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AGENDA BILL Agenda Item No. 5(D) Date: June 4, 2013 To: City Council of the City of El Cerrito From: Lisa Malek-Zadeh, Finance Director/City Treasurer Subject: Amend the FY 2012-13 Annual Appropriations Limit ACTION REQUESTED Adopt a resolution authorizing adjustments to the FY 2012-13 appropriations authority to account for changes since the adoption of the FY 2012-13 budget. BACKGROUND The Annual Appropriations Resolution establishes expenditure limits by fund for the fiscal year. On June 11, 2012, the City Council, the Pension Trust Board, and the Public Financing Authority Board adopted resolutions authorizing combined total appropriations for FY 2012-13 of $45,689,847. Changes to the appropriations limits may be necessary throughout the year if the City’s financial position changes and additional spending authority is required to meet the needs of the City. These changes can occur from events such as the acceptance of new grants, reauthorization of prior year’s unspent funds, receipt of new revenue, approval of new programs or projects, or response to emergencies. To date, the City Council has approved $3,168,703 in additional appropriations across various City funds. These were approved as individual agenda bills throughout the fiscal year. ANALYSIS On April 16, 2013, staff provided the City Council with an update on the current year’s budget and the projected ending balance by year end. Attachment 2 to this Report is a table of FY 2012-13 appropriations and proposed amendments by fund. The year-end projections require an increase in the appropriation authority of $996,192. Summary of Proposed Amendments by Fund General Fund $864,194 Vehicle Abatement $31,998 Grants Fund $100,000 Total $996,192 ---PAGE BREAK--- Agenda Item No. 5(D) Page 2 The amendments to the originally adopted budget previously approved by Council and the proposed amendments are: The proposed amendments include the following: Appropriation for $200,000 in Fire Department overtime costs offset by new revenue from the Office of Emergency Services related to mutual aid calls throughout the State; Appropriation of $65,237 in debt service payments for the Solar Project from the General Fund, partially offset by transfers from Special Funds benefiting from the project; Appropriation of $598,957 from the General Fund for transfer of unspent grant monies received from the Municipal Services Corporation currently treated as a restricted reserve to the Grants Fund for use on future grant-eligible projects and programs related to economic development; FY 2012-13 Adopted Appropriations Approved Amendments Proposed Amendments FY 2012-13 Amended Appropriations 101 General Fund $29,021,813 $70,900 $864,194 $29,956,907 201 Gas Tax Fund $1,304,324 $0 $1,304,324 202 NPDES $440,933 $0 $440,933 203 Landscape and Lighting $1,292,279 $18,585 $1,310,864 204 Measure J Return to Source $499,814 $0 $499,814 205 Measure J Storm Drain $646,335 $0 $646,335 206 Measure A Parcel Tax $477,305 $0 $477,305 208 Asset Seizure $0 $0 $0 209 Vehicle Abatement $10,000 $0 $31,998 $41,998 210 Park In Lieu Fund $0 $0 $0 211 Street Improvement Fund $1,494,232 $260,000 $1,754,232 213 Art in Public Places $0 $0 $0 221 Federal, State and Local Grants $464,461 $2,564,941 $100,000 $3,129,402 232 City LMI Housing $1,013,134 $0 $1,013,134 301 Capital Improvements $4,421,690 $253,162 $4,674,852 401 Storm Drain Debt Service $523,974 $0 $523,974 501 Integrated Waste Management $2,023,333 $1,116 $2,024,449 601 Vehicle/Equipment Replacement $48,017 $0 $48,017 701 Employee Pension Trust Fund $112,500 $0 $112,500 834 Finance Authority- Measure A $557,050 $0 $557,050 835 Financing Authority-City Hall $600,000 $0 $600,000 835 Financing Authority-Street Imp $738,653 $0 $738,653 Total $45,689,847 $3,168,703 $996,192 $49,854,742 FY 2012-13 Summary of Appropriations By Fund ---PAGE BREAK--- Agenda Item No. 5(0) • Reauthorization of $31,998 from prior year's unspent funds from the Vehicle Abatement Fund for the purchase of a Police Department vehicle; • Appropriation of $100,000 for Police staff and vehicle costs funded by the receipt of a SLESF grant; and • Appropriations totaling $3,168,703 approved through separate Council actions during the fiscal year. These proposed budget amendments support the mission statement and give staff the parameters to provide programs and services to the residents of El Cerrito. LEGAL CONSIDERATIONS Attached is a resolution approving an amendment to the City's FY 2012-13 budget. Since no budget amendments are requested for any of the city's component units, no other resolutions are included. Attachments: 1. Resolution Amending the City's FY 2012-13 Budget and Annual Appropriations Limit Page 3 ---PAGE BREAK--- Agenda Item No. 5(D) Attachment 1 RESOLUTION 2013–XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AUTHORZING AMENDMENTS TO THE FY 2012-13 ANNUAL APPROPRIATIONS LIMIT WHEREAS, On June 11, 2012, the City Council, the Pension Trust Board, and the Public Financing Authority Board adopted resolutions authorizing combined total appropriations for FY 2012-13 of $45,689,847; and WHEREAS, changes to the appropriations limits may be necessary throughout the year if additional spending authority is required to meet the needs of the City; and WHEREAS, the City Council has previously approved $3,168,703 in additional appropriations for FY 2012-13; and WHEREAS, an additional $996,192 in appropriation authority is required to meet FY 2012-13 year-end obligations. NOW THEREFORE, BE IT RESOLVED that the City of Council of the City of El Cerrito amends the annual appropriations limits across funds as follows: General Fund $29,956,907 Gax Tax Fund $1,304,324 NPDES Fund $440,933 Landscape and Lighting $1,310,864 Measure J Return to Source $499,814 Measure J Storm Drain $646,335 Measure A Parcel Tax $477,605 Asset Seizure $0 Vehicle Abatement $41,998 Park In Lieu Fund $0 Street Improvement Fund $1,754,232 Art in Public Places $0 Federal, State and Local Grants $3,129,402 City LMI Housing $1,013,134 Capital Improvements $4,674,852 Storm Drain Debt Service $523,974 Integrated Waste Management $2,024,449 Vehicle/Equipment Replacement $48,017 Employee Pension Trust Fund $112,500 Finance Authority- Measure A $557,050 Finance Authority- City Hall $600,000 Finance Authority –Street Improvement $738,653 TOTAL $49,854,742 BE IT FURTHER RESOLVED, that the City Council of the City of El Cerrito adopts a new combined total appropriations limit for FY 2012-13 of $49,854,742 ---PAGE BREAK--- Agenda Item No. 5(D) Attachment 1 BE IT FURTHER RESOLVED, that this Resolution shall become effective immediately upon its passage and adoption. I CERTIFY that at the regular meeting on June 4, 2013, City Council of the City of El Cerrito passed this resolution by the following vote: AYES: NOES: ABSENT: IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on June XX, 2013. Cheryl Morse, City Clerk APPROVED: Gregory B. Lyman, Mayor