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Date: To: From: Subject: January 17, 2012 El Cerrito City Council Christopher Jones, Acting Recreation Director Bridget Cooney, Aquatics Supervisor AGENDA BILL Agenda Item No. 5(F) Agreement with More Lockers for the purchase of Heavy Duty Plastic Lockers with Implementation of the Swim Center Capital Enhancements Capital Improvement Project C3050 ACTION REQUESTED Adopt a resolution authorizing the City Manager or his designee to enter into an agreement with More Lockers for the purchase and shipping of seventy heavy duty plastic lockers for the men and women's locker rooms at the El Cerrito Swim Center. BACKGROUND The current, original metal lockers at the El Cerrito Swim Center have deteriorated rapidly since their installation in 2001 with an abundance of rust, which has caused many lockers to become inoperable as well as potentially unsafe. On June 20, 2011, the City Council adopted the Fiscal Year 2011-12 Budget. Included in this approval was Capital Improvement Project C5030 with funding for the purchase and installation of new plastic lockers that are more suitable to the damp environment at the El Cerrito Swim Center. FINANCIAL CONSIDERATIONS The total amount of approved funds for More Lockers exceeds $25,000 in one fiscal year. City Council approval is necessary to proceed with this project. Staff received three proposals for the purchase and shipping of new heavy duty plastic lockers in an informal bid process as indicated below. More Lockers did not require a particular installation company and staff was therefore able to find a better price than what the other companies offered. ---PAGE BREAK--- Agenda Item No. 5(F) Vendor Product Cost 1. More Lockers (includes shipping) Heavy Duty Plastic Lockers $29,422.94 • Installation (El Cerrito Construction) +$1,500.00 TOTAL COST $30,922.94 2. California Storage Systems Lenox Plastic Lockers $28,254.72 • Shipping (CMH Solutions) + $2,897.31 • Installation (William Hamill & Co.) + $3,195.00 TOTAL COST $34,347.03 3. Volger Equipment- TOTAL COST Solid Plastic Lockers $53,524.00 • Includes shipping and installation Capital Improvement Project C3050 is funded by the Measure A Parcel Tax approved by voters in 2000. The City Council has approved surplus funds generated by Measure A to be used on Swim Center capital projects. Additionally, staff is requesting a contingency fund of $2,000 should the purchase of additional locker components be necessary during Fiscal Year 2011-12. LEGAL CONSIDERATIONS The City Attorney has reviewed and approved the attached resolution. Reviewed by: Scott Hanin, City Manager Attachments: 1. Resolution 2. Vend or Proposals Page 2 ---PAGE BREAK--- RESOLUTION 2012-XX Agenda Item No. S(F) Attachment 1 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AUTHORIZING THE CITY MANAGER OR DESIGNEE TO ENTER INTO AN AGREEMENT WITH MORE LOCKERS FOR THE PURCHASE OF HEAVY DUTY PLASTIC LOCKERS FOR THE EL CERRITO SWIM CENTER. WHEREAS, the condition of the current metal storage lockers at the El Cerrito Swim Center has deteriorated significantly since the opening of the Swim Center in 2002 with several instances of rust that have caused many lockers to become inoperable; and WHEREAS, staff, in consultation with the vendors, believe that plastic lockers are more suitable for the damp environment in the Swim Center Locker Rooms; and WHEREAS, the City Council approves use of the informal bid process in accordance with Administrative Policy III.l 4) because the purchase of this equipment is determined to be necessary to serve the best interests of the City; and WHEREAS, staff received three proposals in an informal bid process for new heavy duty plastic lockers and staff finds More Lockers as the most qualified company to provide these items. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of El Cerrito hereby authorizes the City Manager or his designee to enter into an agreement with More Lockers for the purchase and shipping of seventy heavy duty lockers not to exceed $31,422.94, which amount is the total of More Lockers' bid of$29,422.94 plus an additional $2,000 contingency fund for purchase of any additional locker components needed during Fiscal Year 2011-2012. I CERTIFY that at the regular meeting on January 17, 2012, the El Cerrito City Council passed this resolution by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: IN WITNESS of this action, I sign this document and affix the corporate seal of the City ofEl Cerrito on January XX, 2012. Cheryl Morse, City Clerk APPROVED: William C. Jones, III, Mayor ---PAGE BREAK--- More Lockers www .morelockers.com Phone: 1.[PHONE REDACTED] Ext 811 Fax: [PHONE REDACTED] Monday Through Friday: Bam to Spm E.S.T Saturday and Sunday: lOam to 4pm E.S.T Contact: Laurie Email: Laurie®netixchange.com Jay Showalter City of El Cerrito-Aquatics El Cerrito, CA 94530 [PHONE REDACTED] Agenda Item No. 5(F) Attachment 2 Sales Quote Date: November 30, 2011 Expiration Date 20 Days Invoice #3789 ---PAGE BREAK--- EL CERRITO GONSTRUCTION UNL Page 1 of2 Chris Jones From: Allyn Myers [[EMAIL REDACTED]] Sent: Thursday, December 22, 2011 1:24PM To: Chris Jones Subject: swim ctr lockers 12-22-11 EL CERRITO CONSTRUCTION UNLTD. 2320 MONO ST. EL CERRITO, CA 94530 [PHONE REDACTED] Lie# 420560 ESTIMATE SHEET NO. CUSTOMER City of El Cerrito DATE: 12-22-11 NAME: I ADDRESS: I Swim Ctr. I PROJECT: I Lockers install I DAYTIME PHONE: I 559 7005 I EVENINGS: BREAKDOWN: COST ·DETAILS· DEMOLITION CONCRETE CUTTING & WALLSAWING EXCAVATION & GRADING FOUNDATIONS SLABS MISC. CONCRETE MASONRY STRUCTURAL STEEL FRAMING • MATERIALS FRAMING • ROUGH HARDWARE FRAMING • LABOR PLUMBING ELECTRIC LIGHTING FIXTURES SHEET METAL Fan WINDOWS, GLASS, MIRRORS EXTERIOR FINISH SIDING Stucco ROOFING SHEETROCK & TEXTURE DECK CABINETS & MILLWORK DOORS & TRIM *APPLIANCES 1 OF FINISH LABOR $1500.00 Install new lockers in Mens and womans locker 12/22/2011 1 ---PAGE BREAK--- EL CERRITO CONSTRUCTION UNL Page 2 of2 rooms LAMINATED PLASTIC All old lockers to be removed by owners CERAMIC TILE PAINTING & STAINING No paint FLOOR COVERING WOOD FLOORS ~ I SUBTOTAL: I 12/22/2011 ---PAGE BREAK--- California Storage Systems 4701 Oakport St. Oakland, Ca. 94601 Phone: (925) 371-0490 Fax: (925) 371-5321 Quotation Order Form ) Sold To: City of El Cerrito 7007 Moeser Ln. El Cerrito, Ca. 94530 · Attn: Jay Showalter Phone: (510)559-7008 Shippim~ Date:· 5-6 weeks Thank you for your interest in our Products and Services as follows: Mens Locker Room 35 Double-Tier Lenox Plastic Lockers 12" x 15'' x 36" with slope tops and all trim needed to complete the runs. Color to be determined. Womens Locker Room 35 Double-Tier Lenox Plastic Lockers 12" x 15'' x 36" with slope tops and all trim needed to complete the runs. Color to be determined. Net Material Price for the Lenox Lockers above Tax Total Terms: Net 15 days This quote is fum for 30 days, Sales Tax is not included. $25,981.35 $ 2.273.37 $28,254.72 Note: The products furnished by California Storage Systems are consistent with good engineering practices, but unless stated above, we have not retained a civil engineer for plan certification, 1\0r have we obtained a building permit. Should either o£ these steps be required, our net cost will be added to the quobltion. Payment terms are as noted above. Title does not change hands 1U'Itil pald in full. Should action be requJred for collection, those costs wJU be added to principal and ilnance charges then due. Finance charges are computed al 1.5% per month after the initial30 days. Accepted By: Date: Signature and Position Chuck Davies ---PAGE BREAK--- . Willia.m Hamill & Company 530 Chinquapin Way, Auburn, QA 95603 b (530) 888-0876 D fax (530) 888·6919 November 28, 2011 City ofEl Cerrito Attn: Jay Snowalter 7007 Moeser Lane El Ceritto, CA 94530 PROPOSAL I am pleased to provide the following proposal: Scope of Work A) Install Plastic lookers including sloped tops ns follows: • Men's Locker Room- 35 ea Double Tier Lockers with 12" x 15,, x 36" openings. • Women's Locker Room- 35 ea Double Tier Lockers with 12" x 15, x 36" openings. Total Labor: $3,195.00 B) Optional: Remove existing Steel Lockers, Haul Away and Dispose; Total Labor: $2,385.00 and Conditions This quotation is limited to' 1he scope of work as specified only. Additional services, if required, must the approved by written change order, This quotation does not include obtaining permits, and related fees, if required by the City ofEI Cerrito. Submitted by: Accepted by: Bill HamiU Name Date ---PAGE BREAK--- CROMER EQUIPMENT www.cromer.com 4701 Oakport Street oakland, CA 94601 5101534--6566 Fax 510/261-9080 November 28, 2011 City of El Cerrito 7007 Moeser Lane El Cerrito, Ca 94530 Attn: Jay Showalter Phn: [PHONE REDACTED] Email: @9walter(a),ci.el-cerrito.ca.us RE: Bradley Lockers Freight for El Cerrito Swim Club 4884 Frontier Way, Suite A Stockton, CA 95215 209/465..a987 771 Northport Drive, Suite A West Sacramento, CA 95691 916/371-2004 Fax 916/371-2020 Net material Freight Costs on the delivery of the Plastic Lockers to the El Cerrito Swim Club> Estimated Freight Costs: $2~897.31 ---PAGE BREAK--- Page 1 of2 Jay Showalter From: Mike Martinez [[EMAIL REDACTED]] Sent: Friday, December 02, 2011 10:17 AM To: Jay Showalter Subject: FW: Updated Quote (Plastic Lockers) 12"2-11 Jay, The updated price for the delivered & installed lockers, (from what I quoted you as shown below on 11-10-2010) is: $58,839.00 ~-Qk~ Your most current e-mail states that you only need (70) of the Double tier installed lockers, if that is the case then the price is: $53,524.00 **The shipping lead time is the same as before (5 weeks) & we can hold the new pricing for up to 60 days. Thank you, Mike From: Mike Martinez [mailto:[EMAIL REDACTED]] Sent: Wednesday, November 24, 2010 3:23 PM To: 'Jay Showalter' Subject: FW: Updated Quote (Plastic Lockers) Jay, · Here is the updated Quote for the lockers which includes installation. Thank you, Mike From: Mike Martinez [mailto:[EMAIL REDACTED]] Sent: Wednesday, November 10, 2010 11:10 AM To: '[EMAIL REDACTED]"cerrito.ca.us' Subject: Quote (Plastic Lockers) Jay, Here is your price on the Solid Plastic lockers as per your layout & specifications, they are available in 26 factory 12/5/2011 ---PAGE BREAK--- Page 2 of2 standard colors. (75)- Do~ble Tier locker frames, 12''w. x lS"d. x 36/72''h. with sloped tops & 3 sloped corner fillers/3 vertical fillers/7 finished end panels. [For Rooms #120, 128 & Lifeguard Room.] --Six Tier locker frames, 12"w.x15 11d.x12l72"h. with sloped tops & 1 vertical filler/2 finished end panels. [For Lifeguard Room.] PRICE: $52,911.00 {Delivered Assembled & Installed to zip code 94530 Note: Shipping lead time is approx. 5 weeks after the order is placed. Thank you, Mike Martinez Vogler Equipment Co. Inc. I Lockers of America 16500 N.W. 7th. Ave. Miami, Fl. 33169 Ph. {305)653-6000 I {800)422-2522 . Fax. (305)653-4614 12/5/2011