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AGENDA BILL Agenda Item No. 5(B) Date: March 5, 2013 To: El Cerrito City Council From: Karen Pinkos, Assistant City Manager Subject: Agreement with 4Leaf, Inc for Building Official Services ACTION REQUESTED Adopt a resolution authorizing the City Manager to amend the consultant services agreement between the City of El Cerrito and 4Leaf, Inc. in an amount not to exceed $125,000 for Building Official staffing services. BACKGROUND The position of Building Official has been vacant since October 2011. Gordon Stevenson served as Acting Building Official until his retirement in November 2012. At that time, the City entered into an agreement under the City Manager’s Authority, with 4Leaf, Inc. for interim building official staffing services. Fred Cullum, CBO was assigned to the City and began work in November 2012. Mr. Cullum is an International Code Council (ICC) Certified Building Official with more than 45 years of Northern California building department experience. Mr. Cullum has maintained day-to-day operations and activities of the Building Division and has shown excellent capacity for the work. ANALYSIS As the City reviews its overall organizational structure and funding with respect to the current vacancies that exist, staff will be examining the duties and functions of the positions within various divisions and departments. The Building Division currently has two additional vacancies in addition to the Building Official position. Staff believes that during this review it is desirable to continue to use contracted services until such time that the City determines whether to recruit for permanent full-time positions. It is expected that Mr. Cullum’s services will be needed at least through the end of calendar year 2013. Additionally, staff believes that a review of the Building Division’s operations would benefit the City and the customers that the Division serves. Mr. Cullum has experience with reviewing and auditing building departments and will serve as a resource for determining best practices for the Division moving forward. FINANCIAL CONSIDERATIONS Staff is recommending a $100,000 increase to an amount not to exceed $125,000 in order to extend these staffing services through the end of calendar year 2013. Funding is available in the current approved FY 2012-13 Operating Budget via salary savings from vacancies within the Building Division. The current adopted budget anticipated backfilling this position, and likely ---PAGE BREAK--- ---PAGE BREAK--- Agenda Item No. 5(B) Attachment 1 RESOLUTION 2013–XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AUTHORIZING THE CITY MANAGER TO AMEND THE CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF EL CERRITO AND 4LEAF, INC. IN AN AMOUNT NOT TO EXCEED $125,000 FOR BUILDING OFFICIAL STAFFING SERVICES WHEREAS, the City currently has a vacancy for the Building Official position; and WHEREAS, the City desires to use contracted services for the Building Official position while it reviews the vacant positions that exist within the Building Division; and WHEREAS, the City has contracted with 4Leaf, Inc. to provide staffing services for the Building Official position since November 2012; and WHEREAS, Fred Cullum has been serving as the Building Official during this time, maintained the day-to-day operations and activities of the Building Division and has demonstrated excellent capacity for the work. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito that it hereby authorizes the City Manager to amend the current agreement between the City of El Cerrito and 4Leaf, Inc. by increasing the current contract amount by an additional $100,000 to a not-to-exceed amount of $125,000. BE IT FURTHER RESOLVED that this Resolution shall become effective immediately upon its passage and adoption. I CERTIFY that the El Cerrito City Council passed this resolution on March 5, 2013 by the following vote: AYES: COUNCILMEMBER: NOES: COUNCILMEMBER: ABSENT: COUNCILMEMBER: IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on March XX, 2013. Cheryl Morse, City Clerk APPROVED Gregory B. Lyman, Mayor ---PAGE BREAK--- Agenda Item No. 5(B) Attachment 2 ---PAGE BREAK--- Agenda Item No. 5(B) Attachment 3 ---PAGE BREAK--- ---PAGE BREAK---