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SECTION 200 ACCEPTANCE PROCEDURES 201.00 GENERAL CONDITIONS 2 210.00 SCOPE 2 211.00 Construction Acceptance 2 211.01 Construction Acceptance 2 211.02 Record Documents 3 211.03 Application for Construction Acceptance 4 211.04 Memorandum of Construction Acceptance 5 211.05 Duration of Warranty Period for Public Improvements and Facilities 6 211.06 Warranty Performance Guarantee 6 211.07 Construction Acceptance Maintenance Responsibility for Public Improvements and Facilities 6 212.00 Final Acceptance by BOCC and Release From Warranty 7 212.01 Final Acceptance Inspection 8 212.02 Final Acceptance Work for Roadways 8 212.03 Final Acceptance by BOCC 8 220.00 CONSTRUCTION AND FINAL ACCEPTANCE FOR CAPITAL IMPROVEMENT PROJECTS 9 ---PAGE BREAK--- ACCEPTANCE PROCEDURES SECTION 200 CONSTRUCTION STANDARDS & SPECIFICATIONS 2019 Edition PAGE 200-2 SECTION 200 ACCEPTANCE PROCEDURES 201.00 GENERAL CONDITIONS Refer to Section 100 TITLE, SCOPE AND GENERAL CONDITIONS of these CONSTRUCTION STANDARDS & SPECIFICATIONS for additional requirements that apply to all projects within Elbert County. 210.00 SCOPE Elbert County generally accepts public improvements associated with the following types of projects: A. Residential Development B. Commercial / Industrial Development C. Capital Improvement Projects Elbert County shall issue two types of acceptances for public improvements: Construction Acceptance, which begins the warranty period and Final Acceptance, which ends the warranty period. Public/Private improvements, to include water systems, sanitary sewer systems, irrigation systems, storm water systems, parking lots, landscaping, sidewalks or trail systems owned and maintained by a Homeowners Association, Metro District or property management group, shall be constructed to comply with all applicable Elbert County CONSTRUCTION STANDARDS & SPECIFICATIONS. Private improvements shall not be accepted by Elbert County. ELBERT COUNTY DOES NOT OWN OR MAINTAIN THOSE PUBLIC/PRIVATE IMPROVEMENTS REFERENCE ABOVE. ELBERT COUNTY MAY ONLY ACCEPT AND MAINTAIN ROADWAY(S) WITHIN SUBDIVISIONS, THAT SERVE AS THE PRIMARY COLLECTOR(S), AS “PUBLIC” ROADWAY(S). THE REMAINING ROADWAY SYSTEM WITHIN A SUBDIVISION SHALL BE THE RESPONSIBILITY OF THE GOVERNING HOA OR METRO DISTRICT. 211.00 Construction Acceptance CONSTRUCTION ACCEPTANCE IS ISSUED BY THE DPW DIRECTOR OR DESIGNEE 211.01 Construction Acceptance Inspection Upon completion of construction of public improvements associated with utilities, roadways, landscaping and/or irrigation, the Developer shall conduct an inspection and ---PAGE BREAK--- ACCEPTANCE PROCEDURES SECTION 200 CONSTRUCTION STANDARDS & SPECIFICATIONS 2019 Edition PAGE 200-3 shall make all necessary corrections. Prior to requesting a Construction Acceptance inspection from Elbert County, all temporary structures, debris, mud and waste materials shall be removed. When public roadway(s) to be accepted are complete and ready for inspection by the Elbert County Inspector/Representative, the Developer shall submit a written request to Elbert County. A complete and accurate set of blue line Record Documents, and acknowledgement, in writing, from the governing Metro District that the Public/Private utilities/improvements were constructed, inspected and conform to the approved construction plans, shall be submitted to the DPW Director or designee for approval. Refer to Section 211.02 Record Documents of these CONSTRUCTION STANDARDS & SPECIFICATIONS. All variances from the approved construction plans shall be supported by documentation and reflected on the As-Built Drawings. All related testing certifications and other supporting documentation shall be submitted to the DPW Director or designee for approval. All required certifications shall contain the signature and seal of a Colorado Registered Professional Engineer. Elbert County shall schedule a date and time for the inspection within ten (10) business days of the Developer’s request. Within ten (10) business days after the Construction Acceptance inspection, a list of deficiencies (punch list) shall be prepared by the Road & Bridge Superintendent and presented to the Developer. Within ten (10) calendar days of receipt of this punch list, the Developer shall begin making corrections. ALL DEFICIENCIES SHALL BE CORRECTED BY THE DEVELOPER WITHIN THIRTY (30) CALENDAR DAYS OF RECEIPT OF THE PUNCHLIST. After the Developer has corrected the deficiencies, the Developer shall request a follow-up inspection from Elbert County. When the public improvements pass the Construction Acceptance inspection, the Developer and the Elbert County Construction Inspector shall sign the punch list to indicate completion. The above time schedule may be extended only under special circumstances and with the written approval of the DPW Director or designee. If all deficiencies are not corrected in the time period outlined herein, Elbert County has the right to draw upon the performance guarantee, as specified in the Subdivision/Improvement Agreement. 211.02 Record Documents The Record Documents shall represent the “as-built” condition of all site improvements, and shall be based upon the addenda, change orders and other data furnished. Every sheet of the Record Documents shall be attested to and sealed by a Colorado Registered Professional Engineer and/or Registered Professional Land Surveyor, and every sheet shall be stamped “RECORD DOCUMENT”. The following information shall be included in the Record Documents: ---PAGE BREAK--- ACCEPTANCE PROCEDURES SECTION 200 CONSTRUCTION STANDARDS & SPECIFICATIONS 2019 Edition PAGE 200-4 A. All approved plan revisions that have occurred since the DPW Director or designee approved the plans. B. For Roadways: 1. Elevation check at a maximum of 150-foot intervals in each flow line along the street, at the PCR of each radius, at the center and ends of each crosspan and at each grade break. 2. Elevation at the flow line on each side of storm inlets. 3. Elevations at all design points shown on the cul-de-sac plans. 4. All locations of pavement markings. C. For Sanitary Sewer and Storm Sewer: 1. Any changes from the approved plans in materials or pipe sizes. 2. Elevation of all in and out inverts at manholes, inlets, and outlets. Distance between manholes, and between manholes and inlets or outlets. 3. Location of all sanitary sewer service connections. 4. Rim elevations on all manholes and drainage inlet structures. 5. Elevation checks every 100 feet in the flow line of all drainage channels. 6. Final detention pond volume and the final release rate per drainage criteria (as determined by a Professional Engineer). D. For Water Mains: 1. Any changes from the approved plans in materials or pipe sizes. 2. Horizontal verification of water valves, tees, crosses, and fire hydrants if changed from the approved plans. 3. Location(s) and type of restraint installed. 4. Location of all water service connections. E. For Public Landscaping and Irrigation Improvements: 1. List of all plant material installed, including size and quantities (as certified by a Landscape Architect). 2. Horizontal verification of all structures. Show pertinent physical features such as sidewalks, bike paths, fences, ponds, buildings, parking lots and athletic fields. 3. Horizontal verification of all irrigation pipes, irrigation heads, valve boxes, wiring, electrical boxes, controllers, meters and backflow protection devices. Noted information shall include all pipe sizes, zone numbers, valve locations, head types, valve types and model numbers and controller types and model numbers. 211.03 Application for Construction Acceptance After the public improvements have passed the Construction Acceptance inspection, the Developer shall complete an Application for Construction Acceptance of Public Roadway(s). It shall be submitted to the DPW Director or designee with a signed copy of the completed Construction Acceptance inspection list within seven business days. The following items shall be submitted with the application prior to DPW Director or designee consideration for Construction Acceptance: ---PAGE BREAK--- ACCEPTANCE PROCEDURES SECTION 200 CONSTRUCTION STANDARDS & SPECIFICATIONS 2019 Edition PAGE 200-5 A. Two complete sets of 11” x 17” Record Documents. B. A complete AutoCAD compatible digital copy of documents accurately representing the completed project as constructed. C. Field Inspection Reports as required in Section 160.00 Plans and Specifications of these CONSTRUCTION STANDARDS & SPECIFICATIONS. D. A complete set of geotechnical engineering reports stamped and sealed by a Colorado Registered Professional Engineer. E. A Final Sworn Affidavit of Construction Cost F. Any other items or Special Provisions required by the Subdivision Improvement Agreement. The DPW Director or designee shall review the Application for Construction Acceptance of Public Improvements for accuracy and completeness. 211.04 Memorandum of Construction Acceptance Upon approval of the Record Documents and the Application for Construction Acceptance of Public Roadway(s), the DPW Director or designee shall prepare and issue a Memorandum of Construction Acceptance to the Developer that states which improvements are issued Construction Acceptance. THE WARRANTY PERIOD SHALL BEGIN ON THE DATE OF ISSUE OF THE MEMORANDUM OF CONSTRUCTION ACCEPTANCE. During the warranty period, the DPW Director or designee may issue the developer written notice requesting warranty maintenance or repairs of the Public Roadway(s). The Developer shall begin and complete the maintenance or repairs within the time period specified on the written notice. Elbert County may perform maintenance or make the repairs and/or draw upon the Developer’s warranty performance guarantee as specified in the Subdivision/Improvement Agreement. After Construction Acceptance has been issued, the DPW Director or designee shall notify the Building Department that the public improvements have been completed in accordance with these CONSTRUCTION STANDARDS & SPECIFICATIONS and that building permits may be issued. BUILDING PERMITS WILL NOT BE ISSUED UNTIL ALL PUBLIC OR PRIVATE IMPROVEMENTS HAVE BEEN COMPLETED AND ACCEPTANCE/APPROVAL HAS BEEN ISSUED. ---PAGE BREAK--- ACCEPTANCE PROCEDURES SECTION 200 CONSTRUCTION STANDARDS & SPECIFICATIONS 2019 Edition PAGE 200-6 211.05 Duration of Warranty Period for Public Roadway(s) WARRANTY PERIOD FOR PUBLIC ROADWAY(S) **Refer to Section 220.00 Construction and Final Acceptance for Capital Improvement Projects of these CONSTRUCTION STANDARDS & SPECIFICATIONS. Note that an additional manufacturer warranty may be required for specific equipment. See equipment specifications. If after two years from Construction Acceptance of roadways the development has not been issued at least ninety (90) percent of the Certificates of Occupancy, Elbert County may extend the warranty period one additional year. Refer to Section 212.02 Final Acceptance Work for Roadways of these CONSTRUCTION STANDARDS & SPECIFICATIONS. 211.06 Warranty Performance Guarantee Upon issuance of the Memorandum of Construction Acceptance, the DPW Director or designee may release a portion of the performance guarantee, provided that the balance of the performance guarantee is sufficient to fund incomplete improvements and possible warranty replacements and repairs. A minimum of one hundred fifteen (115) percent for roadway construction per the engineers estimated construction costs in the form of a warranty bond or letter of credit shall be held by Elbert County throughout the warranty period, unless otherwise stated in the Subdivision Improvement Agreement or as required by the DPW Director or designee. 211.07 Construction Acceptance Maintenance Responsibility for Public Improvements and Facilities RESPONSIBILITY FOR PUBLIC IMPROVEMENTS AND FACILITIES DURING WARRANTY Residential Development Commercial/Industrial Capital Improvement Projects∗∗ Residential Commercial/Industrial Utilities 2 years 2 years Per Contract Roadways 2 year minimum. See additional warranty duration requirements below. 2 year minimum. See additional warranty duration requirements below. Per Contract minimum. See additional warranty duration requirements below. ---PAGE BREAK--- ACCEPTANCE PROCEDURES SECTION 200 CONSTRUCTION STANDARDS & SPECIFICATIONS 2019 Edition PAGE 200-7 Utilities / Metro District Maintenance / Metro District Maintenance Metro District Maintenance Developer Repairs and Replacement Developer Repairs and Replacement Developer Repairs and Replacement Roadways* Developer Maintenance Developer Maintenance Elbert County Maintenance Developer Repairs and Replacement Developer Repairs and Replacement Developer Repairs and Replacement Irrigation Metro District Maintenance Except for First Winterization and Spring Turn-on Metro District Maintenance Except for First Winterization and Spring Turn-on Metro District Maintenance Except for First Winterization and Spring Turn-on *SNOW REMOVAL SHALL BE THE RESPONSIBILITY OF THE DEVELOPER FOR THE DURATION OF THE WARRANTY PERIOD. ONCE THE WARRANTY PERIOD HAS CONCLUDED AND THE ROADWAYS HAVE BEENFORMALLY ACCEPTED BY THE ELBERT COUNTY BOCC AS PUBLIC ROADWAYS ELBERT COUNTY WILL TAKE RESPONSIBILITY FOR SNOW REMOVAL AND MAINTENANCE OPERATIONS. (continued) RESPONSIBILITY FOR PUBLIC IMPROVEMENTS AND FACILITIES DURING WARRANTY (continued) Residential Development Commercial/Industrial Capital Improvement Projects∗∗ Irrigation (continued) Developer Repairs and Replacement Plus First Winterization and Spring Turn-on Developer Repairs and Replacement Plus First Winterization and Spring Turn-on Contractor Repairs and Replacement Plus First Winterization and Spring Turn- on Landscaping Metro District Maintenance Metro District Maintenance Metro District Maintenance Developer Repairs and Replacement Developer Repairs and Replacement Contractor Repairs and Replacement as shown below, if not specified in Contract. REFER TO SECTION 220.00 CONSTRUCTION AND FINAL ACCEPTANCE FOR CAPITAL IMPROVEMENT PROJECTS OF THESE CONSTRUCTION STANDARDS & SPECIFICATIONS. 212.00 Final Acceptance by BOCC and Release From Warranty ---PAGE BREAK--- ACCEPTANCE PROCEDURES SECTION 200 CONSTRUCTION STANDARDS & SPECIFICATIONS 2019 Edition PAGE 200-8 THE WARRANTY PERIOD DOES NOT EXPIRE UNTIL ALL WARRANTY REPAIRS AND REPLACEMENTS HAVE BEEN MADE AND APPROVED BY ELBERT COUNTY. FINAL ACCEPTANCE IS ISSUED BY THE BOCC OF ELBERT COUNTY. 212.01 Final Acceptance Inspection Approximately two months before the end of the warranty period, the Developer shall submit a written request for a Final Acceptance inspection from Elbert County. The request shall clearly state which public improvements are ready for inspection. Elbert County shall schedule a date and time for the inspection within ten (10) business days of the Developer’s request. Within ten (10) business days after the Final Acceptance inspection, a punch list shall be prepared by the DPW Director or designee or his designee and presented to the Developer. Within ten (10) calendar days of receipt of this punch list, the Developer shall begin making corrections. ALL DEFICIENCIES SHALL BE CORRECTED BY THE DEVELOPER WITHIN THIRTY (30) CALENDAR DAYS OF RECEIPT OF THE PUNCH LIST. After the Developer has corrected the deficiencies, the Developer shall request a follow-up inspection from Elbert County. When the public improvements pass the Final Acceptance inspection, the Developer and the Elbert County Road & Bridge Superintendent shall sign the punch list to indicate completion. The above-mentioned time schedules may be extended only under special circumstances and with the written approval of the DPW Director or designee. 212.02 Final Acceptance Work for Roadways Final Acceptance work for roadways includes repairs and/or replacements to concrete and asphalt, and non-destructive deflection testing. A Colorado Registered Professional Engineer shall submit a stamped and sealed copy of the non-destructive deflection testing report to Elbert County for approval. After all concrete and asphalt repairs have been made and re-inspected by Elbert County, the final asphalt overlay shall be installed in accordance with the approved non-destructive deflection testing report, and the Developer shall request a follow-up Final Acceptance inspection. The Developer shall begin and complete Final Acceptance work within a time period acceptable to Elbert County. The time period may be extended only under special circumstances and with the written approval of the DPW Director or designee. If the Developer does not begin and complete all Final Acceptance work within this time period, Elbert County may draw upon the warranty performance guarantee, as specified in the Subdivision Improvement Agreement. 212.03 Final Acceptance by BOCC ---PAGE BREAK--- ACCEPTANCE PROCEDURES SECTION 200 CONSTRUCTION STANDARDS & SPECIFICATIONS 2019 Edition PAGE 200-9 After the public improvements have passed the Final Acceptance inspection or Elbert County has drawn upon the warranty performance guarantee and completed the public improvements, the DPW Director or designee shall prepare a Memorandum and Resolution of Final Acceptance for BOCC consideration. With BOCC approval, Final Acceptance shall be issued, the warranty period shall expire, and the DPW Director or designee shall release the balance of the warranty performance guarantee. 220.00 CONSTRUCTION AND FINAL ACCEPTANCE FOR CAPITAL IMPROVEMENT PROJECTS Additional inspection and acceptance procedures and requirements for capital improvement projects shall be specified in the contract documents. Maintenance of new improvements and facilities contracted by Elbert County shall become the responsibility of Elbert County, with the exception of repairs and replacements, which, in the opinion of the DPW Director or designee, shall become necessary during the warranty period.