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Sim le Parliamenta ry Procedures Cheat Sheet {Adapted from Rosenberg/s Rules of Order: Simple Parliamentary Procedures for the 21st Cent ury) Meeting Basics Establish a quorum Call meeting to order Move through agenda Adjourn meeting Motions 101 ~ r ~ u C • Basic motion on agenda item 0 ~ • Motion to amend CC O • Substitute motion ~ bO ~ r • Motion to adJ·ourn C C • Motion to recess 0 a, • Motion to fix the time to QJ O adjourn ~ ~ • Motion to table C QJ 0 a. 0 v, t0 0 • Motion to limit debate • Motion to close nominations • Motion to object to the consideration of a question • Motion to suspend the rules A motion can be made and seconded by any member. ©2011 League of California Cities All rights reserved Link to purchase ILG's Rules of Order Agenda Item Discussions 1. Announce Agenda Item: Chair clearly states agenda item number and subject. 2. Reports and Recommendations: Relevant speaker gives report and provides recommendations. 3. Questions and Answers: Technical questions from members are asked and addressed. 4. Public Comment: Chair allows public comment and input under t he terms of the Board's policy for such comment. 5. Motions and Action Items: 6. a. Motions Introduced: Chair invites motion from body, and announces name of member introducing motion. b. Seconds: If motion is seconded, Chair announces name of seconding member. c. Motions Clarified: Seconded motion is clarified by maker of motion, Chair, or secretary/clerk. d. Amendments and Substitutions: Other members may propose amended or substitute motions. e. Discussion and Vote: Members discuss motion. Chair announces that vote will occur. Members vote on the last motion on the floor (a substitute motion) first, and if that does not pass, vote on t he next-to-last motion, and so on. f. Ayes and Nays: Chair takes vote by asking for "ayes," "nays," or "abstentions." Unless super majority required, simple majority determines whether motion passes. g. Results and Actions: Chair announces result of vote and action t he body has taken. Names of dissenters should be announced as well. Example: "The motion passes by a vote of 3-2~ with Smith and Jones dissenting. We have passed the motion requiring 10 days' notice for all future meetings of this governing body." Repeat: Begin process again with next agenda item. Prepared by: ~ Renne Sloan Holtzman Sakai LLP (415) 678-3800 I www.publiclawgroup.com 'it. c 350 Sansome St. I San Francisco, CA 94104