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CITY OF EL CERRITO ACCOUNTING SUPERVISOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Under general direction, to plan, organize, and perform professional accounting work of substantial complexity; to assign, supervise, and review the work of professional and office support staff; and to perform related work as required. DISTINGUISHING CHARACTERISTICS The Accounting Supervisor is a supervisory class responsible for planning, assigning, and monitoring the work of staff in the Financial Services Division. This confidential position requires assisting with labor relations and contract estimates. SUPERVISION RECEIVED AND EXERCISED The Financial Services Manager provides general direction. The Accounting Supervisor exercises direct supervision over professional staff; exercises direction over clerical staff. ESSENTIAL FUNCTIONS STATEMENTS Essential responsibilities and duties may include, but are not limited to, the following: Essential Functions: Plans, organizes, and supervises activities and staff for the accounting functions in the Financial Services Division. Establishes staff assignments and reallocates staff duties based on daily needs. Trains, supervises, and evaluates assigned staff, and interviews prospective employees. Assists with and performs personnel actions related to the selection, training, promotion, performance evaluation, and disciplinary matters of division employees. Provides direction and guidelines on division procedures. Recommends goals and objectives, and assists in the development of policies and procedures. Prepares, assigns, and reviews financial statements, ledgers, and complex financial reports concerning operating, capital, and grant funds. Coordinates the annual independent financial audit and special audits by other governmental agencies. Assists with financial planning, and conducts and coordinates special studies and projects as assigned. Identifies and assists in development and implementation of new data processing applications needed to facilitate division programs and functions. Performs internal audits on accounting functions, and implements recommendations for system improvements within the division, based on external and internal audits. Performs professional accounting work, manages bank reconciliation, and oversees accounts payable and accounts receivable. Capitalizes and reconciles fixed assets, determines asset life, sets up equipment ledgers, and reviews depreciation calculations. Assists with labor relations and contract estimates. Assists other City departments with their fiscal and accounting needs. Essential Functions: (continued) ---PAGE BREAK--- CITY OF EL CERRITO Page 2 Accounting Supervisor Responds to a variety of technical inquiries from other staff, departments, agencies, and the public. Prepares written and oral reports as assigned. Interprets and summarizes financial data for non-finance managers. Assists in budget preparation, budget review, and control functions to maintain the City’s budget. Marginal Functions: May serve as Financial Services Manager when necessary. In the absence of the Financial Services Manager, represents the division and presents reports to the City Council. Accesses archived or storage files to obtain necessary information. Perform related duties and responsibilities as required QUALIFICATIONS Knowledge of: Governmental fund accounting; municipal accounting principles, practices, and methods; and bookkeeping and record keeping procedures, methods, and practices. Contract administration principles and procedures. General principles and practices of data processing and its applicability to accounting and municipal operations. Familiarity with computerized accounting systems and programs; ability to oversee, manage, maintain, and troubleshoot computerized system applications. Financial auditing principles and techniques. Principles of supervision, training, and performance management. Principles and practices of assessment district and special fund reporting. Ability to: Analyze, interpret, and reconcile complex journals, ledgers, and reports. Plan, direct, supervise, and coordinate work of accounting division staff. Review, evaluate, train, and motivate assigned staff. Perform complex accounting, budgeting, and financial recordkeeping activities. Identify, develop, and implement new and improved programs in budgeting, recordkeeping, and auditing procedures for municipal operations. Analyze customer service problems and take appropriate action or make recommendations for modification of policies and/or procedures. Write clear, concise, and accurate technical and non-technical reports and correspondence. Prepare and present reports and information to the City Council, other departments, and the public. Deal tactfully and effectively with staff, other agencies, and the public. Communicate effectively in writing and orally; establish and maintain effective working relationships. EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: ---PAGE BREAK--- CITY OF EL CERRITO Page 3 Accounting Supervisor Experience: Two years of progressively responsible accounting experience including governmental fund accounting experience and supervisory functions. Training: Bachelor’s degree from an accredited college in Accounting, Finance, Business Administration, or closely related field. Licenses/Certificates/Other Requirements: Registration as Certified Public Accountant (CPA) is preferred Possession of or ability to obtain a valid California driver’s license PHYSICAL DEMANDS Sitting: Frequently Lifting: Standing: Occasionally up to 10 lbs: Occasionally Walking: Occasionally 11 to 25 lbs: Occasionally Bending: Occasionally 26 to 50 lbs: Never Crouching: Occasionally 51 to 75 lbs: Never Stooping: Occasionally 76 to 100 lbs: Never Kneeling: Never 100 + lbs: Never Crawling: Never Carrying: Climbing: Never up to 10 lbs: Occasionally Balancing: Never 11 to 25 lbs: Occasionally Running: Never 26 to 50 lbs: Never Twisting: Occasionally 51 to 75 lbs: Never Turning: Occasionally 76 to 100 lbs: Never Jumping: Never 100 + lbs: Never Pushing/Pulling: up to 10 lbs: Occasionally 11 to 25 lbs: Occasionally 26 to 50 lbs: Never 51 to 75 lbs: Never 76 to 100 lbs: Never 100 + lbs: Never Grasping–light: Frequently Grasping–firm: Occasionally Finger dexterity: Frequently Reaching forward: Occasionally Reaching overhead: Occasionally Pinch grasp: Occasionally ---PAGE BREAK--- CITY OF EL CERRITO Page 4 Accounting Supervisor PHYSICAL DEMANDS (continued): Coordination Eye-hand: Occasionally to Frequently Eye-hand-foot: Occasionally Driving: Occasionally Talking Face-to-face: Frequently Verbal contact: Frequently Public: Frequently Vision Acuity far: Not Required Acuity, near: Required Depth perception: Required Field of vision: Not Required Accommodation: Not Required Color vision: Required Hearing Conversation: Frequently Telephone: Frequently Earplugs: Never MENTAL REQUIREMENTS Abstract variables, Interpret instructions, Problems-standard, Detailed, uninvolved instructions, Reading- simple, Reading-complex, Writing-simple, Writing-complex, Math skills-simple, Math skills-complex, Form, Clerical, Coordination, Analyzing, Compiling, Computing, Copying, Comparing, Negotiating, Instructing, Supervising, Speaking-signaling, Taking instructions-helping, Driving- operation, Comprehend/follow instructions, Perform simple-repetitive tasks, Maintain work pace, Relate to other people, Perform varied-complex tasks, Generalizations/evaluations, Responsibility for direction. WORK ENVIRONMENT Exposure to: indoors, using computer/computer monitor screen , works around others, works alone, works with others. Rev. 10/2002