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CITY OF EL CERRITO DEVELOPMENT SERVICES MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To direct, plan, manage and oversee the activities and operations of the Development Services Department including building and planning services; to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex administrative support to the Assistant City Manager. SUPERVISION RECEIVED AND EXERCISED Receives general administrative direction from the Assistant City Manager. Exercises direct supervision over professional, technical and clerical staff. ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: Assume full management responsibility for all department services and activities including building and planning services; recommend and administer policies and procedures. Manage the development and implementation of departmental goals, objectives, policies and priorities for each assigned service area. Serves as the zoning administrator; enforce applicable zoning ordinances and codes. Establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. Plan, direct and coordinate, through assigned staff, the Development Services Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems. Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. Provide assistance to developers, property owners and business owners regarding development proposals; answer questions and inquiries. Select, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. Oversee and participate in the development and administration of the department budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. ---PAGE BREAK--- CITY OF EL CERRITO Page 2 Development Services Manager Essential Functions (continued): Explain, justify and defend department programs, policies and activities; negotiate and resolve sensitive and controversial issues. Represent the Development Services Department to other departments, elected officials and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations. Provide staff assistance to the Assistant City Manager; participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of community development. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Marginal Functions Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and activities of a comprehensive building and planning program. Principles and practices of land use, planning and building services. Principles and practices of program development and administration. Methods and techniques of planning, zoning, subdivision and building design. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State and local laws, codes and regulations governing zoning, land use, environmental protection and building code. Ability to: Manage and direct a comprehensive building and planning program. Develop and administer departmental goals, objectives and procedures. Analyze and assess programs, policies and operational needs and make appropriate adjustments. Identify and respond to sensitive community and organizational issues, concerns and needs. Plan, organize, direct and coordinate the work of assigned staff Delegate authority and responsibility. Select, supervise, train and evaluate staff. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze and evaluate new service delivery methods and techniques. Prepare clear and concise administrative and financial reports. Prepare and administer program budgets. Interpret and apply applicable Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. ---PAGE BREAK--- CITY OF EL CERRITO Page 3 Development Services Manager Ability to (continued): Establish and maintain effective working relationships with those contacted in the course of work. Assimilate information, process logically, and make sound decisions. Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading writing and operating assigned equipment. Maintain physical and mental capacities appropriate to the performance of assigned duties and responsibilities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible professional building or planning experience including two years of management and administrative responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in urban studies, public administration, business administration or a related field. PHYSICAL DEMANDS Sitting: Frequently Lifting: Standing: Occasionally up to 10 lbs: Occasionally Walking: Occasionally 11 to 25 lbs: Occasionally Bending: Occasionally 26 to 50 lbs: Never Crouching: Occasionally 51 to 75 lbs: Never Stooping: Occasionally 76 to 100 lbs: Never Kneeling: Never 100 + lbs: Never Crawling: Never Carrying: Climbing: Never up to 10 lbs: Occasionally Balancing: Never 11 to 25 lbs: Occasionally Running: Never 26 to 50 lbs: Never Twisting: Occasionally 51 to 75 lbs: Never Turning: Occasionally 76 to 100 lbs: Never Jumping: Never 100 + lbs: Never PHYSICAL DEMANDS (continued) Pushing/Pulling: up to 10 lbs: Occasionally 11 to 25 lbs: Occasionally 26 to 50 lbs: Never 51 to 75 lbs: Never 76 to 100 lbs: Never 100 + lbs: Never ---PAGE BREAK--- CITY OF EL CERRITO Page 4 Development Services Manager Grasping – firm: Occasionally Finger dexterity: Occasionally to Frequently Reaching forward: Occasionally Reaching overhead: Occasionally Pinch grasp: Occasionally Grasp – light: Occasionally Coordination - Eye-hand: Frequently Eye-hand-foot: Never Driving: Occasionally Talking - Face-to-face: Frequently Verbal contact: Frequently Public: Occasionally to Frequently Vision - Acuity far: Required Acuity, near: Required Depth perception: Required Field of vision: Required Accommodation: Required Color vision: Required Hearing - Conversation: Frequently Telephone: Occasionally to Frequently Earplugs: Never MENTAL REQUIREMENTS Abstract variables, Interpret instructions, Problems-standard, Detailed-uninvolved instructions, Reading- simple, Reading-complex, Writing-simple, Writing-complex, Math skills-simple, Math skills-complex, Spatial, Form, Clerical, Coordinating, Analyzing, Compiling, Computing, Copying, Comparing, Mentoring, Instructing, Supervising, Diverting, Persuading, Speaking-signaling, Serving, Taking instructions- helping, Comprehend/follow instructions, Perform simple-repetitive tasks, Maintain work pace, Relate to other people, Influence other people, Perform varied-complex tasks, Generalizations/evaluations, Responsibility for direction. WORK ENVIRONMENT Exposure to: Indoors, Outdoors, Using computer/computer monitor screen, Works around others, Works alone, Works with others. Est. 12/2012