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AGENDA BILL Agenda Item No. 5(F) Date: October 21, 2014 To: El Cerrito City Council From: Yvetteh Ortiz, Public Works Director /City Engineer Melanie Mintz, Interim Community Development Director Subject: Metropolitan Transportation Commission’s Regional Measure 2 Project Compliance for San Pablo Avenue Specific Plan and Complete Streets Plan - Additional Analysis for Implementation ACTION REQUESTED Adopt a resolution verifying project compliance with the Metropolitan Transportation Commission’s Regional Measure 2 requirements and authorizing the City Manager to submit an allocation request in the amount of $100,000 for the San Pablo Avenue Specific Plan Complete Streets Plan - Additional Analysis for Implementation (Project). DISCUSSION As reported in the March 2014 City Manager’s Update, the City was awarded $100,000 from the Safe Routes to Transit Program, funded by Regional Measure 2 (RM2) and administered by the Metropolitan Commission (MTC), to complete additional analysis for the San Pablo Avenue Specific Plan and Complete Streets Plan to move the complete street improvements identified in the Plan towards implementation. The additional analysis specifically includes stakeholder engagement, engineering, operational evaluations, and preliminary design to develop a pilot design plan for a separated bikeway, pedestrian access and bus bulbs along San Pablo Avenue from Lincoln Avenue to Potrero Avenue. The pilot design plan will enable the City and partner agencies including AC Transit, Caltrans and BART to seek funding for final design and construction. Regional Measure 2 Policy Guidance (MTC Resolution No. 3636) requires that the City Council approve a resolution verifying project compliance with the RM2 requirements and authorizing the City Manager to submit an allocation request. FINANCIAL CONSIDERATIONS The grant funding of $100,000 from the Safe Routes to Transit Program will be appropriated in the Grants Fund (221) through an amendment to the Fiscal Year (FY) 2014-15 budget and will be used for procurement of consultant services. The City is committing to provide in-kind services in the amount of $20,000. The in- kind services will be provided by City staff and consultants as budgeted in the adopted ---PAGE BREAK--- Agenda Item No. S(F) FY 2014-15 operating budgets for the Public Works and Community Development Depat1ments. Scott Hanin, City Manager Attachments: 1. Resolution Page 2 ---PAGE BREAK--- Agenda Item No. 5(F) Attachment 1 RESOLUTION 2014–XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO VERIFYING PROJECT COMPLIANCE WITH THE METROPOLITAN TRANSPORTATION COMMISSION’S REGIONAL MEASURE 2 REQUIREMENTS AND AUTHORIZING THE CITY MANAGER TO SUBMIT AN ALLOCATION REQUEST IN THE AMOUNT OF $100,000 FOR THE SAN PABLO AVENUE SPECIFIC PLAN AND COMPLETE STREETS PLAN - ADDITIONAL ANALYSIS FOR IMPLEMENTATION WHEREAS, SB 916 (Chapter 715, Statutes 2004), commonly referred as Regional Measure 2, identified projects eligible to receive funding under the Regional Traffic Relief Plan; and WHEREAS, the Metropolitan Transportation Commission (MTC) is responsible for funding projects eligible for Regional Measure 2 funds, pursuant to Streets and Highways Code Section 30914(c) and and WHEREAS, MTC has established a process whereby eligible transportation project sponsors may submit allocation requests for Regional Measure 2 funding; and WHEREAS, allocations to MTC must be submitted consistent with procedures and conditions as outlined in Regional Measure 2 Policy and Procedures; and WHEREAS, the City of El Cerrito is an eligible sponsor of transportation project(s) in Regional Measure 2, Regional Traffic Relief Plan funds; and WHEREAS, the San Pablo Avenue Specific and Complete Streets Plan – Additional Analysis is eligible for consideration in the Regional Traffic Relief Plan of Regional Measure 2, as identified in California Streets and Highways Code Section 30914(c) or and WHEREAS, the Regional Measure 2 allocation request, attached hereto in the Initial Project Report, which is attached hereto as Exhibit A, and incorporated herein as though set forth at length, lists the project, purpose, schedule, budget, expenditure and cash flow plan for which the City of El Cerrito is requesting that MTC allocate Regional Measure 2 funds. NOW THEREFORE, BE IT RESOLVED, that the City of El Cerrito, and its agents shall comply with the provisions of the Metropolitan Transportation Commission’s Regional Measure 2 Policy Guidance (MTC Resolution No. 3636). BE IT FURTHER RESOLVED, that the City of El Cerrito certifies that the project is consistent with the Regional Transportation Plan (RTP). BE IT FURTHER RESOLVED, that the year of funding for any design, right-of- way and/or construction phases has taken into consideration the time necessary to obtain environmental clearance and permitting approval for the project. ---PAGE BREAK--- Page 2 BE IT FURTHER RESOLVED, that the Regional Measure 2 phase or segment is fully funded, and results in an operable and useable segment. BE IT FURTHER RESOLVED, that the City of El Cerrito approves the updated Initial Project Report, attached to this resolution. BE IT FURTHER RESOLVED, that the City of El Cerrito approves the cash flow plan, attached to this resolution. BE IT FURTHER RESOLVED, that the City of El Cerrito has reviewed the project needs and has adequate staffing resources to deliver and complete the project within the schedule set forth in the updated Initial Project Report, attached to this resolution. BE IT FURTHER RESOLVED, that the City of El Cerrito is an eligible sponsor of projects in the Regional Measure 2 Regional Traffic Relief Plan, Capital Program, in accordance with California Streets and Highways Code 30914(c). BE IT FURTHER RESOLVED, that the City of El Cerrito is authorized to submit an application for Regional Measure 2 funds for San Pablo Avenue Specific and Complete Streets Plan – Additional Analysis in accordance with California Streets and Highways Code 30914(c). BE IT FURTHER RESOLVED, that the City of El Cerrito certifies that the projects and purposes for which RM2 funds are being requested is in compliance with the requirements of the California Environmental Quality Act (Public Resources Code Section 2l000 et seq.), and with the State Environmental Impact Report Guidelines (l4 California Code of Regulations Section l5000 et seq.) and if relevant the National Environmental Policy Act (NEPA), 42 USC Section 4-1 et. seq. and the applicable regulations thereunder. BE IT FURTHER RESOLVED, that there is no legal impediment to the City of El Cerrito making allocation requests for Regional Measure 2 funds. BE IT FURTHER RESOLVED, that there is no pending or threatened litigation which might in any way adversely affect the proposed project, or the ability of the City of El Cerrito to deliver such project. BE IT FURTHER RESOLVED, that the City of El Cerrito indemnifies and holds harmless MTC, its Commissioners, representatives, agents, and employees from and against all claims, injury, suits, demands, liability, losses, damages, and expenses, whether direct or indirect (including any and all costs and expenses in connection therewith), incurred by reason of any act or failure to act of the City of El Cerrito, its officers, employees or agents, or subcontractors or any of them in connection with its performance of services under this allocation of RM2 funds. In addition to any other remedy authorized by law, so much of the funding due under this allocation of RM2 funds as shall reasonably be considered necessary by MTC may be retained until disposition has been made of any claim for damages. ---PAGE BREAK--- Page 3 BE IT FURTHER RESOLVED, that the City of El Cerrito shall, if any revenues or profits from any non-governmental use of property (or project) that those revenues or profits shall be used exclusively for the public transportation services for which the project was initially approved, either for capital improvements or maintenance and operational costs, otherwise the Metropolitan Transportation Commission is entitled to a proportionate share equal to MTC’s percentage participation in the projects(s). BE IT FURTHER RESOLVED, that assets purchased with RM2 funds including facilities and equipment shall be used for the public transportation uses intended, and should said facilities and equipment cease to be operated or maintained for their intended public transportation purposes for its useful life, that the Metropolitan Transportation Commission (MTC) shall be entitled to a present day value refund or credit (at MTC’s option) based on MTC’s share of the Fair Market Value of the said facilities and equipment at the time the public transportation uses ceased, which shall be paid back to MTC in the same proportion that Regional Measure 2 funds were originally used. BE IT FURTHER RESOLVED, that the City of El Cerrito shall post on both ends of the construction site(s) at least two signs visible to the public stating that the Project is funded with Regional Measure 2 Toll Revenues. BE IT FURTHER RESOLVED, that the City of El Cerrito authorizes its City Manager, or his designee, to execute and submit an allocation request for the planning phase with MTC for Regional Measure 2 funds in the amount of $100,000, for the project, purposes and amounts included in the project application attached to this resolution. BE IT FURTHER RESOLVED, that the City Manager, or his designee, is hereby delegated the authority to make non-substantive changes or minor amendments to the Initial Project Report as he/she deems appropriate. BE IT FURTHER RESOLVED, that a copy of this resolution shall be transmitted to MTC in conjunction with the filing of the City of El Cerrito application referenced herein. BE IT FURTHER RESOLVED, that this Resolution shall become effective immediately upon passage and adoption. I CERTIFY that at a regular meeting on October 21, 2014 the City Council of the City of El Cerrito passed this Resolution by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on October XX, 2014. Cheryl Morse, City Clerk ---PAGE BREAK--- Page 4 APPROVED: Janet Abelson, Mayor ---PAGE BREAK--- Regional Measure 2 – INITIAL PROJECT REPORT - 1 - Regional Measure 2 Initial Project Report (IPR) Project Title: RM2 Project No. Allocation History: MTC Approval Date Amount Phase #2 #3 Total: $ Current Allocation Request: IPR Date Amount Being Requested Phase Requested 11/26/14 $100,000 Planning San Pablo Avenue Specific and Complete Streets Plan – Additional Analysis 20.54 Agenda Item No. 5(F) Resolution No. 2014-XX Exhibit A ---PAGE BREAK--- Regional Measure 2 – INITIAL PROJECT REPORT - 2 - I. OVERALL PROJECT INFORMATION A. Project Sponsor / Co-sponsor(s) / Implementing Agency City of El Cerrito B. Project Purpose The project will allow the City to continue development of its San Pablo Avenue Complete Streets Plan (scheduled for adoption October 2014) by procuring consultant services to conduct stakeholder engagement, engineering, operational analyses and preliminary design to develop a complete street pilot design plan for a cycle track (buffered bike lane), pedestrian improvements and bus bulbs along San Pablo Avenue from Lincoln Avenue to Potrero Avenue. The project will result in preliminary design for safe and attractive multimodal access to AC Transit and BART facilities, which the City and partner agencies will leverage to request capital funding to complete final design and construction of a pilot project. Development of a pilot project will allow the City to better understand the design requirements, existing conditions and right-of-way constraints that may impact Safe Routes to Transit facilities along the remainder of the Avenue, where smaller road and sidewalk width already limit opportunities. San Pablo Avenue (State Route 123), which serves as El Cerrito’s major commercial corridor, was designated a Priority Development Area (PDA) in 2007 and is an AC Transit major corridor. A parallel route to Interstate 80, the Avenue receives fairly heavy through traffic during AM and PM peak periods, constraining opportunities for local trips while creating an unpleasant and potentially hazardous environment for pedestrians and bicyclists. The City’s current San Pablo Avenue Specific Plan and Complete Streets Plan, adopted by City Council on September 22, 2014, seeks to improve these conditions while proactively planning for an increase in population density within the PDA, as anticipated by regional population projections. In order to meet state and locally adopted greenhouse gas emission reduction goals, these future residents, business owners and employees will need to drive less and walk, bike and take public transportation more often. If current conditions along San Pablo Avenue continue, it will make it difficult for any additional residents to shift modes away from their private automobile to more sustainable forms of transportation. A concurrent City update to its 2007 Circulation Plan for Bicyclists and Pedestrians has shown a clear need for better bicycle and pedestrian access to San Pablo Avenue from surrounding neighborhoods and the Ohlone Greenway and better circulation along the Avenue in order to access existing business, public transportation stops and other destinations. The project is the first step in addressing these needs by piloting a cycle track designed to accommodate bicyclists of all skill levels along a busy state route. The proposed bus bulbs should improve transit time and reduce conflict between buses and bicyclists, pedestrians and automobiles. As other jurisdictions along San Pablo Avenue struggle to accommodate the growing number of cyclists, while maintaining levels of service for transit and automobiles, a successful cycle track project may help catalyze other, better-protected bicycle infrastructure projects. C. Project Description (please provide details) Project Graphics to be sent electronically with This Application The project will perform operations modeling of the impact of a cycle track on transit travel times, vehicle levels of service and multimodal performance measures adopted as part of the San Pablo Avenue Plan and Complete Streets Plan. It will engage community stakeholders, including the disabled community, AC Transit, Caltrans, bicycling groups, BART, property owners, the City’s Police and Fire departments and other regional agencies to address perceived and real conflicts between users and analyze various design ---PAGE BREAK--- Regional Measure 2 – INITIAL PROJECT REPORT - 3 - elements. It will evaluate best practices and urban design solutions for creating economic and community development through increased bicycle and pedestrian traffic, and will seek to incorporate these elements into a pilot design project. D. Impediments to Project Completion While this project is not likely to face impediments to completion, the addition of bicycle infrastructure on San Pablo Avenue is a relatively new concept to this community and is likely to continue to face some community opposition. Preliminary analysis under the San Pablo Avenue Complete Streets Plan has provided the initial data needed to illustrate that the construction of a separated bikeway will not result in either reduced automobile LOS or, with the addition of bus bulbs, reduced transit time. There is still a perception, however, that the addition of bicyclists on the Avenue will negatively impact traffic congestion and lead to increased conflict between buses, cars and cyclists. Preliminary designs preserve all on street-parking within the project location as a business retention strategy; it is presumed that any designs that remove on-street parking are likely to face significant opposition. There are no anticipated capacity impediments to project completion. E. Operability This is a planning project. Additional design and environmental analysis will need to be completed prior to construction; the City will pursue capital funding upon completion of design. The proposed project is on CalTrans ROW and will require additional coordination prior to construction; depending on the status of the project at the time of construction, the City will work with CalTrans to determine maintenance responsibility. II. PROJECT PHASE DESCRIPTION and STATUS F. Environmental – Does NEPA Apply: Yes No This project is in the preliminary design phase and requires additional analysis and community engagement prior to the environmental phase. G. Design – H. Right-of-Way Activities / Acquisition – I. Construction / Vehicle Acquisition - ---PAGE BREAK--- Regional Measure 2 – INITIAL PROJECT REPORT - 4 - III. PROJECT BUDGET J. Project Budget (Escalated to year of expenditure) Phase Total Amount - Escalated - (Thousands) Environmental Studies & Preliminary Eng (ENV / PE / PA&ED) $120 Design - Plans, Specifications and Estimates (PS&E) Right-of-Way Activities /Acquisition (R/W) Construction / Rolling Stock Acquisition (CON) Total Project Budget (in thousands) $120 K. Project Budget (De-escalated to current year) Phase Total Amount - De-escalated - (Thousands) Environmental Studies & Preliminary Eng (ENV / PE / PA&ED) $120 Design - Plans, Specifications and Estimates (PS&E) Right-of-Way Activities /Acquisition (R/W) Construction / Rolling Stock Acquisition (CON) Total Project Budget (in thousands) $120 L. Project Budget – Deliverable Segment (Escalated to year of expenditure) Phase Total Amount - Escalated - (Thousands) Environmental Studies & Preliminary Eng (ENV / PE / PA&ED) N/A Design - Plans, Specifications and Estimates (PS&E) Right-of-Way Activities /Acquisition (R/W) Construction / Rolling Stock Acquisition (CON) Total Project Budget (in thousands) N/A M. Project Budget – Deliverable Segment(De-escalated to current year) Phase Total Amount - De-escalated - (Thousands) Environmental Studies & Preliminary Eng (ENV / PE / PA&ED) N/A Design - Plans, Specifications and Estimates (PS&E) Right-of-Way Activities /Acquisition (R/W) Construction / Rolling Stock Acquisition (CON) Total Project Budget (in thousands) N/A ---PAGE BREAK--- Regional Measure 2 – INITIAL PROJECT REPORT - 5 - IV. OVERALL PROJECT SCHEDULE S Phase-Milestone Planned (Update as needed) Start Date Completion Date Environmental Document Environmental Studies, Preliminary Eng. (ENV / PE / PA&ED) Nov 2014 Nov 2015 Final Design - Plans, Specs. & Estimates (PS&E) Right-of-Way Activities /Acquisition (R/W) Construction (Begin – Open for Use) / Acquisition / Operating Service (CON) V. ALLOCATION REQUEST INFORMATION N. Detailed Description of Allocation Request Describe the scope of the allocation request. Provide background and other details as necessary. Amount being requested (in escalated dollars) $100,000 Project Phase being requested Planning Are there other fund sources involved in this phase? Yes No Date of anticipated Implementing Agency Board approval the RM2 IPR Resolution for the allocation being requested October 21, 2014 Month/year being requested for MTC Commission approval of allocation Nov 2014 O. Status of Previous Allocations (if any) N/A P. Workplan Workplan in Alternate Format Enclosed TASK NO Description Deliverables Completion Date ---PAGE BREAK--- Regional Measure 2 – INITIAL PROJECT REPORT - 6 - 1 Community Engagement Charrette: AC Transit, CalTrans, local business owners, neighborhood groups, bicycle groups, pedestrian groups, groups representing the disable, other agencies Targeted Outreach: affected property owners and other stakeholders Technical Advisory Group Public Meetings Nov 2015 2 Operational Analysis VISSIM analysis of 2 key locations Aug 2015 3 Preliminary Design Preliminary Design Aug 2015 4 Final Report Final Report Nov 2015 Q. Impediments to Allocation Implementation There are no major impediments to allocation implementation at this time. VI. RM-2 FUNDING INFORMATION R. RM-2 Funding Expenditures for funds being allocated The companion Microsoft Excel Project Funding Spreadsheet to this IPR is included S. Next Anticipated RM2 Allocation Request. N/A VII. GOVERNING BOARD ACTION Check the box that applies: Governing Board Resolution attached Governing Board Resolution to be provided on or before: October 23rd, 2014 VIII. CONTACT / PREPARATION INFORMATION Contact for Applicant’s Agency Name: Emily Alter Phone: (510) 215-4385 Title: Community Development Analyst E-mail: [EMAIL REDACTED] Address: 10890 San Pablo Ave, El Cerrito, CA 94609 Information on Person Preparing IPR Name: Emily Alter Phone: (510) 215-4385 Title: Community Development Analyst E-mail: [EMAIL REDACTED] ---PAGE BREAK--- Regional Measure 2 – INITIAL PROJECT REPORT - 7 - Address: 10890 San Pablo Ave, El Cerrito, CA 94609 Applicant Agency’s Accounting Contact Name: Geoff Thomas Phone: (510) 215-4323 Title: Finance Manager E-mail: [EMAIL REDACTED] Address: 10890 San Pablo Ave, El Cerrito, CA 94609 Revised IPR 120905.doc ---PAGE BREAK--- Project Title: Project ID: 20.54 Agency: Date: 10/14/2014 Fund Source Phase Prior 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 Future TOTAL RM-2 Planning 50,000 50,000 100,000 City of El Cerrito Planning 10,000 10,000 20,000 Prior 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 Future TOTAL 60,000 60,000 120,000 Comments: RM-2 Initial Project Report (Amounts Escalated in Thousands) TOTAL PROJECT FUNDING PLAN San Pablo Avenue Specific and Complete Streets Plan - Additional Analysis City of El Cerrito Eligible Phases: ENV (or PA&ED), PS&E, R/W or CON. For planning activites use ENV. For Vehicles, Equipment or Operating use CON. OK to use CT R/W SUP or CT CON SUP for Caltrans support, but not necessary (optional). TOTAL PROJECT: COMMITTED + UNCOMMITTED+ TO BE DETERMINED TOTAL PROJECT: COMMITTED + UNCOMMITTED + TBD FUNDING TOTAL Enter all funding for the project - both Committed and Uncommitted. Enter amounts in thousands and escalated to the year of funding COMMITTED FUNDING PLAN (PROGRAMMED, ALLOCATED, APPROVED FUNDING) UNCOMMITTED FUNDING PLAN (NON-PROGRAMMED/ALLOCATED, BUT PLANNED FUNDING) FUNDING SOURCE STILL TO BE DETERMINED (LIST POTENTIAL SOURCES THAT WILL LIKELY BE PURSUED) Page 1 of 5 Date Printed: 10/14/2014 ---PAGE BREAK--- Project Title: Project ID: 20.54 Agency: Plan Date: 10/14/14 Fund Source Phase Prior 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 Future Committed TOTAL Prior 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 Future Committed TOTAL Comments: (Amounts Escalated in Thousands) DEFINED SEGMENT FUNDING PLAN San Pablo Avenue Specific and Complete Streets Plan - Additional Analysis City of El Cerrito Enter only funds Committed to the RM-2 Funded Segment and only if different from Total Project. Enter amounts in thousands and escalated to the year of funding. DO NOT enter uncommitted funding - The RM-2 Phase or Segment must be fully funded. Enter funds on the RM-2 Deliverable Phase or Segment, ONLY if the RM-2 Phase or Segment is different from the overall total project. The RM-2 Segment must be Fully Funded and result in a operable or useable segment. RM-2 DELIVERABLE SEGMENT - Fully Funded Phase or Segment of Total Project RM-2 SEGMENT FUNDING TOTAL (Complete this spreadsheet only if RM-2 funds are dedicated to deliver a specific phase or deliverable segment of the overall total project) Eligible Phases: ENV (or PA&ED), PS&E, R/W or CON. For planning activites use ENV. For Vehicles, Equipment or Operating use CON. OK to use CT R/W SUP or CT CON SUP for Caltrans support, but not necessary (optional). RM-2 Initial Project Report Page 2 of 5 Date Printed: 10/14/2014 ---PAGE BREAK--- Amount Available Expended to date Balance (Thousands) Remaining (Thousands) ENV / PA&ED RM-2 n/a 0 $100 City of El Cerrito 0 $20 PS&E R/W CON / Operating 0 $120 Comments: Project ID: 20.54 Date: 10/14/2014 RM-2 Initial Project Report As required by RM-2 Legislation, provide funds expended to date for the total project. Provide both expenditure by Fund Source and Expenditure by Phase, with the date of the last expenditure, and any available balance remaining to be expended. Total to date (in thousands) Phase Fund Source Date of Last Expenditure EXPENDITURES TO-DATE BY PHASE AND FUND SOURCES ---PAGE BREAK--- Project Title: Project ID: 20.54 Agency: Plan Date: 10/14/14 RM-2 Expenditures 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 Future TOTAL ENV/PA&ED 50,000 50,000 100,000 PS&E R/W CON Prior 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 Future TOTAL 50,000 50,000 100,000 Comments: City of El Cerrito San Pablo Avenue Specific and Complete Streets Plan - Additional Analysis RM-2 Initial Project Report (Amounts Escalated in Thousands) (RM-2 Allocation Funding Only) RM-2 FUNDING CASH FLOW PLAN For Allocation Enter RM-2 amounts in thousands and escalated to the year of funding. The total amount cannot exceed the amount identified in the RM-2 legislation. RM-2 CASH FLOW PLAN RM-2 CASH FLOW PLAN TOTAL Provide the expected RM-2 expenditures – by phase and year. (This is the amount of the allocation needed for that fiscal year to cover expenditures through June 30th of that fiscal year). Eligible Phases: ENV (or PA&ED), PS&E, R/W or CON. For planning activites use ENV. For Vehicles, Equipment or Operating use CON. OK to use CT R/W SUP or CT CON SUP for Caltrans support, but not necessary (optional). RM-2 Initial Project Report Committed Funding Plan Page 4 of 5 RM-ver 01 Date Printed: 10/14/2014