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Date: To: From: Subject: Special City Council Meeting- 8:30 a.m. February 14, 2015 Honorable Mayor and Members of the City Council Cheryl Morse, City Clerk~ Commission Interviews FEBRUARY 14 INTERVIEW SCHEDULE Candidates listed below are scheduled for an interview this evening: 8:30a.m. 8:45a.m. 9:00a.m. 9:15 a.n1. 9:30a.m. 9:45 a.n1. 10:00 a.1n. 10:15 a.m. 10:25 a.m. 10:40 a.m. 10:55 a.m. BACKGROUND Rochelle Pardue-Okimoto [HRC 1st, PRK 2nd] Robin Mitchell [PRK 1st, EQC 2nd] Paul Fadelli [PRI( 1 5 \ EQC 2nd Arts 3rd] Jia Ma [EDC 1st, FAB 2nd, PRK 3rd] Lydia Hughes [EDC 1 5 \ HRC 2nd, CPC 3rd] Break Marlene Keller [CSOC 1st and only] Thmnas Miller [CSOC 1st and only] Michael Fischer [CSC 1 5 \ PC 2nd, EQC 3rd] Judy Heyenga [CSC 1st, HRC 2nd, CPC 3rd] Council Deliberation Staff began publicizing vacancies on all the Boards, Commissions and Committees in mid- September and posted the Annual Maddy Act Notice in mid-October. Although the City conducts a continuous recruitinent, the deadline for submitting applications for the first round of interviews was set at December 8. At the conclusion of the recruitment 27 applications for boards, commissions and committees had been received. On January 6, 2015, ten applicants were interviewed and two appointments were made. Mollie Hazen was appointed to the Arts & Culture Commission and Glenn Wood was appointed to the Design Review Board. Today the City Council will interview an additional nine applicants. Regrettably, two applicants, Margo Parisi and Charles Hargrove were unable to interview due to pre-existing commitments. At the January 20 meeting, the City Council approved interim appointments to the Design Review Board and Planning Commission to fill the January 1, 2015 - March 1, 2015 gap in terms. ---PAGE BREAK--- Special City Council Meeting Commission Applicant Interviews Page 2 Staff’s January 6 status report and a current list of vacancies is attached for the City Council’s reference. Attachments: 1. January 6, 2015 Staff Report 2. Applicant Matrix 3. Candidate Applications 4. Interview questions for consideration 5. Appointment list ---PAGE BREAK--- Special City Council Meeting February 14, 2015 Attachment 1 Date: January 6, 2015 To: Honorable Mayor and Members of the City Council From: Cheryl Morse, City Clerk Subject: Commission Interviews JANUARY 6 INTERVIEW SCHEDULE Candidates listed below are scheduled for an interview this evening: 6:00 p.m. Mollie Hazen [Arts 1st Choice, CPC 2nd, PC 3rd] 6:15 p.m. Kevin Colin [PC 1st Choice] 6:30 p.m. Kevin Markarian [PC 1st Choice, DRB 2nd] 6:45 p.m. 5 Minute Break 6:50 p.m. Andrea Lucas [PC 1st and only choice] 7:00 p.m. Convene regular City Council meeting in Chambers 7:30 p.m. Adjourn regular City Council meeting and return to Hillside Conference Rm. 7:40 p.m. Nicholas Arzio [PC 1st and only choice] 7:55 p.m. Glenn Wood [DRB 1st and only choice] 8:05 p.m. Pamela Austin [DRB 1st choice, PRK 2nd, Tree 3rd] 8:20 p.m. Henry Chan [PC 1st choice, EDC 2nd, EQC 3rd] 8:35 p.m. Rosemarie Vekony [PC 1st, EQC 2nd, DRB 3rd] 8:50 p.m. Ben Chuaqui [DRB 1st, PRK 2nd, PC 3rd] 9:05 p.m. Council deliberation BACKGROUND Staff began publicizing vacancies on all the Boards, Commissions and Committees in mid- September and posted the Annual Maddy Act Notice in mid-October. Although the City conducts a continuous recruitment, the deadline for submitting applications for the first round of interviews was set at December 8. At the conclusion of the recruitment 27 applications for boards, commissions and committees had been received. In accordance ---PAGE BREAK--- Special City Council Meeting February 14, 2015 Attachment 1 Page 2 with new rules adopted by the City Council on December 3, 2013, sitting commissioners will term out on January 1, 2015. New appointments resulting from the interviews conducted in January and February will become effective March 1, 2015. Staff will bring an item before the Council at its January 20 meeting regarding interim appointments to fill this gap. Any candidates who have listed a committee as a preferred choice on their applications are contacted by the City Clerk and the staff liaison to discuss the committee appointment process. ARTS & CULTURE COMMISSION (ACC) [Two vacancies] There are two vacancies on the Arts and Culture Commission. The vacancies were created by the resignation of Michelle Jawad and Luis Zavala. Mollie Hazen has applied for the Commission listing it as her first choice [CPC 2nd, PC 3rd]. No other applications have been received to date so staff will continue to recruit for the other vacancy. CITIZENS STREET OVERSIGHT COMMITTEE (CSOC) [Two vacancies] There are two vacancies on the Citizen Street Oversight Committee. Thomas Miller and Liz Ozselcuk’s terms expire January 1. Ms. Ozselcuk is not interested in pursuing consideration of an additional term. Thomas Miller has submitted an application for another term. Marlene Keller has also applied. Both Mr. Miller and Ms. Keller will be scheduled for interview at an upcoming meeting. CIVIL SERVICE COMMISSION (CSC) [Three vacancies] There are three vacancies on the Civil Service Commission. The Council received applications from the following applicants: Michael Fischer (CSC 1st choice, PC 2nd, EQC 3rd); Judy Heyenga (CSC 1st choice, HRC 2nd, CPC 3rd) and Bruce Yow (Parks 1st choice, CSC 2nd, COA 3rd) who currently serves on the Crime Prevention Committee. DESIGN REVIEW BOARD (DRB) [One vacancy] Glenn Wood’s term will expire January 1. He is eligible to serve a second term. Additional applicants for DRB are: Kevin Markarian (PC 1st choice, DRB 2nd), Pamela Austin (DRB 1st choice, PRK 2nd, Tree 3rd) and Rosemari Vekony (PC 1st, EQC 2nd, DRB 3rd). All candidates are scheduled for interview this evening. FINANCIAL ADVISORY BOARD (FAB) [No vacancy] HUMAN RELATIONS COMMISSION (HRC) [Four vacancies] There are four vacancies on this Commission. Vacancies were recently created by the election of Councilmember Quinto, the inability of long standing member Ms. Durham to apply for another term and Ms. Parker who declined. Applications have been received from the following candidates: Margo Hunter Parisi (HRC 1st choice, PC 2nd, EQC 3rd); Judy Heyenga (CSC 1st, HRC 2nd, CPC 3rd) and Lydia Hughes (EDC 1st, HRC 2nd, CPC 3rd) PARKS AND RECREATION (PRK) [Two vacancies] There are two vacancies on this Commission. There is one existing vacancy and Robin Mitchell’s (PRK 1st, EQC 2nd) first term ends January 1, 2015. Ms. Mitchell will be ---PAGE BREAK--- Special City Council Meeting February 14, 2015 Attachment 1 Page 3 scheduled for an interview at a later date. Pamela Austin (DRB 1st, PRK 2nd, Tree 3rd) and Ben Chuaqui (DRB 1st, PRK 2nd and PC 3rd) are scheduled for interviews this evening and both have listed the Parks and Recreation Commission as their second choice. Rochelle Pardue-Okimoto (PRK 1st, HRC 2nd) and Bruce Yow (PRK 1st, CSC 2nd, COA 3rd) have listed Parks and Recreation as their first choice and will be scheduled for interviews at a later date along with applicants Charles Hargrove (EQC 1st, PRK 2nd, PC 3rd), Jia Ma (EDC, HRC, PRK) who have also listed PRK as one of their choices. PLANNING COMMISSION (PC) [Two vacancies] The Planning Commission has two vacancies. Andrea Lucas, current chair of the Commission, has applied for a second term on the Commission. Ms. Lucas is scheduled for an interview this evening along with Nicolas Arzio (PC 1st and only), Henry Chan (PC 1st, EDC 2nd, EQC 3rd), Kevin Collin (PC 1st and only), Kevin Markarian (PC 1st, DRB 2nd), and Rosemarie Vekony (PC 1st, EQC 2nd, DRB 3rd) who have all listed the Planning Commission as their first choice. Ben Chuaqui (DRB 1st, PRK 2nd, PC 3rd) and Mollie Hazen (ACC 1st, CPC 2nd, PC 3rd) have listed the Planning Commission as their third choice and are also scheduled for interviews this evening. Michael Fischer (CSC 1st, PC 2nd, EQC 3rd), Charles Hargrove (EQC 1st, PRK 2nd, PC 3rd), and Margo Hunter Parisi (HRC 1st, PC 2nd, EQC 3rd) have also selected the Planning Commission as either a second or third choice and will be scheduled for interviews at a later date. TIMING OF FUTURE INTERVIEWS The City Council will need at least 3.5 more hours to complete interviews of the remaining eleven candidates an any additional candidates that result from an extended recruitment for the Arts & Culture Commission, CCCTA Citizens Advisory Committee and any other commissions the Council wishes to extend a recruitment for. Depending upon the mutual availability of the City Council and board and commission applicants, the Council has several options: 1) Schedule three interviews prior to the January 20, February 3, February 17 and March 3 regular City Council meetings; 2) Schedule a meeting devoted to interviews on a Saturday in January or February; 3) Schedule a Monday meeting and a meeting or two prior to a regular City Council meeting to complete the interviews. Attachments: 1. Applicant Matrix 2. Candidate Applications 3. Interview questions for consideration 4. Appointment list ---PAGE BREAK--- 2015 Board and Commission Applicant Matrix Attachment 2 Arts & Culture ( 1 Vacancy) Citizens Street Oversight ( 2 Vacancies) Civil Service Commission ( 3 Vacancies) Committee on Aging (1 Vacancy) Crime Prevention ( 9 Vacancies) Design Review Board ( 0 Vacancies) Economic Devt. Cmte. ( 8 Vacancies this year) Environmental Quality ( 6 Vacancies) Financial Advisory Board ( 0 Vacancies) Human Relations ( 4 Vacancies) Park and Recreation ( 2 Vacancies) Planning Commission ( 2 Vacancies) Tree Committee ( 7 Vacancies this year) Interview Date Appointed? Nicholas Arzio 1st 1/6/15 Pamela Austin 1st 2nd 3rd 1/6/15 Henry Chan 2nd 3rd 1st 1/6/15 Ben Chuaqui 1st 2nd 3rd 1/6/15 Kevin Colin 1st 1/6/15 Paul Fadelli 3rd 2nd 1st 2/14/15 Michael Fischer 1st 3rd 2nd 2/14/15 Charles Hargrove 1st 2nd 3rd Mollie Hazen 1st 2nd 3rd 1/6/15 1/6/15 Judy Heyenga 1st 3rd 2nd 2/14/15 Lydia Hughes 3rd 1st 2nd 2/14/15 Marlene Keller 1st 2/14/15 Andrea Lucas 1st 1/6/15 Jia Ma 1st 2nd 3rd 2/14/15 Kevin Markarian 2nd 1st 1/6/15 Thomas Miller 1st 2/14/15 Robin Mitchell 2nd 1st 2/14/15 Rochelle Pardue- Okimoto 1st 2nd 2/14/15 Margo Hunter Parisi 3rd 1st 2nd Rosemarie Vekony 3rd 2nd 1st 1/6/15 Glenn Wood 1st 1/6/15 1/6/15 Bruce Yow 2nd 3rd 1st ---PAGE BREAK--- OFFICE OF THE CITY CLERK CITY HALL 10890 San Pablo Avenue, El Cerrito, CA 94523-3034 Telephone (510) 215-4305 Fax (510) 215-4379 http://www.el-cerrito.org February 14, 2015 Special City Council Meeting Commission Applicant Interviews Attachment 3 – Candidate Applications Attachment 4 – Interview Questions for Consideration Hardcopies are available for review at: Office of the City Clerk and The El Cerrito Library 10890 San Pablo Avenue 6510 Stockton Avenue El Cerrito, CA El Cerrito, CA (510) 215-4305 ---PAGE BREAK--- Special City Council Meeting February 14, 2015 Attachment 5 2015 EL CERRITO BOARD AND COMMISSION APPOINTMENT LIST Appointments become effective March 1, 2015 ARTS & CULTURE COMMISSION (1 Vacancy) Name Date Appointed Start Term Expiration 3/1/2015 3/1/2016 Mollie Hazen 1/6/2015 3/1/2015 3/1/2017 CITIZENS STREET OVERSIGHT COMMITTEE (2 Vacancies) Name Date Appointed Start Term Expiration 3/1/2015 3/1/2019 3/1/2015 3/1/2019 CIVIL SERVICE COMMISSION (3 Vacancies) Name Date Appointed Start Term Expiration 3/1/2015 3/1/2018 3/1/2015 3/1/2019 3/1/2015 3/1/2019 DESIGN REVIEW BOARD (No Vacancies) Name Date Appointed Start Term Expiration Glenn Wood 1/20/2015 3/1/2015 3/1/2019 HUMAN RELATIONS COMMISSION (4 Vacancies) Name Date Appointed Start Term Expiration 3/1/2015 3/1/2016 3/1/2015 3/1/2017 3/1/2015 3/1/2019 ---PAGE BREAK--- Special City Council Meeting February 14, 2015 Attachment 5 3/1/2015 3/1/2019 PARKS & RECREATION COMMISSION (2 Vacancies) Name Date Appointed Start Term Expiration 3/1/2015 3/1/2019 3/1/2015 3/1/2019 PLANNING COMMISSION (2 Vacancies) Name Date Appointed Start Term Expiration 3/1/2015 3/1/2019 3/1/2015 3/1/2019 CONTRA COSTA TRANSPORTATION AUTHORITY CITIZENS ADVISORY COMMITTEE (1 Vacancy on 3/1/15) Name Date Appointed Start Term Expiration 3/1/2015 3/1/2019 Financial Advisory Board (No Vacancy) Contra Costa Library Commission (No Vacancies) Contra Costa Mosquito and Vector Control District Board of Trustees (No Vacancy) West Contra Costa Unified School District Bond Oversight Committee (Alternate Vacancy) Updated: February 10, 2015