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Alameda-Contra Costa Transit District April 9, 2014 Page 1 of 6 BOARD OF DIRECTORS ALAMEDA-CONTRA COSTA TRANSIT DISTRICT AGENDA Special Meetings of the Board of Directors and the Planning and Operations Committees El Cerrito City Hall City Council Chambers 10890 San Pablo Avenue El Cerrito, California Wednesday, April 9, 2014 at 5:00 p.m. Closed Session: 4:00 p.m. (Items 9A-9D) Committee meetings will commence when the Board of Directors recesses to a Committee of the Whole MEMBERS OF THE BOARD OF DIRECTORS GREG HARPER, PRESIDENT (WARD 2) JOE WALLACE, VICE PRESIDENT (WARD 1) ELSA ORTIZ (WARD 3) MARK WILLIAMS (WARD 4) JEFF DAVIS (WARD 5) JOEL YOUNG (AT-LARGE) H. E. CHRISTIAN PEEPLES (AT-LARGE) Teleconference: Director Joel Young, At-Large 730 E 3rd Street Long Beach, California 90802 BOARD OFFICERS DAVID J. ARMIJO, GENERAL MANAGER DENISE C. STANDRIDGE, INTERIM GENERAL COUNSEL LINDA A. NEMEROFF, DISTRICT SECRETARY STANDING COMMITTEES MEETING DAYS* Planning Committee 2nd Wednesday Operations Committee 2nd Wednesday External Affairs Committee 4th Wednesday Finance and Audit Committee 4th Wednesday * All Standing Committees are held in conjunction with the regular Board of Directors meeting, To access live and archived audio of Board of Directors and Standing Committee meetings as well as agendas, staff reports, and the schedule of future meetings please visit www.actransit.org and click on “Board Meetings”. Dial (510) 891-7200 to access agendas by telephone. For questions, contact the District Secretary’s Office at (510) 891-7201. ---PAGE BREAK--- Alameda-Contra Costa Transit District April 9, 2014 Page 2 of 6 MEETING PROCEDURES Public Comment: Members of the public wishing to present comments should complete a Speaker’s Form and submit it to the District Secretary. For subjects not listed on this agenda, the public will be invited to speak under the "PUBLIC COMMENTS" section of the agenda. For specific agenda item(s), speakers will be invited to address the Board/Standing Committee(s) at the time the item is being considered. All speakers are allowed two minutes to present comments. Individuals wishing to present more detailed information are encouraged to submit comments in writing. Written comments are included in the record for meeting(s), and as such, are available for public inspection and may be posted to the District’s website. Electronic Devices: All electronic devices (cell phones, pagers and similar-sounding devices) shall be placed on mute, vibrate or silent mode during Board and Committee meetings pursuant to District Ordinance No. 12. Time of Meetings: Times included on this agenda for commencement of Standing Committee meetings are estimates only. Committee meetings will commence when the Board of Directors recesses to a Committee of the Whole. Order of Agenda Items: The Board or Standing Committee(s) may discuss any item listed on this agenda and in any order. Agenda Planning: The Agenda Planning portion of the agenda is designed to assist the Board and staff in the preparation of future Board and Committee agendas. Each item requested shall have the concurrence of at least two Directors in order to place a proposed agenda item on a future agenda. LIVE AUDIO STREAMING OF BOARD AND COMMITTEE MEETINGS Live audio streaming and an archive of previously recorded meetings is available on the District’s website at www.actransit.org. For technological reasons, recordings of meetings held outside of the Board Room cannot be streamed to the web. AVAILABILITY OF AGENDA RELATED MATERIALS Written agenda related materials for all open session regular meetings are available to the public 72 hours prior to the meeting or at the time the materials are distributed to a majority of the Board. Written materials presented at a meeting by staff or a member of the Board will be available to the public at that time, or after the meeting if supplied by an outside party. Agenda related materials are available on the District’s website or by contacting the District Secretary’s Office. ACCESSIBLE PUBLIC MEETINGS Meetings of the Board of Directors are accessible to individuals in wheelchairs. The Council Chambers is equipped with Assistive Listening Devices for individuals with a hearing impairment. Written materials in appropriate alternative formats, disability-related modification/accommodation as well as sign language and foreign language interpreters must be made 72 hours in advance of the meeting or hearing to help ensure availability. Please direct requests for disability related modification or accommodation and/or interpreter services to Linda A. Nemeroff, District Secretary, 1600 Franklin Street, Oakland, California, 94612 or call (510) 891-7201. AC Transit Lines 72 and 72M serve the El Cerrito City Hall every 30 minutes until midnight. Bus stops are located at the corner of City Hall on San Pablo Avenue at Bayview Avenue southbound, and at Manila Avenue northbound. Lines 72 and 72M serve the El Cerrito del Norte and El Cerrito Plaza BART Stations. El Cerrito del Norte BART is located at 6400 Cutting Boulevard and El Cerrito Plaza BART is located at 6699 Fairmount Avenue. For more information on maps and schedules, visit our website at: www.actransit.org or dial 511 for AC Transit Customer Service and say “AC Transit”. District Ordinance No. 13 prohibits bringing non-service animals to District facilities unless specifically authorized by federal or state law. To accommodate individuals with severe allergies and environmental illnesses, meeting participants should refrain from wearing scented products to the meeting. ---PAGE BREAK--- Alameda-Contra Costa Transit District April 9, 2014 Page 3 of 6 SPECIAL BOARD OF DIRECTORS MEETING – Greg Harper, President Wednesday, April 9, 2014 at 5:00 p.m. Staff Contact or Presenter 1. ROLL CALL 2. GENERAL MANAGER’S REPORT David Armijo 3. PUBLIC COMMENT Any person may directly address the Board at this time on any items of interest to the public that is within the subject matter and jurisdiction of the Board. Speakers wishing to address a specific agenda item will be invited to address the Board at the time the item is being considered. Two minutes are allowed for each item. 4. CONSENT CALENDAR Items listed under the Consent Calendar are considered to be routine and may be enacted by one motion/one vote. If discussion is desired, an item may be removed from the Consent Calendar and will be considered individually. 4A. Consider approving Board of Directors and Standing Committee minutes of March 26, 2014. Linda Nemeroff 891-7284 4B. Consider receiving report on Annual Statement of Economic Interest filings (Report 14-090). Linda Nemeroff 891-7284 5. REGULAR CALENDAR 5A. Consider adoption of Resolution No. 14-016 giving notice of the General District Election to be held on Tuesday, November 4, 2014, for the election of four Directors, requesting consolidation of said election with the General State Election to be held on the same date, and specifications of the election order (Report 14-084). Linda Nemeroff 891-7284 5B. Consider whether to continue a reduction in Board travel allotments for FY 2014-15. (verbal) Linda Nemeroff 891-7284 6. BOARD WORKSHOP 6A. Discussion regarding the planning process for the next generation of Clipper (C2) (Report 14-092). Tom O’Neill 891-7278 RECESS TO STANDING COMMITTEES (as the Committee of the Whole) Speakers will be invited to address a Committee at the time an item on the agenda is being considered or under Public Comment for items not on the agenda. Immediately following the Standing Committee Meetings, the Board meeting will reconvene at which time the Board may take action on any of the following Committee agenda items. ALL COMMITTEES ARE ADVISORY ONLY. ---PAGE BREAK--- Alameda-Contra Costa Transit District April 9, 2014 Page 4 of 6 A. PLANNING COMMITTEE – Mark Williams, Chairperson Held immediately following the Board Meeting recess. Staff Contact or Presenter(s) Public Comment (for items not on the agenda) Briefing/Action Items: A-1. Consider recommending receipt of the 2013 Annual Route Performance Report (Report 14-093). Dennis Butler 891-4798 A-2. Consider recommending receipt of report on the development of the Short-Range Transit Plan (SRTP) (Report 14-033A). Dennis Butler 891-4798 A-3. Consider recommending that a public hearing be set on June 11, 2014 at 5:00 p.m. concerning proposed revisions to Board Policies 163, 501, and 551 to meet Federal Transit Administration requirements related to Title VI (Civil Rights Act) compliance (Report 13-305B). Dennis Butler 891-4798 A-4. Consider recommending the award of eighteen three-year contracts for on-call consultant services for Planning Department transportation projects (Report 12-086A). Dennis Butler 891-4798 A-5. Consider recommending that the General Manager be authorized to execute documents related to the California Association for Coordinated Transportation and Morango Basin Transit Authority Cooperative for the procurement of ten small transit vehicles (Report 14-105). Jim Pachan 891-7215 B. OPERATIONS COMMITTEE – Joe Wallace, Chairperson Held immediately following the Planning Committee meeting. Staff Contact or Presenter(s) Public Comment (for items not on the agenda) Briefing/Action Items: B-1. Consider recommending approval to buy-out a contract with MMA ACT Power, LP for the solar power systems that provide solar energy at Divisions 4 and 6 (Report 14-083). Lewis Clinton 891-4752 B-2. Consider recommending receipt of report on the implementation of fare changes taking effect on July 1, 2014 (Report 14-095). Tom Prescott 891-7221 B-3. Consider recommending receipt of report on the District’s obligations under Senate Bill 1193 related to human trafficking [Requested by Director Peeples – 2/12/14] (Report 14-103). Denise Standridge 891-7178 ---PAGE BREAK--- Alameda-Contra Costa Transit District April 9, 2014 Page 5 of 6 RECONVENE BOARD OF DIRECTORS MEETING – Greg Harper, President Staff Contact or Presenter(s) 7. REPORTS OF STANDING COMMITTEES The District Secretary will report on the recommendations made by the Committees, including those items referred to the Consent Calendar Addenda. If discussion or comment is desired, any person may request that an item be considered individually. Linda Nemeroff 891-7284 A. PLANNING COMMITTEE: A-1. Consider receiving the 2013 Annual Route Performance Report (Report 14-093). Dennis Butler 891-4798 A-2. Consider receiving report on the development of the Short-Range Transit Plan (Report 14-033A). Dennis Butler 891-4798 A-3. Consider setting a public hearing on June 11, 2014 at 5:00 p.m. concerning proposed revisions to Board Policies 163, 501, and 551 to meet Federal Transit Administration requirements related to Title VI (Civil Rights Act) compliance (Report 13-305B). Dennis Butler 891-4798 A-4. Consider the award of eighteen three-year contracts for on-call consultant services for Planning Department transportation projects (Report 12-086A). Dennis Butler 891-4798 A-5. Consider authorizing the General Manager to execute documents related to the California Association for Coordinated Transportation and Morango Basin Transit Authority Cooperative for the procurement of ten small transit vehicles (Report 14-105). Jim Pachan 891-7215 B. OPERATIONS COMMITTEE B-1. Consider approving the buy-out of a contract with MMA ACT Power, LP for the solar power systems that provide solar energy at Divisions 4 and 6 (Report 14-083). Lewis Clinton 891-4752 B-2. Consider receiving report on the implementation of fare changes taking effect on July 1, 2014 (Report 14-095). Tom Prescott 891-7221 B-3. Consider receiving report on the District’s obligations under Senate Bill 1193 related to human trafficking [Requested by Director Peeples – 2/12/14] (Report 14-103). Denise Standridge 891-7178 8. CONSENT CALENDAR ADDENDA The Board is requested to authorize as recommended from the committee meetings above. 9. CLOSED SESSION/REPORT OUT The items for consideration are listed below and will be reported on by the General Counsel as necessary at the end of the meeting. Denise Standridge 891-7178 9A. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9 Price v. AC Transit, ACSC Case No. RG13688592, AC Transit Claim No. 12-2948 Wilson v. AC Transit, WCAB, Case No. ADJ8225116 ---PAGE BREAK--- Alameda-Contra Costa Transit District April 9, 2014 Page 6 of 6 9B. Conference with Legal Counsel – Potential Litigation (Government Code Section 54956.9(b)) (Two Cases) 9C. Conference with Labor Negotiators (Government Code Section 54957.6): Agency Designated Representative: David J. Armijo, General Manager Employee Organizations: ATU Local 192, AFSCME Local 3916, IBEW Local 1245, Unrepresented Employees 9D. Public Employee Performance Evaluation (Government Code Section 54957) Title: General Manager, Interim General Counsel, District Secretary 10. AGENDA PLANNING 11. BOARD/STAFF COMMENTS (Government Code Section 54954.2) 12. ADJOURNMENT Next Meeting: April 23, 2014 at 5:00 p.m.