Document elcerrito_gov_doc_5d0523f0d6

43 SECTION 2: CITY MANAGEMENT City Management provides overall policy and administrative direction of the City organization. This department acts as the central liaison to the public and provides leadership and direction to all departments in the ongoing operations of the City. City Management is ultimately responsible for ensuring the implementation of City Council policy direction. CITY MANAGEMENT OVERVIEW City Management is the general government function of the City of El Cerrito and its other entities. This section covers six operating components and specific discussion regarding their tasks will be shown in their sections.  City Council  City Manager’s Office  City Attorney  City Clerk  Information Systems Division  Economic Development and Housing Division With the dissolution of the El Cerrito Redevelopment Agency by the State of California during the past year, the City elected to serve in the fiduciary role of the Successor Agency to the El Cerrito Redevelopment Agency. The Successor Agency is not a component unit of the City and no budget is being proposed. Section 9 includes a discussion of the financial transactions the City will administer on behalf of the Successor Agency. The dissolution of the Redevelopment Agency directly impacted City personnel, resources and functions and as a result necessitated changes to the organizational structure of the City. The former Economic Development Department, largely funded by the former Redevelopment Agency, has been changed to a Division within City Management. The vacant position of Economic Development Director has been eliminated, and the Division staff report directly to the City Manager. By retaining the functions of Economic Development and Housing within City Management, the City can ensure that the City Council’s goal of Economic Development is still being prioritized appropriately despite the loss of resources for the support of many of the former Department’s functions. An organization chart reflecting City Management operating units and their relationships is provided in Chart 2-1. ---PAGE BREAK--- 44 Chart 2-1 City Management Organizational Structure The position listing in Table 2-1 shows the positions included within City Management. Table 2-1 City Management Position Listing FY 09-10 FY 10-11 FY 11-12 FY 12-13 City Manager 1.00 1.00 1.00 1.00 Assistant City Manager 1.00 1.00 1.00 1.00 Analyst III (Community Outreach Specialist) 1.00 1.00 1.00 1.00 Management Assistant 1.00 0.00 0.00 0.00 City Clerk 1.00 1.00 1.00 1.00 Administrative Clerk 0.00 1.00 1.00 1.00 Information Systems Manager 1.00 1.00 1.00 1.00 Information Systems Specialist 1.00 1.00 1.00 1.00 Economic Development Director 1.00 1.00 1.00 1.00 Senior Project/Program Manager 3.00 3.00 3.00 3.00 Analyst II/Project Manager 1.00 0.00 0.00 0.00 Total 12.00 11.00 11.00 11.00 CITY COUNCIL The overall goal of the City Council is to improve the quality of life for the residents of El Cerrito and to set broad policy goals for implementation by City staff based on the needs and desires of the community. The City Council consists of five members of the community—one rotating Mayor and four Councilmembers. The City Council is the official legislative body of the City. Its duties include:  Set policy by ordinance, resolution, or motion  Review and approve reports, proposals and contracts for new programs and services  Appoint Board and Commission members  Review and approve the budget as prepared by the City Manager Mayor and City Council City Manager Assistant City Manager Analyst III (Community Outreach Specialist) City Clerk Information Systems Manager Information Systems Specialist Administrative Clerk Senior Program Manager, Development Senior Program Manager, Economic Development Senior Program Manager, Housing City Attorney ---PAGE BREAK--- 45  Serve as Board Members for the El Cerrito Employees’ Pension Board and Public Financing Authority In early 2011, the City Council convened two work sessions to discuss and develop a Mission Statement for the City of El Cerrito and identify goals for fiscal year 2011-12. On May 2, 2011, the Council adopted the following as the Mission Statement for the City: The City of El Cerrito serves, leads and supports our diverse community by providing exemplary and innovative services, public places and infrastructure, ensuring public safety and creating an economically and environmentally sustainable future. Additionally, the following goals were identified as priorities for fiscal year 2011-12:  Fiscal Responsibility  Responsive Government  Community Engagement and Partnership  Public Safety  Economic Development  Environmental Stewardship  Support of Multi-Modal Transportation The Mission Statement and Goals provide the overall policy framework for the budget document. CITY COUNCIL BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 46520 - Program Fees 101-1010 - General Fund $5,640 Revenue Totals $5,640 Expenditures Account: 51110 - Regular Salaries & Wages 101-1010 - General Fund $26,460 $26,681 $26,460 $26,460 Account: 51150 - Special Pay 101-1010 - General Fund [PHONE REDACTED] - Finance Authority Debt Sv 250 250 250 Account 51150 Totals: 250 250 250 250 Account: 51210 - PERS Contributions 101-1010 - General Fund 3,574 4,299 5,327 5,549 Account: 51220 - FICA/Medicare 101-1010 - General Fund 2,035 2,050 2,024 2,024 Account: 52110 - Collect & Admin Services 101-1010 - General Fund 82 4,770 5,000 5,000 Account: 52190 - Miscellaneous Prof Svcs 101-1010 - General Fund 19,172 12,786 6,120 9,000 Account: 54210 - Telephone Expenses 101-1010 - General Fund 187 221 408 200 Account: 54220 - Mobile/Wireless Expenses 101-1010 - General Fund 752 570 1,020 500 ---PAGE BREAK--- 46 Account: 54610 - Travel & Training 101-1010 - General Fund 6,713 7,381 8,000 5,000 Account: 54910 - Dues & Subscriptions 101-1010 - General Fund 23,019 13,532 12,240 10,000 Account: 54920 - Events & Field Trips 101-1010 - General Fund 15,357 7,752 8,500 8,500 Account: 54990 - Other Administrative Svcs 101-1010 - General Fund 3,600 1,600 Account: 55110 - General Office Supplies 101-1010 - General Fund 1,115 1,476 1,020 1,100 Account: 55120 - Postage & Delivery 101-1010 - General Fund 13 32 Account: 55130 - Photocopying Charges 101-1010 - General Fund 292 177 306 200 Expenditure Grand Totals: $102,620 $83,576 $76,675 $73,783 ---PAGE BREAK--- 47 CITY MANAGER Under the policies established by the City Council, the City Manager is responsible for the efficient management of all affairs and departments operating within the City and serves as the Executive Director of the Municipal Finance Authority. The City Manager is the City’s chief executive, employed by and directly responsible to the City Council. The City Manager organizes and directs a team of department heads and staff to implement programs and deliver public services. The functions of the City Manager’s Office include: • Support the City Council and implement policies and directives from the City Council • Provide leadership and manage City staff in their development and provide services and programs to all City departments • Continue to build and develop a strong management team • Prepare a budget that identifies all the revenues and expenditures anticipated in the forthcoming fiscal year in a fiscally sound manner • Oversee the process for development of capital and infrastructure projects and strive to ensure that capital projects are successfully accomplished on-time • Ensure the highest level of customer service to residents and businesses • Engage residents, foster community partnerships and interagency collaborations • Ensure that City Hall provides a professional and environmentally friendly work environment for our customers and employees, maintaining the building as a symbol of pride for residents FY 2011-12 ACCOMPLISHMENTS Launched the upgraded and redesigned City website at www.el-cerrito.org, offering more services and a better online presences to the public Conducted successful National Citizen Survey of El Cerrito residents Completed the public hearing process for the San Pablo Avenue Streetscape Public Art project, resulting in a project approved by the Arts and Culture Commission in partnership with the community and artists as part of the Art in Public Places program Mailed out four Citywide newsletters, including a “Budget-in-Brief”; assisted with departmental outreach including special postcards and meetings Oversaw Redevelopment dissolution, coordinated formation of the Oversight Board to the Successor Agency of the Redevelopment Agency Conducted a request for proposals and selected a firm to initiate the Citywide Strategic Plan process Held successful and well-attended “Street Play” events at two different locations in the City, including “Alberrito Streets” in partnership with the City of Albany ---PAGE BREAK--- 48 FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Oversee Strategic Planning and Charter Review processes • Community Engagement & Partnership • Responsive Government Provide leadership over fiscal responsibility and control of budget in light of continued economic challenges • Fiscal Responsibility Oversee additional research on development of a new Library and Public Safety building • Responsive Government • Community Engagement & Partnership Provide staffing support to Oversight Board of the Successor Agency to the Redevelopment Agency • Responsive Government Develop expanded social media programs and policies • Responsive Government • Community Engagement & Partnership Seek new opportunities for the City Council to engage with El Cerrito residents. • Responsive Government FY 2012-13 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Continue to look for cost-effective ways to maintain or enhance programs, services and service delivery options with an emphasis on increased customer service • Responsive Government • Fiscal Responsibility Continued review of the City’s operational, financial, personnel policies and procedures as well as organizational effectiveness • Fiscal Responsibility Provide the Council with a budget document reflecting their policies in the most cost-effective and efficient manner • Fiscal Responsibility • Responsive Government Keep the City Council fully informed concerning the City’s needs and to notify them of significant incidents in a timely manner • Responsive Government • Community Engagement & Partnership • Public Safety Follow legislative activities of federal, state, regional, and local political bodies, keeping Council apprised of potential impacts to the City • Responsive Government Continue to oversee the City’s personnel system, including, recruitment, retention and disciplinary matters; oversee negotiations with represented groups • Responsive Government ---PAGE BREAK--- 49 Continue to enhance public information and outreach efforts, continue to improve the website and explore new and creative ways to bring our message to the public • Responsive Government Advance the organizational team building process through continued employee recognition, and providing training opportunities • Responsive Government Maintain a team-oriented work environment characterized by innovation, enthusiasm, and high standards of accomplishment • Responsive Government CITY MANAGER BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Expenditures Account: 51110 - Regular Salaries & Wages 101-1020 - General Fund $356,892 $378,215 $380,204 $377,[PHONE REDACTED] - Integrated Waste Mgmt 45,386 47,951 49,081 48,119 Account 51110 Totals: 402,278 426,166 429,285 425,851 Account: 51120 - Part-Time Salaries & Wage 101-1020 - General Fund 78 Account: 51140 - Overtime Pay 101-1020 - General Fund 51 125 Account: 51210 - PERS Contributions 101-1020 - General Fund 86,197 91,958 105,378 94,[PHONE REDACTED] - Integrated Waste Mgmt 10,867 11,569 13,615 11,990 Account 51210 Totals: 97,063 103,528 118,993 106,843 Account: 51220 - FICA/Medicare 101-1020 - General Fund 21,293 22,398 24,460 24,[PHONE REDACTED] - Integrated Waste Mgmt 2,860 2,935 3,853 3,780 Account 51220 Totals: 24,153 25,333 28,313 28,387 Account: 51230 - Insurance & Benefits 101-1020 - General Fund 59,871 65,562 71,008 74,[PHONE REDACTED] - Integrated Waste Mgmt 3,840 3,950 4,374 4,572 Account 51230 Totals: 63,711 69,511 75,382 79,170 Account: 51240 - Workers Compensation 101-1020 - General Fund 4,108 5,416 10,561 8,[PHONE REDACTED] - Integrated Waste Mgmt 428 564 1,099 924 Account 51240 Totals: 4,536 5,980 11,660 9,801 Account: 51990 - Salary Savings 101-1020 - General Fund (5,091) (204) 501-1020 - Integrated Waste Mgmt (650) (26) Account 51990 Totals: (5,741) (230) Account: 52110 - Collect & Admin Services 101-1020 - General Fund 16,006 25,300 Account: 52190 - Miscellaneous Prof Svcs 101-1020 - General Fund 86,260 61,562 60,000 50,000 Account: 52230 - Other Technical Services 101-1020 - General Fund 47,129 44,648 30,000 30,000 Account: 52240 - Miscellaneous Services 101-1020 - General Fund 1,200 ---PAGE BREAK--- 50 Account: 53250 - Vehicle & Equip Maint Svc 101-1020 - General Fund 204 Account: 54210 - Telephone Expenses 101-1020 - General Fund 8,401 9,586 7,140 7,200 Account: 54220 - Mobile/Wireless Expenses 101-1020 - General Fund 4,179 3,590 3,060 3,500 Account: 54230 - Internet Services 101-1020 - General Fund 11,488 11,790 15,000 15,000 Account: 54410 - Printing & Binding 101-1020 - General Fund 4,803 3,219 15,000 5,000 Account: 54610 - Travel & Training 101-1020 - General Fund 7,433 7,892 8,160 9,000 Account: 54910 - Dues & Subscriptions 101-1020 - General Fund 6,031 7,000 3,060 4,000 Account: 54920 - Events & Field Trips 101-1020 - General Fund 3,640 3,031 5,100 5,100 Account: 54990 - Other Administrative Svcs 101-1020 - General Fund 6,428 831 3,060 1,000 Account: 55110 - General Office Supplies 101-1020 - General Fund 1,015 753 2,022 1,000 Account: 55120 - Postage & Delivery 101-1020 - General Fund 1,326 565 510 600 Account: 55130 - Photocopying Charges 101-1020 - General Fund 734 423 1,020 500 Account: 55140 - Recognition-EE/Volunteer 101-1020 - General Fund 5,504 3,552 5,100 5,100 Account: 55210 - Fuel 101-1020 - General Fund 121 52 Account: 56410 - Office Equipment <10K 101-1020 - General Fund 478 7,773 3,060 3,000 Expenditure Grand Totals: $797,104 $797,883 $850,429 $ 790,052 ---PAGE BREAK--- 51 CITY ATTORNEY The City Attorney supports the City Council and City organization with legal advice and services. The City Attorney, whose services are retained by the City through a contract with the law firm Meyers Nave, is responsible for the following services: • Provide legal advice and information to the City Council, Boards and Commissions, City Manager and staff • Develop legally acceptable alternatives for accomplishing policy objectives • Prepare legal documents including ordinances, leases and agreements • Review resolutions and contracts • Represent the City in court and before administrative agencies • Advise City staff on Municipal Code enforcement issues • Update the El Cerrito Municipal Code The proposed FY 2012-13 budget has been reduced to assist with this fiscal year’s financial constraints. Staff will be reviewing controls related to the assignment of work to the City Attorney as a method of containing costs. CITY ATTORNEY BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Expenditures Account: 52120 - Legal & Financial Svcs 101-1030 - General Fund $210,000 Account: 52190 - Miscellaneous Prof Svcs 101-1030 - General Fund $263,937 $321,082 120,000 $300,000 Expenditure Grand Totals: $263,937 $321,082 $330,000 $300,000 ---PAGE BREAK--- 52 CITY CLERK The City Clerk seeks to provide the best possible service to the residents of El Cerrito, the City Council, City Staff and all public agencies; strengthen public trust in government; and facilitate the democratic process. In particular, the City Clerk provides legislative support to the City Council; provides election support to officeholders, candidates and ballot measure proponents and opponents; exercises diligence in carrying out federal, state and local legal mandates; and enhances records management for the efficient and accurate delivery of information to residents and City staff. Division Overview The City Clerk performs all mandated functions under the United States Constitution, the Constitution of the State of California, the California Government and Election Codes, and the El Cerrito Municipal Code. The City Clerk serves as Clerk of the City Council, Successor Agency to the Redevelopment Agency, and El Cerrito Municipal Services Corporation (MSC); oversees preparation and noticing of City Council, Successor Agency and MSC agendas; records legislative history; maintains official City records, acts as Filing Officer for the Fair Political Practices Commission; conducts municipal elections; and performs a variety of other administrative duties for the City. The City Clerk is one of the main communication points between the citizens of El Cerrito and the City Council. City Clerk functions include: • Supporting the City Council and Board, Commission and Committee support • Recording, preserving and maintaining of the City’s legislative history • Public information and Citywide records management • Reviewing and monitoring campaign and Conflict of Interest Statements • Administering municipal elections • Assisting the City Council and City Manager The primary goal of the City Clerk is to ensure residents’ trust in government by supporting the City’s legislative process; providing open, accurate and timely legislative history; safeguarding all official records of the City; administering impartial and ethical elections; and delivering information and services efficiently and accurately to the City Council, City staff and the public. The City Clerk also operates a Passport Acceptance Office on behalf of the United States Department of State at City Hall. The City’s Information Technology Division partners with and reports to the City Clerk. The City Clerk is supported by a one-half time administrative clerk who assists in the advancement of program automation and division goals, processes passport applications, assists with records and information management and automation, preserves the City’s legislative history and participates actively in website development. ---PAGE BREAK--- 53 FY 2011-12 ACCOMPLISHMENTS Established a Passport Acceptance Office on behalf of the United States Department of State at City Hall Established an Information Portal at City Hall that provides City staff and the public the ability to search and review the City’s entire legislative history archive Developed content and established a City Clerk section on the City’s website; migrated legislative history archive to the upgraded City website Enhanced search and retrieval functionality of the El Cerrito Municipal Code Coordinated hosting of the Contra Costa Mayors Conference, West Contra Costa Mayors Conference; fulfilled noticing and recording duties as Clerk to the West County Mayors Conference Coordinated the 59th Annual Commissioner Recognition Dinner; the Dinner was a landfill-free event Managed records eligible for destruction in accordance with the City’s records retention schedule FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Administration of the November 2012 General Municipal Election. • Fiscal Responsibility • Responsive Government • Community Engagement and Partnership Continue content development for the City Clerk section on the City’s Website to include commissioner resources, ethics and election information. • Fiscal Responsibility • Responsive Government • Environmental Stewardship Prepare and implement a standard procedure for Public Records Act Requests and Administrative Records. • Responsive Government Review and refine agenda guidelines including preparation of templates and handbook. • Fiscal Responsibility Complete requirements for IIMC Master Municipal Clerk certification. • Fiscal Responsibility • Responsive Government Administration of the November 2012 General Municipal Election. • Fiscal Responsibility • Responsive Government • Community Engagement and Partnership ---PAGE BREAK--- 54 FY 2012-13 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Fulfill duties as Filing Officer under the California Political Reform Act and California Government Code for campaign statements and State Law and the local Conflict of Interest Code for statements of economic interests • Responsive Government Act as custodian of the City Seal and the City’s vital records. • Responsive Government • Fiscal Responsibility Accurately record and maintain the proceedings, actions and documentation of the City Council, Successor Agency to the Redevelopment Agency and Municipal Services Corporation meetings for legal, administrative, financial and historical reference. • Responsive Government • Fiscal Responsibility Coordinate publication of legal notices including ordinances and public hearings in a timely manner in accordance with legal statutes. • Responsive Government • Fiscal Responsibility Notice all City Council, Successor Agency and Municipal Services Corporation Meetings in accordance with Brown Act requirements. Post all agenda packets and minutes to the City’s website to enhance public access. Maintain information portal and continue with day forward scanning of all legislative history. • Responsive Government • Community Engagement and Partnership • Environmental Stewardship Maintain an open, diplomatic and neutral relationship with the public and news media. • Responsive Government • Community Engagement and Partnership Maintain the El Cerrito Municipal Code. Post newly adopted ordinances to the City’s website prior to codification. • Responsive Government • Fiscal Responsibility Research, disseminate and provide information regarding City records as necessary. • Responsive Government. Maintain the Board, Commission and Committee Calendar, Roster and Database. • Responsive Government • Fiscal Responsibility Coordinate hosting of the Commission Recognition Dinner. • Responsive Government • Community Engagement and Partnership • Environmental Stewardship Coordinate use of the City Council Chambers. • Responsive Government • Community Engagement and Partnership ---PAGE BREAK--- 55 CITY CLERK BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 46520 - Program Fees 101-1040 - General Fund $46 $1,108 $8,000 $2,000 Account: 46523 - Passport Fees 101-1040 - General Fund 8,000 Revenue Totals $46 $1,108 $8,000 $10,000 Expenditures Account: 51110 - Regular Salaries & Wages 101-1040 - General Fund $102,458 $123,956 $125,825 $124,334 Account: 51140 - Overtime Pay 101-1040 - General Fund 51 125 Account: 51210 - PERS Contributions 101-1040 - General Fund 25,433 29,945 34,810 31,706 Account: 51220 - FICA/Medicare 101-1040 - General Fund 7,976 9,496 9,162 9,176 Account: 51230 - Insurance & Benefits 101-1040 - General Fund 23,117 27,935 30,312 32,386 Account: 51240 - Workers Compensation 101-1040 - General Fund 1,944 2,562 4,997 4,200 Account: 51990 - Salary Savings 101-1040 - General Fund (1,561) (80) Account: 52110 - Collect & Admin Services 101-1040 - General Fund 18,161 23,742 29,800 29,800 Account: 54220 - Mobile/Wireless Expenses 101-1040 - General Fund 838 923 1,020 1,000 Account: 54310 - Legal Notices & Advertise 101-1040 - General Fund 1,587 1,388 2,244 2,000 Account: 54610 - Travel & Training 101-1040 - General Fund 185 2,569 4,000 4,000 Account: 54910 - Dues & Subscriptions 101-1040 - General Fund 505 295 510 500 Account: 54990 - Other Administrative Svcs 101-1040 - General Fund 5,727 5,288 8,160 6,000 Account: 55110 - General Office Supplies 101-1040 - General Fund 1,755 2,159 2,346 2,000 Account: 55120 - Postage & Delivery 101-1040 - General Fund 452 337 4,000 4,000 Account: 55130 - Photocopying Charges 101-1040 - General Fund 2,651 1,489 2,040 2,000 Account: 56410 - Office Equipment <10K 101-1040 - General Fund 234 2,000 2,857 2,500 Expenditure Grand Totals: $191,514 $234,129 $262,083 $255,602 ---PAGE BREAK--- 56 INFORMATION SYSTEMS DIVISION The Information Systems Division seeks to provide and maintain information services including data, voice, video, hardware, and software to serve city residents and businesses, departments and City facilities. The Division works with multiple technologies to choose the appropriate solution for the City’s needs. The Division’s challenge is to work within the budget to stay current and provide solutions as technology continues to change. The Information Systems Services Division performs the following tasks: • Maximizes the use of the City's information and telecommunications systems resources • Assists all computer and telephone users in gaining access to user systems and to resolve user problems as they arise • Plans for and facilitates the growth of the information and telecommunication systems in terms of both hardware and software • Facilitates the increased productivity of all City departments through the use of the City's data processing and telecommunication resources • Enhances the City's reach to its residents through information technology • Provides webcast and live TV broadcast of City Council Meetings The overall goal is to provide and maintain efficient, cost effective and reliable information systems to City offices and departments that serve the public in El Cerrito. FY 2011-12 ACCOMPLISHMENTS Upgraded Fire Department Records Management System Installed SQL Server database and implemented RecTrac Software for the Recreation Department, including integration of bar code readers and on-line reservation and transaction systems Installed SQL Server and implemented integration of the CRW Trackit system (planning, building permit and code enforcement software) Conducted extensive research and troubleshooting regarding technical issues associated with of multiple mobile devices with the MS-Exchange server Migrated City Mail Server to Exchange 2007 Performed extensive troubleshooting of the New World Financial System; upgraded hardware and software; analyzed and monitored the test site and backup system based on virtual servers Upgraded Microsoft Windows Domain and Domain Controllers for the implementation of Exchange 2007 Mail Servers Re-located all Recycling Center computers and phones from the interim location to the new Recycling Center facility and consulted on the design of the technical infrastructure at the site Assisted the Police Department with recovery of evidence from video surveillance systems maintained by local businesses ---PAGE BREAK--- 57 FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Develop Information Technology Capital Asset Strategic Plan for hardware and software • Fiscal Responsibility • Responsive Government Consolidate old servers by using server virtualization to achieve savings in hardware costs, reduce energy costs, increase flexibility and optimize server configuration and space allocation • Fiscal Responsibility • Environmental Stewardship Upgrade and enhance bandwidth and internet connection speed at City Hall • Fiscal Responsibility • Responsive Government • Community Engagement and Partnership FY 2012-13 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Maintain equipment, servers and computers within budget without any interruption of city business • Responsive Government • Fiscal Responsibility Maintain and upgrade the City’s system software and applications within budget • Responsive Government • Fiscal Responsibility Replace end of life equipment within budget • Responsive Government • Fiscal Responsibility Process service requests • Responsive Government INFORMATION SYSTEMS DIVISION BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Expenditures Account: 51110 - Regular Salaries & Wages 101-1070 - General Fund $181,709 $181,880 $185,517 $181,880 Account: 51150 - Special Pay 101-1070 - General Fund 600 600 600 Account: 51210 - PERS Contributions 101-1070 - General Fund 45,243 45,531 51,354 47,753 Account: 51220 - FICA/Medicare ---PAGE BREAK--- 58 101-1070 - General Fund 13,914 12,820 12,921 12,541 Account: 51230 - Insurance & Benefits 101-1070 - General Fund 40,902 44,457 52,236 51,837 Account: 51240 - Workers Compensation 101-1070 - General Fund 2,592 3,417 6,663 5,600 Account: 51990 - Salary Savings 101-1070 - General Fund (2,691) (108) Account: 52110 - Collect & Admin Services 101-1070 - General Fund 13,031 9,207 10,200 12,000 Account: 52230 - Other Technical Services 101-1070 - General Fund 14,626 19,045 20,400 20,000 Account: 53230 - Building Maint Services 101-1070 - General Fund 1,122 Account: 53290 - Miscellaneous R&M Svcs 101-1070 - General Fund 1,899 1,319 2,142 2,000 Account: 54220 - Mobile/Wireless Expenses 101-1070 - General Fund 3,542 3,413 1,938 2,500 Account: 54230 - Internet Services 101-1070 - General Fund 2,799 3,164 2,703 3,200 Account: 54610 - Travel & Training 101-1070 - General Fund 1,074 1,500 1,500 Account: 55110 - General Office Supplies 101-1070 - General Fund 941 863 1,224 1,000 Account: 55120 - Postage & Delivery 101-1070 - General Fund 11 104 102 100 Account: 55130 - Photocopying Charges 101-1070 - General Fund 295 164 204 200 Account: 55210 - Fuel 101-1070 - General Fund 243 274 122 300 Account: 55290 - Other Operating Supplies 101-1070 - General Fund 510 500 Account: 56410 - Office Equipment <10K 101-1070 - General Fund 10,686 7,238 18,000 19,500 Account: 56720 - Other Equipment >10K 601-1070 - Vehicle/Equip Replacement 1,000 Expenditure Grand Totals: $331,341 $334,462 $368,858 $363,011 ---PAGE BREAK--- 59 ECONOMIC DEVELOPMENT & HOUSING DIVISION The Economic Development & Housing Division seeks to nurture investment in the community, fostering a strong, diverse, equitable and sustainable economic base that provides employment opportunities, supports businesses, increases tax revenues, provides desired goods and services, increases the supply of affordable and market rate housing, and promotes revitalization of San Pablo Avenue. Economic Development is a City Council goal and a key to the long-term financial health and quality of life in the City. Despite dissolution of the El Cerrito Redevelopment Agency, the Division retains its core functions of community investment (formerly redevelopment), business recruitment and retention, and affordable housing, while also investigating and developing post- Redevelopment approaches to community economic development that will advance City’s revitalization, economic development and affordable housing goals. The Division focuses on attracting commercial, market-rate and affordable residential, mixed-use, in-fill, and transit-oriented development, with a particular concentration on revitalization of the areas around El Cerrito’s two BART stations and Civic Center. The Department’s efforts include both short-term initiatives through projects and programs, and longer-term strategic endeavors to address El Cerrito’s position in the regional economy. The Division regularly collaborates with the Environmental and Development Services Department and the Public Works Department on projects, programs and long-range planning efforts. The Division also coordinates with Administrative Services Department in the administration of the Successor Agency of the El Cerrito Redevelopment Agency and provides staff support to its Oversight Board. The Division’s functions are to: • Identify strategies, tools, and funding sources for revitalization efforts in the wake of Redevelopment dissolution • Pursue development of key sites along San Pablo Avenue consistent with the City’s revitalization goals, by facilitating relationships between property owners and developers • Identify and promote opportunities, sites, and markets to prospective businesses • Manage the former Redevelopment Agency’s projects and programs to create, improve and preserve affordable housing • Collaborate with Environmental and Development Services and Public Works Departments on development-related grants, planning and projects • Support implementation by the El Cerrito Municipal Services Corporation (MSC) of projects and programs in the Public Improvements and Cooperation Agreement for the City of El Cerrito Redevelopment Project Area • Lead predevelopment activities on MSC-owned properties and joint development activities with the Bay Area Rapid Transit District on its developable properties • Assist other departments with the evaluation of the economic benefit, feasibility and sustainability of development-related projects and plans ---PAGE BREAK--- 60 • Help development applicants successfully navigate the City’s permitting and environmental review processes • Collaborate with the Economic Development Board to implement economic development programs and projects. • Work with the El Cerrito Chamber of Commerce and other business resource providers to identify and offer programs to local businesses • Serve as an ombudsperson to the business community • Manage the MSC’s real estate portfolio, in support of its efforts to develop and operate its properties consistent with the City’s revitalization goals • Develop affordable housing programs and projects throughout the community to address the regional need for such housing FY 2011-12 ACCOMPLISHMENTS Completed the Transit-Oriented Development Feasibility and Parking Study, which included the Del Norte Transit Oriented Development Strategy Technical Assistance Award from the Metropolitan Transportation Commission, to further efforts to complete the San Pablo Avenue Specific Plan Developed and implemented a consulting services agreement with the MSC to support its economic development and property development efforts and produce revenue for the City Initiated a consulting agreement for free technical assistance with the non-profit developer UP to evaluate development potential for key transit-oriented development sites in the Del Norte Area Secured grant funding for various City projects and programs and pre-funding of economic development programs from the MSC Continued outreach to businesses and property owners in the Plaza/Theater area led to recruitment of national retail tenant to fill upcoming vacant space Continued with Business Visitation Program of key El Cerrito businesses Produced the 3rd Annual Entrepreneur Training Series for El Cerrito small businesses Continued to market the MSC’s commercial rehabilitation loan program to aid property owners businesses to rehabilitate existing vacant spaces into higher and better uses, resulting in the opening of a new restaurant/brewpub Managed the former Redevelopment Agency’s actions as required under its suspension, intended opt-in to the Voluntary Alternative Redevelopment Program, and ultimate dissolution by the State of California Partnered with the Administrative Services Department through the initial phase of setting up the Successor Agency to the El Cerrito Redevelopment Agency and its Oversight Board Selected Eden Housing, Inc. as the developer for the proposed Tradeway mixed-use affordable housing project; entered into an Exclusive Negotiating Rights Agreement (ENRA) and a Predevelopment Loan Agreement with Eden for development of the site Provided assistance in preparing the Housing Element Update to the General Plan ---PAGE BREAK--- 61 Completed a transition of Redevelopment Agency affordable housing programs and projects to the City to help protect Agency affordable housing projects and programs from any state proposals to eliminate redevelopment agencies FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Develop and initiate a Community Investment Strategy identifying post-redevelopment tools and resources that can be applied to economic development, affordable housing and revitalization efforts in El Cerrito • Economic Development • Fiscal Responsibility Identify a financially feasible development program, development partners, and funding for a transit-oriented development, MSC- owned site in order to initiate pre- development activities • Economic Development • Environmental Stewardship • Fiscal Responsibility • Support of Multi-Modal Transportation Assist Public Works, Safeway, and BART on the design of improvements to the Ohlone Greenway and pedestrian connections across Hill Street • Economic Development • Environmental Stewardship • Support of Multi-Modal Transportation Meet with key property owners/ businesses on San Pablo Avenue to assess potential for development and/or business expansion • Economic Development • Community Engagement & Partnership Work with property owners/brokers to assist with the location of tenants for vacant spaces • Economic Development • Community Engagement & Partnership Negotiate a Disposition and Development Agreement with Eden Housing for the Tradeway Project, completing environmental analysis and obtaining planning approvals, subject to funding availability • Economic Development • Support of Multi-Modal Transportation Prepare an Inclusionary Housing Ordinance and In-Lieu Fee Program for the City Council’s consideration • Economic Development • Fiscal Responsibility ---PAGE BREAK--- 62 FY 2012-13 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Pursue funding for economic development, TOD-related planning and public improvements, affordable housing and revitalization efforts • Economic Development • Fiscal Responsibility • Support of Multi-Modal Transportation Collaborate with Planning, Environmental Services and Engineering staff on completion of the San Pablo Avenue Specific Plan with development standards and parking programs that contribute to development feasibility, revitalization and sustainability • Economic Development • Environmental Stewardship • Support of Multi-Modal Transportation Identify opportunities, sites, and markets for prospective commercial, retail, and residential development • Economic Development • Fiscal Responsibility Assist existing businesses by providing additional resources and promotional opportunities in challenging economic times • Economic Development • Fiscal Responsibility Continue Theater Area & San Pablo Avenue business outreach and improvements • Economic Development • Fiscal Responsibility Support the MSC’s implementation of its commercial rehabilitation loan program for businesses attraction, building improvement, and URM mitigation • Economic Development • Community Engagement & Partnership • Public Safety Provide business retention services, activities and technical assistance to current businesses • Economic Development • Community Engagement & Partnership Support administration of the Successor Agency to the El Cerrito Redevelopment Agency through economic analysis and staffing to its Oversight Board • Responsive Government • Fiscal Responsibility Continue coordination with RCD for pursuit of funding and construction of the Ohlone Gardens project • Economic Development • Fiscal Responsibility Continue portfolio management and compliance monitoring of completed affordable housing developments to ensure that affordable housing stock is preserved • Responsive Government • Fiscal Responsibility Monitor legislation that affects community investment, revitalization, economic development, and affordable housing programs and projects; develop and implement responsive strategies • Responsive Government • Fiscal Responsibility • Economic Development ---PAGE BREAK--- 63 Prior Economic Development, Redevelopment and Affordable Housing activity previously funded directly by the former Redevelopment Agency are reflected in summary tables in Section 9 for the Successor Agency to the Redevelopment Agency. Prior Economic Development activity that was funded in the City’s General Fund and the Division’s proposed General Fund budget for FY 2012-13 are included within the following Budget Summary. The City’s Low & Moderate Income (LMI) Housing Fund is a special revenue fund established during FY 2011-12 and its FY 2011-12 activity and FY 2012-13 Budget are reflected in this Budget Summary table as well. Revenues to the Special Fund are dependent on the Successor Agency’s funding authorization process outlined in Section 9. ECONOMIC DEVELOPMENT AND HOUSING DIVISION BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 40010 - Property Tax-Cur Secured 232-6020 - City LMI Housing Fund $781,152 Account: 46520 - Program Fees 101-6020 - General Fund 307,000 Account: 48990 - Other Misc Revenue 101-4010 - General Fund $74 $81 $50 Revenue Totals $74 $81 $50 $1,088,152 Expenditures Account: 51110 - Regular Salaries & Wages 101-4010 - General Fund $151,924 $152,067 $155,[PHONE REDACTED] - General Fund $187,[PHONE REDACTED] - City LMI Housing Fund 90,182 Account 51110 Totals: 151,924 152,067 155,108 277,218 Account: 51210 - PERS Contributions 101-4010 - General Fund 37,797 38,037 43,[PHONE REDACTED] - General Fund 46,[PHONE REDACTED] - City LMI Housing Fund 22,442 Account 51210 Totals: 37,797 38,037 43,031 68,991 Account: 51220 - FICA/Medicare 101-4010 - General Fund 8,820 8,758 8,[PHONE REDACTED] - General Fund 14,[PHONE REDACTED] - City LMI Housing Fund 7,518 Account 51220 Totals: 8,820 8,758 8,451 21,924 Account: 51230 - Insurance & Benefits 101-4010 - General Fund 12,657 12,757 14,[PHONE REDACTED] - General Fund 42,[PHONE REDACTED] - City LMI Housing Fund 14,620 Account 51230 Totals: 12,657 12,757 14,566 57,199 Account: 51240 - Workers Compensation 101-4010 - General Fund 1,296 1,709 3,[PHONE REDACTED] - General Fund 5,[PHONE REDACTED] - City LMI Housing Fund 2,800 Account 51240 Totals: 1,296 1,709 3,332 8,400 Account: 51990 - Salary Savings 101-4010 - General Fund (2,250) (90) 101-6020 - General Fund Account 51990 Totals: (2,250) (90) Account: 51995 - Retiree Savings 101-4010 - General Fund (200,000) Account: 52110 - Collect & Admin Services ---PAGE BREAK--- 64 232-6020 - City LMI Housing Fund 2,000 Account: 52120 - Legal & Financial Svcs 101-6020 - General Fund 15,[PHONE REDACTED] - City LMI Housing Fund 50,000 Account 52120 Totals: 65,000 Account: 52130 - Architect/Engineering Svc 101-6020 - General Fund 10,000 Account: 52190 - Miscellaneous Prof Svcs 101-4010 - General Fund 30 2,[PHONE REDACTED] - General Fund 10,[PHONE REDACTED] - City LMI Housing Fund 5,000 Account 52190 Totals: 30 2,550 15,000 Account: 52230 - Other Technical Services 232-6020 - City LMI Housing Fund 5,000 Account: 52240 - Miscellaneous Services 101-6020 - General Fund 10,000 Account: 53110 - Utilities 232-6020 - City LMI Housing Fund 10,000 Account: 53230 - Building Maint Services 232-6020 - City LMI Housing Fund 10,000 Account: 53990 - Other Property Services 232-6020 - City LMI Housing Fund 6,000 Account: 54210 - Telephone Expenses 101-4010 - General Fund 124 554 [PHONE REDACTED] - General Fund 1,[PHONE REDACTED] - City LMI Housing Fund 500 Account 54210 Totals: 124 554 400 1,500 Account: 54220 - Mobile/Wireless Expenses 101-4010 - General Fund 2,143 1,306 2,[PHONE REDACTED] - General Fund 1,[PHONE REDACTED] - City LMI Housing Fund 720 Account 54220 Totals: 2,143 1,306 2,244 2,160 Account: 54310 - Legal Notices & Advertise 232-6020 - City LMI Housing Fund 500 Account: 54410 - Printing & Binding 101-4010 - General Fund [PHONE REDACTED] - General Fund 10,000 Account 54410 Totals: 102 10,000 Account: 54610 - Travel & Training 101-4010 - General Fund 1,241 1,800 3,[PHONE REDACTED] - General Fund 10,[PHONE REDACTED] - City LMI Housing Fund 1,500 Account 54610 Totals: 1,241 1,800 3,570 11,500 Account: 54910 - Dues & Subscriptions 101-4010 - General Fund 583 618 [PHONE REDACTED] - General Fund 10,000 Account 54910 Totals: 583 618 918 10,000 Account: 54990 - Other Administrative Svcs 101-6020 - General Fund 2,[PHONE REDACTED] - City LMI Housing Fund 2,000 Account 54990 Totals: 4,500 Account: 55110 - General Office Supplies 101-4010 - General Fund 55 88 [PHONE REDACTED] - General Fund 200 Account 55110 Totals: 55 88 204 200 Account: 55120 - Postage & Delivery 101-4010 - General Fund [PHONE REDACTED] - General Fund 1,000 ---PAGE BREAK--- 65 232-6020 - City LMI Housing Fund 500 Account 55120 Totals: 204 1,500 Account: 55130 - Photocopying Charges 101-4010 - General Fund 2,456 1,593 2,[PHONE REDACTED] - General Fund 1,[PHONE REDACTED] - City LMI Housing Fund 700 Account 55130 Totals: 2,456 1,593 2,040 1,700 Account: 55290 - Other Operating Supplies 101-4010 - General Fund [PHONE REDACTED] - General Fund 1,000 Account 55290 Totals: 263 1,000 Account: 56410 - Office Equipment <10K 101-4010 - General Fund 88 26 102 Account: 59110 - Loans & Grants 232-6020 - City LMI Housing Fund 781,152 Expenditure Grand Totals: $217,227 $219,224 $36,822 $1,392,444 ---PAGE BREAK--- 66 ---PAGE BREAK--- 67 SECTION 3: ADMINISTRATIVE SERVICES DEPARTMENT The mission of the Administrative Services Department is to provide support for all City departments in the accomplishment of their tasks. The Department achieves this mission by managing all cash transactions, employee actions and financial reporting in a timely, accurate, and efficient manner. DEPARTMENT OVERVIEW The Administrative Services Department operates with two Divisions, Finance and Employee Services. Chart 3-1 shows the organizational structure of the Department: Chart 3-1 Administrative Services Department Organization Chart Position Listing Table 3-1 shows the position listing for the Department. Table 3-1 Administrative Services Position Listing FY 09-10 FY 10-11 FY 11-12 FY 12-13 Administrative Services Director 1.00 1.00 1.00 1.00 Employee Services Manager 1.00 1.00 1.00 1.00 Finance Manager 1.00 1.00 1.00 1.00 Account Clerk PPT- vacant 0.80 0.80 0.80 0.80 Personnel Technician 1.00 1.00 1.00 1.00 Account Clerk Technician 2.00 3.00 3.00 3.00 Account Clerk 1.00 0.00 0.00 0.00 Total 7.80 7.80 7.80 7.80 Administrative Services Director Finance Manager Account Clerk Technician Employee Services Manager Personnel Technician Account Clerk PPT ---PAGE BREAK--- 68 FINANCE DIVISION The Finance Division provides services, information, and analyses to the public, City Council, management staff, and other City departments by:  Recording and accounting for all receipts and disbursements of cash in all City bank accounts  Developing and maintaining financial reporting systems to provide accurate and timely financial information for use by the public, City Council, and City management  Coordinating the City’s annual audit and preparation of the resultant Comprehensive Annual Financial Report (CAFR)  Coordinating the City’s annual budget process in conjunction with the City Manager’s office and preparation of the final Adopted Operating Budget  Providing budgeting, accounting, treasury, billing and collection, accounts payable, payroll, and other financial functions  Coordinating the preparation of various annual and quarterly financial reports that must be submitted to a variety of state and federal agencies, such as the State Controller’s Office  Ensuring that the City’s various assessments and taxes are appropriately placed on the County’s property tax bill  Responding to a variety of requests for financial information from various County and State agencies  Providing general customer service support by answering Citywide telephone lines and staffing the main customer counter  Providing staff support to the City’s Financial Advisory Board (FAB) FY 2011-12 ACCOMPLISHMENTS Received the award for Excellence in Financial Reporting from the Governmental Finance Officers Association Received the award for Excellence in Operational Budgeting from the California Society of Municipal Finance Officers and the Distinguished Budget Award from the Governmental Finance Officers Association for the second time Issued Tax Revenue Anticipation Notes in response to cash shortfall Refinanced capital leases for Fire Engines and Recycling Trucks Managed supplemental billing process for Water Utility User Tax Completed implementation of CalPERS/New World system upgrade Worked with Economic Development staff on dissolution of the Redevelopment Agency ---PAGE BREAK--- 69 FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Implement New World Systems 7.0 and NextGen Human Resources System • Fiscal Responsibility Perform review and disposition of documents stored at the Public Safety Building and at Iron Mountain • Fiscal Responsibility • Environmental Stewardship Develop Request for Proposal for banking services and select bank from proposals • Fiscal Responsibility Monitor cash flow and issue short term Tax Revenue Anticipation Notes as required • Fiscal Responsibility Continue efforts on dissolution of Redevelopment Agency • Fiscal Responsibility FY 2012-13 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Safeguard the City’s financial assets by developing and following appropriate accounting procedures • Fiscal Responsibility Provide the City with sound fiscal management and facilitate the operations of all City departments by providing specialized financial data and support through a variety of business services • Fiscal Responsibility • Responsive Government Provide clear and understandable audit, budget and internal financial reports, thereby enhancing the City’s fiscal accountability • Fiscal Responsibility • Responsive Government Provide timely and accurate payroll services to all employees • Fiscal Responsibility Maintain up-to-date knowledge of payroll tax issues and other payroll-related topics • Fiscal Responsibility Audit and process for payment invoices submitted by suppliers and contractors in a timely fashion • Fiscal Responsibility • Responsive Government Process invoices and payments for various billable services, i.e. fire inspections and DUI recovery fees • Fiscal Responsibility • Responsive Government Continue to train staff Citywide on financial processes, providing adequate information to operate and manage City programs • Fiscal Responsibility Assist business owners by providing necessary information for opening a business and processing the Business License application upon receipt • Fiscal Responsibility • Responsive Government Provide prompt and courteous service to both employees and the citizenry • Fiscal Responsibility • Responsive Government ---PAGE BREAK--- 70 FINANCE DIVISION BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 46930 - Business License Admin 101-1050 - General Fund 70,699 75,354 75,000 75,000 Account: 49990 301 - Operating Xfer In-CIP 601-1050 - Vehicle/Equip Replacement 73,289 Revenue Totals 143,989 75,354 75,000 75,000 Expenditures Account: 51110 - Regular Salaries & Wages 101-1050 - General Fund 381,367 390,246 392,137 384,[PHONE REDACTED] - Grants 317 244 Account 51110 Totals: 381,684 390,490 392,137 384,448 Account: 51120 - Part-Time Salaries & Wage 101-1050 - General Fund 2,470 1,397 Account: 51140 - Overtime Pay 101-1050 - General Fund 906 772 4,080 4,080 Account: 51150 - Special Pay 101-1050 - General Fund 1,200 1,200 1,200 1,200 Account: 51200 - PARS Contribution 101-1050 - General Fund 4 Account: 51210 - PERS Contributions 101-1050 - General Fund 92,677 95,392 108,775 101,611 Account: 51220 - FICA/Medicare 101-1050 - General Fund 26,640 27,167 27,694 27,398 Account: 51230 - Insurance & Benefits 101-1050 - General Fund 84,406 89,957 97,926 105,028 Account: 51240 - Workers Compensation 101-1050 - General Fund 6,480 8,542 16,658 14,001 Account: 51990 - Salary Savings 101-1050 - General Fund (5,546) (222) (84,000) Account: 51995 - Retiree Savings 101-1050 - General Fund (150,000) Account: 52110 - Collect & Admin Services 101-1050 - General Fund 86,235 86,739 88,000 86,[PHONE REDACTED] - Measure A Parcel Tax 11,104 11,146 13,000 12,000 Account 52110 Totals: 97,339 97,885 101,000 98,000 Account: 52120 - Legal & Financial Svcs 101-1050 - General Fund 55,039 69,349 64,950 65,[PHONE REDACTED] - Measure A Parcel Tax 2,850 2,850 2,000 3,[PHONE REDACTED] - Meas J Storm Debt Service 2,650 2,650 3,000 3,[PHONE REDACTED] - Pension Trust Sect 401-A 1,280 1,040 1,500 1,[PHONE REDACTED] - Finance Authority Debt Sv 6,138 6,655 6,000 6,[PHONE REDACTED] - City Hall Bond D/S 1,000 750 1,000 1,[PHONE REDACTED] - Street Imp Bond D/S 1,130 3,100 1,000 1,000 Account 52120 Totals: 70,087 86,394 79,450 80,500 Account: 52190 - Miscellaneous Prof Svcs 101-1050 - General Fund 9,415 23,123 10,000 20,000 Account: 52230 - Other Technical Services 101-1050 - General Fund 15,134 14,722 15,000 15,000 Account: 52240 - Miscellaneous Services 101-1050 - General Fund 1,200 Account: 54110 - Insurance Premiums 101-1050 - General Fund (5,463) Account: 54210 - Telephone Expenses ---PAGE BREAK--- 71 101-1050 - General Fund 2,001 2,282 2,000 2,000 Account: 54220 - Mobile/Wireless Expenses 101-1050 - General Fund 1,646 1,710 1,500 1,500 Account: 54310 - Legal Notices & Advertise 101-1050 - General Fund 224 118 200 200 Account: 54410 - Printing & Binding 101-1050 - General Fund 4,021 1,996 3,000 3,000 Account: 54610 - Travel & Training 101-1050 - General Fund 6,260 6,390 5,500 5,[PHONE REDACTED] - Grants 333 Account 54610 Totals: 6,593 6,390 5,500 5,100 Account: 54910 - Dues & Subscriptions 101-1050 - General Fund 1,654 729 1,000 1,000 Account: 55110 - General Office Supplies 101-1050 - General Fund 3,077 4,622 3,500 3,500 Account: 55120 - Postage & Delivery 101-1050 - General Fund 4,548 4,736 4,000 4,000 Account: 55130 - Photocopying Charges 101-1050 - General Fund 3,093 1,619 3,000 2,000 Account: 55290 - Other Operating Supplies 101-1050 - General Fund 338 36 1,000 500 Account: 56410 - Office Equipment <10K 101-1050 - General Fund 1,155 1,980 1,000 1,000 Account: 58110 - Principal Payments 401-1050 - Meas J Storm Debt Service 400,000 425,000 450,000 480,[PHONE REDACTED] - Finance Authority Debt Sv 230,000 235,000 245,000 255,[PHONE REDACTED] - City Hall Bond D/S 190,000 195,000 205,000 215,[PHONE REDACTED] - Street Imp Bond D/S 230,000 240,000 245,000 245,000 Account 58110 Totals: 1,050,000 1,095,000 1,145,000 1,195,000 Account: 58120 - Interest Payments 101-1050 - General Fund 7,[PHONE REDACTED] - Meas J Storm Debt Service 113,050 90,613 66,550 40,[PHONE REDACTED] - Finance Authority Debt Sv 136,428 128,578 120,055 110,[PHONE REDACTED] - City Hall Bond D/S 408,108 400,408 392,407 384,[PHONE REDACTED] - Street Imp Bond D/S 509,103 501,053 492,653 492,653 Account 58120 Totals: 1,166,688 1,120,650 1,078,715 1,028,427 Account: 58140 - Fiscal Agent/Trustee Fees 701-1050 - Pension Trust Sect 401-A 1,450 Account: 58230 - Fines & Penalties 101-1050 - General Fund 8,682 Account: 58810 - Retiree Pension 701-1050 - Pension Trust Sect 401-A 146,976 146,976 147,000 111,000 Account: 58920 - Misc Finance Expense 101-1050 - General Fund 34,156 32,464 30,000 30,000 Account: 59990 201 - Operating Xfer Out-GAS 204-1050 - Measure C Fund 600,000 160,000 345,000 278,[PHONE REDACTED] - Measure J Storm Drain 20,000 385,000 Account 59990 201 Totals: 600,000 160,000 365,000 663,000 Account: 59990 202 - Operating Xfer Out-NPDS 201-1050 - Gas Tax Fund 90,000 100,[PHONE REDACTED] - Measure J Storm Drain 20,000 5,000 107,000 Account 59990 202 Totals: 110,000 5,000 100,000 107,000 Account: 59990 203 - Operating Xfer Out-LAD 201-1050 - Gas Tax Fund 500,000 410,000 455,000 595,000 Account: 59990 206 - Operating Xfer Out-MeasA 834-1050 - Finance Authority Debt Sv 185,000 Account: 59990 211 - OperatingXout-Streets 204-1050 - Measure C Fund 180,000 ---PAGE BREAK--- 72 Account: 59990 301 - Operating Xfer Out-CIP 204-1050 - Measure C Fund 70,000 55,000 35,000 35,[PHONE REDACTED] - Park In Lieu Fund 25,000 5,[PHONE REDACTED] - City Hall Construction 9,400 Account 59990 301 Totals: 104,400 60,000 35,000 35,000 Account: 59990 401 - Operating Xfer STRM D/S 205-1050 - Measure J Storm Drain 512,704 515,607 519,450 Account: 59990 701 - Operating Xfer OutPENS 101-1050 - General Fund 148,256 149,466 148,500 112,500 Account: 59990 834 - Operating Xfer Out-FIN 206-1050 - Measure A Parcel Tax 362,157 363,578 371,005 362,305 Account: 59990 835 - Operating Xfer Out-CHALL 101-1050 - General Fund 599,008 596,142 598,107 599,000 Account: 59990 836 - Operating Xfer Out-ST IMP 211-1050 - Street Improvemt & Maint 740,620 744,036 737,653 740,000 Expenditure Grand Totals: 6,880,743 6,453,290 6,610,050 6,404,298 ---PAGE BREAK--- 73 EMPLOYEE SERVICES DIVISION Employee Services develops, implements, supports and manages a comprehensive human resources and risk management function to ensure quality service to the organization and to the community. A variety of central services are also provided. These services are accomplished by: • Developing and maintaining human resource policies to support the effective and efficient operations and to maintain legal compliance • Determining and coordinating unbiased recruitment and selection processes • Maintaining the City’s classification and compensation plans • Leading and/or supporting the meet and confer process with employee organizations • Providing labor relations oversight to promote equitable and ethical treatment of the workforce and to reduce liability • Coordinating/monitoring Citywide training and the City’s central safety program • Maintaining personnel and related records • Providing professional staff support to commissions and committees • Performing general purchasing and supply functions • Performing the City’s risk management function including maintaining insurance coverage and processing/monitoring Workers’ Compensation and liability claims Risk Management The City is a member of the Municipal Pooling Authority (MPA), a Joint Powers Authority (JPA) that is both a loss control/risk management consortium and a fund-pooling mechanism for excess coverage of self-insured risks. The Division oversees this program. FY 2011-12 ACCOMPLISHMENTS Implemented a new City Wellness Program through Kaiser Permanente to reach a broader employee base, including electronic health assessments for employees Promoted health and wellness among employees by coordinating the delivery of healthy snacks to various Department sites Revised the City’s Employment Application to be more user-friendly and with the ability to be completed and submitted electronically Initiated a Classification Study for the Recreation Department to review positions and organizational structure Coordinated Civil Service Commission hearings Oversaw labor negotiations with three largest bargaining units, including negotiations regarding possible financial contributions by employees ---PAGE BREAK--- 74 FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Complete negotiations with SEIU • Responsive Government Develop and implement position control in New World Systems • Fiscal Responsibility Develop and implement Citywide policies and training • Responsive Government Initiate review of the City’s Personnel Rules and Administrative Policies for possible updates or revisions • Responsive Government • Fiscal Responsibility FY 2011-12 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Conduct recruitment and selection processes in order to maintain City service levels • Responsive Government Continue to provide employee training opportunities, including mandated management training, and implement new programs as the need arises • Responsive Government Continue consistent delivery of Citywide employee newsletter and health/wellness events • Responsive Government Meet with employee associations as required or requested • Responsive Government Review and update position classifications to reflect organizational changes and to clarify duties, including physical job standards • Responsive Government Ensure equal employment opportunities and promote a workplace free of harassment and discrimination • Responsive Government ---PAGE BREAK--- 75 EMPLOYEE SERVICES DIVISION BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Expenditures Account: 51110 - Regular Salaries & Wages 101-1060 - General Fund $187,399 $166,839 $208,566 $167,258 Account: 51140 - Overtime Pay 101-1060 - General Fund 577 1,020 1,000 Account: 51150 - Special Pay 101-1060 - General Fund 985 1,000 1,600 1,000 Account: 51210 - PERS Contributions 101-1060 - General Fund 36,440 41,278 58,074 44,167 Account: 51220 - FICA/Medicare 101-1060 - General Fund 13,413 13,018 15,429 12,356 Account: 51230 - Insurance & Benefits 101-1060 - General Fund 34,344 44,346 63,840 51,694 Account: 51240 - Workers Compensation 101-1060 - General Fund 3,888 3,417 6,663 5,600 Account: 51990 - Salary Savings 101-1060 - General Fund (2,133) (96) (67,755) 0 Account: 52110 - Collect & Admin Services 101-1060 - General Fund 16,910 16,776 12,000 16,000 Account: 52190 - Miscellaneous Prof Svcs 101-1060 - General Fund 1,400 1,500 2,000 1,500 Account: 52210 - Lab & Investigative Svcs 101-1060 - General Fund 108 Account: 52230 - Other Technical Services 101-1060 - General Fund 5,511 6,220 6,300 7,000 Account: 54110 - Insurance Premiums 101-1060 - General Fund 325,999 378,935 310,000 330,000 Account: 54120 - Settlements & Judgements 101-1060 - General Fund 40,943 48,399 40,000 40,000 Account: 54130 - Insurance-Workers Comp 101-1060 - General Fund 12,916 9,183 10,000 15,000 Account: 54210 - Telephone Expenses 101-1060 - General Fund 478 568 600 600 Account: 54220 - Mobile/Wireless Expenses 101-1060 - General Fund 413 888 500 900 Account: 54610 - Travel & Training 101-1060 - General Fund 1,319 1,500 1,500 Account: 54910 - Dues & Subscriptions 101-1060 - General Fund 660 345 600 1,000 Account: 54920 - Events & Field Trips 101-1060 - General Fund 2,496 2,417 3,500 3,500 Account: 54990 - Other Administrative Svcs 101-1060 - General Fund 28,778 22,976 25,000 22,000 Account: 55110 - General Office Supplies 101-1060 - General Fund 426 58 1,000 1,000 Account: 55120 - Postage & Delivery 101-1060 - General Fund 920 632 1,000 1,000 Account: 55130 - Photocopying Charges 101-1060 - General Fund 1,619 1,031 1,000 1,000 Account: 55140 - Recognition-EE/Volunteer 101-1060 - General Fund 2,124 5,355 5,500 5,500 Account: 55290 - Other Operating Supplies 101-1060 - General Fund 21,310 19,379 15,000 15,000 ---PAGE BREAK--- 76 Account: 56410 - Office Equipment <10K 101-1060 - General Fund 165 169 1,000 1,000 Expenditure Grand Totals: $738,088 $785,953 $723,937 $746,575 ---PAGE BREAK--- 77 SECTION 4: ENVIRONMENTAL AND DEVELOPMENT SERVICES DEPARTMENT The Environmental and Development Services Department’s mission is to provide services and programs that promote a high quality of life in El Cerrito. The Department achieves this mission through planning and implementing programs and private and public development projects that support an attractive community, promote environmental quality and innovation, minimize environmental impacts, and continually enhance the community of El Cerrito and beyond. DEPARTMENT OVERVIEW The Environmental and Development Services Department serves to provide the community with creative guidance on and effective implementation of land use development, planning and building services, transportation and environmental policies, plans, programs and projects that maintain and enhance the City as a safe, vital, attractive, and sustainable community. To attain these goals, the Department’s responsibilities are: • Maintain the vision of the City Council and residents of El Cerrito pursuant to the goals of the General Plan • Manage the City’s recycling and waste reduction programs and the new Recycling and Environmental Resource Center • Actively support residents, businesses and the City itself to make and implement environmental choices • Help identify El Cerrito as a green place to live, build, and do business through the development and provision of environmental programs and policies • Plan and build an attractive, safe community with a high quality, balanced mix of land uses and amenities • Protect the environment by ensuring that development and land uses avoid or mitigate any potentially negative impacts pursuant to the California Environmental Quality Act (CEQA) • Ensure that development and land uses comply with the City’s General Plan, Municipal and Zoning Codes, and all other applicable codes, plans, laws, regulations, and policies • Provide customer-friendly, responsive, efficient and accurate environmental and development services to the public • Review and process planning and building applications in a timely manner ---PAGE BREAK--- 78 Organizational Structure The Environmental and Development Services Department includes the Planning, Building, and Environmental Services Divisions. These Divisions create a comprehensive focus on operational, environmental, and development services for residents and businesses, drawing on the natural synergy among these Divisions with respect to land use, infrastructure, and safety within the City Council’s goal of Environmental Stewardship. The Department also includes the City’s Recycling Program. The Department reports to the Assistant City Manager. Chart 4-1 shows the organizational structure of the Department: Chart 4-1 Environmental and Development Services Department Assistant City Manager Development Svcs Manager Senior Planner Building Official Building Inspector II Building Inspector I Plan Checker Permit Technician Administrative Clerk Environmental Svcs Manager Environmental Analyst Environmental Analyst Operations Supervisor Lead Driver Drivers Forklift Operator ---PAGE BREAK--- 79 Position Listing Table 4-1 shows the position listing: for the Department: Table 4-1 Environmental and Development Services Department Position Listing FY 09-10 FY 10-11 FY11-12 FY12-13 Environmental Svcs Manager 1.00 1.00 1.00 1.00 Development Svcs (formerly Planning) Manager 1.00 1.00 1.00 1.00 Building Official 1.00 1.00 1.00 1.00 Senior Planner 1.00 2.00 2.00 2.00 Administrative Analyst II 2.00 2.00 2.00 2.00 Waste Prevention Specialist 0.00 0.00 0.00 0.00 Operations Supervisor 1.00 1.00 1.00 1.00 Recycling Maint Leadworker 1.00 1.00 1.00 1.00 Recycling Maint Worker/Entry 5.00 4.00 4.00 4.00 Forklift Driver 1.00 0.00 0.00 1.00 Associate Planner 1.00 0.00 0.00 0.00 Building Inspector II 2.00 2.00 2.00 2.00 Plan Checker 1.00 1.00 1.00 1.00 Building Inspector I 1.00 1.00 1.00 1.00 Permit Technician I 2.00 2.00 2.00 2.00 Administrative Clerk 1.00 1.00 1.00 1.00 Total 22.00 20.00 20.00 21.00 PLANNING DIVISION The Planning Division’s mission is to provide the highest level of customer service attainable while assisting applicants through the planning and environmental review processes. The Planning Division provides a broad range of services that generally can be categorized into two areas: current and advance planning. Each is described below: Current Planning:  Assist developers and potential applicants through the development, design, and environmental review processes, and respond to the public at the counter and on the phone  Coordinate City staff review (such as Engineering, Police, Fire, Recycling, and Community Facilities) of all development proposals  Evaluate all Design Review and Planning Commission applications, work with applicants on suggested changes, prepare and present staff reports and resolutions to decision-makers  Notify nearby property owners of surrounding development projects in accordance with the Zoning Ordinance and State law  Manage consultants for City-initiated projects and environmental review  Review and approve final occupancy permits to ensure all imposed planning conditions are addressed during construction  Review planning policies, procedures, and fees ---PAGE BREAK--- 80 Advance Planning:  Monitor, update, implement and ensure consistency of the General Plan and Zoning Ordinance  Assist decision-makers in identifying and evaluating policy choices  Undertake focused planning activities, such as the preparation of Specific Plans, design guidelines and special studies  Participate in regional planning activities FY 2011-12 ACCOMPLISHMENTS Continued to actively participate in One Bay Area: Sustainable Community Strategy for the San Francisco Bay Area; worked with ABAG/MTC to develop appropriate 20 year housing production projections based on City size and available land Received certification of the updated Housing Element by the State Department of Housing and Community Development Completed the new Animal Ordinance allowing expanded types of domestic animals in response to community input Improved coordination and partnership with Economic Development staff for development services and projects Continued to lead the efforts to complete the San Pablo Avenue Specific Plan Continued to improve internal processes to streamline the plan review process and increase efficiency with an emphasis on commercial development projects and customer service FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Continue active participation in One Bay Area: Sustainable Community Strategy for the San Francisco Bay Area • Community Engagement & Partnership • Support of Multi-Modal Transportation Assist with completion of Climate Action Plan • Environmental Stewardship Incorporate Planning Division functions with Economic Department activities • Responsive Government • Economic Development Complete adoption of General Plan and Zoning Ordinance amendments for the San Pablo Avenue Specific Plan • Community Engagement & Partnership Begin General Plan update • Community Engagement & Partnership ---PAGE BREAK--- 81 FY 2011-12 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Continue to improve the City Hall one stop counter with enhanced customer service and public information and outreach • Responsive Government Continue to evaluate the efficiencies of new technology in relation to the permitting process • Responsive Government Continue to refine the aesthetic design and expectations of new projects • Community Engagement & Partnership Continue to develop educational materials for the public explaining regulations and the application process • Community Engagement & Partnership • Responsive Government Continue to improve internal processes to streamline the application review process and increase efficiency – with an emphasis on commercial development projects • Responsive Government Service Indicators Charts 4-2 through 4-4 depict the workload statistics of the Planning Division for FY 2011-12. The number of applications needing Planning Commission or Design Review Board approval has continued to decrease in 2011-12 while over-the-counter permits such as Home Occupations and Fence Clearances have held steady. Building permit review and plan check times increased in 2011-12 due to a temporary staff reduction for the first two months of the fiscal year. Staff expects this number to significantly decrease in the 2012-13 fiscal year. Chart 4-2 ---PAGE BREAK--- 82 Chart 4-3 Chart 4-4 ---PAGE BREAK--- 83 PLANNING DIVISION BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 46010 - Plan Check Fees 101-4030 - General Fund $45,290 $40,577 $45,000 $56,100 Account: 46190 - Other Planning/Insp Fees 101-4030 - General Fund 12,419 Account: 46520 - Program Fees 101-4030 - General Fund 85,093 71,526 80,000 81,600 Account: 46910 - Reproduction Fees 101-4030 - General Fund 91 Account: 48990 - Other Misc Revenue 101-4030 - General Fund 276 1,000 1,000 Revenue Totals $143,169 $112,103 $126,000 $138,700 Expenditures Account: 51110 - Regular Salaries & Wages 101-4030 - General Fund 269,532 275,583 273,035 267,681 Account: 51210 - PERS Contributions 101-4030 - General Fund 65,213 66,231 75,573 66,609 Account: 51220 - FICA/Medicare 101-4030 - General Fund 20,628 21,278 20,697 20,423 Account: 51230 - Insurance & Benefits 101-4030 - General Fund 40,829 47,265 51,214 54,194 Account: 51240 - Workers Compensation 101-4030 - General Fund 3,888 5,126 9,995 8,401 Account: 51990 - Salary Savings 101-4030 - General Fund (3,883) (155) Account: 52130 - Architect/Engineering Svc 101-4030 - General Fund 55,000 Account: 52190 - Miscellaneous Prof Svcs 101-4030 - General Fund 2,322 2,500 30,000 2,[PHONE REDACTED] - Capital Improvement Fund 141,008 15,460 Account 52190 Totals: 143,330 17,960 30,000 2,500 Account: 52230 - Other Technical Services 101-4030 - General Fund 420 610 5,100 500 Account: 52240 - Miscellaneous Services 101-4030 - General Fund 1,109 4,714 4,500 4,500 Account: 53290 - Miscellaneous R&M Svcs 101-4030 - General Fund 110 Account: 54210 - Telephone Expenses 101-4030 - General Fund 873 982 1,020 1,000 Account: 54220 - Mobile/Wireless Expenses 101-4030 - General Fund 1,440 2,160 2,160 1,200 Account: 54310 - Legal Notices & Advertise 101-4030 - General Fund 1,789 1,969 8,000 3,000 Account: 54410 - Printing & Binding 101-4030 - General Fund 343 8,000 1,000 Account: 54610 - Travel & Training 101-4030 - General Fund 5,081 4,491 12,000 12,000 Account: 54910 - Dues & Subscriptions 101-4030 - General Fund 790 1,390 2,000 1,500 Account: 54920 - Events & Field Trips 101-4030 - General Fund 4,963 3,161 11,000 5,000 Account: 54990 - Other Administrative Svcs ---PAGE BREAK--- 84 101-4030 - General Fund 50 Account: 55110 - General Office Supplies 101-4030 - General Fund 494 148 1,020 500 Account: 55120 - Postage & Delivery 101-4030 - General Fund 1,156 1,359 8,000 4,000 Account: 55130 - Photocopying Charges 101-4030 - General Fund 6,635 4,355 8,000 4,000 Account: 55290 - Other Operating Supplies 101-4030 - General Fund 1,020 Account: 56410 - Office Equipment <10K 101-4030 - General Fund 7,000 3,000 Expenditure Grand Totals: $564,287 $459,019 $539,444 $516,008 ---PAGE BREAK--- 85 BUILDING DIVISION The Building Division provides customer service to assist residents, business owners, residential contractors and commercial developers, so they can build in a manner that satisfies the health and safety regulations set forth by the California Building Code. The Building Division provides interpretations of the Code, reviews submitted plans by both plan checkers and structural engineers, issues building permits upon approval of plans, conducts inspections of construction, enforces codes, coordinates with other Departments and Divisions on applications, and provides staff assistance at the City Hall Customer Service Center for all construction related issues. The Division also includes the City’s Code Enforcement program. Responsibilities of the Building Division include:  Evaluate all building permit applications and work with applicants during the plan review process on any suggested changes needed to obtain approvals  Coordinate City staff review for development submittals from other Departments or Divisions including Planning, Engineering, Police, Fire and Environmental Services  Assist potential applicants and developers through the plan submittal process; assist the public at the counter and on the phone  Review and approve final occupancy permits to ensure all imposed planning conditions are addressed during construction  Review Building policies, procedures, fees, and codes; recommend and update same to provide highest policy standards  Manage consultants that perform outside plan review  Monitor, update, implement and ensure consistency in all aspects of plan approval and inspections through education and staff development  Assist decision-makers in identifying and evaluating policy choices  Undertake focused activities with respect to disaster preparedness and post-disaster assessment FY 2011-12 ACCOMPLISHMENTS Completed building permit approvals for the new Recycling Center Completed first cycle of Citywide Residential Rental Housing Inspection Program Completed update of the CRW permit tracking system Completed and energy efficiency analysis of City Hall in concert with Environmental Services and improved efficiencies within the building Began an upgrade of all informational materials to better inform the public ---PAGE BREAK--- 86 FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Implement Uniform Solar Permitting process • Responsive Government Conduct a technology evaluation to complement the upgraded CRW system • Responsive Government Continue to evaluate building permit process with a focus on streamlining procedures and making the process more transparent for customers • Community Engagement & Partnership • Responsive Government Conduct an evaluation of code enforcement procedures with an eye toward improving the quality and safety of structures in the City • Public Safety Start Phase II implementation of residential rental inspection program • Public Safety • Responsive Government FY 2012-13 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Continue to monitor the use of building fees to determine whether further fee refinements are necessary • Responsive Government • Fiscal Responsibility Continue to improve internal processes to streamline the plan submittal review process and increase efficiency • Responsive Government Continue to develop new educational materials for the public explaining the new 2010 building codes, local, State, and Federal regulations, and the submittal process • Community Engagement & Partnership Continue to improve the City Hall one stop counter operations with enhanced customer service • Responsive Government ---PAGE BREAK--- 87 Service Indicators Tables 4-2 – 4-3 and Charts 4-5 – 4-7 reveal the workload statistics for the Building Division for FY 2010-11. While the downturn in the economy has negatively affected building permit revenue due to lower valuations and permit costs, the overall number of permits has continued to rise every year. Permit applications are typically for smaller projects and repairs rather than large remodels and additions as seen in past years. Staff has continued to improve permit processing time and as the process is further streamlined, permit processing time should continue to decrease. Table 4-2 Permit Issuances and Construction Value Fiscal Year Total Permits Issued Total Const. Valuation 2007-2008 1,289 $26,210,282 2008-2009 1,122 $16,755,268 2009-2010 1,232 $20,313,306 2010-2011 1,249 $21,731,299 2011-2012 883* $14,167,333 * Total as of March 26, 2012 Chart 4-5 Plan Check Submittals – Approved Permits ---PAGE BREAK--- 88 Chart 4-6 Average Building Permit Turn-Around – Application to Approval Chart 4-7 Total Plan Check Approvals By Type ---PAGE BREAK--- 89 Inspection Activity Inspection activity for the past five fiscal years are shown in Table 4-3: Table 4-3 Inspection Activity Fiscal Year Average Inspections Annual Inspections 2007-2008 632 7,579 2008-2009 524 6,292 2009-2010 616 7,393 2010-2011 515 6,189 2011-2012 583* 5,251* *Total as of March 26, 2012 ---PAGE BREAK--- 90 BUILDING DIVISION BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 40910 - Construction Tax 101-4040 - General Fund $2,892 $1,834 $4,900 $4,900 Account: 42210 - Building Permits 101-4040 - General Fund 524,972 505,272 610,000 622,200 Account: 42220 - Building Issuance Fee 101-4040 - General Fund 32,369 32,141 29,000 29,580 Account: 42230 - Electrical Permits 101-4040 - General Fund 11,273 9,084 8,700 8,874 Account: 42240 - Mechanical Permits 101-4040 - General Fund 4,676 9,261 4,300 4,386 Account: 42260 - Plumbing Permits 101-4040 - General Fund 5,985 7,002 4,800 4,896 Account: 45790 - Other Local Reimbursement 101-4040 - General Fund 519 Account: 46010 - Plan Check Fees 101-4040 - General Fund 233,944 271,785 250,000 255,000 Account: 46040 - Rental Inspection Fees 101-4040 - General Fund 107,440 181,001 150,000 127,500 Account: 46190 - Other Planning/Insp Fees 101-4040 - General Fund 50,243 29,330 85,000 56,100 Account: 46520 - Program Fees 101-4040 - General Fund 2,100 400 2,500 2,550 Account: 46920 - Document Imaging Fee 101-4040 - General Fund 26,911 26,047 35,000 35,700 Revenue Totals $1,002,801 $1,073,676 $1,184,200 $1,151,686 Expenditures Account: 51110 - Regular Salaries & Wages 101-4040 - General Fund $441,610 $449,818 $510,489 $366,370 Account: 51120 - Part-Time Salaries & Wage 101-4040 - General Fund 12,251 11,267 Account: 51140 - Overtime Pay 101-4040 - General Fund 159 279 1,020 1,020 Account: 51150 - Special Pay 101-4040 - General Fund 1,000 Account: 51210 - PERS Contributions 101-4040 - General Fund 110,577 111,932 140,960 105,039 Account: 51220 - FICA/Medicare 101-4040 - General Fund 34,660 35,384 39,267 28,679 Account: 51230 - Insurance & Benefits 101-4040 - General Fund 103,698 101,918 129,567 93,882 Account: 51240 - Workers Compensation 101-4040 - General Fund 9,072 11,959 23,321 19,601 Account: 51990 - Salary Savings 101-4040 - General Fund (6,707) (263) (77,724) Account: 52110 - Collect & Admin Services 101-4040 - General Fund 20,000 Account: 52120 - Legal & Financial Svcs 101-4040 - General Fund 85 500 500 Account: 52130 - Architect/Engineering Svc 101-4040 - General Fund 25,626 7,651 20,000 8,000 Account: 52190 - Miscellaneous Prof Svcs 101-4040 - General Fund 102,246 159,753 140,000 140,000 ---PAGE BREAK--- 91 Account: 52230 - Other Technical Services 101-4040 - General Fund 420 3,110 10,000 65,000 Account: 52240 - Miscellaneous Services 101-4040 - General Fund 5,060 8,964 10,000 10,000 Account: 53230 - Building Maint Services 101-4040 - General Fund 1,120 1,791 5,000 3,000 Account: 53250 - Vehicle & Equip Maint Svc 101-4040 - General Fund 1,774 3,187 2,500 2,500 Account: 53330 - Vehic Rental Chrg 101-4040 - General Fund 10,000 10,000 Account: 54210 - Telephone Expenses 101-4040 - General Fund 1,691 1,929 1,800 1,800 Account: 54220 - Mobile/Wireless Expenses 101-4040 - General Fund 6,652 3,766 4,200 4,200 Account: 54310 - Legal Notices & Advertise 101-4040 - General Fund 500 Account: 54410 - Printing & Binding 101-4040 - General Fund 470 163 1,000 1,000 Account: 54610 - Travel & Training 101-4040 - General Fund 4,826 8,957 11,000 11,000 Account: 54910 - Dues & Subscriptions 101-4040 - General Fund 1,161 488 500 500 Account: 55110 - General Office Supplies 101-4040 - General Fund 1,617 1,385 1,000 1,000 Account: 55120 - Postage & Delivery 101-4040 - General Fund 3,090 1,552 700 700 Account: 55130 - Photocopying Charges 101-4040 - General Fund 3,465 2,260 1,500 1,500 Account: 55210 - Fuel 101-4040 - General Fund 2,548 2,934 2,500 2,500 Account: 55240 - Clothing & Uniform Supply 101-4040 - General Fund 1,423 296 500 500 Account: 55290 - Other Operating Supplies 101-4040 - General Fund 1,800 2,557 500 500 Account: 55520 - Building Supplies 101-4040 - General Fund 472 Account: 56410 - Office Equipment <$10K 101-4040 - General Fund 2,522 1,427 5,000 2,500 Account: 56710 - Other Equipment <$10K 101-4040 - General Fund 200 200 Expenditure Grand Totals: $872,918 $935,934 $1,015,800 $881,491 ---PAGE BREAK--- 92 ENVIRONMENTAL SERVICES DIVISION The Environmental Services Division (ESD) plays a leadership role in promoting environmental quality and innovation, and in minimizing the environmental impacts of residential, business and City activities in El Cerrito and the region. The Division accomplishes its mission through developing, supporting and managing programs, policies and projects in a broad range of environmental areas as well as by serving as a clearinghouse and point of contact for inquiries regarding environmental issues. The Division brings an environmental perspective and resources to City endeavors. Division Overview The ESD is directly responsible for numerous environmental programs and works interdepartmentally to promote sustainability citywide and achieve the City Council’s goals for the City as a whole to be a proactive environmental leader and steward. The Division manages the City’s Recycling and Environmental Resource Center, Curbside Recycling Collection operation, and Climate Action and Energy Efficiency efforts. ESD is also involved in developing community engagement programs that involve and educate El Cerrito residents and businesses in sustainability topics, promoting green business and green economic development, developing Citywide environmental policies, and developing and pursuing funding for urban greening efforts. The Division also serves as staff liaison to the Environmental Quality Committee. The Division is staffed and operated utilizing both Integrated Waste Management Enterprise Fund and General Fund resources. FY 2011-12 ACCOMPLISHMENTS Reconstructed and Reopened the Recycling and Environmental Resource Center Implemented Energy Conservation and Efficiency programs- Energy Management System and Energy Efficiency Community Block Grant projects Maintained Onsite Drop Off During Reconstruction of the Recycling Center Implemented Multi-Family Recycling Program Completed Draft Climate Action Plan Completed Design of the Ohlone Greenway Urban Greening Project Completed Rate Review and Initiated Study of Post Collection Options Led Small Cities Climate Action Partnership and Joint Solar Procurement process FY 2012-13 PRIMARY OBJECTIVES CORRESPONDING CITY COUNCIL GOAL(S) Begin Climate Action Plan Implementation • Environmental Stewardship • Community Engagement & Partnership Partner with Public Works to update • Support of multi-modal transportation ---PAGE BREAK--- 93 Circulation Plan for Bicyclists and Pedestrians • Environmental Stewardship • Community Engagement & Partnership Implement Mandatory Commercial Recycling Requirements • Environmental Stewardship Develop Plastic Bag Ban/Environmental Foodware Ordinance • Environmental Stewardship Update City Environmental Purchasing Policy • Environmental Stewardship • Fiscal Responsibility Complete Analysis of Post Collection/Processing Options • Environmental Stewardship • Fiscal Responsibility Partner with Building Division and East Bay Green Corridor to streamline solar permitting system • Environmental Stewardship • Economic Development Complete construction of Ohlone Greenway Natural Area and Rain Garden project • Environmental Stewardship • Economic Development FY 2012-13 OPERATIONAL ACTIVITY GOALS CORRESPONDING CITY COUNCIL GOAL(S) Coordinate new programs at Recycling and Environmental Resource Center and establish the Center as a leader and regional model for municipal environmental activities and initiatives • Environmental Stewardship • Responsive Government • Fiscal Responsibility • Community Engagement and Partnership Engage community in stewardship and sustainability efforts through partnering with Environmental Quality Committee and others • Environmental Stewardship • Community Engagement and Partnership Increase public education and involvement programs and grow Citywide events and environmental activities • Community Engagement & Partnership • Environmental Stewardship • Support of Multi-Modal Transportation • Economic Development Work interdepartmentally to integrate sustainability into City efforts and programs • Environmental Stewardship • Economic Development • Community Engagement and Partnership ---PAGE BREAK--- 94 Participate and play a leadership role in regional efforts to support a more sustainable El Cerrito and Bay Area • Community Engagement & Partnership • Environmental Stewardship • Support of Multi-Modal Transportation • Economic Development Engage community in stewardship and sustainability efforts through partnering with Environmental Quality Committee and other community groups • Environmental Stewardship • Responsive Government • Fiscal Responsibility • Community Engagement and Partnership Service Indicators Solid Waste As depicted in Chart 4-8, the amount of solid waste (including trash, green waste, and recycling) generated in El Cerrito has steadily declined since 2006. In 2011, the trend noted in previous years of a decrease in solid waste being sent to landfills continued, while the total tonnage of green waste collected and converted to compost increased significantly. Chart 4-8 ---PAGE BREAK--- 95 Resource Conservation ESD continually strives to identify and achieve resource savings for the City through policies, projects and programs. The resource savings also help the City meet carbon dioxide equivalent (CO2e) emissions reductions. In order to monitor progress toward the City’s Climate Action Plan reduction targets, ESD will complete a C02e emissions inventory every five years. Annually, ESD also selects a resource conservation or efficiency program that has been implemented to highlight the CO2e or other resource savings achieved. In FY 2011-12, ESD successfully implemented several energy efficiency projects with funding from the City’s Energy and Water Efficiency program (EWEP), the EPA Climate Communities Showcase grant, and an Energy Efficiency Community Block Grant. Chart 4-9 illustrates energy savings achieved due to the efficiency projects completed in 2011. Work began in August 2011, and projects included lighting retrofits in parks buildings, HVAC retro-commissioning at City Hall, and the installation of LED lighting along the Ohlone Greenway. The projects together are estimated to save nearly $24,000 per year and reduce greenhouse gas emissions by 48 tons CO2e per year. . Chart 4-9 Community Engagement Community involvement, via workshops, volunteer activities, community input opportunities, and public information are key to the City meeting its environmental stewardship goals. Significant ESD staff resources each year are dedicated to such efforts. The chart below shows a summary of community engagement activities in FY 2011-12. ESD tracks participation and number of activities over time, with a goal of continually increasing overall participation and community engagement in environmental efforts. ---PAGE BREAK--- 96 Chart 4-10 Community Engagement Activities Community Input Meetings: 24 Attendees: 117 Environmental Quality Committee Meetings Compostable Food Ware Meeting Community Garden Meeting Bicycling Town Hall Ohlone Greenway Natural Area Meeting Book Exchange Meetings Community Events Events: 5 Attendees: 630 Fourth of July Tabling Event Bike to Work Day Energizer Station Eco Film Series Energy Efficiency Programs Programs: 3 Participants: 175 Home Energy Efficiency Workshop Energy Upgrade California Smart Lights Commercial Energy Retrofits Recycling Programs Programs: 3 Participants: 870 Multi-Family Recycling Outreach Electronic Waste Collection Events City-wide Garage Sales Ribbon Cutting Celebration Volunteer Events Work Sites: 33 Volunteer Shifts: 364 Green Team Events Earth Day Celebration Totals Meetings/Events: 65 Attendees/Shifts: 1981 Written Outreach Mailings: 2 Pieces: 2800 A Greener El Cerrito Newsletters (All garbage bill payers, three times per year) Solid Waste Full Service Brochure Multi-Family Dwelling Recycling Program (Doorhangers) Email Updates (820 community members, up from 660 in FY11) ---PAGE BREAK--- 97 Table 4-4 Integrated Waste Management Fund Ten-Year Plan 2009-2010 Actual 2010-2011 Projected 2011-2012 Proposed 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 20 and 35 Gallon IWM FEE effective mid-year (94% of residential customers) 7.68 $ 8.37 $ 8.79 $ 9.23 $ 9.70 $ 10.19 $ 10.70 $ 11.24 $ 11.81 $ 12.41 $ 13.04 $ 13.70 $ IWM Revenue Increase effective mid-year 10.0% 8.5% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% Beginning Undesignated Fund Balance 929,455 $ 1,018,790 $ 1,105,739 $ 923,171 $ 851,327 $ 830,939 $ 845,057 $ 917,983 $ 1,035,337 $ 1,146,485 $ 1,300,677 $ 1,404,009 $ Beginning Undesignated Cash Balance 356,426 588,679 724,573 468,539 344,945 250,098 174,804 119,744 152,958 219,387 236,834 256,724 Beginning Equipment Reserve Balance - - - - - - - - - 40,000 - 130,000 Operating Revenue: Interest 5,768 5,887 7,262 4,685 3,449 2,501 1,748 1,197 1,530 2,194 2,368 2,567 Grants 32,086 23,210 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Misc. Revenue 67,679 - 10,000 25,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 Total IWM Fees 1,382,663 1,487,370 1,586,706 1,666,042 1,749,344 1,836,811 1,928,651 2,025,084 2,126,338 2,232,655 2,344,288 2,461,502 Recyclables 190,328 230,000 185,000 220,000 231,000 242,550 254,678 267,411 280,782 294,821 309,562 325,040 Total Estimated Revenue 1,678,524 1,746,467 1,798,968 1,925,727 2,028,793 2,126,862 2,230,077 2,338,693 2,453,650 2,574,670 2,701,218 2,834,110 Operating Expenses: Salaries and Wages 858,308 913,318 976,337 1,029,698 1,086,390 1,146,642 1,210,702 1,278,834 1,351,323 1,428,476 1,510,620 1,598,110 Professional Services 95,326 56,600 62,100 47,100 48,042 49,003 49,983 50,983 52,002 53,042 54,103 55,185 Property Services 38,091 43,100 49,000 54,000 55,530 57,104 58,724 54,742 56,287 55,135 55,338 56,895 Other Services 34,029 44,000 41,000 32,000 32,640 33,293 33,959 34,638 35,331 36,037 36,758 37,493 Supplies and Equipment <10K 84,683 77,250 90,250 68,430 70,375 72,377 74,436 76,555 78,736 80,979 83,287 85,663 Depreciation 184,675 185,156 239,078 290,388 282,021 282,021 259,031 257,374 257,374 291,987 217,009 269,308 New Recycling Center Debt Service - - 181,035 127,571 119,960 112,049 103,827 95,282 86,399 77,168 67,572 57,599 Equipment Lease Payment 48,147 46,711 40,552 34,112 27,379 20,338 12,976 5,277 2,690 - 29,637 27,281 Transfer-out 287,630 293,383 302,184 314,272 326,843 339,916 353,513 367,654 382,360 397,654 413,560 430,103 Total Operating Expenses 1,630,889 1,659,518 1,981,536 1,997,571 2,049,180 2,112,744 2,157,151 2,221,339 2,302,502 2,420,478 2,467,886 2,617,637 Net Income (Loss) 47,635 86,949 (182,568) (71,844) (20,387) 14,118 72,926 117,354 151,147 154,192 233,332 216,473 Contingency Reserve (81,544) (82,976) (99,077) (99,879) (102,459) (105,637) (107,858) (111,067) (115,125) (121,024) (123,394) (130,882) Available Fund Balance 895,546 1,022,763 824,094 751,448 728,480 739,420 810,126 924,271 1,031,360 1,179,653 1,280,615 1,489,600 Available Cash Balance 641,597 399,462 245,067 147,639 69,167 11,887 92,782 104,262 115,810 133,329 139,601 Undesignated Fund Balance as a % of Expenditures (includes cash and capital) 59.9% 66.6% 46.6% 42.6% 40.5% 40.0% 42.6% 46.6% 49.8% 53.7% 56.9% 61.9% Cash Balance as a % of Expenditures 28.7% 45.0% 24.6% 16.8% 11.8% 7.9% 5.2% 9.0% 9.3% 10.0% 10.1% 10.1% Equipment Reserve Designation - - - - - - - - 40,000 185,000 130,000 130,000 Equipment Reserve Spending - - - - - - - - - 225,000 - 260,000 Equipment Reserve Total - - - - - - - - 40,000 - 130,000 - Capital Activity: Vehicles >10K 194,742 - - - - - - 50,891 - 817,738 - 627,787 Other Equipment >10K - - 30,000 - - - - - - - - - ---PAGE BREAK--- 98 ENVIRONMENTAL SERVICES DIVISION BUDGET SUMMARY FY 2009-10 Actual FY 2010-11 Actual FY 2011-12 Amended FY 2012-13 Adopted Revenue Account: 44010 - Interest Income 501-1080 - Integrated Waste Mgmt $5,768 $1,030 $7,262 $1,000 Account: 45410 - Federal Grant-Operating 101-1080 - General Fund 16,274 16,000 15,[PHONE REDACTED] - Grants 12,435 181,247 285,400 105,208 Account 45410 Totals: 12,435 197,521 301,400 120,208 Account: 45440 - State Grant-Operating 101-1080 - General Fund 24,[PHONE REDACTED] - Grants 94,[PHONE REDACTED] - Integrated Waste Mgmt 9,258 6,110 16,000 Account 45440 Totals: 9,258 6,110 135,000 Account: 45460 - Local Agency Grants 101-1080 - General Fund 42,875 (11,625) 3,[PHONE REDACTED] - Integrated Waste Mgmt 22,828 Account 45460 Totals: 65,703 (11,625) 3,000 Account: 45910 - Misc Rev 501-1080 - Integrated Waste Mgmt 63,351 10,000 Account: 46310 - IWM Fees 501-1080 - Integrated Waste Mgmt 1,382,663 1,473,041 1,586,706 1,639,078 Account: 46320 - Recycling Revenues 501-1080 - Integrated Waste Mgmt 190,328 272,224 185,000 250,000 Account: 48020 - Personal Property Sales 501-1080 - Integrated Waste Mgmt 6,511 Account: 48120 - Contributions & Donations 101-1080 - General Fund 1,336 2,000 2,000 Account: 48990 - Other Misc Revenue 101-1080 - General Fund 323 [PHONE REDACTED] - Integrated Waste Mgmt 4,329 7,331 10,000 25,000 Account 48990 Totals: 4,652 7,451 10,000 25,000 Revenue Totals $1,734,157 $1,953,599 $2,102,368 $2,175,286 Expenditures Account: 51110 - Regular Salaries & Wages 101-1080 - General Fund 97,103 104,166 102,675 102,[PHONE REDACTED] - Grants 3,[PHONE REDACTED] - Integrated Waste Mgmt 452,393 455,319 479,744 499,655 Account 51110 Totals: 552,960 559,485 582,419 601,853 Account: 51120 - Part-Time Salaries & Wage 501-1080 - Integrated Waste Mgmt 38,393 40,600 42,879 55,000 Account: 51140 - Overtime Pay 501-1080 - Integrated Waste Mgmt 22,704 31,149 25,500 19,362 Account: 51150 - Special Pay 501-1080 - Integrated Waste Mgmt 1,000 1,000 Account: 51200 - PARS Contribution 501-1080 - Integrated Waste Mgmt 503 525 557 715 Account: 51210 - PERS Contributions 101-1080 - General Fund 24,078 25,126 28,402 25,[PHONE REDACTED] - Grants [PHONE REDACTED] - Integrated Waste Mgmt 108,060 113,178 132,438 137,057 Account 51210 Totals: 132,997 138,304 160,840 162,479 Account: 51220 - FICA/Medicare ---PAGE BREAK--- 99 101-1080 - General Fund 7,483 7,948 8,228 8,[PHONE REDACTED] - Grants [PHONE REDACTED] - Integrated Waste Mgmt 35,407 38,075 39,795 41,025 Account 51220 Totals: 43,152 46,023 48,023 49,216 Account: 51230 - Insurance & Benefits 101-1080 - General Fund 14,287 15,302 19,699 20,[PHONE REDACTED] - Grants [PHONE REDACTED] - Integrated Waste Mgmt 130,976 138,683 150,919 179,211 Account 51230 Totals: 145,702 153,984 170,618 200,015 Account: 51240 - Workers Compensation 101-1080 - General Fund 1,620 2,133 4,165 3,[PHONE REDACTED] - Integrated Waste Mgmt 12,635 17,258 32,483 24,502 Account 51240 Totals: 14,256 19,391 36,648 28,002 Account: 51990 - Salary Savings 101-1080 - General Fund (1,489) (60) 501-1080 - Integrated Waste Mgmt (7,032) (262) Account 51990 Totals: (8,521) (322) Account: 52120 - Legal & Financial Svcs 501-1080 - Integrated Waste Mgmt 5,774 2,000 Account: 52190 - Miscellaneous Prof Svcs 101-1080 - General Fund 1,300 836 3,000 2,[PHONE REDACTED] - Grants 5,446 94,841 95,000 110,[PHONE REDACTED] - Integrated Waste Mgmt 39,844 40,551 55,000 25,000 Account 52190 Totals: 46,590 136,228 153,000 137,500 Account: 52210 - Lab & Investigative Svcs 501-1080 - Integrated Waste Mgmt 1,463 1,090 600 600 Account: 52230 - Other Technical Services 501-1080 - Integrated Waste Mgmt 1,285 2,858 2,000 2,000 Account: 52240 - Miscellaneous Services 501-1080 - Integrated Waste Mgmt 5,636 4,586 2,500 2,500 Account: 53110 - Utilities 501-1080 - Integrated Waste Mgmt 3,262 3,658 4,000 8,000 Account: 53230 - Building Maint Services 501-1080 - Integrated Waste Mgmt 7,371 5,821 5,000 12,000 Account: 53250 - Vehicle & Equip Maint Svc 501-1080 - Integrated Waste Mgmt 27,459 35,298 40,000 40,000 Account: 53990 - Other Property Services 221-1080 - Grants 25,000 10,[PHONE REDACTED] - Integrated Waste Mgmt 162 147 Account 53990 Totals: 162 147 25,000 10,000 Account: 54210 - Telephone Expenses 101-1080 - General Fund 82 501-1080 - Integrated Waste Mgmt 1,725 3,266 3,000 4,000 Account 54210 Totals: 1,725 3,348 3,000 4,000 Account: 54220 - Mobile/Wireless Expenses 101-1080 - General Fund [PHONE REDACTED] - Integrated Waste Mgmt 10,086 5,292 11,000 11,000 Account 54220 Totals: 10,086 5,997 11,000 11,000 Account: 54310 - Legal Notices & Advertise 101-1080 - General Fund [PHONE REDACTED] - Integrated Waste Mgmt 756 559 1,500 750 Account 54310 Totals: 756 559 2,000 750 Account: 54410 - Printing & Binding 101-1080 - General Fund 5,076 3,630 3,500 3,[PHONE REDACTED] - Grants 3,000 1,500 ---PAGE BREAK--- [PHONE REDACTED] - Integrated Waste Mgmt 13,382 15,733 20,000 9,000 Account 54410 Totals: 18,458 19,363 26,500 13,500 Account: 54610 - Travel & Training 101-1080 - General Fund 519 1,039 3,000 5,[PHONE REDACTED] - Grants 1,692 1,105 900 2,[PHONE REDACTED] - Integrated Waste Mgmt 1,882 550 2,000 2,000 Account 54610 Totals: 4,093 2,695 5,900 9,000 Account: 54910 - Dues & Subscriptions 101-1080 - General Fund 1,343 600 1,800 1,[PHONE REDACTED] - Integrated Waste Mgmt 1,270 1,500 1,500 Account 54910 Totals: 1,343 1,870 3,300 2,500 Account: 54920 - Events & Field Trips 101-1080 - General Fund 8,780 6,040 10,000 10,[PHONE REDACTED] - Grants [PHONE REDACTED] - Integrated Waste Mgmt 6,198 4,915 2,000 4,000 Account 54920 Totals: 15,251 10,954 12,000 14,000 Account: 55110 - General Office Supplies 101-1080 - General Fund 222 510 [PHONE REDACTED] - Grants [PHONE REDACTED] - Integrated Waste Mgmt 1,785 3,593 1,500 2,000 Account 55110 Totals: 2,008 3,785 2,010 2,500 Account: 55120 - Postage & Delivery 101-1080 - General Fund 2,269 1,201 3,264 1,[PHONE REDACTED] - Grants 501-1080 - Integrated Waste Mgmt 6,011 5,229 7,500 3,000 Account 55120 Totals: 8,280 6,430 10,764 4,800 Account: 55130 - Photocopying Charges 101-1080 - General Fund 43 [PHONE REDACTED] - Integrated Waste Mgmt 1,487 718 750 750 Account 55130 Totals: 1,531 718 1,005 750 Account: 55210 - Fuel 221-1080 - Grants 21 501-1080 - Integrated Waste Mgmt 50,123 60,068 56,000 65,000 Account 55210 Totals: 50,123 60,089 56,000 65,000 Account: 55220 - Safety Supplies 501-1080 - Integrated Waste Mgmt 2,504 4,058 2,500 3,000 Account: 55230 - Medical Supplies 501-1080 - Integrated Waste Mgmt 58 Account: 55250 - Vehicle & Equip Supplies 501-1080 - Integrated Waste Mgmt 13,123 17,500 12,000 Account: 55290 - Other Operating Supplies 501-1080 - Integrated Waste Mgmt 9,539 7,500 7,500 Account: 55520 - Building Supplies 501-1080 - Integrated Waste Mgmt 892 Account: 56410 - Office Equipment <$10K 501-1080 - Integrated Waste Mgmt 53 1,707 10,000 Account: 56720 - Other Equipment >$10K 501-1080 - Integrated Waste Mgmt 30,000 35,000 Account: 56910 - Depreciation Expense 501-1080 - Integrated Waste Mgmt 184,675 185,181 239,078 293,388 Account: 58120 - Interest Payments 501-1080 - Integrated Waste Mgmt 48,147 46,719 221,587 161,683 Account: 58910 - Pass Through Payments 221-1080 - Grants 83,338 161,500 75,708 Account: 59110 - Loans & Grants 221-1080 - Grants 1,750 ---PAGE BREAK--- 101 Account: 59990 101 - Operating Xfer Out-GEN 501-1080 - Integrated Waste Mgmt 287,630 293,383 302,184 311,250 Expenditure Grand Totals: $1,701,529 $1,937,661 $2,421,412 $2,337,071 ---PAGE BREAK--- 102