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Landscape Maintenance Services Request for Proposals Pre-Proposal Meeting April 23, 2015 ---PAGE BREAK--- Landscape Maintenance Services RFP Agenda Welcome Maria Sanders Interim Division Manager, Operations and Environmental Services, City of El Cerrito Bill Driscoll – Maintenance Superintendant Stephen Pree – City Arborist and IPM Manager Yvetteh Ortiz – Public Works Director RFP Process Bundles and Types Questions and Answers ---PAGE BREAK--- Landscape Maintenance Services RFP Ground Rules All communications through Maria Sanders [EMAIL REDACTED] Nothing represented during this meeting or subsequent site investigations shall be deemed to modify the RFP unless followed by a written response or addendum Responses & addendums provided by email and on the City website SB 854 – Must be registered with the DIR ---PAGE BREAK--- Landscape Maintenance Services RFP Timeline RFP Issued 04/13/2015 Optional Pre-Proposal Meeting 04/23/2015 2:00 PM, El Cerrito City Hall, Hillside Conference Room, 10890 San Pablo Avenue, El Cerrito Deadline for Final Questions, Clarifications 05/05/2015 1:00 PM Final Answers Provided to Questions 05/07/2015 5:00 PM Proposals Due 05/12/2015 3:00 PM Finalist Identified 05/15/2015 Interviews (if needed) 05/18/2015 Contractor Selection and Contract Preparation 05/21/2015 Contract Awarded 06/02/2015 Work Commences Middle of June ---PAGE BREAK--- Landscape Maintenance Services RFP RFP Structure RFP - Instructions Att. 1 – Draft Agreement Att. 2 – Technical Specifications General Requirements Specific Requirements Facility list/ Bundle Maps / Service frequencies Att. 3 – IPM Policy Att. 4 – Statement of Qualification Form Also on the website in Word format Att. 5 – Cost Proposal Form ---PAGE BREAK--- Landscape Maintenance Services RFP Landscape Bundles Bundle A : Turf-Intensive Landscapes • Formal Parks and Athletic Fields • 47 Acres Cerrito Vista Park ---PAGE BREAK--- Landscape Maintenance Services RFP Landscape Bundles Bundle A : Turf-Intensive Landscapes ---PAGE BREAK--- Landscape Maintenance Services RFP Landscape Bundles Bundle B : Shrub-Intensive Landscapes • Building Grounds and Streetscapes • 56 Acres • 45 Sites • Tiered by Type • Type 1 -3 ---PAGE BREAK--- Landscape Maintenance Services RFP Landscape Bundles Bundle B : Shrub-Intensive Landscapes ---PAGE BREAK--- Landscape Maintenance Services RFP Landscape Bundles Bundle C : Ohlone Greenway • Pedestrian & Bicycle Path • BART Connection ---PAGE BREAK--- Landscape Maintenance Services RFP Landscape Bundles Bundle C : Ohlone Greenway ---PAGE BREAK--- Landscape Maintenance Services RFP Contractor Selection City may award to multiple contractors Reserve the right to remove any bundle or property from the final contract Best Value Responsive proposal Price for service per bundle Proposer experience & qualifications ---PAGE BREAK--- Landscape Maintenance Services RFP Q & A Thank you Questions