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Date: To: From: Subject: June 5, 2012 El Cerrito City Council Cheryl Morse, City Clerk November 6, 2012 General Municipal Election ACTION REQUESTED AGENDA BILL Agenda Item No. 5(8) Adopt a Resolution: 1) Ordering and calling for a general municipal election to be held in the City of El Cerrito on Tuesday, November 6, 2012,. for the purpose of electing three members of the City Council for full terms of four years each; 2) Requesting and consenting to consolidation of the municipal election with the presidential general election to be held on November 6, 20 12; 3) Requesting the services of the Contra Costa County Registrar of Voters; 4) Providing for Notice of the election; and 5) Setting specifications of the Election Order to include limiting candidate statements to 300 words, requiring candidates to pay for the costs of their candidate statement, establishing the estimated cost of each candidate statement to be $4 7 5 payable at the time of filing; and determining that, in the event of a tie vote, the winner shall be determined by lot at a time and place designated by the City Council. The Contra Costa County Elections Division has requested that the City Clerk provide this information to the County no later than June 29, 2012. BACKGROUND Three seats on the City Council will be open this November. To conduct its municipal election, the City must adopt a resolution calling for the election. In addition, to consolidate its election with the November presidential election, the City must adopt a resolution to that effect. State law requires that the resolution calling for a municipal election and the resolution requesting consolidation with the statewide election be adopted and filed with the County elections official at the same time. The· City may also increase the length of candidate statements from 200 words up to 400 words, and set the amount of the deposit for printing and distributing the statement. The City also customarily authorizes the County to conduct its elections; the County has in fact conducted most aspects of the general election for many years. The staff time, special equipment and skills associated with printing, duplicating, mailing, establishing polling locations, canvassing, counting and certifying ballots and discharging other tasks associated with the election make this arrangement cost-effective. ---PAGE BREAK--- Agenda Item No. 5{8) The City Clerk will continue to act as the local Elections Official and be responsible for processing nomination papers and candidate statements, conducting research and responding to inquiries from candidates and the public regarding candidacy and other election matters and will also function as the Filing Officer for Fair Political Practices Commission campaign disclosure filings. Candidates will be able to procure nomination documents from the City Clerk during the period of July 16, 2012 to August 10, 2012. If an incumbent does not file for re-election by this deadline, the nomination period is automatically extended by five calendar days per California Elections Code Sections 10225 and 10407 to August 15, 2012 for non- incumbents only. The County's estimated cost to publish each 200-300 word candidate statement for El Cerrito is approximately $400, including Spanish translation. The cost of publishing statements consisting between 301 and 400 words would double this cost. Therefore, staff recommends limiting statements to 300 words, and charging candidates $475 to cover any publication anomalies or unforeseen overages. Overpayments will be refunded and underpayments will be billed. The filing of a candidate statement is optional, not mandatory. ANALYSIS City Council action is required to call a general municipal election for Tuesday, November 6, 2012, for the purpose of electing three members of the City Council for full terms of four years each, publish the required notices and authorize the County to conduct the election on behalf of the City. Staff also recommends setting the length of the candidate statement at 3 00 words consistent with the policy adopted in prior years. Some of the other cities in Contra Costa County limit candidate statements to 200 words, but the costs of printing statements up to 3 00 words would not result in any substantial processing efficiencies and therefore does not affect the County's estimate of $400 per statement. The option of 3 01-400 words is also available, but doubles the printing cost because a candidate statement in excess of 300 words is likely to run onto a second page in the voter pamphlet. The City Council must also determine whether the candidate or City will pay for the candidate statement. Based on the County Election Division's estimate of $400 per candidate statement for a city the size of El Cerrito, staff recommends requiring the estimated cost of $4 7 5 to be paid by each candidate. This amount would be due at the time of filing the statement with the City Clerk, presuming the candidate chooses to file a statement, which is optional. Alternatively, the City Council could choose to have the City assume the cost of printing all candidate statements resulting in expenditure of additional funds for the election. The City could also forgo requiring payment of the estimated cost by the candidate at the time the statement is filed, and require the payment at some later date. However, there is no assurance that staff will be able to collect funds from a candidate once the election is over. Page2 ---PAGE BREAK--- Agenda Item No. 5(8) Finally, the City Council must determine the method of resolving a tie vote- either by choosing a winner by lot, or ordering a special run-off election. Previous City election consolidation resolutions have specified resolving a tie vote by lot. In this instance, the City Council would summon the candidates who received an equal number of votes to appear before them at a time and place designated by the City Council. The City Council would then resolve the tie vote by lot by selecting a person to either toss a coin, or by placing each candidate's name in an unmarked, sealed envelope, drawing the envelope and reading the name of the winning candidate. Alternatively, the City Council could direct that a special runoff election be conducted involving those candidates who receive an equal number of votes. However, a run-off election would delay seating a new City Council and the City would also incur substantial costs conducting a separate special run-off election. California Election Code Section 15651(b) requires a special run-off election to be held on a Tuesday not less than 40 nor more than 125 days after certification of the election. The County has estimated the costs of such an election at $86,964. It is important to note that adopting the provisions for a run-off election in the event of a tie vote will remain in effect for all future elections unless the Council later rescinds the authority for special runoff elections. Previous election consolidation resolutions have specified resolving a tie vote by lot. Staff recommends action consistent with this practice as established by resolution for past general municipal elections. In the attached resolution, staff recommendations are underlined and are consistent with prior election orders for candidate elections adopted by the City Council. FINANCIAL CONSIDERATIONS The County estimates that the 2012 General Municipal Candidate Election will cost approximately $1.50 per registered voter. As of May 18, 2012 there were 13,379 registered voters in the City of El Cerrito. This number is expected to increase prior to November. The November 2012 election is estimated to cost approximately $23,000 including public noticing and printing fees. However, the Contra Costa Elections Division has cautioned that because of the number of variables involved in preparing for and conducting an election, it is not possible to pre-determine the final, actual cost of the election. Should the Council decide to provide for a special runoff election in the event of a tie vote rather than resolving the tie by lot, the Registrar of Voters has estimated the additional cost of a special stand-alone run-off election to be approximately $86,964. Page 3 ---PAGE BREAK--- Agenda Item No. 5(8) LEGAL CONSIDERATIONS Election code requirements are fulfilled by adoption of the attached resolution. Reviewed by: ~L Scott Hanin, City Manager Attachments: 1. Proposed Resolution 2. Contra Costa County Registrar of Voters estimate of candidate statement costs by City 3. Contra Costa County Registrar of Voters estimate of General Municipal and Special Run-off Election Costs. 4. November 6, 2012 Election Calendar Page4 ---PAGE BREAK--- RESOLUTION NO. 2012-X:X Agenda Item No. 5(B) Attachment 1 RESOLUTION OF THE COUNCIL OF THE CITY OF EL CERRITO ORDERING AND CALLING A GENERAL MUNICIPAL ELECTION TO FILL THREE CITY COUNCIL SEATS; REQUESTING AND CONSENTING TO CONSOLIDATION OF THE MUNICIPAL ELECTION WITH THE GENERAL PRESIDENTIAL ELECTION TO BE HELD ON NOVEMBER 6, 2012; REQUESTING THE SERVICES OF THE CONTRA COSTA COUNTY REGISTRAR OF VOTERS; PROVIDING FOR NOTICE OF ELECTION; AND SETTING SPECIFICATIONS OF THE ELECTION ORDER WHEREAS, the term of three members of the City of El Cerrito ("City") Council are due to expire and the positions must be filled; and WHEREAS, the City Council has ordered a Municipal Election to be held on Tuesday, November 6, 2012, to fill those offices; and WHEREAS, other elections may be held in whole or in part of the territory of the city and it is to the advantage of the City to consolidate its municipal election pursuant to California Elections Code Section 1 0400; and WHEREAS, California Elections Code Section 10400 provides that a City Council may request the Contra Costa County ("County") Board of Supervisors to consolidate a general municipal election with the statewide general election; and WHEREAS, California Elections Code Section 10242 provides .that the City Council shall determine the hours of opening and closing the polls; and WHEREAS, California Elections Code Section 10002 requires the City to reimburse the County in full for the services performed upon presentation of a bill to the City by the County Elections Official; and WHEREAS, California Elections Code Section 13307 requires that before the nominating period opens the City Council must determine whether a charge shall be levied against each candidate submitting a candidate's statement to be sent to the voters; and may estimate the cost and determine whether the estimate must be paid in advance; and Page 1 of 3 ---PAGE BREAK--- Agenda Item No. 5(B) Attachment 1 WHEREAS, California Elections Code Section 12101 requires the publication of a notice of the election once in a newspaper of general circulation in the City; and WHEREAS, tie votes shall be determined by lot unless the City Council adopts the provisions of California Elections Code Section 15651(b) prior to the conduct of the election resulting in the tie vote. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CERRITO DOES HEREBY RESOLVE AND ORDER that an election be held in accordance with the following specifications: SPECIFICATIONS OF THE ELECTION ORDER 1. The City Council hereby calls for a general municipal election in and for the City of El Cerrito. The Election shall be held on Tuesday, the 6th day of November, 2012. The purpose of the election is to choose successors for the following offices: Councilmember Councilmember Councilmember 4 year term 4 year term 4 year term 2. The El Cerrito City Council hereby requests and consents to the consolidation of this election with other elections which may be held in whole or in part of the territory of the City, as provided in Californi~ Elections Code 1 0400. 3. The City Council hereby requests and consents to the consolidation of this election with other elections which may be held in whole or in part of the territory of the City, as provided in California Elections Code Section 1 0400. 4. The City hereby designates the hours the polls are to be kept open shall be from 7:00A.M. to 8:00P.M. 5. The City will reimburse the County for the actual cost incurred in conducting the election upon receipt of a bill stating the amount due as determined by the elections official. 6. The City Council has determined that the candidate will pay for the Candidate's Statement. The Candidate's Statement will be limited to 3 00 words. As a condition of having the Candidate's Statement Page 2 of 3 ---PAGE BREAK--- Agenda Item No. 5(B) Attachment 1 published, the candidate shall pay. the full estimate at the time of filing. The City Council hereby establishes the estimated cost for a candidate statement as $475.00. 6. The City Clerk is hereby authorized and directed to publish a Notice of Election in the West Contra Costa Times, which is a newspaper of general circulation that is published daily in the city. 7. In the event of a tie vote for a City Council seat the method to resolve it will be determined by lot at a time and place designated by the Election Board (City Council). 8. The City Council directs the City Clerk to file a certified copy of this Resolution with the Registrar of Voters and the Board of Supervisors of Contra Costa County. I CERTIFY that the foregoing resolution was adopted upon motion of Councilmember and seconded by Councilmember at a regular meeting on June 5, 2012 by the City Council of the City of El Cerrito who passed this resolution by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cheryl Morse, City Clerk Approved: William C. Jones III, Mayor Page 3 of 3 ---PAGE BREAK--- CANDIDATE STATEMENT ESTIMATES November 6, 2012 English Registration Print County SupeMorCourtJudge . · [PHONE REDACTED].03 Congressional 5th Congressional Dist 45514 1001.31 9th Congressional Dist 83722 1841.88 11th Congressional Dist [PHONE REDACTED].52 15th Congressional Dist 34663 762.59 Senatorial 3rd Senatorial Dist 45619 1003.62 7th Senatorial Dist [PHONE REDACTED].78 9th Senatorial Dist [PHONE REDACTED].90 Assembly 11th Assembly Dist 99967 219927 14th Assembly Dist [PHONE REDACTED].97 15th Assembly Dist 99578 2190.72 16th Assembly Dist [PHONE REDACTED].33 Supervisorial Supervisor, 2nd Dist. [PHONE REDACTED].84. Supervisor, 3rd Dist.- 96582 2124.80 Supervisor, 5th Dist. 90271 1985.96 Cities City of Antioch 42589 766.60 City of Brentwood 25055 450.99 City of Clayton 7283 240.00 City of Concord 55777 1003.99 Town of Danville 26900 484.20 CitY of El Cerrito 13268 240.00 City of Hercules 11998 240.00 City of Lafayette 16151 339.17 Town of Moraga 10015 240.00 City of Martinez 21093 442.95 City of Oakley 16142 338.98 City of Orinda 12644 240.00 City of Pittsburg 24360 511.56 City of Pleasant Hill 18676 392.20 City of Pinole 9528 240.00 City of Richmond 39286 707.15 City of San Pablo 7722 240.00 City of Walnut Creek 40997 737.95 Spanish Spanish Translation Print 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 ·60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 60.00 100.00 ESTIMATE 8,398.03 1,161.31 2,001.88 7,881.52 922.59- 1,163.62 8,196.78 2,446.90 2,359.27 3,585.97 2,350.72 3,671.33 3,037.84 2,284.80 2,145.96 926.60 610.99 400.00 1,163.99 644.20 400.00 400.00 499.17 400.00 602.95 498.98 400.00 671.56 552.20 400.00 867.15 400.00 897.95 Round Up 8,400.00 1,170.00 2,010.00 7,890.00 930.00 1,170.00 8,200.00 2,450.00 2,360.00 3,590.00 2,360.00 3,680.00 3,040.00 2,290.00 2,150.00 93o.oo: 620.00 1 400.00 1,170.00 650.00 400.00 400.00 500.00 400.00 610.00 500.00 400.00 680.00 560.00 400.00 870.00 400.00 900.00 Agenda Item No. 5(8) Attachment 2 . - - ---PAGE BREAK--- May 25,2012 CONTRA COSTA COUNTY CLERK/RECORDER -ELECTIONS DIVISION :S55 ESCOBAR STREET MARTINEZ, CALIFORNIA 94553 (925) 335-7800 FAX (925) 335-7836 www .coco vote. us Cheryl Morse, City Clerk City of El Cerrito Agenda Item No. 5{8) Attachment 3 STEPHEN L. WEIR COUNTY CLERK CANDY LOPEZ ASSISTANT REGISTRAR Under the Federal Help America Vote Act (HAVA), and state law, every polling site is required to provide at least one accessible voting unit, which will allow voters with visual/physical impairments to vote confidentially and unassisted. In addition, HAVA requires that voters who vote for more candidates than there are positions to be elected be notified and given a chance to correct that vote. To accommodate both requirements, Contra Costa County changed voting systems in 2005. The new voting system equipment was purchased with state and federal funds and no capital charges will be included in election billings, however, other associated costs have impacted the cost of having an election. The costs for supplies, training polling place workers and equipment delivery have all increased, as has staff labor needed to prepare and test the equipment prior to each election. Because of the number of variables involved in preparing for and conducting an election, it is not possible to predetermine the final actual cost. Estimate for City of El Cerrito Registered voters 5-18-12: 13,379 Municipal Election Estimate- Consolidation with 11/6/12 General: Estimate -Special Poll Run-off (Stand Alone): $ 1.50 per registered voter* $ 6.50 per registered voter *Actual cost per voter is dependent on the number of other jurisdictions on each ballot type shared with the district. When you receive an estimate from the Elections Office you are cautioned the estimate is just an approximation arrived at by comparing costs for prior elections in other jurisdictions and not by attempting to project any actual costs for the upcoming election. Actual costs will vary from one election to another election and between jurisdictions during a consolidated election. The actual cost may be significantly more or less than this estimate, and will depend on supply and paper costs, fuel costs, labor costs and the number of jurisdictions consolidating with the election. The elections official will bill the jurisdiction for the actual costs of the election conducted or a pro rata share of the actual costs if the election is consolidated. Sincerely, Candy Lopez, Assistant County Registrar ---PAGE BREAK--- Agenda Item No. 5(8) Attachment 4 CITY ELECTION TIMETABLE· November 6, 201.2 Requested date for City Clerk to deliver to the county elections official the following: 1) Fact Sheet/Notice to the County Elections Official; 2) Corrected or confirmed incumbent list; 3) Resolution requesting and consenting to consolidation; setting forth the specifications of the election order; requesting the Board of Supervisors allow the Registrar of Voters to render services; specifying who will pay the cost of the candidates statement and limiting the number of words. (If the City specifies that the candidate will pay, the city is responsible for collecting any additional costs not covered by candidate deposits.) d "I N t" f El t" bl' . EC 12101 ###City Clerk to prepare an ma1 o 1ce o ec 1on pu 1cat1on -to the 12102 12111 appropriate newspaper for publication once between E-127 (July 2nd) · and E-113 (July 16th). (Format sample available from Elections Office.) ***Candidate Statement resolution cannot be changed after this EC 13307e date. {If the City fails to adopt a resolution by this date, the City cannot decide at a later date to pass a resolution to collect the candidate statement costs from didates. ###Election Official to prepare Press Release on 1 8t day for Nomination Papers and include all seats up for election. Mail by due ***Suggested Time Period for City Council to file and adopted resolution calling a Special Measure Election to place a measure on · the ballot. date will allow for publication of notice of election and date fixed for submitting arguments; receiving of arguments and rebuttal arguments; translations; set up for printer and required public examination period prior to the first day for 60 day ballots.] The City must deliver to the Contra Costa Elections Office a resolution calling special measure election. Resolution shall contain: Request and consent to consolidation with any other elections and request for County to conduct; The final wording of the measure (framed as a question, limited to 75 words, block paragraph format for the official ballot). Resolution shall also specify: If the full text of the measure exceeding the 75 word abbreviation is to be printed in the voter pamphlet. Whether an Impartial Analysis shall be prepared (EC 9280); Whether provisions for Rebuttal Arguments have been adopted (EC 9285b); and Set Primary Argument Filing deadline E·88 (Aug. 1Oth) .[unless consolidating after E-97 (8/1) then set date as 81 (8/17) [County Election Offlcial determines the deadlines for measure arguments for consolidated elections.] City Clerk to transmit copy of consolidation resolution for any measure to the City Attorney, if directed by the governing board. Impartial Analysis due by Primary Argument filing deadline. Limit 500 Govt Code 36512 EC 10220 EC 3103(b), 9280, 9285(b), 9286(b), 10002, 10400, 10403 EC 9280 (City) Shared Docs/Eiecllon/2010/110210/Minl-Ga\/City Beclion Timetable_11-2-2010 Page 1 of 6 .xis ·t ---PAGE BREAK--- CITY ELECTION TIMETABLE November 6, 2012 County Elections Official to transmit copy of consolidation · resolution to the Countv Auditor (Tax Section) for all Bond & Tax Elections. ###City Clerk to prepare and publish the consolidated "Notice of Election; Synopsis of the Measure_& Notice to File Arguments". (NOTE: If the measure election is called at the same time as a City Council election the notice of election publications shall be consolidated.) (Publication format sample available from the Elections Office.) ****LAST DAY for a ca~didate to withdraw a Declaration of Candidacy. · ****LAST DAY to file primary arguments for or against the measure. .word limit 300 words. (Date· set by the Elections Official.) [Cities & districts filing requests after E 97 (8/1) will hav~ a deadline of e a1 Note: if more than one "argument for" or more than one "argument against" the measure is received, the Elections Official shall select one of the "arguments for" and one of the "arguments against" for printing. ***LAST DAY for City Attorney to file an Impartial Analysis. Limit 500 words. If both an "argument in favor" AND an "argument against" were filed, the Citv Election Official shall immediately transmit a copy of the "argument against" to the filer(s) of the "argument in favor" and a copy of the "argument in favor" to the filer(s) of the "argument against", along with a copy of the formatting rules for filing a rebuttal argument, advising both sides of the deadline to file and th~ word limit of 250 words. ***Extended Nomination Period if incumbent fails to file by Nomination Deadline. Incumbent cannot file during the extension. Vacant Offices DO NOT have extensions. ***Period for rebuttal arguments for local measures, if both an argument for and against were filed. [Cities consolidating measures after E-97 (8/1) will have a deadline of E-74 Districts with another county of jurisdiction, may have a different deadline.] Govt Code 84200 EC 12262 EC 10403 EC 9401 EC 9163, GovtCode 6061 EC EC 0225 EC 9285, 9286b Shared Docs/Eiection/[PHONE REDACTED] 0/Mini-Cai/Cily Election Timetable_11-2-201 0 .xis Page 2 of6 . ---PAGE BREAK--- ' CITY ELECTION TIMETABLE November 6, 2012 · ***Ten day public examination period for all measure materials (except for rebuttal arguments, if any). [Period adjusted if measure election is called after E-97 (8/1} to E-80 (8/18) thru E-71 ***Ten day public examination period for Candidate Statements, extended filing period. Candidate Statements are confidential until after the close of the Nomination Period. Electi Official to assign local measure letters. Coordinating ,.,of letters with surroundi counties. · ***Secretary of State to draw random alphabet, used to determine order of candidates on ballot. Drawi held at 11:00 AM. ***Ten day public examination period for Candidate Statements, lL there was an extended filing period. (Deadline ~xtended because it fell on a weekend.) Candidate Statements are confidential until after the close of the Nomination Period. ****LAST DAY for rebuttal arguments. If. arguments for and against were filed by E-88 (Aug. 1Oth). [For cities and districts consolidating measures after last is E-7 4 ***Ten day public exam period for rebuttal arguments, any. [Period adjusted if measure election is called after E-97 (8/1) to E.;.73 (8/25) thru E-63 (9/4) deadline extended one day because it fell on for appointment in-lieu of election, if no action is taken election shall be held. EC 13311, 13313 EC 13109 n & policy EC 9605 EC 0225 EC 10229 EC 13112(b) EC13311, 13313 EC 9285, 9286b EC 9295 EC 10229 Shared Docs/Eieclion/2010/11021 0/Mini..Cai/City Election Timetable_11-2-201 0 .xis Page 3 of 6 . ---PAGE BREAK--- CITY ELECTION TIMETABLE November 6, 2012 ***FIRST DAY to mail out Special 60 day Vote by Mall Ballots and voter information materials. ###Elections Official to prepare Notice of Central Count Accumulation and Commencement of Vote by Mail Ballot Processing. To be published at least 48 hrs. before 1st possible day .29) to process returned Vote by Mail ballots. Copy posted in office lobby. Elections Office to begin mailing sample ballots to voters registered E-60. ###Elections Official to prepare Election Polling Place publication. · To be published once the week of E-22 (Oct. 15th). ***LAST DAY to file Pre-Election Campaign Statement for Candidates and Committees. (Cover Period: Jan.1, 2012 through Sept. 30, 2012 (if no previous statement filed) or July 1, 2012 through Sept. 30, 2012 if a semi-annual statement was filed. Note: Statements postmarked by this date are considered to be filed on time. ****FIRST DAY for ing Vote by Mall ballots. Vote by Mail Ballot requests must be made in writing to the Registrar of Voters, P Box 271, Martinez, CA 95443. The requests must i.nclude residence address, mailing address, if any, and each voter's signature. An application will be included in each Sample Ballot. Groups or candidates distributing Vote by Mail applications must use a state mandated form. The form and instructions can be obtained from the EC 2109, 15104 EC 12105, 12106, 12286 GovtCode 84200.7 EC 3001 Mail Ballots can be processed/signatures EC 15104 ***15 DAY CLOSE I LAST DAY TO REGISTER. Shared Docs/Eiectlon/201 0/11 021 0/Mini-Cai/City Election limetable_11-2-201 0 .xis r- . EC 13303 c EC 13303 & 13300 c GovtCode 84203 & 84203.3 15, 2102, 2107 Page 4 of6 ---PAGE BREAK--- CITY ELECTION TIMETABLE November 6, 2012 Elections Official to prepare and post a list of all current polling places and election precinct board members appointed as of the 15th day before the election. Post in the County Elections Official•s Office· and on the Official's web site no less than 7 days before the election. Elections Official to divide list and send copies to the City Clerk's Offices in the area of the election for posting. ***LAST DAY for Pre·Eiection Campaign Statements. Cover period Oct. 1, 2012 (E-17) Oct. 20, 2012. ·{Note: Postmarked today equals filed on Elections Office may begin opening and processing Vote by Mail Ballots for counting. Processing to be continued through Election Day. (Process may be observed.) Count shall not be released prior to the · close of the s on Election ****LAST DAY for Vote by Mail requests to be received by the Election Office through the mail and from campaign groups hand delivering over the counter. · · for Late Condition Ballot Requests. Requests must be made in person at the Elections Office or in writing designating an authorized ~epresentative who shall appear at the Elections Office, 555 Escobar St. Martinez to ot. Canvass Period- Deadline to complete is E+28 days, (Dec. 4, 2012). Recount by hand 1% not counted in the for every contest, Election Official to post an updated copy of the precinct board members who served on election day, no later than 28 days after the election (Dec. 4th). Post in Elections office and on web site. List must remain posted for 30 days (Jan. 3rd} after completion of canvass. ***Terms of office of elective elective officers of a city commence no later than the last Friday in November or for a consolidated election no later than the next regularly scheduled council meeting following the 28 Govt code 84200.7 EC 15101 EC 3001 EC 3021 EC 335.5, 10418, 15301, . 15302, 15360, 15372 EC 335.5,' 15360 EC 12105.5 EC 10263 EC 5372 EC 12105.5 EC 17302 Shared Docs/Eiectlon/2010/110210/Mini-Cai/City Election Timetable 11-2-2010 * - Page 5 of6 J' . ---PAGE BREAK--- CITY ELECTION TIMETABLE November 6, 2012 .Eiecti6ns Official to send-bond/tax packets (C~py of re~olutfon calling election, copy of Notice of Election publication, copy of sample ballot including Voters P~mphlet section and copy of Statement of Vote with Certification of Results) to Tax Section Supervisor in Auditors Office for all local tax and bond elections. Certification packets shall also be sent to City calling election and the Bond Counsel, if any. ***LAST DAY to file semi-annual Campaign Statements. (Cover Period: Oct. 21,2012 Dec. 31,2012 or if no previous statement filed, 84200& FPPC Info Jan. 1, 2012 Dec. 31, 2012. Note: Statements postmarked by this date . Sheet are considered to filed on ***Approximately thi date Elections Official to figure election costs and bill consolidated for their share. Shared Docs/Eiecllon/201 0/11021 0/Mini-Cai/Cily Election 1lmetable_11·2-201 0 .xis Page 6 of6