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CITY OF EL CERRITO FINANCE DIRECTOR/CITY TREASURER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, direct, manage, and oversee the activities and operations of the Finance Department, including accounting, financial reporting, payroll, audit procedures, and cash flow management; to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager. The Finance Director shall serve as the department head for the Finance Department. The position is exempt from the City's civil service system and the incumbent is appointed by and serves at the pleasure of the City Manager. SUPERVISION RECEIVED AND EXERCISED Receives general administrative direction from the City Manager. Exercises direct supervision over professional and technical staff. ESSENTIAL FUNCTION STATEMENTS Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: Act as the City Treasurer and oversee all cash and investment management. Assume full management responsibility for all department services and activities including accounting, financial reporting, payroll, audit procedures, revenue management, accounting, accounts receivable, collection, control purchasing, budgeting and a assigned central services. Act as the City’s Tax Administrator and manage collection of all taxes. Manage the development and implementation of departmental goals, objectives, policies and priorities for each assigned service area; recommend and administer policies and procedures. Establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. Oversee and participate in the development and administration of the City operating budget, and Redevelopment Agency [Successor Agency] and other City-related budgets; forecast funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments; produce the budget document. Plan, direct and coordinate, through assigned staff, the Finance Department’s work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems. ---PAGE BREAK--- CITY OF EL CERRITO Page 2 Finance Director/City Treasurer Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes. Set up and maintain journals, ledgers and supporting financial records; participate in the maintenance of the general ledger; review and authorize all journal entries. Prepare a variety of financial reports including investment, state, federal, expenditure and tax reports for the City Council, and other organizations. Coordinate with Federal, State, County, and other agencies’ various financial accounting and reporting requirements. Direct the preparation and processing of accounts payable, accounts receivable, payroll, licensing and revenue collection. Oversee the reconciliation of financial records to bank statements; perform calculations and data entry as needed. Manage the annual financial audit and various external agency audits. Prepare a variety of professional correspondence and agendas for City Council action; gather and disseminate important information for department staff. Select, train, motivate, and evaluate accounting personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. Oversee and participate in the development and administration of the department budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. Operate and maintain automated financial system. Explain, justify, and defend department programs, policies and activities; negotiate and resolve sensitive and controversial issues. Represent the Finance Department with other departments, elected officials and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations. Provide staff assistance to the City Manager; participate on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of public agency financial services. Respond to and resolve difficult and sensitive citizen inquiries and complaints. ---PAGE BREAK--- CITY OF EL CERRITO Page 3 Finance Director/City Treasurer QUALIFICATIONS Knowledge of: Operational characteristics, services, and activities of a comprehensive financial management program. Principles and practices of accounting and financial reporting. Principles and practices of program development and administration. Methods and techniques used in processing accounts payable, accounts receivable, and payroll. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes, and regulations. Operation and management of automated financial system. Ability to: Manage and direct a comprehensive financial management program. Develop and administer departmental goals, objectives and procedures. Analyze and assess programs, policies and operational needs and make appropriate adjustments. Identify and respond to sensitive community and organizational issues, concerns and needs. Plan, organize, direct and coordinate the work of assigned staff. Delegate authority and responsibility. Select, supervise, train and evaluate staff. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze and evaluate new service delivery methods and techniques. Set up and maintain journals, ledgers and supporting financial records. Direct the preparation and processing of accounts payable, accounts receivable, payroll, and various other accounting transactions. Prepare and administer large program budgets, including the full City budget. Prepare clear and concise administrative and financial reports. Interpret and apply Federal, State, and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. ---PAGE BREAK--- CITY OF EL CERRITO Page 4 Finance Director/City Treasurer Establish and maintain effective working relationships with those contacted in the course of work. Assimilate information, process logically, and make sound decisions. Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, writing and operating assigned equipment. Maintain physical and mental capacities appropriate to the performance of assigned duties and responsibilities. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Six years of increasingly responsible governmental accounting experience including three years of management and administrative responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in accounting, finance, business administration or a related field. Masters degree in related field preferred. PHYSICAL DEMANDS Sitting: Frequently Lifting: Standing: Occasionally up to 10 lbs: Frequently Walking: Occasionally 11 to 25 lbs: Occasionally Bending: Occasionally 26 to 50 lbs: Occasionally Crouching: Occasionally 51 to 75 lbs: Never Stooping: Occasionally 76 to 100 lbs: Never Kneeling: Never 100 + lbs: Never Crawling: Never Carrying: Climbing: Never up to 10 lbs: Frequently Balancing: Never 11 to 25 lbs: Occasionally Running: Never 26 to 50 lbs: Occasionally Twisting: Occasionally 51 to 75 lbs: Never Turning: Occasionally 76 to 100 lbs: Never Jumping: Never 100 + lbs: Never Pushing/Pulling: up to 10 lbs: Frequently 11 to 25 lbs: Occasionally 26 to 50 lbs: Occasionally 51 to 75 lbs: Never 76 to 100 lbs: Never 100 + lbs: Never ---PAGE BREAK--- CITY OF EL CERRITO Page 5 Finance Director/City Treasurer Grasping – firm: Occasionally Finger dexterity: Occasionally to Frequently Reaching forward: Occasionally Reaching overhead: Occasionally Pinch grasp: Occasionally Grasp – light: Occasionally Coordination - Eye-hand: Frequently Eye-hand-foot: Never Driving: Occasionally PHYSICAL DEMANDS (continued): Talking - Face-to-face: Frequently Verbal contact: Frequently Public: Frequently Vision - Acuity far: Required Acuity, near: Required Depth perception: Required Field of vision: Required Accommodation: Required Color vision: Required Hearing - Conversation: Occasionally Telephone: Occasionally Earplugs: Never MENTAL REQUIREMENTS Abstract variables, Interpret instructions, Problems-standard, Reading-simple, Reading-complex, Writing-simple, Writing-complex, Math skills-simple, Math skills-complex, Spatial, Form, Clerical, Coordination, Analyzing, Compiling, Computing, Copying, Comparing, Mentoring, Negotiating, Instructing, Supervising, Diverting, Persuading, Speaking-signaling, Serving, Taking instructions-helping, Precision Working, Operating-controlling, Driving-operation, Manipulation, Tending, Handling, Comprehend/follow instructions, Perform simple-repetitive tasks, Maintain work pace, Relate to other people, Influence other people, Perform varied- complex tasks, Generalizations/evaluations, Responsibility for direction. WORK ENVIRONMENT Exposure to: Indoors, Outdoors, Using computer/computer monitor screen, Works around others, Works alone, Works with others. Rev. 4/2004