREAK--- Agenda Item No. 5(D) Page 3 most substantial change proposed by the consultant which impacts the Program Supervisor and Recreation Supervisor II classes. Based on the nature and scope of duties performed by the Program Supervisor, the consultant determined and staff concurred that it is appropriate to re-title and revise the job description of Program Supervisor to Recreation Supervisor and move the proposed class of Recreation Supervisor to the management/unrepresented group. Staff recommends that the control point be established for the Recreation Supervisor at $7,051, similar to the already existing Program Manager and Administrative Analyst positions. The salary recommendation is based on internal equity of managers in the City. The Recreation Supervisor II class will be eliminated. The Program Supervisor was formerly represented by Service Employees International Union (SEIU). During the contract negotiation process earlier this spring, SEIU proposed to remove the class of Program Supervisor from the list of classes that their bargaining group represents. As a result, SEIU no longer represents the Program Supervisor class. Human Resources Technician & Human Resources Manager The Employee Services Division is currently a division of the Administrative Services Department. With the recent retirement of the Administrative Services Director, the City Manager has reorganized the Administrative Services Department to the former reporting structure with a separate Finance Department which will report to the City Manager, and an Employee Services Division which will report to the Assistant City Manager. The City is currently recruiting for a Finance Director. Additionally, to align the Employee Services Division with the evolution of a personnel- based focus to the current human resources-based focus, the name of the “Employee Services” Division will be changed to the “Human Resources” Division and proposes updates to the job descriptions, correspondence and all public communication to formally recognize the division as Human Resources. FINANCIAL CONSIDERATIONS The cost of the proposed changes in FY 2012-13 is approximately $18,000 for the Recreation Department which will be covered within the current General Fund budget. There will be no additional costs of the proposed changes to the Environmental and Development Services Department or the City Manager’s Office. Departments who hire interns will absorb the costs in their adopted budget through existing vacancies. ---PAGE BREAK--- Attachments: 1. Resolution Exhibit A, Class Specification - Development Services Manager Exhibit B, Class Specification- Intern Exhibit C, Class Specification- Building Official Exhibit D, Class Specification- Recreation Supervisor Exhibit E, Class Specification - Human Resources Technician Exhibit F, Class Specification - Human Resources Manager Page4 Agenda Item No. 5(0) ---PAGE BREAK--- Agenda Item No. 5(D) Attachment 1 RESOLUTION 2012-XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AMENDING THE CITY CLASSIFICATION PLAN TO INCLUDE: DEVELOPMENT SERVICES MANAGER, INTERN, RECREATION SUPERVISOR, HUMAN RESOURCES TECHNICIAN AND HUMAN RESOURCES MANAGER; AND AMENDING RESOLUTION 2006-52, WHICH SPECIFIES COMPENSATION AND WORKING CONDITIONS FOR MANAGEMENT/UNREPRESENTED EMPLOYEES WHEREAS, the City Council of the City of El Cerrito has an adopted Classification Plan for positions in the City’s service; and WHEREAS, the current Classification Plan does not include a class specification for Development Services Manager that was created as a result of the formation of Development Services which includes the Planning and Building divisions; and WHEREAS, the current Classification Plan does not include a class specification for Intern, which position will afford individuals an opportunity to gain work experience in local government related to their educations and professional goals; and WHEREAS, the Building Official position requires an amendment to the current class specification to reflect changes in reporting structure and educational requirements for the position; and WHEREAS, the Program Supervisor position is to be retitled as “Recreation Supervisor” and should be moved to the management/unrepresented group based on a study of the position and the nature of duties and responsibilities performed. These changes require an amendment to the current class specification; and WHEREAS, the “Employee Services: Division is to be formally recognized as the “Human Resources” Division, which requires a change in titles for the Personnel Technician and Employee Services Manager to Human Resources Technician and Human Resources Manager, respectively. These changes require an amendment to the current class specifications. NOW THEREFORE, BE IT RESOLVED, that the City Council does hereby: 1. Amends the City’s Classification Plan to: a. Establish the class specifications for Development Services Manager, as specified in Exhibit A and Intern, as specified in Exhibit B to this resolution; b. Revise the class specification for Building Official, as specified in Exhibit C to this resolution; c. Re-title and revise the class specifications for Program Supervisor to Recreation Supervisor, as specified in Exhibit D to this resolution; ---PAGE BREAK--- Agenda Item No. 5(D) Attachment 1 d. Re-title and revise the class specification of Personnel Technician to Human Resources Technician, as specified in Exhibit E to this resolution; and e. Re-title and revise the class specification of Employee Services Manager to Human Resources Manager, as specified in Exhibit F to this resolution. 2. Establishes the hourly salary of Intern as $10.00-$20.00. 3. Amends Resolution 2006-52 for management employees to add Recreation Supervisor with a control point of $7,051 effective the pay period in which the action is approved by City Council. I CERTIFY that at a regular meeting on December 18, 2012, the El Cerrito City Council passed this resolution by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on December XX, 2012. Cheryl Morse, City Clerk APPROVED: Gregory B. Lyman, Mayor ---PAGE BREAK--- Agenda Item No. 5(D) Resolution No. 2012–XX, Exhibit A CITY OF EL CERRITO DEVELOPMENT SERVICES MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To direct, plan, manage and oversee the activities and operations of the Development Services Department including building and planning services; to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex administrative support to the Assistant City Manager. SUPERVISION RECEIVED AND EXERCISED Receives general administrative direction from the Assistant City Manager. Exercises direct supervision over professional, technical and clerical staff. ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: Assume full management responsibility for all department services and activities including building and planning services; recommend and administer policies and procedures. Manage the development and implementation of departmental goals, objectives, policies and priorities for each assigned service area. Serves as the zoning administrator; enforce applicable zoning ordinances and codes. Establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. Plan, direct and coordinate, through assigned staff, the Development Services Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems. Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. Provide assistance to developers, property owners and business owners regarding development proposals; answer questions and inquiries. Select, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. Oversee and participate in the development and administration of the department budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. ---PAGE BREAK--- CITY OF EL CERRITO Page 2 Development Services Manager Essential Functions (continued): Explain, justify and defend department programs, policies and activities; negotiate and resolve sensitive and controversial issues. Represent the Development Services Department to other departments, elected officials and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations. Provide staff assistance to the Assistant City Manager; participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of community development. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Marginal Functions Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a comprehensive building and planning program. Principles and practices of land use, planning and building services. Principles and practices of program development and administration. Methods and techniques of planning, zoning, subdivision and building design. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State and local laws, codes and regulations governing zoning, land use, environmental protection and building code. Ability to: Manage and direct a comprehensive building and planning program. Develop and administer departmental goals, objectives and procedures. Analyze and assess programs, policies and operational needs and make appropriate adjustments. Identify and respond to sensitive community and organizational issues, concerns and needs. Plan, organize, direct and coordinate the work of assigned staff Delegate authority and responsibility. Select, supervise, train and evaluate staff. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze and evaluate new service delivery methods and techniques. Prepare clear and concise administrative and financial reports. Prepare and administer program budgets. Interpret and apply applicable Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. ---PAGE BREAK--- CITY OF EL CERRITO Page 3 Development Services Manager Ability to (continued): Establish and maintain effective working relationships with those contacted in the course of work. Assimilate information, process logically, and make sound decisions. Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading writing and operating assigned equipment. Maintain physical and mental capacities appropriate to the performance of assigned duties and responsibilities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible professional building or planning experience including two years of management and administrative responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in urban studies, public administration, business administration or a related field. PHYSICAL DEMANDS Sitting: Frequently Lifting: Standing: Occasionally up to 10 lbs: Occasionally Walking: Occasionally 11 to 25 lbs: Occasionally Bending: Occasionally 26 to 50 lbs: Never Crouching: Occasionally 51 to 75 lbs: Never Stooping: Occasionally 76 to 100 lbs: Never Kneeling: Never 100 + lbs: Never Crawling: Never Carrying: Climbing: Never up to 10 lbs: Occasionally Balancing: Never 11 to 25 lbs: Occasionally Running: Never 26 to 50 lbs: Never Twisting: Occasionally 51 to 75 lbs: Never Turning: Occasionally 76 to 100 lbs: Never Jumping: Never 100 + lbs: Never PHYSICAL DEMANDS (continued) Pushing/Pulling: up to 10 lbs: Occasionally 11 to 25 lbs: Occasionally 26 to 50 lbs: Never 51 to 75 lbs: Never 76 to 100 lbs: Never 100 + lbs: Never ---PAGE BREAK--- CITY OF EL CERRITO Page 4 Development Services Manager Grasping – firm: Occasionally Finger dexterity: Occasionally to Frequently Reaching forward: Occasionally Reaching overhead: Occasionally Pinch grasp: Occasionally Grasp – light: Occasionally Coordination - Eye-hand: Frequently Eye-hand-foot: Never Driving: Occasionally Talking - Face-to-face: Frequently Verbal contact: Frequently Public: Occasionally to Frequently Vision - Acuity far: Required Acuity, near: Required Depth perception: Required Field of vision: Required Accommodation: Required Color vision: Required Hearing - Conversation: Frequently Telephone: Occasionally to Frequently Earplugs: Never MENTAL REQUIREMENTS Abstract variables, Interpret instructions, Problems-standard, Detailed-uninvolved instructions, Reading- simple, Reading-complex, Writing-simple, Writing-complex, Math skills-simple, Math skills-complex, Spatial, Form, Clerical, Coordinating, Analyzing, Compiling, Computing, Copying, Comparing, Mentoring, Instructing, Supervising, Diverting, Persuading, Speaking-signaling, Serving, Taking instructions- helping, Comprehend/follow instructions, Perform simple-repetitive tasks, Maintain work pace, Relate to other people, Influence other people, Perform varied-complex tasks, Generalizations/evaluations, Responsibility for direction. WORK ENVIRONMENT Exposure to: Indoors, Outdoors, Using computer/computer monitor screen, Works around others, Works alone, Works with others. Est. 12/2012 ---PAGE BREAK--- Agenda Item No. 5(D) Resolution 2012–XX, Exhibit B CITY OF EL CERRITO INTERN Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To receive work experience and instruction in performing a wide variety of tasks that may include public contact and/or research; assists in the performance of skilled clerical, technical or professional duties. CLASS CHARACTERISTICS Incumbents in this class are restricted to at-will, unrepresented, non-benefited employment status. This class is designed to afford college students or recent graduates seeking entry-level level skills to gain practical work experience through projects which are related to educational and professional goals. Assignments are limited in scope, contain fairly routine tasks, and are performed within a procedural framework established by higher level departmental employees. As experience is acquired, the employee performs with less immediate supervision. Individuals employed in this class may be assigned to various City departments. SUPERVISION RECEIVED AND EXERCISED Receives close supervision from a higher level employee. Exercises no supervision ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: Learn to assist with technical or professional work. Learn to provide information to the public. Learn to conduct studies, gather and analyze research data using standardized procedures. Participate in assignments related to agency organization, procedures, and budget requirements; gather tabulates and analyze data for studies using computers and assists in developing presentations, charts, spreadsheets and other documents and materials. Learn to prepare appropriate documentation for activities including administrative reports, progress reports, completion of forms or other work products. Learn to interpret agency policies, rules and regulations. Act as a resource to other departments by providing or researching information or referring to other organizations, agencies, programs and individuals in the course of assigned duties. ---PAGE BREAK--- CITY OF EL CERRITO Page 2 Intern Attend and participate in standard activities such as staff meetings, in-service training, and workshops. QUALIFICATIONS Knowledge of: Basic goals and principles of Public Administration. General principles of organization, administration and management. Methods used in budget and administrative analysis. Ability to: Learn to research, comprehend, interpret, and apply laws/legislation, rules, regulations, procedures, and related information; comply with laws, regulations, and professional practices. Learn to collect and analyze data to establish/identify needs and evaluate program effectiveness. Learn to initiate studies and prepare reports on administrative issues. Plan, organize, and prioritize daily assignments and work activities. Use computer assistance to gather and analyze data. Maintain accurate records and document actions taken; use proper grammar, spelling, and punctuation. Effectively communicate and interact with City management staff, department managers, the general public, and all other groups involved in the activities of the department both orally and in writing; communicate effectively with people of diverse socioeconomic backgrounds and temperaments. Demonstrate tact and diplomacy; establish and maintain cooperative working relationships. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: No Experience Required Training: Current enrollment in or recent graduate of an accredited college or university. ---PAGE BREAK--- CITY OF EL CERRITO Page 3 Intern SPECIAL REQUIREMENTS Possession of a valid Class C California Driver's License may be required. Proof of enrollment in or degree received from an accredited college or university must be provided. SUPPLEMENTAL INFORMATION Independent travel may be required. Incumbents may not work more than 999 hours per fiscal year; unless approved the by the City Manager. PHYSICAL DEMANDS Sitting: Frequently Lifting: Standing: Occasionally up to 10 lbs: Occasionally Walking: Occasionally 11 to 25 lbs: Occasionally Bending: Occasionally 26 to 50 lbs: Never Crouching: Occasionally 51 to 75 lbs: Never Stooping: Occasionally 76 to 100 lbs: Never Kneeling: Never 100 + lbs: Never Crawling: Never Carrying: Climbing: Never up to 10 lbs: Occasionally Balancing: Never 11 to 25 lbs: Occasionally Running: Never 26 to 50 lbs: Never Twisting: Occasionally 51 to 75 lbs: Never Turning: Occasionally 76 to 100 lbs: Never Jumping: Never 100 + lbs: Never Pushing/Pulling: up to 10 lbs: Occasionally 11 to 25 lbs: Occasionally 26 to 50 lbs: Never 51 to 75 lbs: Never 76 to 100 lbs: Never 100 + lbs: Never Grasping – firm: Occasionally Finger dexterity: Occasionally to Frequently Reaching forward: Occasionally Reaching overhead: Occasionally Pinch grasp: Occasionally Grasp – light: Occasionally Coordination - Eye-hand: Frequently Eye-hand-foot: Never Driving: Occasionally Talking - Face-to-face: Occasionally ---PAGE BREAK--- CITY OF EL CERRITO Page 4 Intern Verbal contact: Occasionally Public: Occasionally Vision - Acuity far: Required Acuity, near: Required Depth perception: Required Field of vision: Required PHYSICAL DEMANDS (continued) Accommodation: Required Color vision: Required Hearing - Conversation: Frequently Telephone: Occasionally to Frequently Earplugs: Never MENTAL REQUIREMENTS Interpret instructions, Detailed uninvolved instruction, One or two-step instructions, Reading-simple, Reading-complex, Writing-simple, Writing-complex, Math skills-simple, Math skills-complex, Clerical, Coordination, Analyzing, Compiling, Computing, Copying, Comparing, Speaking-signaling, Serving, Taking instructions-helping, Driving-operation, Comprehend/follow instructions, Perform simple- repetitive tasks, Maintain work pace, Relate to other people, Perform varied-complex tasks. WORK ENVIRONMENT Exposure to: Indoors, Using computer/computer monitor screen, Works around others, Works alone, Works with others. Est. 12/2012 ---PAGE BREAK--- Agenda Item No. 5(D) Resolution No. 2012–XX, Exhibit C CITY OF EL CERRITO BUILDING OFFICIAL Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To direct, manage, supervise and coordinate the activities and operations of the Building Services dDivision within the Environmental and Community Development Services Department including structural, electrical, plumbing and mechanical inspections, plan check, permitting, and code enforcement; to coordinate assigned activities with other divisions, departments and outside agencies; and to provide highly responsible and complex administrative support to the Community Development DirectorDevelopment Services Manager. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the Community Development Services DirectorManager. The incumbent may also receive direction from the Environmental and Development Services Director or his/her designee. Exercises direct supervision over technical and clerical staff. ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: Assume management responsibility for assigned services and activities of the Building Services dDivision including structural, electrical, plumbing and mechanical inspections, plan check, permitting, and code enforcement. Manage and participate in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommend and administer policies and procedures. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels and applicable technology. Plan, direct, and coordinate and review the work plan for bBuilding inspection Division staff; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. Supervise and participate in plan checking, and permitting, building inspection and code enforcement activities; ensure ADA compliance of City facilities. iInterpret, apply and enforce applicable building codes; receive and investigate reports of building code violations; recommend building code revisions. Authorize and initiate payments for repairs and maintenance of City facilities and buildings; ensure ADA compliance of City facilities. ---PAGE BREAK--- CITY OF EL CERRITO Page 2 Building Official Essential Functions: (continued) Select, train, motivate and evaluate bBuilding inspection Division personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. Oversee and participate in the development and administration of the Building dDivision's annual budget and fee system; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments. Serve as the liaison for the Building Services dDivision with other divisions, departments and outside agencies; negotiate and resolve sensitive and controversial issues. Serve as staff on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. Provide responsible staff assistance to the Community DevelopmentDevelopment Services DirectorManager. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of building inspection, plan check and code enforcement. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Marginal functions: Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operational characteristics, services and activities of a building services and inspection program, including inspections, permitting, plan checking, and code enforcement.. Principles and practices of structural design. Principles and practices of program development and administration. Methods and techniques of building plan review. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State and local laws, codes and regulations including uniform building, plumbing, mechanical and electrical codes, and ADA provisions. Ability to: Oversee and participate in the management of a comprehensive building services and inspection program. Oversee, direct and coordinate the work of assigned staff. Select, supervise, train and evaluate staff. Analyze, interpret and check complex plans and specifications for applicable code compliance. Participate in the development and administration of division goals, objectives and procedures. ---PAGE BREAK--- CITY OF EL CERRITO Page 3 Building Official Ability to: (continued) Prepare and administer large program budgets. Prepare clear and concise administrative and financial reports. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze and evaluate new service delivery methods and techniques. Interpret, apply and enforce applicable building codes. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Assimilate information, process logically, and make sound decisions Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, writing and operating assigned equipment. Maintain physical and mental capacities appropriate to the performance of assigned duties and responsibilities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in building design, construction, inspection or engineering involving application of building, plumbing, and/or electrical codes, including at least the inspection of public, commercial, industrial or residential buildings including two years of administrative and supervisory responsibility, preferably in local government.. Training: Equivalent to an Associates degree a Bachelor’s degree from an accredited college or university with major course work in engineering, architecture, construction management, public or business administration, or a related field. License/Certification: 1. Possession of a valid California Driver’s License. 2. 2. Certification from the International Code Council as a plans examiner and combination commercial inspector, building official, or equivalent. 3. Registration as a professional engineer or architect in the State of California, certification in green building LEED AP, certification by the Division of State Architect as a Certified Access Specialist (CASp), and energy certificate are desirable.Possession of a certificate as a Building Official from the Council of American Building Officials and possession of a Certified Plans Examiner certificate issued by the International Conference of Building Officials are strongly desired. ---PAGE BREAK--- CITY OF EL CERRITO Page 4 Building Official ---PAGE BREAK--- CITY OF EL CERRITO Page 5 Building Official PHYSICAL DEMANDS Sitting: Frequently Lifting: Standing: Occasionally up to 10 lbs: Occasionally Walking: Occasionally 11 to 25 lbs: NeverOccasionally Bending: Occasionally 26 to 50 lbs: Never Crouching: Occasionally 51 to 75 lbs: Never Stooping: Occasionally 76 to 100 lbs: Never Kneeling: Never 100 + lbs: Never Crawling: Never Carrying: Climbing: Never up to 10 lbs: Occasionally Balancing: Never 11 to 25 lbs: NeverOccasionally Running: Never 26 to 50 lbs: Never Twisting: Occasionally 51 to 75 lbs: Never Turning: Occasionally 76 to 100 lbs: Never Jumping: Never 100 + lbs: Never Pushing/Pulling: up to 10 lbs: Occasionally 11 to 25 lbs: NeverOccasionally 26 to 50 lbs: Never 51 to 75 lbs: Never 76 to 100 lbs: Never 100 + lbs: Never Grasping – firm: Occasionally Finger dexterity: Frequently Reaching forward: Occasionally Reaching overhead: Occasionally Pinch grasp: Occasionally Grasp – light: Frequently Coordination - Eye-hand: Frequently Eye-hand-foot: Never Driving: Frequently Talking - Face-to-face: Frequently Verbal contact: Frequently Public: Occasionally to Frequently Vision - Acuity far: Required Acuity, near: Required Depth perception: Required Field of vision: Required Accommodation: Required Color vision: Required Hearing - Conversation: Constantly Frequently Telephone: Earplugs: Never ---PAGE BREAK--- CITY OF EL CERRITO Page 6 Building Official MENTAL REQUIREMENTS Abstract variables, Interpret instructions, Problems-standard, Reading-simple, Reading-complex, Writing- simple, Writing-complex, Math skills-simple, Math skills-complex, Spatial, Form, Clerical, Coordination, Analyzing, Compiling, Computing, Copying, Comparing, Mentoring, Negotiating, Instructing, Supervising, Diverting, Persuading, Speaking-signaling, Serving, Taking instructions-helping, Comprehend/follow instructions, Perform simple-repetitive tasks, Maintain work pace, Relate to other people, Influence other people, Perform varied-complex tasks, Generalizations/evaluations, Responsibility for direction. WORK ENVIRONMENT Exposure to: Indoors, Outdoors, Using computer/computer monitor screen, Works around others, Works alone, Works with others, Required-hard hat, Required-protective clothing. Rev. 9/200212/2012 ---PAGE BREAK--- Agenda Item No. 5(D) Resolution No. 2012–XX, Exhibit D CITY OF EL CERRITO PROGRAM RECREATION SUPERVISOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To coordinate and implement specialized community services activities such as adult and youth sports, aquatic programs, child care, daycamp, pre-school services, facility management, senior services, nutrition, health, transportation, education and special events; and to assist in program development. Under general direction, plans, schedules, assigns, and reviews the work of recreation staff responsible for providing a variety of recreation and community programs, services, and activities, which may include: childcare, before and after school care, enrichment classes, aquatics, senior center, transportation services, facilities management, instructional classes, adult and youth programs, summer programs, and/or community events; performs a variety of technical tasks and professional recreation work relative to assigned division(s) and area of responsibility; provides professional support to the Director of Recreation; and performs related work as required. DISTINGUISHING CHARACTERISTICS This class is a program section supervisor , which has responsibility over a broad area of program activities, and provides professional planning and direction to para-professional, clerical and other employees performing program-supporting activities. SUPERVISION RECEIVED AND EXERCISED Receives direction general supervision from the Recreation Director. Exercises direct and general supervision over full-time, part-time and seasonal employeesassigned staff, contracts, and volunteers staff in assigned division(s). ESSENTIAL FUNCTIONS STATEMENT Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: Coordinate, promote, implement and evaluate aquatic, recreation, senior, adult, youth and children’s activities and programs including nutrition, health, transportation, education and special events as assigned. Organize and schedule program activities such as excursions, special events, athletics, child- care, pre-school, and City-wide programs focused on children, youth, and adults, including programs for senior citizens. Recruit, train, supervise and evaluate employees and volunteers. Monitor program compliance with laws, rules and regulations related to provision of services. Direct and participate in fundraising efforts involving community networks and groups, resource development and community awareness. ---PAGE BREAK--- CITY OF EL CERRITO Page 2 Program Recreation Supervisor Coordinate and, as needed, prepare program publicity, including news releases, flyers, pamphlets, and brochures. Monitor the facility management program including scheduling, maintenance, staffing and activities. Maintain awareness of new developments in program area of responsibility; incorporate as appropriate into programs. Act as staff liaison to various boards, community groups, and commissions in the program area of responsibility. Essential Functions: (continued) Maintain close contact with community groups, outside organizations and, as applicable, school officials, regarding program offerings and coordination of services. Schedule working hours for part-time and full-time staff, and assign staff to appropriate programs. Participate in the development of the annual budget for assigned program areas; recommend the purchase of necessary equipment and supplies; monitor budget and expenditures. Maintain records and develop reports concerning new or on-going programs and program effectiveness; maintain accurate and detailed records for registrations and fees collected. Plan, implement, schedule, and evaluate special events and activities relating to the program assigned. Plan, organize, assign, supervise, and review the work of assigned staff in one or more recreation and community facilities, programs, services, and activities, which may include childcare, before and after school care, enrichment classes, aquatics, senior center, transportation services, facilities management, instructional classes, adult and youth programs, summer programs, and/or community events; administer multiple recreation and community programs and community events. Participate in the development and implementation of goals, objectives, policies, and priorities for the assigned division(s) and department; recommend within departmental policy, appropriate service and staffing levels; recommend and administer policies and procedures. Participate in the selection, motivation, and evaluation of assigned personnel; provide or coordinates staff training; work with employees on performance issues in coordination with Human Resources; implements discipline and termination procedures; coordinate professional development and training programs for assigned staff. Participate in the development, administration, and oversight of assigned division budget; prepares grant and special funding applications and reports; monitor and controls grant and funding expenditures. Monitor, plan, and lay out maintenance work projects for assigned facilities; monitor and control supplies and equipment; order supplies and materials as necessary; prepare documents for equipment procurement; participate in the bid process for maintenance and repair projects. Develop, plan, supervise, implement, and evaluate one or more recreation programs, activities, and/or systems at one or multiple sites; establish schedules and methods for providing community and recreation services. Act as a representative to school officials, special district officials, educational institutions, social service ---PAGE BREAK--- CITY OF EL CERRITO Page 3 Program Recreation Supervisor providers, community groups, private businesses, government and regulatory agencies, and others regarding questions, problems, concerns, and activities in the provision of recreation program operations, activities, and services. Supervise and oversee the effectiveness of the recreation program operations, activities, facilities maintenance, and community events and recommends improvements or modifications. Direct and participate in marketing and fundraising efforts involving community networks and groups, resource development, and community awareness. Oversee the development, negotiation, and monitoring of recreation contract administration and use agreements. Evaluate community recreation needs and interests; prepare community surveys; analyze data and recommends new recreation programs or improvements to meet community needs. Develop, maintain, and review staff, financial, and statistical reports related to grants, attendance records, program participation and analysis, expenditures, and revenues. Coordinate first aid, cardiopulmonary resuscitation (CPR), water safety instruction (WSI), and other safety training and certification courses for Recreation and City staff. Participate in ensuring compliance with relevant health, safety, and licensing laws and guidelines; maintain and updates all records required by Federal, State, and local regulatory agencies. Supervise the preparation of and executes program publicity brochures, press releases, flyers, and forms. Provide administrative support to the department, such as conducting research, performing special projects, developing reports, or compiling statistics. Serve as advisor and/or staff support to various committees, boards, and community groups; attends and participates in professional group meetings; stay abreast of new trends and innovations in the field of recreation and community services; research emerging products and enhancements and their applicability to City needs. Receive, investigate, and respond to difficult and sensitive problems and complaints in a professional manner; identify and report findings and takes necessary corrective action. May drive a motor vehicle to transport supplies, equipment, seniors, and youth in the course of the work. May participate in interdepartmental/interagency planning sessions specific to critical issues. May participate in the development and administration of the department budget. May conduct a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. May manage and provide complex professional assistance to the Director on department-wide initiatives and special projects. ---PAGE BREAK--- CITY OF EL CERRITO Page 4 Program Recreation Supervisor Marginal/Non-Essential Functions: Facilitate and teach various educational, cultural classes and workshops, as required. May participate in city-wide committees as assigned. Perform related duties and responsibilities as required QUALIFICATIONS Knowledge of: Procedures for developing and implementing a variety of community services activities and programs for all ages and abilities. Program content for specialized community recreation, aquatic, child care, daycamp or senior activities. Recreational, cultural, and social needs of the community. Principles and practices of organization, administration, and personnel management. Modern office practices, procedures, methods and equipment. Facility maintenance requirements, including equipment, tools, chemicals and related supplies. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of recreation and community service program development and administration, including program implementation, review, and evaluation, budgeting, and purchasing. Principles, practices, and service delivery needs related to facility rentals, social services, classes, and community events. Procedures for planning, implementing, and maintaining a variety of recreation and community service activities and programs through community participation. Recreational, cultural, age-specific, and social needs of the community. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Principles and practices of contract administration and evaluation. Safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods. Applicable safety precautions and procedures related to the program area(s) and facilities to which assigned. Principles and practices of public relations techniques. ---PAGE BREAK--- CITY OF EL CERRITO Page 5 Program Recreation Supervisor Principles and procedures of record-keeping and report preparation. Safe driving rules and practices. Modern office practices, methods, and computer equipment and applications. English usage, spelling, vocabulary, grammar, and punctuation. Techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contacts with the public. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Ability to: Coordinate, organize, and implement community services activities and specialized events. Prepare and distribute publicity concerning new or on-going community programs. Select, train, supervise, and evaluate full-time, part-time employees and volunteers. Understand community needs in a variety of program areas and evaluate activities according to those needs. Communicate clearly and concisely, both orally and in writing. Monitor program compliance with related laws and regulations. Operate power tools and equipment, depending on assignment. Establish and maintain effective working relationships with those contacted in the course of work. Operate programs within allocated budget.Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff, contractors, and volunteers. Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations. Understand, interpret, and successfully communicate both orally and in writing, pertinent department policies and procedures. Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solution. Develop, plan, coordinate, and implement a variety of recreational programs and facilities suited to the needs of the community. ---PAGE BREAK--- CITY OF EL CERRITO Page 6 Program Recreation Supervisor Prepare and monitor program budgets. Negotiate and administer contracts. Prepare clear and concise reports, correspondence, and other written materials. Safely operate a vehicle, observe legal and defensive driving practices, and maintain a safe driving record. Make accurate business arithmetic and statistical computations. Operate modern office equipment including computer equipment and software programs. Maintain accurate logs, records, and basic written records of work performed. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of experience (including one year supervising and directing programs) in the implementation of activities and programs in one or several for the following areas; recreation, aquatics, child care, or senior activities and programs. Three years of responsible recreational programming experience, including one year of lead or supervisory experience. Training: Bachelor’s degree or significant major course work towards a Bachelor’s Degree from an accredited college or university with major work in recreation, human development, sociology, gerontology, public administration, or related field. Equivalent to graduation from an accredited four-year college or university with major coursework in recreation administration, child development, sociology, gerontology, public or business administration, or a related field. Licenses/Certificates/Other requirements ---PAGE BREAK--- CITY OF EL CERRITO Page 7 Program Recreation Supervisor Possession of, or ability to obtain, an appropriate valid California Ddriver’s Llicense by the time of appointment. Possession of, or ability to obtain special licensing or certification as required by assigned area of program activities. For aquatics programs, need lifeguarding/water safety instruction and first aid training. May be required to possess and maintain a valid California Driver’s Class B License. Must obtain American Red Cross First Aid Certificate and CPR Certificate for infant, child, and adult within three months of hire. Must maintain and renew certification per the American Red Cross guidelines. If assigned to licensed childcare program, must possess, or ability to obtain, certification as licensed school-age childcare site director issued by the State of California, within one year of employment. PHYSICAL DEMANDS Sitting: Frequently Lifting: Standing: Frequently up to 10 lbs: Occasionally Walking: Frequently 11 to 25 lbs: Occasionally Bending: Occasionally 26 to 50 lbs: Occasionally Crouching: Occasionally 51 to 75 lbs: Never Stooping: Occasionally 76 to 100 lbs: Never Kneeling: Occasionally 100 + lbs: Never Crawling: Occasionally Carrying: Climbing: Occasionally up to 10 lbs: Occasionally Balancing: Occasionally 11 to 25 lbs: Occasionally Running: Occasionally 26 to 50 lbs: Occasionally Twisting: Occasionally 51 to 75 lbs: Never Turning: Occasionally 76 to 100 lbs: Never Jumping: Occasionally 100 + lbs: Never Pushing/Pulling: up to 10 lbs: Occasionally 11 to 25 lbs: Occasionally 26 to 50 lbs: Occasionally 51 to 75 lbs: Never 76 to 100 lbs: Never 100 + lbs: Never Grasping – firm: Frequently Finger dexterity: Frequently Reaching forward: Frequently Reaching overhead: Frequently Pinch grasp: Frequently Grasp – light: Frequently Coordination - Eye-hand: Frequently Eye-hand-foot: Frequently ---PAGE BREAK--- CITY OF EL CERRITO Page 8 Program Recreation Supervisor Driving: Occasionally Talking - Face-to-face: Frequently Verbal contact: Frequently Public: Frequently Vision - Acuity far: Required Acuity, near: Required Depth perception: Required Field of vision: Required Accommodation: Required Color vision: Required PHYSICAL DEMANDS (continued) Hearing - Conversation: Frequently Telephone: Occasionally to Frequently Earplugs: Never MENTAL REQUIREMENTS Interpret instructions, Problems-standard, Detailed-uninvolved instructions, One or two-step instructions, Reading-simple, Writing-simple, Math skills-simple, Coordinating, Compiling, Mentoring, Negotiating, Instructing, Supervising, Diverting, Persuading, Speaking-signaling, Serving, Taking instructions-helping, Setting up, Driving-operation, Comprehend/follow instructions, Perform simple-repetitive tasks, Maintain work pace, Relate to other people, Influence other people, Perform varied-complex tasks, Generalizations/evaluations, Responsibility for direction. WORK ENVIRONMENT Exposure to: Indoors, Outdoors, Slippery/uneven surfaces, Using computer/computer monitor screen, Works around others, Works alone, Works with others. Rev. 9/2002 Rev. & Ret. 12/2012 Formerly: Program Supervisor and Recreation Supervisor II ---PAGE BREAK--- Agenda Item No. 5(D) Resolution No. 2012–XX, Exhibit E CITY OF EL CERRITO PERSONNELHUMAN RESOURCES TECHNICIAN Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Under general supervision, performs a wide variety of administrative and paraprofessional human resource management tasks to support the personnelhuman resources operational functions. A combination of technical, clerical and administrative tasks are performed in the areas of recruitment, selection, classification, compensation and benefits, labor relations and related functions of the personnelhuman resources management system. Similar tasks are performed in the processing of workers’ compensation and liability claims. DISTINGUISHING CHARACTERISTICS Incumbents perform varied, complex and responsible paraprofessional, technical and clerical duties. Work performed is normally within established policy and guided by underlying legal requirements. This classification is distinguished from clerical classifications in that the Personnel Human Resources Technician manages recruitment and selection activities ensuring compliance with equal opportunity and civil service requirements, coordinates citywide employee programs, and performs a variety of paraprofessional work. The classification is distinguished from Management Assistant in that the PersonnelHuman Resources Technician conducts selection activities and administers employee benefits programs within legal guidelines, maintains complex personnelhuman resources systems, processes claims against the City and coordinates/participates in various citywide employee and related programs. The Personnel Technician acts as Deputy City Clerk as needed. This is a confidential position gathering, analyzing and providing labor relations information, as requested. SUPERVISION RECEIVED AND EXERCISED General supervision is provided by the Employee Services Human Resources Manager; assists and provides other information to department managers. May provide technical and functional supervision to clerical and technical staff, if assigned. ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: Implement equal opportunity and civil service compliant recruitment of City personnel, including preparation of job announcements and coordination of publicizing announcements; update City’s job hotline; maintain mailing lists of recruitment resources. Review and screen employment applications for meeting basic job requirements and forward to the Employee ServicesHuman Resources Manager and/or operating departments for further review; consult with Employee ServicesHuman Resources Manager and work with operating departments to develop supplemental application forms and interview questions; advise on and procure written examinations. Coordinate, schedule and proctor written examinations, if required; coordinate the oral board appraisal process including assembling the interview panel; may advise the panel on standard procedures and review results; advise Employee ServicesHuman Resources Manager of any problems or discrepancies; tabulate final examination scores, prepare lists of eligible candidates and provide candidate material to the ---PAGE BREAK--- CITY OF EL CERRITO Page 2 Personnel Human Resources Technician (continued) operating departments for consideration and selection; prepare and transmit written communication to candidates at various stages of the recruitment and selection process to complete an equitable and successful process. Essential Functions: (continued) Arrange for and schedule pre-employment physicals and/or fingerprinting. Conduct initial employee processing and orientation, including enrolling new employees in City compensation and benefits program; process employee payroll/personnelhuman resources changes. Administer City’s Employee Benefits Program, including basic problem/discrepancy resolution. Conduct/coordinate benefits open enrollment process annually. Create and maintain confidential employee files, including separate medical files, both hard copy and within the City’s in-house payroll/personnelhuman resources system; maintain employee history and service records; notify supervisors/managers of pending performance evaluations; respond to routine requests for employment verification; forward detailed requests to Employee ServicesHuman Resources Manager; respond appropriately to unemployment claims. Provide assistance to current and former employees regarding City administrative policies and procedures, including requests/queries regarding their employment or benefits; advise and refer complex issues to the Employee ServicesHuman Resources Manager, especially as these might relate to harassment or discrimination claims, grievances and the like. Conduct compensation surveys and respond to other agencies’ request for compensation data, as assigned; gather, analyze and provide information for labor contract negotiations, as requested; implement various aspects of the contracts of bargaining units within the City. Provide assistance with workers’ compensation and liability complaints and claim processing; maintain related records and communicate with third-party administrators regarding claims activities; ensure scheduling of routine Council action as required . Coordinate various citywide training programs and maintain appropriate records; attend Wellness Committee meetings, serve as Wellness Coordinator, and administer the City’s wellness program; coordinate or assist in coordination of employee social and personnelHuman Resources-sponsored events. Prepare and post agendas for the Civil Service Commission and other assigned meetings; take minutes at meetings as required; assist City Clerk in distribution of biweekly Council packets; prepare variety of letters, reports, resolutions, ordinances, announcements and personnelhuman resources actions using word processing and spreadsheet software. Provide information that assists in the development of the personnel serviceshuman resources budget; process invoices for division supplies and services. Represent Personnel Human Resources Division and coordinate various activities with other departments, outside agencies, and the public in effectively performing daily job functions. Marginal / Non-Essential Functions: As needed, may attend labor negotiation sessions. As needed, provide information/assistance to Financial Services ManagerFinance Director during annual audit as relates to ---PAGE BREAK--- CITY OF EL CERRITO Page 3 Personnel Human Resources Technician (continued) Personnelhuman resources functions. In the absence of the City Clerk, acts as Deputy City Clerk to prepare City Council information packets, take minutes at City Council meetings and other duties associated with City Clerk position. Related duties as assigned QUALIFICATIONS Knowledge of: Basic public personnelhuman resources administration practices and standard civil service rules, regulations and procedures, particularly as related to recruitment, selection, compensation and benefits administration. Basic familiarity with workers’ compensation claims processing. Standard business practices and procedures including grammar, spelling, punctuation, mathematics, use of modern office equipment and practices, and word/data processing. Fluent in oral and written use of English language. Ability to: Understand, analyze, interpret, and apply rules, regulations, policies, laws and ordinances; explain necessary information to employees and other departments. Develop and implement effective recruitment plans and techniques. Gather and analyze data, as directed. Establish and maintain effective filing systems and confidential files; maintain accurate and complete records and reports. Organize work, set priorities, and meet deadlines; coordinate multiple concurrent projects. Maintain confidentiality with regards to employee information. Learn and skillfully use various software applications that relate to personnelhuman resources administration. Communicate effectively, both in writing and orally. Establish and maintain cooperative working relationships. Exercise sound judgment within established guidelines. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years progressively responsible technical and clerical personnelhuman resources administration, including experience in implementation of recruitment, employee benefits, personnelhuman resources records systems, and test administration. Proficient in modern office practices, procedures and methods. ---PAGE BREAK--- CITY OF EL CERRITO Page 4 Personnel Human Resources Technician (continued) Training: High school diploma plus Associate of Arts degree or equivalent supplemented by college-level courses in personnelhuman resources, statistics, and/or business practices. Licenses/Certificates/ Other requirements: Valid California Class C driver’s license PHYSICAL DEMANDS Sitting: Frequently Lifting: Standing: Occasionally up to 10 lbs: Occasionally to Frequently Walking: Occasionally to Frequently 11 to 25 lbs: Occasionally Bending: Occasionally 26 to 50 lbs: Occasionally (binders, boxes of paper) Crouching: Occasionally 51 to 75 lbs: Never Stooping: Occasionally 76 to 100 lbs: Never Kneeling: Never 100 + lbs: Never Crawling: Never Carrying Climbing: Occasionally up to 10 lbs: Occasionally to Frequently Balancing: Never 11 to 25 lbs: Occasionally Running: Never 26 to 50 lbs: Occasionally Twisting: Occasionally 51 to 75 lbs: Never Turning: Occasionally 76 to 100 lbs: Never Jumping: Never 100 + lbs: Never Pushing/Pulling: up to 10 lbs: Occasionally 11 to 25 lbs: Occasionally 26 to 50 lbs: Never 51 to 75 lbs: Never 76 to 100 lbs: Never 100 + lbs: Never Grasping – firm: Occasionally Finger dexterity: Frequently Reaching forward: Frequently Reaching overhead: Occasionally Pinch grasp: Occasionally Grasp – light: Frequently Coordination - Eye-hand: Occasionally Frequently Eye-hand-foot: Never Driving: Occasionally Talking - Face-to-face: Frequently Verbal contact: Frequently Public: Occasionally to Frequently Vision - Acuity, far: Required Acuity, near: Required Depth perception: Not Required ---PAGE BREAK--- CITY OF EL CERRITO Page 5 Personnel Human Resources Technician (continued) Field of vision: Not Required Accommodation: Not Required Color vision: Not Required PHYSICAL DEMANDS (continued) Hearing - Conversation: Frequently Telephone: Frequently Earplugs: Never MENTAL REQUIREMENTS Abstract variables, Interpret instructions, Problems-standard, Detailed, uninvolved instructions, One or two- step instructions, Reading-simple, Reading-complex, Writing-simple, Writing-complex, Math skills-simple, Math skills-complex, Clerical, Coordination, Analyzing, Compiling, Computing, Copying, Comparing, Negotiating, Instructing, Supervising, Persuading, Speaking-signaling, Serving, Taking instructions-helping, Setting-up, Comprehend/follow instructions, Perform simple-repetitive tasks, Maintain work pace, Relate to other people, Influence other people, Perform varied-complex tasks, Generalizations/evaluations, Responsibility for direction. WORK ENVIRONMENT Indoors, Using computer/computer monitor screen, Works around others, Works alone, Works with others. Rev. 9/200212/2012 ---PAGE BREAK--- Agenda Item No. 5(D) Resolution No. 2012–XX, Exhibit F CITY OF EL CERRITO EMPLOYEE SERVICES HUMAN RESOURCESMANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To direct, manage, supervise and coordinate the activities and operations of the Employee Services Human Resourcesdivision within the City Manager’s department including recruitment, selection, benefits administration, workers' compensation, labor relations, affirmative action, training, and the City’s risk management function; to coordinate assigned activities with other divisions, departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the Assistant City Manager. Exercises direct supervision over technical and clerical staff. ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: Assume management responsibility for assigned services and activities of the Employee Services Human Resources division including recruitment, selection, benefits administration, workers' compensation, labor relations, affirmative action, training, and the City’s risk management function. Manage and participate in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommend and administer policies and procedures. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels. Plan, direct, coordinate and review the work plan for employee service staff; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. Confer with and advise staff on a variety of personnel issues including performance evaluations, grievances, disciplinary matters and other employee concerns. Coordinate the examination and handling of unemployment and workers' compensation claims. Participate in labor relations activities; conduct wage surveys within labor market; determine competitive wage and benefit compensation. ---PAGE BREAK--- CITY OF EL CERRITO Page 2 Employee Services Human Resources Manager Essential Functions: Plan, organize and manage the City's position classification and compensation plan; assist with organizational analysis. Develop and implement a variety of employee service programs including training and development, employee wellness and safety, performance appraisals and employee assistance programs. Supervise the establishment and maintenance of all personnel correspondence, files and records; ensure confidentiality of employee records. Select, train, motivate and evaluate employee services human resources staffpersonnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. Oversee and participate in the development and administration of the division's annual budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments. Serve as the liaison for the Employee Services Human Resources division with other divisions, departments and outside agencies; negotiate and resolve sensitive and controversial issues. Serve as staff for the Civil Service Commission; prepare and present staff reports and other necessary correspondence. Provide responsible staff assistance to the Assistant City Manager. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of human resource management. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Marginal functions: Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operational characteristics, services and activities of an employee services human resources program. Principles and practices of recruitment, selection, benefits administration, affirmative action and training. Principles and practices of program development and administration. Principles and practices of labor relations and negotiations. Methods and techniques used to conduct and analyze wage surveys. Principles and practices of municipal budget preparation and administration. ---PAGE BREAK--- CITY OF EL CERRITO Page 3 Employee Services Human Resources Manager Knowledge of: (continued) Principles of supervision, training and performance evaluation. Pertinent Federal, State and local laws, codes and regulations governing personnel practices. Ability to: Oversee and participate in the management of a comprehensive employee services human resources program, including a comprehensive risk management program. Oversee, direct and coordinate the work of assigned staff. Select, supervise, train and evaluate staff. Participate in the development and administration of division goals, objectives and procedures. Prepare and administer large program budgets. Advise staff on a variety of personnel issues. Conduct wage surveys within labor market to determine competitive wage and benefit compensation. Prepare and maintain a variety of confidential employee records. Prepare clear and concise administrative and financial reports. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze and evaluate innovative service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations governing personnel practices. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Assimilate information, process logically, and make sound decisions. Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, writing and operating assigned equipment. Maintain physical and mental capacities appropriate to the performance of assigned duties and responsibilities. ---PAGE BREAK--- CITY OF EL CERRITO Page 4 Employee Services Human Resources Manager Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible personnel human resource management experience including two years of administrative and supervisory responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in business administration, human resources or a related field. PHYSICAL DEMANDS Sitting: Frequently Lifting: Standing: Occasionally up to 10 lbs: Occasionally Walking: Occasionally 11 to 25 lbs: Occasionally Bending: Occasionally 26 to 50 lbs: Never Crouching: Occasionally 51 to 75 lbs: Never Stooping: Occasionally 76 to 100 lbs: Never Kneeling: Never 100 + lbs: Never Crawling: Never Carrying: Climbing: Never up to 10 lbs: Occasionally Balancing: Never 11 to 25 lbs: Occasionally Running: Never 26 to 50 lbs: Never Twisting: Occasionally 51 to 75 lbs: Never Turning: Occasionally 76 to 100 lbs: Never Jumping: Never 100 + lbs: Never Pushing/Pulling: up to 10 lbs: Occasionally 11 to 25 lbs: Occasionally 26 to 50 lbs: Never 51 to 75 lbs: Never 76 to 100 lbs: Never 100 + lbs: Never Grasping – firm: Occasionally Finger dexterity: Occasionally to Frequently Reaching forward: Occasionally Reaching overhead: Occasionally Pinch grasp: Occasionally Grasp – light: Occasionally Coordination - Eye-hand: Frequently Eye-hand-foot: Never Driving: Occasionally ---PAGE BREAK--- CITY OF EL CERRITO Page 5 Employee Services Human Resources Manager PHYSICAL DEMANDS (continued) Talking - Face-to-face: Occasionally Verbal contact: Occasionally Public: Occasionally Vision - Acuity far: Required Acuity, near: Required Depth perception: Required Field of vision: Required Accommodation: Required Color vision: Required Hearing - Conversation: Occasionally Frequently Telephone: Occasionally Earplugs: Never MENTAL REQUIREMENTS Abstract variables, Interpret instructions, Problems-standard, Reading-simple, Reading-complex, Writing- simple, Writing-complex, Math skills-simple, Math skills-complex, Spatial, Form, Clerical, Coordination, Analyzing, Compiling, Computing, Copying, Comparing, Mentoring, Negotiating, Instructing, Supervising, Diverting, Persuading, Speaking-signaling, Serving, Taking instructions-helping, Precision Working, Operating-controlling, Driving-operation, Manipulation, Tending, Handling, Comprehend/follow instructions, Perform simple-repetitive tasks, Maintain work pace, Relate to other people, Influence other people, Perform varied-complex tasks, Generalizations/evaluations, Responsibility for direction. WORK ENVIRONMENT Exposure to: Indoors, Outdoors, Slippery/uneven surfaces, Using computer/computer monitor screen, Works around others, Works alone, Works with others. Rev. 9/2002Rev & Ret. 12/2012 Formerly: Employee Services Manager